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01-09-12 CCCLAIMS LIST ITEM 3 - CITY COUNCIL MEETING JANUARY 9, 2012 TO: Tami Loff Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 12-29-2011 $ 603,088.24 Check # 50992 - # 51089 01-04-2012 $ 39,102.23 Check # 51090 - # 51108 01-04-2012 $ 97,412.74 Check # 51109 - # 51116 VOIDED CHECKS #50953 $ 429.35 Lori Johnson -Warner (replaced w/check #50992) #50990 $ 0.00 misprint #50991 $ 0.00 misprint #51014 $ 40.00 Ron Black (replaced w/check #51090) #51085 $ 120.00 Chris Wilson (replaced w/check #51091) #51064 $ 110.00 Toni Seroshek (replaced w/check #51092) #51010 $ 100.00 Gail Anderson (replaced w/check #51093) #51051 $ 40.00 John Noll (replaced w/check #51094) #51021 $ 40.00 Thomas Constant (replaced w/check #51095) PAYROLL 12-14-2011 $ 35,712.77 12-28-2011 $ 34,706.95 WIRE TRANSFERS (BOND PAYMENTS) 11/29/11 $ 147,140.00 US Bank 11/29/11 $ 878,306.26 Northland Trust Services 12/14/11 $ 188,707.50 US Bank ELECTRONIC PYMTS FOR DECEMBER: Bldg Permit Surcharge Century Link Centerpoint Energy Dept. of Revenue -Fuel Tax Dept. of Revenue -Sales Tax Elk River Utilities Wright -Hennepin Delta Dental Total: $ 1,684.47 $ 275.33 $ 2,018.12 $ 0.00 $ 826.00 (Nov) $ 2,142.34 $ 15,053.98 $ 1,153.49 $ 23,153.73 GRAND TOTAL $ 2,046,451.07 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 12/29/11 2:03 PM Page 1 *Check Summary Register© DECEMBER 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 050992 LORI JOHNSON -WARNER 12/13/2011 $429.35 MILEAGE Paid Chk# 050993 ROCKWOODS RESTAURANT 12/14/2011 $100.00 GIFT CARD - PAT HILDEN - SANTA Paid Chk# 050994 ICMA RETIREMENT TRUST 12/14/2011 $75.00 PLAN #304185 Paid Chk# 050995 PUBLIC EMPLOYEES RETIREME 12/14/2011 $4,522.16 #677600 PPE 12/10/11 Paid Chk# 050996 ALLIANCE BENEFIT GROUP HSA 12/14/2011 $426.93 PPE 12/10/11 CH DTD 12/14/11 Paid Chk# 050997 ENVENTIS TELECOM, INC. 12/22/2011 $564.91 TELEPHONE Paid Chk# 050998 VERIZON WIRELESS 12/22/2011 $97.22 LAP TOP SERVICE Paid Chk# 050999 XCEL ENERGY 12/22/2011 $700.53 RIVERPOINTE LIGHTS Paid Chk# 051000 WRIGHT-HENNEPIN CO-OP ELE 12/22/2011 $25,788.94 PRAIRIE PARK LIGHTING Paid Chk# 051001 21 ST CENTURY BANK 12/29/2011 $300,000.00 REFUND LOC - APPELLO/GRC Paid Chk# 051002 A-1 OUTDOOR POWER, INC. 12/29/2011 $752.45 PRO EDGER Paid Chk# 051003 ABDO EICK & MEYERS LLP 12/29/2011 $600.00 GASB ACCT ASSISTANCE Paid Chk# 051004 ADVANCED ENGINEERING AND 12/29/2011 $4,415.28 2011 1 & C SERVICES Paid Chk# 051005 AFFORDABLE SANITATION 12/29/2011 $190.06 PORTA RENTALS Paid Chk# 051006 FLEX ONE - AFLAC 12/29/2011 $50.00 FLEX FEES Paid Chk# 051007 AFLAC 12/29/2011 $1,237.52 SUPPLEMENTAL INSURANCE Paid Chk# 051008 AIRGAS NORTH CENTRAL 12/29/2011 $55.47 ANNUAL MAINT FEE Paid Chk# 051009 ALLIANCE BENEFIT GROUP HSA 12/29/2011 $1,776.93 PPE 12/24/11 CH DTD 12/28/11 Paid Chk# 051010 GAIL ANDERSON 12/29/2011 $100.00 2011 POLICE COMM MTGS (10) Paid Chk# 051011 DENISE ANDRUSKO 12/29/2011 $80.00 2011 POLICE COMM MTGS (8) Paid Chk# 051012 APEX BUSINESS CENTER 12/29/2011 $134.49 ECON DEV ASSISTANCE Paid Chk# 051013 KRISTA BEAN 12/29/2011 $100.00 2011 PARK & REC MTGS (10) Paid Chk# 051014 BLACK RON 12/29/2011 $40.00 2011 POLICE COMM MTGS (4) Paid Chk# 051015 MICHAEL R BRUMM 12/29/2011 $110.00 2011 PARK & REC MTGS (11) Paid Chk# 051016 LUCILLE CARLSON 12/29/2011 $33.00 W/S REFUND - 7600 PALISADES Paid Chk# 051017 ROSE CASSADY 12/29/2011 $161.69 SANTA DAY SUPPLIES Paid Chk# 051018 CENTRAL HYDRAULICS, INC. 12/29/2011 $44.94 SWIVELS, MALE PIPE FITTINGS Paid Chk# 051019 CITY OF OTSEGO 12/29/2011 $653.80 5850 RANDOLPH - EAST WWTF Paid Chk# 051020 CITY OF ST. MICHAEL 12/29/2011 $500.00 VACTOR DUMPING LS #2 & LS #5 Paid Chk# 051021 THOMAS CONSTANT 12/29/2011 $40.00 2011 POLICE COMM MTGS (4) Paid Chk# 051022 ECM PUBLISHERS INC 12/29/2011 $412.50 LEGAL - PUBLIC HEARING Paid Chk# 051023 PAUL FIELDS 12/29/2011 $100.00 2011 POLICE COMM MTGS (10) Paid Chk# 051024 FIRST LAB 12/29/2011 $159.80 PRE -EMPLOY: ABBAS, OTTERNESS, Paid Chk# 051025 FLOYD TOTAL SECURITY 12/29/2011 $327.50 REPLACE BROKEN LEVERSET Paid Chk# 051026 TRISTE FREEBURG 12/29/2011 $40.00 2011 PARK & REC MTGS (4) Paid Chk# 051027 G & K TEXTILE LEASING SYSTE 12/29/2011 $517.88 MATS Paid Chk# 051028 GENERAL RENTAL CENTER 12/29/2011 $482.81 WOOD CHIPPER RENTAL Paid Chk# 051029 GRAINGER 12/29/2011 $52.92 MARKING FLAG, EAR PLUGS Paid Chk# 051030 HAKANSON ANDERSON ASSOC 12/29/2011 $19,320.51 ISLAND VIEW/KADLER SW ISSUES Paid Chk# 051031 HD SUPPLY WATERWORKS, LT 12/29/2011 $275.24 VALVE BOX TOP SECTION Paid Chk# 051032 HENRYS WATERWORKS, INC. 12/29/2011 $2,462.90 VALVE STEMS Paid Chk# 051033 JOHN HINNENKAMP 12/29/2011 $90.00 2011 POLICE COMM MTGS (9) Paid Chk# 051034 ICMA RETIREMENT TRUST 12/29/2011 $75.00 PLAN #304185 Paid Chk# 051035 J & B EQUIPMENT COMPANY, IN 12/29/2011 $131.11 WIRE ROPE ASSEMBLY Paid Chk# 051036 JOHN DEERE FINANCIAL 12/29/2011 $157.33 REPAIR SUPPLY Paid Chk# 051037 JIM KJENDLE 12/29/2011 $30.00 2011 PARK & REC MTGS (3) Paid Chk# 051038 SUSAN KREKELBERG 12/29/2011 $60.00 2011 PARK & REC MTGS (6) Paid Chk# 051039 LACOUNT SALES LLC 12/29/2011 $17.04 FLASH LIGHT BATTERY REBUILD Paid Chk# 051040 DUANE LAUSENG 12/29/2011 $20.00 2011 PARK & REC MTGS (2) Paid Chk# 051041 LEAGUE OF MN CITIES 12/29/2011 $15.00 SEMINAR - BRAD BELAIR Paid Chk# 051042 LEAGUE OF MN CITIES INS TRU 12/29/2011 $107,194.00 CITY INSURANCE 9/25/11 TO 9/25 Paid Chk# 051043 TAMI LOFF 12/29/2011 $18.04 MILEAGE Paid Chk# 051044 DON MASS 12/29/2011 $10.00 REIMBURSE FOR SNOW BLOWER PART Paid Chk# 051045 MENARDS 12/29/2011 $135.32 GLOVES, LUMBER Paid Chk# 051046 METRO APPLIANCE RECYCLING 12/29/2011 $191.00 APPLIANCE RECYCLING Paid Chk# 051047 METRO WEST INSPECTION SVC 12/29/2011 $4,508.00 BLDG INSP SVCS - 90 HRS CITY OF OTSEGO 12/29/11 2:03 PM Page 2 *Check Summary Register© DECEMBER 2011 Name Check Date Check Amt Paid Chk# 051048 NELSON ELECTRIC MOTOR REP 12/29/2011 $600.00 PULLED PUMPS - REMOVE DEBRIS Paid Chk# 051049 NEWMAN TRAFFIC SIGNS 12/29/2011 $302.50 SIGN MAT'L Paid Chk# 051050 NEXTEL COMMUNICATIONS 12/29/2011 $410.97 CELL PHONES Paid Chk# 051051 JOHN NOLL 12/29/2011 $40.00 2011 POLICE COMM MTGS (4) Paid Chk# 051052 NORTH AMERICAN SALT COMP 12/29/2011 $22,369.59 SALT/SAND Paid Chk# 051053 NORTH MEMORIAL URGENT CA 12/29/2011 $198.00 BRUMM, GORNICK, OTTERNESS Paid Chk# 051054 HSBC BUSINESS SOLUTIONS 12/29/2011 $25.71 FINE BLAST ABRASIVE Paid Chk# 051055 OFFICEMAX - A BOISE CO 12/29/2011 $544.48 OFFICE SUPPLIES Paid Chk# 051056 PITNEY BOWES 12/29/2011 $425.79 PSTG METER/LETTER OPENER Paid Chk# 051057 PUBLIC EMPLOYEES RETIREME 12/29/2011 $4,491.72 #677600 PPE 12/24/11 Paid Chk# 051058 RANDY'S SANITATION 12/29/2011 $345.13 13400 90TH ST Paid Chk# 051059 RICOH AMERICAS CORPORATIO 12/29/2011 $311.70 WIDE FORMAT PRINTER Paid Chk# 051060 RICOH AMERICAS CORPORATIO 12/29/2011 $379.43 RICOH COPIER LEASE Paid Chk# 051061 KATHY ROBERTS 12/29/2011 $110.00 2011 PARK & REC MTGS (11) Paid Chk# 051062 R -WAY PUMPING INC 12/29/2011 $58,191.82 EAST - BIOSOLIDS HAULING Paid Chk# 051063 SCHWAAB, INC 12/29/2011 $34.73 SIGNATURE STAMP - SANDY Paid Chk# 051064 TONI SEROSHEK 12/29/2011 $110.00 2011 POLICE COMM MTGS (11) Paid Chk# 051065 SOFTRONICS, INC. 12/29/2011 $3,861.04 BLDG - LABOR Paid Chk# 051066 JESSICA STOCKAMP 12/29/2011 $26.64 MILEAGE TO BUFFALO Paid Chk# 051067 TARGET BANK 12/29/2011 $110.94 MTG AND CITY HALL SUPPLIES Paid Chk# 051068 TERMINAL SUPPLY CO 12/29/2011 $471.84 OPERATING SUPPLIES Paid Chk# 051069 JANE M THEISEN 12/29/2011 $50.00 2011 POLICE COMM MTGS (5) Paid Chk# 051070 TODAY PROPERTIES INC 12/29/2011 $1,822.22 OTSEGO COMM PK ESC REFUND Paid Chk# 051071 JOEL TORKELSON 12/29/2011 $100.00 2011 POLICE COMM MTGS (10) Paid Chk# 051072 PETER TORRESANI 12/29/2011 $120.00 2011 PARK & REC MTGS (12) Paid Chk# 051073 TRYCO LEASING INC. 12/29/2011 $57.55 ESTUDIO 282 COPIER Paid Chk# 051074 UNITED STATES POSTAL SERVI 12/29/2011 $3,000.00 W/S POSTAGE PERMIT #40 Paid Chk# 051075 UNIVERSITY OF MINNESOTA 12/29/2011 $100.00 BARB WILLIAMS MBPTA 1/10/12 Paid Chk# 051076 UNLIMITED ELECTRIC INC 12/29/2011 $490.81 LIGHTING & ELECTRICAL REPAIRS Paid Chk# 051077 US INTERNET 12/29/2011 $51.25 SECURENCE Paid Chk# 051078 DANA VANDENBERG 12/29/2011 $110.00 2011 POLICE COMM MTGS (11) Paid Chk# 051079 VEIT & CO 12/29/2011 $9,170.00 DEMOLISH MCDONALD HOUSE Paid Chk# 051080 CHARLES VON BERG 12/29/2011 $40.00 2011 PARK & REC MTGS (4) Paid Chk# 051081 JASON WAREHIME 12/29/2011 $110.00 2011 POLICE COMM MTGS (11) Paid Chk# 051082 SHAWN WATSON 12/29/2011 $50.00 2011 POLICE COMM MTGS (5) Paid Chk# 051083 KIMBERLY A. WELTER 12/29/2011 $1,275.00 LOGO DESIGN & FILES Paid Chk# 051084 WILD WOOD SLEIGH & CARRIA 12/29/2011 $500.00 SANTA DAY SLEIGH RIDES Paid Chk# 051085 CHRIS WILSON 12/29/2011 $120.00 2011 POLICE COMM MTGS (12) Paid Chk# 051086 WRIGHT COUNTY AUDITOR -TRE 12/29/2011 $1,373.32 NOV FINE/FEE DISB Paid Chk# 051087 XCEL ENERGY 12/29/2011 $6,317.38 16935 56TH CT Paid Chk# 051088 YALE MECHANICAL 12/29/2011 $4,184.78 REPAIRS - PW Paid Chk# 051089 ZIEGLER INC 12/29/2011 $99.33 ELEMENT Total Checks $603,088.24 CITY OF OTSEGO 12/29/11 2:03 PM Page 1 *Check Detail Register© DECEMBER 2011 Paid Chk# 050999 12%22/2011 XCEL ENERGY E 601-49400-322 Utilities Check Amt Invoice Comment 10100 BANK OF ELK RIVER Utilities $50.19 Paid Chk# 050953 12/7/2011 JOHNSON -WARNER, LORI (HSA) Utilities E 101-41400-321 Mileage/Travel ($72.15) VOID CHECK#50953 E 101-41400-360 Education/Training/Conferences ($57.20) VOID CHECK #50953 E 101-41400-320 Telephone ($300.00) VOID CHECK#50953 Total JOHNSON -WARNER, LORI (HSA) ($429.35) 12/22/2011 WRIGHT-HENNEPIN CO-OP ELECTRIC Paid Chk# 050992 12/13/2011 JOHNSON -WARNER, LORI (PERS) Contracted Services E 101-41400-321 Mileage/Travel $72.15 MILEAGE E 101-41400-360 Education/Training/Conferences $57.20 MEALS E 101-41400-320 Telephone $300.00 PHONE Total JOHNSON -WARNER, LORI (PERS) $429.35 Paid Chk# 050993 12/14/2011 ROCKWOODS RESTAURANT E 101-45250-440 Recreation Programming $100.00 GIFT CARD - PAT HILDEN - SANTA DAY Total ROCKWOODS RESTAURANT $100.00 Paid Chk# 050994 12/14/2011 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $75.00 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk#050995 12/14/2011 PUBLIC EMPLOYEES RETIREMENT FD _. E 601-49400-121 PERA $50.39 #677600 PPE 12/10/11 E 250-42410-121 PERA $125.74 #677600 PPE 12/10/11 E 101-43100-121 PERA $1,125.70 #677600 PPE 12/10/11 E 101-41600-121 PERA $509.64 #677600 PPE 12/10/11 E 101-41400-121 PERA $566.69 #677600 PPE 12/10/11 E 602-49450-121 PERA $50.39 #677600 PPE 12/10/11 G 101-21704 PERA $2,093.61 #677600 PPE 12/10/11 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,522.16 Paid Chk#' 050996 '12/14/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $426.93 PPE 12/10/11 CH DTD 12/14/11 Total ALLIANCE BENEFIT GROUP $426.93 Paid Chk# 050997 12/22/2011 ENVENTIS E 250-42410-320 Telephone $282.47 TELEPHONE E 101-43100-320 Telephone $141.22 TELEPHONE E 101-41400-320 Telephone $141.22 TELEPHONE Total ENVENTIS $564.91 Paid Chk# 050998 12/22/2011 VERIZON WIRELESS E 101-43100-320 Telephone $97.22 2667599105 LAP TOP SERVICE Total VERIZON WIRELESS $97.22 Paid Chk# 050999 12%22/2011 XCEL ENERGY E 601-49400-322 Utilities $207.76 16575 61 ST - WT #3 E 601-49400-322 Utilities $50.19 5740 RANDOLPH - WELL #8 E 101-45200-322 Utilities $206.94 5400 RANDOLPH E 101-43160-322 Utilities $27.73 16501 53RD E 101-43160-322 Utilities $207.91 RIVERPOINTE LIGHTS Total XCEL ENERGY $700.53 Paid Chk# 051000 12/22/2011 WRIGHT-HENNEPIN CO-OP ELECTRIC E 208-45210-390 Contracted Services $25,788.94 PRAIRIE PARK LIGHTING otal WRIGHT-HENNEPIN CO-OP ELECTRIC $25,788.94 Paid Chk# 051001 12/29/2011 21ST CENTURY BANK CITY OF OTSEGO 12/29/11 2:03 PM Page 2 *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment G 701-22270 GREAT RIVER CENTRE - LOC DRA $300,000.00 REFUND LOC - APPELLO/GRC Total 21ST CENTURY BANK $300,000.00 Paid Chk# 051002 12/29/2011 A-1 OUTDOOR POWER, INC. E 101-45200-240 Small Tools/Equipment $752.45 287359 PRO EDGER Total A-1 OUTDOOR POWER, INC. $752.45 Total ANDERSON, GAIL $100.00 Paid Chk# 051003 12/29/2011 ABDO ABDO EICK & MEYERS LLP E101-42150-101 E 101-41600-304 Accounting & Auditing $600.00 286776 GASB ACCT ASSISTANCE Total ABDO ABDO EICK & MEYERS LLP $600.00 Paid Chk# 051004 12/29/2011 AE2S E 602-49450-500 Capital Outlay (GENERAL) $3,756.06 28940 2011 1 & C SERVICES E 602-49450-500 Capital Outlay (GENERAL) $659.22 29135 2011 1 & C SERVICES Total AE2S $4,415.28 Paid Chk# 051005 .. 12/29/2011 AFFORDABLE SANITATION _ o� E101-45200-410 Rentals (GENERAL) $190.06 10211 PORTA RENTALS Total AFFORDABLE SANITATION $190.06 Paid Chk# 051006 12/29%2011 AFLAC -FLEX ONE - r_ - E 101-41400-390 Contracted Services $50.00 80843ER FLEX FEES Total AFLAC -FLEX ONE $50.00 Paid Chk# 051007 12/29/2011 AFLAC -INSURANCE G 101-21706 Hospitalization/Medical Ins $1,237.52 314051 SUPPLEMENTAL INSURANCE Total AFLAC -INSURANCE $1,237.52 Paid Chk# 051008 12/29/2011 AIRGAS, INC. E101-43100-210 Operating Supplies (GENERAL) $12.99 105010378 ANNUAL MAINT FEE E101-43100-210 Operating Supplies (GENERAL) $42.48 105024876 ACETYLENE/HAZMAT/OXYGEN Total AIRGAS, INC. $55.47 Paid Chk# 051009 12/29/2011 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $1,776.93 PPE 12/24/11 CH DTD 12/28/11 Total ALLIANCE BENEFIT GROUP $1,776.93 Paid Chk# 051010 12/29/2011 ANDERSON, GAIL E101-45300-101 Full -Time Employees Regular $100.00 2011 POLICE COMM MTGS (10) Total ANDERSON, GAIL $100.00 Paid Chk# 051011 12/29/2011 ANDRUSKO, DENISE E101-42150-101 Full -Time Employees Regular $80.00 2011 POLICE COMM MTGS (8) Total ANDRUSKO, DENISE $80.00 Paid Chk# 051012 12/29/2011 APEX BUSINESS CENTER E 101-41900-439 Development incentives $134.49 ECON DEV ASSISTANCE Total APEX BUSINESS CENTER $134.49 Paid Chk# 051013 12/29/2011 BEAN, KRISTA E 101-45250-100 Wages and Salaries (GENERAL) $100.00 2011 PARK & REC MTGS (10) Total BEAN, KRISTA $100.00 Paid Chk# 051014 12/29/2011 BLACK, RON E 101-45300-101 Full -Time Employees Regular $40.00 2011 POLICE COMM MTGS (4) Total BLACK, RON $40.00 Paid Chk# 051015 12/29/2011 BRUMM, MICHAEL E 101-45250-100 Wages and Salaries (GENERAL) $110.00 2011 PARK & REC MTGS (11) CITY OF OTSEGO 12/29/11 2:03 PM Page 3 *Check Detail Register© DECEMBER 2011 Total FIRST LAB $159.80 Paid Chk# 051025 12/29/2011 FLOYD TOTAL SECURITY E 602-49450-402 Repairs/Maint Buildings $327.50 265532 REPLACE BROKEN LEVERSET Total FLOYD TOTAL SECURITY $327.50 Paid Chk# 05102e 12/29/2011 FREEBURG, TRISTE E 101-45250-100 Wages and Salaries (GENERAL) $40.00 2011 PARK & REC MTGS (4) Check Amt Invoice Comment Total BRUMM, MICHAEL $110.00 Paid Chk# 051016 12/29/2011 CARLSON, LUCILLE R 601-37150 WATER SALES $33.00 W/S REFUND - 7600 PALISADES Total CARLSON, LUCILLE $33.00 Paid Chk# 051017 12/29/2011 CASSADY, ROSE E 101-45250-100 Wages and Salaries (GENERAL) $90.00 2011 PARK & REC MTGS (9) E 101-45250-440 Recreation Programming $71.69 SANTA DAY SUPPLIES Total CASSADY, ROSE $161.69 Paid Chk#051018 12/29/2011 CENTRAL HYDRAULICS, INC. E 101-43100-220 Repair/Maint Supply (GENERAL) $44.94 19925 SWIVELS, MALE PIPE FITTINGS Total CENTRAL HYDRAULICS, INC. $44.94 Paid Chk# 051019 12/29/2011 CITY OF OTSEGO E101-45200-322 Utilities $6.41 1040071ST-IRRIG E 101-45200-322 Utilities $6.41 11313 77TH - IRRIG E 101-45200-322 Utilities $6.41 6480 MASON - IRRIG E 101-45200-322 Utilities $6.41 5400 RANDOLPH - IRRIG E 602-49450-322 Utilities $159.19 5850 RANDOLPH - EAST WWTF E 602-49450-322 Utilities $321.62 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.41 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.41 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $128.12 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $6.41 15501 83RD - IRRIG Total CITY OF OTSEGO $653.80 Paid Chk# 051020 12/29/2011 CITY OF ST. MICHAEL E 602-49450-419 SLUDGE HAULING $500.00 12132011-4 VACTOR DUMPING LS #2 & LS #5 Total CITY OF ST. MICHAEL $500.00 Paid Chk# 051021 12/29/2011 CONSTANT, THOMAS OR DIANE E 101-45300-101 Full -Time Employees Regular $40.00 2011 POLICE COMM MTGS (4) Total CONSTANT, THOMAS OR DIANE $40.00 Paid Chk# 051022 12/29/2011 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $127.50 IC343545 LEGAL ORDINANCE - FEE SCHEDULE E 101-41400-350 Print/Binding (GENERAL) $120.00 IC343546 LEGAL ORDINANCE - SWG SYS E 101-41400-350 Print/Binding (GENERAL) $97.50 IC343833 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $67.50 IC343834 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $412.50 Paid Chk# 051023 12/29/2011 FIELDS, PAUL E 101-42150-101 Full -Time Employees Regular $100.00 2011 POLICE COMM MTGS (10) Total FIELDS, PAUL $100.00 Paid Chk# 051024 12/29/22011 FIRST LAB E 101-43100-310 Miscellaneous $159.80 479792 PRE -EMPLOY: ABBAS, OTTERNESS, BRUMM, GORNICE Total FIRST LAB $159.80 Paid Chk# 051025 12/29/2011 FLOYD TOTAL SECURITY E 602-49450-402 Repairs/Maint Buildings $327.50 265532 REPLACE BROKEN LEVERSET Total FLOYD TOTAL SECURITY $327.50 Paid Chk# 05102e 12/29/2011 FREEBURG, TRISTE E 101-45250-100 Wages and Salaries (GENERAL) $40.00 2011 PARK & REC MTGS (4) CITY OF OTSEGO 12/29/11 2:03 PM Page 4 *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment Total FREEBURG, TRISTE $40.00 Paid Chk# 051027 12/29/2011 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $70.46 1043839712 UNIFORMS & MATS E 101-41940-390 Contracted Services $127.22 1043839713 MATS E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043844643 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $106.06 1043849504 UNIFORMS & MATS E 101-41940-390 Contracted Services $127.22 1043849505 MATS E 101-43100-225 Uniforms/Clothing Allowance $43.46 1043854393 UNIFORMS & MATS Total G & K TEXTILE LEASING SYSTEM $517.88 Paid Chk#=5162-8--f2-/-29/20-1-1 GENERAL RENTAL CENTER E 101-43100-410 Rentals (GENERAL) $482.81 169936 WOOD CHIPPER RENTAL Total GENERAL RENTAL CENTER $482.81 Paid Chk# 051029 12/29/2011 . GRAINGER E 101-43100-227 Safety supplies $52.92 9703273368 MARKING FLAG, EAR PLUGS Total GRAINGER $52.92 Paid Chk# 051030 12/29/2011 HAKANSON ANDERSON ASSOC INC E 101-41560-302 Engineering Fees $1,431.75 28735 BEAUDRY PARK DRAINAGE SURVEY E 101-41560-302 Engineering Fees $1,258.14 28736 SIGN POLICY E 101-41560-302 Engineering Fees $1,148.33 28737 BLOCK 78, OTSEGO TOWNSITE G 703-21980 Hidden Creek Trail Subd $166.08 28738 HIDDEN CREEK TRAILS G 701-22462 DUKE REALTY $128.25 28739 GATEWAY NORTH E 101-41560-302 Engineering Fees $62.50 28740 LENZ G 701-22269 BOONDOX BAR & GRILL $150.00 28740 BOONDOX E 403-43100-302 Engineering Fees $426.13 28741 70TH ST (MARLOWE TO MF) E 222-49490-302 Engineering Fees $1,691.68 28743 OTSEGO NPDES PHASE II E 414-49490-302 Engineering Fees $649.76 28744 ISLAND VIEW/KADLER SW ISSUES E 201-43100-302 Engineering Fees $419.59 28745 PACKARD AVE/88TH ST E 499-49400-302 Engineering Fees $2,019.85 28746 CITY WELL HEAD PROTECTION E 203-45210-302 Engineering Fees $150.00 28747 SRTS BIKE TRAIL E 601-49400-302 Engineering Fees $268.00 28749 MISC W/S E 250-42410-302 Engineering Fees $250.00 28749 MISC PERMITS E 101-41560-302 Engineering Fees $1,662.38 28749 MISC ENG E 602-49450-302 Engineering Fees $425.00 28749 MISC W/S E 101-41560-302 Engineering Fees $838.15 28750 PUBLIC WORKS E 101-41560-302 Engineering Fees $1,005.50 28751 STAFF MEETINGS E 101-41400-348 Maps $2,661.08 28752 GOPHER ONE CALL MAPS E 101-41400-391 GIS Services $178.75 28753 GIS INFORMATION E 408-43100-302 Engineering Fees $150.00 28755 OTSEGO CREEK RESTORATION PROJ E 101-41560-302 Engineering Fees $1,479.59 28756 WETLANDS CONS ACT E 208-45210-302 Engineering Fees $700.00 28766 SPLASH PAD Total HAKANSON ANDERSON ASSOC INC $19,320.51 Paid Chk# 051031 12/29/2011 . HD SUPPLY WATERWORKS, LTD E 601-49400-220 Repair/Maint Supply (GENERAL) $96.83 4123548 VALVE BOX TOP SECTION E 601-49400-220 Repair/Maint Supply (GENERAL) $96.83 4124205 VALVE BOX TOP SECTION E 601-49400-220 Repair/Maint Supply (GENERAL) $59.67 4125156 ADJ VALVE BOX RISER E 601-49400-220 Repair/Maint Supply (GENERAL) $21.91 4129798 VALVE BOX RISER Total HD SUPPLY WATERWORKS, LTD $275.24 Paid Chk# 051032 12/29/2011 HENRYS WATERWORKS, INC. E 601-49400-500 Capital Outlay (GENERAL) $956.23 15508 VALVE STEMS E 601-49400-500 Capital Outlay (GENERAL) $788.36 15516 VALVE STEMS E 601-49400-500 Capital Outlay (GENERAL) $718.31 15519 VALVE STEMS CITY OF OTSEGO 12/29/11 2:03 PM Page 5 *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment Total HENRYS WATERWORKS, INC. $2,462.90 Paid Chk# 051033 12/29/2011 HINNENKAMP, JOHN E 101-42150-101 Full -Time Employees Regular $90.00 2011 POLICE COMM MTGS (9) Total HINNENKAMP, JOHN $90.00 Paid Chk# 051034 12/29/2011 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $75.00 PLAN #304185 Total ICMA RETIREMENT TRUST $75.00 Paid Chk# 051035 12/29/2011 J & B EQUIPMENT COMPANY, INC. E 602-49450-220 Repair/Maint Supply (GENERAL) $56.37 82677 WIRE ROPE ASSEMBLY E 602-49450-220 Repair/Maint Supply (GENERAL) $74.74 82679 WIRE ROPE ASSEMBLY Total J & B EQUIPMENT COMPANY, INC. $131.11 Insurance $24,047.00 Paid Chk# 051036 12/29/2011 JOHN DEERE FINANCIAL - Insurance $23,495.00 E 101-45200-220 Repair/Maint Supply (GENERAL) $12.50 1088649 BRAKE SAFETY SWITCH E 101-45200-220 Repair/Maint Supply (GENERAL) $5.22 1089849 REPAIR SUPPLY E 101-45200-220 Repair/Maint Supply (GENERAL) $139.61 1089893 REPAIR SUPPLY 38691 Total JOHN DEERE FINANCIAL $157.33 Paid Chk# 051037 12/29/2011 KJENDLE, JIM E 101-45250-100 Wages and Salaries (GENERAL) $30.00 2011 PARK & REC MTGS (3) Total KJENDLE, JIM $30.00 Paid Chk# 051038 12/29/2011 KREKELBERG, SUSAN E 101-45250-100 Wages and Salaries (GENERAL) $60.00 2011 PARK & REC MTGS (6) Total KREKELBERG, SUSAN $60.00 Paid Chk# 051039 12/29/2011 LACOUNT SALES LLC E 101-43100-400 Repairs & Maint - Cont $17.04 109 FLASH LIGHT BATTERY REBUILD Total LACOUNT SALES LLC $17.04 Paid Chk# _. 1%01LAUENG, DANE01040 229/2 E 101-45250-100 Wages and Salaries (GENERAL) 38690 Total LAUSENG, DUANE Paid Chk# 051041 12/29/2011 LEAGUE OF MN CITIES E 101-43100-360 Education/Training/Conferences E Total LEAGUE OF MN CITIES $20.00 2011 PARK & REC MTGS (2) .DLu.uu $15.00 155780 $15.00 Paid Chk# 051042 92/29/2011 LEAGUE OF MN CITIES INS TRUST E 602-49450-204 Insurance $17,693.00 38690 E 601-49400-204 Insurance $5,380.00 38690 E 101-45200-204 Insurance $24,047.00 38690 E 101-43100-204 Insurance $23,495.00 38690 E 250-42410-204 Insurance $257.00 38690 E 101-41400-204 Insurance $27,878.00 38690 E 101-41400-204 Insurance $8,444.00 38691 Total LEAGUE OF MN CITIES INS TRUST $107,194.00 Paid Chk# 051043 12/29/2011 LOFF, TAMI SEMINAR - BRAD BELAIR CITY INSURANCE 9/25/11 TO 9/25/12 CITY INSURANCE 9/25/11 TO 9/25/12 CITY INSURANCE 9/25/11 TO 9/25/12 CITY INSURANCE 9/25/11 TO 9/25/12 CITY INSURANCE 9/25/11 TO 9/25/12 CITY INSURANCE 9/25/11 TO 9/25/12 CITY INSURANCE 9/25/11 TO 9/25/12 E 101-41400-321 Mileage/Travel $18.04 MILEAGE Total LOFF, TAMI $18.04 Paid Chk# 051044 12/29/2011 MASS, DON E 101-43100-220 Repair/Maint Supply (GENERAL) $10.00 REIMBURSE FOR SNOW BLOWER PART Total MASS, DON $10.00 CITY OF OTSEGO 12/29/11 2:03 PM Page 6 *Check Detail Register© DECEMBER 2011 Paid Chk# 051049 12/29/2011 NEWMAN TRAFFIC SIGNS E 101-43100-393 Sign & Signal Mat'I Purchased Check Amt Invoice Comment Paid Chk# 051045 � 12/29/2011— MENARDS Total NEWMAN TRAFFIC SIGNS $302.50 E101-43100-210 Operating Supplies (GENERAL) $101.87 25140 GLOVES, LUMBER E 101-43100-402 Repairs/Maint Buildings $33.45 26168 BULBS, WASTEBASKET, TOTES $275.54 Total MENARDS $135.32 E 250-42410-320 _ Paid Chk# 051046 R. 12/29/2011 MET..RO IO APPLIANCE— — IAN C- --C REC_ __YCLING 184430382-04 E 101-43100-325 Garbage Service $191.00 580529 APPLIANCE RECYCLING Total METRO APPLIANCE RECYCLING $191.00 Paid Chk# 051056 Paid Chk# 051047 12/29/2011 METRO WEST INSPECTION SVC INC. E 101-45300-101 E 250-42410-390 Contracted Services $4,508.00 BLDG INSP SVCS - 90 HRS Total METRO WEST INSPECTION SVC INC. $4,508.00 $40.00 Paid Chk# 051048 12/29/2011 NELSON ELECTRIC MOTOR REPAIR Paid Chk# 051052 E 602-49450-400 Repairs & Maint - Cont $300.00 5564 PULLED PUMPS - REMOVE DEBRIS E 602-49450-400 Repairs & Maint - Cont $300.00 5576 PULLED PUMPS - REMOVE DEBRIS Total NELSON ELECTRIC MOTOR REPAIR $600.00 70768594 Paid Chk# 051049 12/29/2011 NEWMAN TRAFFIC SIGNS E 101-43100-393 Sign & Signal Mat'I Purchased $302.50 TI -0243284 SIGN MAT'L E 101-41400-201 Total NEWMAN TRAFFIC SIGNS $302.50 224873 OFFICE SUPPLIES Paid Chk# 051050 12/29/2011 NEXTEL COMMUNICATIONS $21.96 224873 E 101-43100-320 Telephone $275.54 184430382-04 CELL PHONES E 250-42410-320 Telephone $135.43 184430382-04 CELL PHONES Total NEXTEL COMMUNICATIONS $410.97 Total OFFICEMAX $544.48 Paid Chk# 051051 12/29%2011 NOLL, JOHN Paid Chk# 051056 12/29/2011 PITNEY BOWES E 101-45300-101 Full -Time Employees Regular $40.00 Office Equipment Rentals 2011 POLICE COMM MTGS (4) 4705027-DC11 PSTG METER/LETTER OPENER Total NOLL, JOHN $40.00 $425.79 Paid Chk# 051052 12/29/2011 NORTH AMERICAN SALT COMPANY 12/29/2011 PUBLIC EMPLOYEES RETIREMENT FD E 101-43100-372 Salt & Sand $10,328.42 70767892 SALT/SAND E 101-43100-372 Salt & Sand $10,289.42 70768594 SALT/SAND E 101-43100-372 Salt & Sand $1,751.75 70769639 SALT/SAND Total NORTH AMERICAN SALT COMPANY $22,369.59 Paid Chk# 051053 12/29/2011 NORTH MEMORIAL URGENT CARE E 101-43100-310 Miscellaneous $198.00 BRUMM, GORNICK, OTTERNESS Total NORTH MEMORIAL URGENT CARE $198.00 Paid Chk# 051054 12/29/2011 NORTHERN TOOL &EQUIPMENT CO E101-43100-210 Operating Supplies (GENERAL) $25.71 191001382 Total NORTHERN TOOL & EQUIPMENT CO $25.71 FINE BLAST ABRASIVE Paid Chk# 051055 12/29/2011 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $256.57 224873 OFFICE SUPPLIES E 250-42410-201 Office Supplies and Expenses $21.96 224873 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $73.50 255903 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $192.45 394725 OFFICE SUPPLIES Total OFFICEMAX $544.48 Paid Chk# 051056 12/29/2011 PITNEY BOWES E 101-41400-413 Office Equipment Rentals $425.79 4705027-DC11 PSTG METER/LETTER OPENER Total PITNEY BOWES $425.79 Paid Chk# 051057 12/29/2011 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $50.99 #677600 PPE 12/24/11 CITY OF OTSEGO 12/29/11 2:03 PM Page 7 *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment E 601-49400-121 PERA $51.00 #677600 PPE 12/24/11 E 250-42410-121 PERA $125.74 #677600 PPE 12/24/11 E 101-43100-121 PERA $1,089.18 #677600 PPE 12/24/11 E 101-41400-121 PERA $585.65 #677600 PPE 12/24/11 G 101-21704 PERA $2,079.52 #677600 PPE 12/24/11 E 101-41600-121 PERA $509.64 #677600 PPE 12/24/11 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,491.72 Paid Chk# 051058 12/29/2011 RANDY'S SANITATION E 101-41940-325 Garbage Service $225.86 8899 NASHUA AVE E 101-43100-325 Garbage Service $119.27 13400 90TH ST Total RANDY'S SANITATION $345.13 Paid Chk# 051059 12/29/2011 RICOH AMERICAS CORPORATION E250-42410-410 Rentals (GENERAL) $311.70 14118591 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $311.70 Paid Chk# 051060 12/29/2011 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $379.43 14118590 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 051061 12/29/2011 e ROBERTS, KATHY_ E101-45250-100 Wages and Salaries (GENERAL) $110.00 2011 PARK & REC MTGS (11) Total ROBERTS, KATHY $110.00 Paid Chk# 051062 12/29/2011 R -WAY PUMPING INC E 602-49450-390 Contracted Services $12,675.85 1471 WEST - BIOSOLIDS HAULING E 602-49450-390 Contracted Services $45,515.97 1471 EAST - BIOSOLIDS HAULING Total R -WAY PUMPING INC $58,191.82 Paid Chk# 051063 12/29/2011 SCHWAAB, INC E 101-41400-201 Office Supplies and Expenses $34.73 B75231 SIGNATURE STAMP - SANDY Total SCHWAAB, INC $34.73 Paid Chk# 051064 12/29/2011 SEROSHEK, TONI E 101-45300-101 Full -Time Employees Regular $110.00 2011 POLICE COMM MTGS (11) Total SEROSHEK, TONI $110.00 Paid Chk# 051065 12/29/2011 SOFTRONICS, INC. E 101-41600-390 Contracted Services $225.00 2371 FIN - LABOR E 101-43100-390 Contracted Services $442.19 2371 PW - LABOR E 250-42410-390 Contracted Services $328.44 2371 BLDG - LABOR E 101-43100-501 Equipment $203.54 2371 PW - KEYBOARDS, MOUSE, ANTI VIRUS, ETC E 602-49450-390 Contracted Services $75.00 2371 UTIL - LABOR E 601-49400-390 Contracted Services $75.00 2371 UTIL - LABOR E 101-41400-201 Office Supplies and Expenses $214.80 2371 ADMIN IT - SWITCH, CABLE, ROUTER E 101-41400-390 Contracted Services $842.19 2371 ADMIN IT - LABOR E 101-41400-390 Contracted Services $1,180.16 2371 ADMIN - LABOR E 101-41400-201 Office Supplies and Expenses $199.72 2371 ADMIN - HARD DRIVE, ANTI VIRUS E 101-41400-391 GIS Services $75.00 2371 GIS - LABOR Total SOFTRONICS, INC. $3,861.04 Paid Chk# 051066 12/29/2011 STOCKAMP, JESSICA E 101-41100-321 Mileage/Travel $26.64 MILEAGE TO BUFFALO Total STOCKAMP, JESSICA $26.64 Paid Chk# 051067 12/29/2011 TARGET BANK E 101-41400-201 Office Supplies and Expenses $102.50 24560730648 MTG AND CITY HALL SUPPLIES CITY OF OTSEGO 12/29/11 2:03 PM Page 8 *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment E101-41400-201 Office Supplies and Expenses $8.44 24560889942 MTG AND CITY HALL SUPPLIES Total TARGET BANK $110.94 Paid Chk# 051068 12/29/2011 TERMINAL SUPPLY CO, INC. E 10143100-210 Operating Supplies (GENERAL) $471.84 94417-00 OPERATING SUPPLIES Total TERMINAL SUPPLY CO, INC. $471.84 Paid Chk# 051069 12/29/2011 THEISEN, JANE Paid Chk# 051080 E 101-43100-402 E 101-42150-101 Full -Time Employees Regular $50.00 2011 POLICE COMM MTGS (5) Total UNLIMITED ELECTRIC INC Total THEISEN, JANE $50.00 Paid Chk# 051077 Paid Chk# 051070 12/29/2011 TODAY PROPERTIES INC E101-42150-101 G 701-21938 TMH Development $1,822.22 701-21938 OTSEGO COMM PK ESC REFUND SECURENCE Total TODAY PROPERTIES INC $1,822.22 $51.25 Paid Chk# 051071 12/29/2011 TORKELSON, JOEL 12/29/2011 VANDENBERG, DANA E101-42150-101 Full -Time Employees Regular $100.00 2011 POLICE COMM MTGS (10) 2011 POLICE COMM MTGS (11) Total TORKELSON, JOEL $100.00 $110.00 Paid Chk# 051072 12/29/2011 TORRESANI, PETER E 101-45250-100 Wages and Salaries (GENERAL) $120.00 2011 PARK & REC MTGS (12) Total TORRESANI, PETER $120.00 Paid Chk# 051073 12/29/2011 TRYCO LEASING INC. E 101-43100-413 Office Equipment Rentals $57.55 5858 ESTUDIO 282 COPIER Total TRYCO LEASING INC. $57.55 Paid Chk# 051074 12/29/2011 UNITED STATES POSTAL SERVICE_. E 601-49400-206 Postage $1,500.00 W/S POSTAGE PERMIT #40 E 602-49450-206 Postage $1,500.00 W/S POSTAGE PERMIT #40 Total UNITED STATES POSTAL SERVICE $3,000.00 Paid Chk# 051075 12/29/2011 UNIVERSITY OF MINNESOTA E 250-42410-360 Education/Training/Conferences $100.00 1225102 BARB WILLIAMS MBPTA 1/10/12 Total UNIVERSITY OF MINNESOTA $100.00 Paid Chk# 051076 12/29/2011 UNLIMITED ELECTRIC INC - Paid Chk# 051080 E 101-43100-402 Repairs/Maint Buildings $490.81 10012 LIGHTING & ELECTRICAL REPAIRS $40.00 2011 PARK & REC MTGS (4) Total UNLIMITED ELECTRIC INC $490.81 $40.00 Paid Chk# 051077 12/29/2011 US INTERNET E101-42150-101 E 101-41400-390 Contracted Services $51.25 960820 SECURENCE Total US INTERNET $51.25 Paid Chk#051078 F 12/29/2011 VANDENBERG, DANA E 101-42150-101 Full -Time Employees Regular $110.00 2011 POLICE COMM MTGS (11) Total VANDENBERG, DANA $110.00 Paid Chk# 051079 12/29/2011 VEIT & CO E 414-41970-390 Contracted Services $9,170.00 110243-2 DEMOLISH MCDONALD HOUSE Total VEIT & CO $9,170.00 Paid Chk# 051080 12/29/2011 VON BERG, CHARLES E101-45250-100 Wages and Salaries (GENERAL) $40.00 2011 PARK & REC MTGS (4) Total VON BERG, CHARLES $40.00 Paid Chk# 051081 12/29/2011 WAREHIME, JASON E101-42150-101 Full -Time Employees Regular $110.00 2011 POLICE COMM MTGS (11) CITY OF OTSEGO 12/29/11 2:03 PM Page 9 *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment Total WAREHIME, JASON $110.00 Paid Chk# 051082 12/29/2011 WATSON, SHAWN -� E 101-42150-101 Full -Time Employees Regular $50.00 2011 POLICE COMM MTGS (5) Total WATSON, SHAWN $50.00 Paid Chk# 051083 12/29/2011 WELTER, KIM E 101-41100-801 CONTINGENCY $1,275.00 LOGO DESIGN & FILES Total WELTER, KIM $1,275.00 Paid Chk# 051084 12/29/2011 WILD WOOD SLEIGH & CARRIAGE E 101-45250-440 Recreation Programming $500.00 SANTA DAY SLEIGH RIDES Total WILD WOOD SLEIGH & CARRIAGE $500.00 Paid Chk# 051085 12/29/2011 WILSON, CHRIS E 101-45300-101 Full -Time Employees Regular $120.00 2011 POLICE COMM MTGS (12) Total WILSON, CHRIS $120.00 Paid Chk# 051086 12/29/2011 WRIGHT COUNTY AUDITOR -TREASURE-_- - — E 101-42100-390 Contracted Services $1,373.32 NOV FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $1,373.32 Paid Chk# 051087 12/29/2011 XCEL ENERGY E 602-49450-322 Utilities $56.09 17388 52ND ST E 602-49450-322 Utilities $4,819.24 5850 RANDOLPH E 602-49450-322 Utilities $165.70 16935 56TH CT E 601-49400-322 Utilities $1.276.35 5750 RANDOLPH - WELL #3 Total XCEL ENERGY $6,317.38 Paid Chk# 051088 12/29/2011 YALE MECHANICAL E 101-43100-402 Repairs/Maint Buildings $2,924.78 123062 FALL MAINT - PW E 101-43100-402 Repairs/Maint Buildings $1,260.00 125810 REPAIRS - PW Total YALE MECHANICAL $4,184.78 Paid Chk# 051089 12/29/2011 ZIEGLER INC E101-43100-220 Repair/Maint Supply (GENERAL) $99.33 PCO80343828 ELEMENT Total ZIEGLER INC $99.33 10100 BANK OF ELK RIVER $602,658.89 CITY OF OTSEGO 12/29/11 2:03 PM Page 10 *Check Detail Register© DECEMBER 2011 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $151,527.21 201 STREET PAVEMENT MANAGEMENT $419.59 203 PARK DEVELOPMENT $150.00 208 COMMUNITY FACILITIES FUND $26,488.94 222 Citywide Stormwater(NPDES II) $1,691.68 250 Comm. Dev. & Bldg Safety $6,446.48 403 COLLECTOR RDS (FORMERLY MSA) $426.13 408 Otsego Creek Watershed $150.00 414 Revolving Capital Improvements $9,819.76 499 WELLHEAD PROTECTION PROJECT $2,019.85 601 WATER FUND $11,629.83 602 SEWER FUND $89,622.87 701 DEVELOPMENT ESCROWS FUND $302,100.47 703 Wetland Escrows $166.08 $602,658.89 CITY OF OTSEGO 01/04/12 11:50 AM Page 1 *Check Summary Register© JANUARY 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051090 RON BLACK 1/3/2012 $40.00 2011 HERITAGE COMM MTGS (4) Paid Chk# 051091 CHRIS WILSON 1/3/2012 $120.00 2011 HERITAGE COMM MTGS (12) Paid Chk# 051092 TONI SEROSHEK 1/3/2012 $110.00 2011 HERITAGE COMM MTGS (11) Paid Chk# 051093 GAIL ANDERSON 1/3/2012 $100.00 2011 HERITAGE COMM MTGS (10) Paid Chk# 051094 JOHN NOLL 1/3/2012 $40.00 2011 HERITAGE COMM MTGS (4) Paid Chk# 051095 THOMAS CONSTANT 1/3/2012 $40.00 2011 HERITAGE COMM MTGS (4) Paid Chk# 051096 AFFORDABLE SANITATION 1/4/2012 $158.47 DEC PORTA RENTALS Paid Chk# 051097 CITY OF MONTICELLO 1/4/2012 $1,009.97 NOV ANIMAL CONTROL Paid Chk# 051098 DASCOM SYSTEM GROUP, INC 1/4/2012 $18,990.62 SOUND SYSTEM Paid Chk# 051099 DON'S BAKERY 1/4/2012 $27.00 ROLLS FOR MEETING Paid Chk# 051100 DVS RENEWAL 1/4/2012 $336.00 PLATE #935004 - 10 MACK Paid Chk# 051101 GIS RANGERS, LLC 1/4/2012 $440.00 GIS SERVICES Paid Chk# 051102 HIGHWAY TECHNOLOGIES 1/4/2012 $542.02 CONES, LIME JACKETS Paid Chk# 051103 INK WIZARDS, INC. 1/4/2012 $261.60 UNIFORM - BRAD B Paid Chk# 051104 LONG & SONS 1/4/2012 $1,175.63 CITY HALL EXTRA CLEANING Paid Chk# 051105 MACARTHUR LAW OFFICE LLC 1/4/2012 $7,883.50 GENERAL Paid Chk# 051106 OREILLY AUTOMOTIVE INC. 1/4/2012 $37.42 ELBOW, CLAMP, TAILPIPE Paid Chk# 051107 THE PLANNING COMPANY LLC 1/4/2012 $7,730.00 HOSPITAL Paid Chk# 051108 LINDA VANCOUVERING 1/4/2012 $60.00 REF RENTAL LIC RENEWAL - DUP P Total Checks $39,102.23 CITY OF OTSEGO 01/04/12 11:50 AM Page 1 *Check Detail Register© JANUARY 2012 Paid Chk# 051092 1/3/2012 SEROSHEK, TONI Check Amt Invoice Comment 10100 BANK OF ELK RIVER $110.00 2011 HERITAGE COMM MTGS (11) Contracted Services Paid Chk# 051010 12/29/2011 ANDERSON, GAIL Paid Chk# 051093 1/3/2012 ANDERSON, GAIL E 101-45300-101 Full -Time Employees Regular ($100.00) VOID CHECK #51010 $18,990.62 JC20697 SOUND SYSTEM Total ANDERSON, GAIL ($100.00) Paid Chk# 051094 Paid Chk# 051014 12/29/2011 BLACK, RON E 101-45300-101 Full -Time Employees Regular ($40.00) VOID CHECK #51014 Total BLACK, RON ($40.00) Paid Chk# 051021 12/29/2011 CONSTANT, THOMAS OR DIANE E 101-45300-101 Full -Time Employees Regular ($40.00) VOID CHECK #51021 Total CONSTANT, THOMAS OR DIANE ($40.00) Paid Chk# 051051 12/29/2011 NOLL, JOHN E 101-45300-101 Full -Time Employees Regular ($40.00) VOID CHECK #51051 Total NOLL, JOHN ($40.00) Paid Chk# 051064 12/29/2011 SEROSHEK, TONI E 101-45300-101 Full -Time Employees Regular ($110.00) VOID CHECK #51064 Total SEROSHEK, TONI ($110.00) Paid Chk# 051085 12/29/2011 WILSON, CHRIS E 101-45300-101 Full -Time Employees Regular ($120.00) VOID CHECK #51085 Total WILSON, CHRIS ($120.00) Paid Chk# 051090 1/3/2012 BLACK, RON E 101-45300-101 Full -Time Employees Regular $40.00 2011 HERITAGE COMM MTGS (4) Total BLACK, RON $40.00 - Paid Chk# 051091 1/3/2012 WILSON, CHRIS E 101-45300-101 Full -Time Employees Regular $120.00 2011 HERITAGE COMM MTGS (12) Total WILSON, CHRIS $120.00 Paid Chk# 051092 1/3/2012 SEROSHEK, TONI Paid Chk# 051097 E 101-45300-101 Full -Time Employees Regular $110.00 2011 HERITAGE COMM MTGS (11) Contracted Services Total SEROSHEK, TONI $110.00 Paid Chk# 051093 1/3/2012 ANDERSON, GAIL Paid Chk# 051098 E 101-45300-101 Full -Time Employees Regular $100.00 2011 HERITAGE COMM MTGS (10) $18,990.62 JC20697 SOUND SYSTEM Total ANDERSON, GAIL $100.00 Paid Chk# 051094 1/3/2012_-- NOLL, JOHN E101-45300-101 Full -Time Employees Regular $40.00 2011 HERITAGE COMM MTGS (4) Total NOLL, JOHN $40.00 Paid Chk# 051095 1/3/2012 CONSTANT, THOMAS OR DIANE E 101-45300-101 Full -Time Employees Regular $40.00 2011 HERITAGE COMM MTGS (4) Total CONSTANT, THOMAS OR DIANE $40.00 Paid Chk# 051096 1/4/2012 AFFORDABLE SANITATION E101-45200-410 Rentals (GENERAL) Total AFFORDABLE SANITATION $158.47 10253 DEC PORTA RENTALS $158.47 Paid Chk# 051097 1/4/2012 CITY OF MONTICELLO E 101-42710-390 Contracted Services $1,009.97 12083 NOV ANIMAL CONTROL Total CITY OF MONTICELLO $1,009.97 Paid Chk# 051098 1/4/2012 DASCOM SYSTEM GROUP, INC E 206-41940-500 Capital Outlay (GENERAL) $18,990.62 JC20697 SOUND SYSTEM CITY OF OTSEGO 01/04/12 11:50 AM Page 2 *Check Detail Register© JANUARY 2012 Check Amt Invoice Comment Total DASCOM SYSTEM GROUP, INC $18,990.62 Paid Chk# 051099 1/4/2012 DON'S BAKERY E 101-41400-310 Miscellaneous $27.00 2511 ROLLS FOR MEETING Total DON'S BAKERY $27.00 Paid &h -k# 051100 1/4/2012 DRIVER &VEHICLE SERVICES E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #935008 - 10 MACK E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #911419 - 06 CHEV E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #911420 - 06 CHEV E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #918598 - 06 FORD E 250-42410-201 Office Supplies and Expenses $16.00 PLATE #920608 - 06 CHEV E 250-42410-201 Office Supplies and Expenses $16.00 PLATE #920610 - 06 FORD E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #920601 - 94 FORD E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #911412 - 05 CHEV E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #181129 - 99 FELLING E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #181142 - 06 FELLING E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #904066 - 00 INT'L E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #911411 - 05 CHEV E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #911527 - 02 STERLING E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #935004 - 10 MACK E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #914958 - 04 STERLING E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #916894 - 95 INT'L E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #929072 - 99 FORD E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #928652 - 08 STERLING E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #187380 - 06 FELLING E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #911421 - 06 FORD E 101-43100-210 Operating Supplies (GENERAL) $16.00 PLATE #909133 - 02 FORD Total DRIVER & VEHICLE SERVICES $336.00 Paid Chk# 051101 1/4/2012 GIS RANGERS, LLC E 101-41400-391 GIS Services $440.00 471 GIS SERVICES Total GIS RANGERS, LLC $440.00 'Paid -Chk# 051102 1/4%2012 HIGHWAY TECHNOLOGIES E 101-43100-227 Safety supplies $542.02 65095275-001 CONES, LIME JACKETS Total HIGHWAY TECHNOLOGIES $542.02 Paid Chk# 051103 1/4/2012 INK WIZARDS, INC. E 101-43100-225 Uniforms/Clothing Allowance $261.60 60685 UNIFORM - BRAD B Total INK WIZARDS, INC. $261.60 Paid Chk# 051104 1/4/2012 LONG & SONS E 101-43100-389 Cleaning Services $363.38 11-555 PW DEC CLEANING E 101-41940-389 Cleaning Services $748.13 11-555 CITY HALL DEC CLEANING E 101-41940-389 Cleaning Services $64.12 11-555 CITY HALL EXTRA CLEANING Total LONG & SONS $1,175.63 Paid Chk# 051105 1/4/2012 MACARTHUR LAW OFFICE LLC E 101-41700-301 Legal Services $300.00 MEETINGS G 701-22465 GREAT RIVER CTR $3,320.50 GREAT RIVER CENTRE - LOC E 101-41700-301 Legal Services $217.50 HOSPITAL E 101-41700-301 Legal Services $4,045.50 GENERAL Total MACARTHUR LAW OFFICE LLC $7,883.50 Paid Chk# 051106 1/4/2012 OREILLY AUTOMOTIVE INC. E101-43100-220 Repair/Maint Supply (GENERAL) $34.19 1952-212541 ELBOW, CLAMP, TAILPIPE E101-43100-220 Repair/Maint Supply (GENERAL) $3.23 1952-212565 ELBOW, ADAPTER CITY OF OTSEGO 01/04/12 11:50 AM Page 3 *Check Detail Register© JANUARY 2012 Check Amt Invoice Comment Total OREILLY AUTOMOTIVE INC. $37.42 Paid Chk# 051107 1/4%2012 TPC E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 208-45210-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 250-42410-303 Planning Fees G 701-22465 GREAT RIVER CTR G 701-22269 BOONDOX BAR & GRILL E 101-41570-303 Planning Fees $150.00 606 $1,050.00 607 $700.00 608 $330.00 609 $350.00 610 $450.00 611 $2,150.00 612 $40.00 613 $1,250.00 614 $120.00 615 $300.00 616 $420.00 618 $420.00 619 Total TPC $7,730.00 Paid Chk# 051108 1/4/2012 VANCOUVERING, LINDA R 250-32140 Rental Inspection Fees $60.00 Total VANCOUVERING, LINDA $60.00 10100 BANK OF ELK RIVER $38,652.23 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $14,709.11 206 CAPITAL EQUIPMENT REVOLVING $18,990.62 208 COMMUNITY FACILITIES FUND $700.00 250 Comm. Dev. & Bldg Safety $212.00 701 DEVELOPMENT ESCROWS FUND $4,040.50 $38,652.23 HOSPITAL PARKS COMMUNITY PARKS HPC CITY CODE ECONOMIC DEVELOPMENT GENERAL GENERAL MEETINGS GENERAL -CODE GRC BOONDOX DMC 3RD REF RENTAL LIC RENEWAL - DUP PYMT CITY OF OTSEGO 01/04/1211:54 AM Page 1 *Check Summary Register© JANUARY 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051109 CHARTER COMMUNICATIONS LL 1/4/2012 $119.00 MONTHLY SERVICE Paid Chk# 051110 HEALTH PARTNERS 1/4/2012 $7,538.60 JANUARY MEDICAL Paid Chk# 051111 INITIATIVE FOUNDATION 1/4/2012 $200.00 ANNUAL CONTRIBUTION Paid Chk# 051112 MN MUNICIPAL UTILITIES ASSO 1/4/2012 $2,629.50 1 ST QTR SAFETY MGMT PROG Paid Chk# 051113 PEOPLE SERVICE INC. 1/4/2012 $47,360.10 MONTHLY SERVICE Paid Chk# 051114 STANDARD INSURANCE CO 1/4/2012 $769.70 #150697 JAN LIFE INS Paid Chk# 051115 SWEEPER SERVICES 1/4/2012 $38,742.19 2007 ELGIN SWEEPER - 2ND HALF Paid Chk# 051116 WRIGHT COUNTY RECORDER 1/4/2012 $53.65 118-800-223101 QUIT CLAIM DEED Total Checks $97,412.74 CITY OF OTSEGO 01/04/1211:54 AM Page 1 *Check Detail Register© JANUARY 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051109 1/4/2012 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 051110 1/4/2012 HEALTH PARTNERS E 250-42410-123 Health $1,681.90 39236222 JANUARY MEDICAL E 101-43100-123 Health $3,710.10 39236222 JANUARY MEDICAL E 101-41600-123 Health $1,098.30 39236222 JANUARY MEDICAL E 101-41400-123 Health $1,048.30 39236222 JANUARY MEDICAL E101-41400-355 Total HEALTH PARTNERS $7,538.60 38493 2012 WATER UTILITY MEMBER DUES Paid Chk# 051111 1/4/2012 INITIATIVE FOUNDATION E 101-41900-355 Dues & Memberships Total INITIATIVE FOUNDATION 8900 00 $ZUU. UU Paid Chk# 051112 1/4/2b12 MN MUNICIPAL UTILITIES ASSOC ANNUAL CONTRIBUTION E 101-41400-360 Education/Training/Conferences $559.38 38316 1ST QTR SAFETY MGMT PROG E 250-42410-360 Education/Training/Conferences $559.37 38316 1ST QTR SAFETY MGMT PROG E 101-43100-360 Education/Training/Conferences $559.37 38316 1ST QTR SAFETY MGMT PROJ E 101-41600-360 Education/Training/Conferences $559.38 38316 1ST QTR SAFETY MGMT PROG E101-41400-355 Dues & Memberships $392.00 38493 2012 WATER UTILITY MEMBER DUES Total MN MUNICIPAL UTILITIES ASSOC $2,629.50 Paid Chk# 051113 1/4/2012 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $14,703.46 18733 MONTHLY SERVICE E 602-49450-390 Contracted Services $32,574.54 18733 MONTHLY SERVICE E 208-45210-390 Contracted Services $82.10 18733 WATER QUALITY TEST- SPLASH PAD Total PEOPLE SERVICE INC. $47,360.10 Paid Chk# 051114 1/4/2012 STANDARD INSURANCE CO E 101-41400-130 Employer Paid Ins (GENERAL) E 101-41600-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 602-49450-130 Employer Paid Ins (GENERAL) E 601-49400-130 Employer Paid Ins (GENERAL) Total STANDARD INSURANCE CO $131.78 #150697 JAN LIFE INS $157.39 #150697 JAN LIFE INS $350.29 #150697 JAN LIFE INS $103.41 #150697 JAN LIFE INS $13.41 #150697 JAN LIFE INS $13.42 #150697 JAN LIFE INS $769.70 Paid Chk# 051115 1/4/2012 SWEEPER SERVICES E 206-43100-501 Equipment $38,742.19 FINAL PAY 2007 ELGIN SWEEPER - 2ND HALF Total SWEEPER SERVICES $38,742.19 Paid Chk# 051116 1/4/2012 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $53.65 118-800-223101 QUIT CLAIM DEED Total WRIGHT COUNTY RECORDER $53.65 10100 BANK OF ELK RIVER $97,412.74 ITEM 3-2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL DECEMBER 12, 2011 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber and Tom Darkenwald. Excused absence: Councilmember Doug Schroeder. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Tami Loff, City Clerk; Daniel Licht, City Planner; Ron Wagner, City Engineer and Andy MacArthur, City Attorney. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Pat Hilden, 7094 Odell Ave, President of the Otsego River Riders Snowmobile Club, said they plan on having a member present at all the City Council meetings between December 1 and April 1. Mr. Hilden gave an update of club activities. The club is asking the City Council for donation of 12-18 signs for their trails. Mayor Stockamp said last year the City Council approved signs but those were never completed. She indicated this is a new request in addition to those approved in 2011. Mr. Hilden said yes. City Administrator Johnson said she will check on those signs approved previously and follow up with the City Council. The City Council directed City staff to bring back to the January 9 City Council meeting a cost of the 12-18 signs requested. 2. Consider agenda approval. CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items, 3.1 Approve Claims List. 3.2 Approve November 28, 2011 City Council 6:00 PM Meeting Minutes. 3.3 Approve November 28, 2011 Special City Council Meeting Minutes. 3.4 Approve release of Otsego Commercial Park Escrow. 3.5 Approve Metro Appliance Recycling agreement regarding official signs. CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion carried. 4. Public Hearin 4.1 To consider the 2012 Fee Schedule that includes development related fees. A. City Clerk attests to legal notice. B. Comments by City Attorney. C. Presentation of the proposed fee schedule. D. Public Comments. E. Close the Public Hearing. F. Approve Ordinance 2011-14 establishing the fee schedule of city fees for 2012. City Clerk Loff attested that all the proper legal noticing has been completed. City Attorney MacArthur said a Public Hearing is required being that there is proposed development related fee changes. City Clerk Loff reviewed the proposed changes to the 2012 fee schedule. Mayor Stockamp opened the Public Hearing at 7:21 PM. City Council Meeting December 12, 2011. Hearing no public comment Mayor Stockamp closed the Public Hearing at 7:25 PM CM Heidner said the change to fire district fees include removing those fees off the tax roll and including them in the property tax levy. CM Heidner asked if that has been completed through the county. Finance Director Groen said yes. CM Scharber motioned to approve Ordinance 2011-14 establishing the fee schedule of the city fees for 2012. Seconded by CM Heidner. All in favor. Motion carried. 5. Administration. 5.1 2012 Tax Levy and Budget. A. Consider Resolution 2011-65 Adopting the Final 2012 Tax Lew. B. Adopt 2012 Budget. Finance Director Groen presented. Mayor Stockamp opened for public comment. Mark Helegson, 10200 NE Kadler Avenue, asked what the overall budget increase is. City Administrator Johnson said there is a decrease by 4.15%. CM Heidner said with the State Aid Homestead Credit, the state is still collecting; they are holding $286 million and not distributing. CM Heidner said that previously each parcel would pay the same amount with this change the larger facilities are paying. CM Scharber motioned to approve Resolution 2011-65 setting a Final Tax Levy of $4,261,000 for 2012 Budget appropriations. Seconded by CM Darkenwald. All in favor. Motion carried. CM Scharber motioned to approve 2012 General Fund Budget of $3,571,172, Building Safety of $230,460, Water $372,592, Sewer $877,963 and Storm Sewer $71,436. Seconded by CM Darkenwald. All in favor. Motion carried. 6. Community Development. 6.1 70th Street Construction Project. A. Marlowe Avenue to Martin Farms Avenue. 1. Consider Resolution 2011-62 Authorizing Ad for Bid for 70th Street, Marlowe Avenue to Martin Farms Avenue. City Engineer presented the staff report. If approved staff would advertise for bids and then bring back to the January 23 City Council meeting to award the project. This project would then be constructed in 2012 and the striping would occur in 2013. Mayor Stockamp said will the bike path be incorporated that was discussed. City Engineer Wagner said not on this section in will be in the section of MacIver Avenue and Oakwood Avenue which is the next item on agenda. CM Scharber motioned to approve Resolution 2011-62 authorizing advertisement for bid for 70th Street construction from Marlowe Avenue to Martin Farms Avenue. Seconded by Mayor Stockamp. All in favor. Motion carried. B. Martin Farms Avenue to Oakwood Avenue. 1. Consider Resolution 2011-63 Authorizina Preparation of the 70th Street Feasibility Study. 2. Consider motion to approve Authorization of Preparation and Submittal of Region &W Federal Grant Application and Routes of Regional Significance State Aid Grant Application. City Council Meeting December 12, 2011. Avenue. City Engineer presented the staff report. City Engineer Wagner said this section will include a mile 1/2 in road and a bike trail. City Engineer Wagner reviewed two grant opportunities for the 70th Street project. CM Heidner said it looks narrow. CM Heidner said staff should check into extending to Odean Avenue. Mayor Stockamp asked when the residents along 70th Street will be invited back as discussed. City Planner Licht said when the City Engineer brings back and we have more information. City Engineer Wagner said that we should know about the 7W funding in February and then the Feasibility study would be completed so the meeting with the residents would take place in March or April. CM Scharber motioned to approve 2011-63 Authorizing preparation of the 70th Street Feasibility Study. Seconded by CM Heidner. All in favor. Motion carried. CM Scharber motioned to approve authorization of Preparation and submittal of Region 7W Federal Grant Application and Routes of Regional Significance State Aid Grant Application. Seconded by Mayor Stockamp. All in favor. Motion carried. CM Scharber motioned to approve Resolution 2011-64 Authorizing Preparation of Plans and Specifications of 70th Street from Martin Farms Avenue to Oakland Avenue. Seconded by CM Heidner. All in favor. Motion carried. 6.2 Septic Ordinance. City Planner Licht presented the Planner's report. This will require systems to be inspected every three years. Mayor Stockamp asked who will track. City Administrator Johnson said that planning and building will work together and it will be tracked through Permit Works. CM Heidner motioned to adopt Ordinance 2011-15 amending the city code of the city of Otsego regarding individual sewage treatment systems and the Summary Ordinance. Seconded by Mayor Stockamp. All in favor. Motion carried. 6.3 Approve TRSA field use and equipment agreement. City Planner Licht presented the Planner's report. City Planner Licht said TRSA president Steve Zoubek reviewed the agreement and is comfortable the agreement. Mayor Stockamp said she will be abstaining since she is on the TRSA board. Mayor Stockamp turned the meeting over to acting Mayor Heidner. CM Heidner motioned to approve as drafted by city staff. Seconded by CM Scharber. Motion passed 3-0. Mayor Stockamp abstained. 7. Public Works. 7.1 Street Sign Policy. City Engineer Wagner presented the staff report. Mayor Stockamp asked if the Public Works Subcommittee has reviewed this. CM Heidner said yes. Mayor Stockamp asked where the application for street sign request will be. City Engineer Wagner said on the website. Mayor Stockamp said that there is no reflection left on the Otsego entrance signs. City Engineer Wagner said he has spoken with Wright County they will replace the signs for free with their standards or the city has to option to either replace the reflective on the existing signs for $280 or change to brand new signs with the city logo for $660. City Council Meeting December 12, 2011. Mayor Stockamp motioned to approve using the new Otsego Logo at $660 to replace. Seconded by CM Darkenwald. All in favor. Motion carried. CM Scharber motioned to approve the Sign Policy. Seconded by CM Darkenwald. All in favor. Motion carried. 8. City Council Reports and Updates. Mayor Stockamp gave an update on the Otsego Santa Day. 9. Staff Reports and Updates. City Administrator Johnson said that intern Stephen Wensman started today. 10. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 8:33 PM. ATTEST: Tami Loff, City Clerk 4 Mayor Jessica Stockamp ITEM 3.3 SPECIAL MEETING CITY COUNCIL MEETING MONDAY, DECEMEBER 12, 2011 *7:00 PM 1. Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 8:40 PM. Roll call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Tom Darkenwald and Dan Scharber. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer; and Tami Loff, City Clerk. 2. Former Godfather's Pizza Site Development. Present: Ron Touchette, representing the site and Cori from the Bank of Elk River. City Administrator Johnson said staff met with Mr. Touchette last Friday regarding the proposed Boondox project. She indicated that there were limited options to providing assistance and presented staff's proposal for payment of special assessments and a small tax abatement agreement. Mr. Touchette said the project will not go through without some help from the city. He indicated that the property owner, The Bank of Elk River, intends to prepay the outstanding special assessments either in 2011 or the first quarter of 2012. City Administrator Johnson discussed a two year tax abatement from 2013-14 if City Council approved staff would work on an agreement and bring back to the January 9 City Council meeting. CM Heidner suggested three years. Mr. Touchette said that three years would be difficult. CM Darkenwald said in the past the when the city has done abatement we haven't done 100%. Mayor Stockamp said she is not comfortable with 100%. CM Darkenwald said he understands that it would help more in the front end. Mr. Touchette said correct. CM Heidner motioned to direct staff to write a Resolution applying the penalties and interest paid by the property owner to the outstanding special assessments. Seconded by CM Scharber. All in favor. Motion carried. CM Scharber motioned to direct staff to prepare a tax abatement agreement with an abatement of up to $4000 the first two years and up to $2600 the third year. Seconded by CM Darkenwald. All in favor. Motion carried. 3. Great River Centre. Present: Todd Plaisted, representing Appello and John Dolphin representing 21st Century Bank. City Attorney MacArthur reviewed the proposed extension agreement. City Attorney MacArthur said he has added his suggested changes. Mr. Plaisted said he appreciates everything the city has done for them and he feels that it is better off for both parties if this is in the developers hand then the banks. Mr. Plaisted said that Appello plans on reducing the lot pricing. Mr. Dolphin said the goal is to get the property sold. Mr. Plaisted is asking the City Council to remove the $10,000 escrow from the proposed agreement. There was discussion on the remaining escrow. CM Darkenwald motioned to approve with removal of the BOLD section in item 10 in the draft agreement subject to City Attorney. Seconded by CM Scharber. All in favor. Motion carried. 4. Website. There was discussion on website designs. Special City Council Meeting November 28, 2011. 5. Any other items. Mayor Stockamp motioned to give employees an extra four (4) hours of vacation time to be used up by the end of the year. Seconded by CM Heidner. All in favor. Motion carried. 6. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 11:19 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp *immediately following the adjournment of the City Council meeting at 7:00 PM. 2 ITEM 3_4 REQUEST FOR COUNCIL ACTION OtCITY OF se o MINNESOTA TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: January 3, 2012 RE: Wright County Economic Development Partnership Membership Background: In late 2011 Otsego joined the Wright County Economic Development Partnership (WCEDP). The WCEDP is the city's link to Greater MSP, which was a driving factor in the city's decision to become a member. Of course, there are other benefits to being a member such as access to the revolving loan fund, marketing, and providing leads to name a few. Recently, the WCEDP Board unanimously recommended Council member Tom Darkenwald for an open seat on the Board. The appointment will be made at the WCEDP's annual meeting in January. Membership for 2012 is included in the 2012 budget. The Administrative Subcommittee reviewed this request at its meeting and recommends Council approval. Action Requested: • Consider 2012 membership dues in the amount of $2,382.10 Attachment: • Attached is an invoice for 2012 membership dues in the amount of $2,382.10. NRiGH COUNT ECONOMIC DEVELOPMENT PARTNERSHIP !K1 PO Box 525 • 6800 Electric Drive • Rockford, MN 55373 Lori Johnson City of Otsego 8899 N.E. Nashua Ave Otsego, MN 55330 Reo'd Acct Code 16X -Ull1 -* ' Approved - — Date Balance Due 1 Questions please call Jeanene at 763.477.3035 ITEM 3_5 OtCITY OF se o MINNESOTA TO: Otsego Mayor and City Council FROM: Gary Groen, Finance Director DATE: January 5, 2012 RE: Approval of Liability Insurance Renewal Background Information The City's renewal of property and liability insurance coverage is for the period from September 25, 2011 to September 25, 2012. The League's insurance renewal also provided the City with options as to various deductibles. The Administrative Subcommittee reviewed the annual liability and property insurance renewal proposal by the League of Minnesota Cities Insurance Trust (LMCIT) with the City's insurance agent, Mary Eberly of Liberty Insurance, on December 14, 2011. The insurance coverage was reviewed and the various deductible options were also reviewed. The City's current policy coverage provides a $5,000 deductible per claim. The Subcommittee is recommending the deductible amount be increased to $10,000 per claim with a $40,000 maximum claim exposure (4 claims) and $1,000 per claim thereafter This increased deductible coverage will save the City approximately $7,700 in annual premiums. The City has a separate fund (#204) called the "Insurance Reserve Fund." The Insurance Reserve Fund has been used to account for all LMCIT insurance dividends and pay the City's uninsured and deductibles. As of November 30, 2011 this fund has a cash balance of $68,112 plus the LMCIT dividend received in December totaled $12,275. This insurance reserve fund cash balance is sufficient to absorb any unusual increase in claims during 2012. The deductible amounts are annual decisions and this decision will be reviewed again during next year. Action Requested: • Based on the review of the insurance proposal presented and the review and approval of the Administrative Subcommittee, I am recommending approval of the insurance renewal attached with this memo in the amount of $98,750.00 and $8,444.00 for the one year period through September 25, 2012. Attachments: • Invoice in the amount of $98,750.00. • Invoice in the amount of $8,444.00. INVOICE #: 38690 LEAGUE OF MN CITIES INSURANCE TRUST (0011) PREMIUM NOTICE C/O BERKLEY RISK ADMIN.CO.,LLC Invoice Date: 12/19/11 222 SOUTH NINTH STREET Due Date: 01/18/12 SUITE 1300 MINNEAPOLIS MN 55402-3332 612-766-3000 FAX: 612-766-3281 Bill To OTSEGO, CITY OF 8899 NASHUA AVENUE NORTHEAST OTSEGO MN 55330-7387 Type of Coverage: MUNICIPALITY Convenant Number CMC 34005 Covered Party: OTSEGO. CITY OF Payment Plan Selected: ANNUAL PAY PLAN DUE DATE AMOUNT DUE END.DATE DESCRIPTION 1/18/12 98,750.00 PREMIUM Total: $98,750.00 Payment/Adjustment Applied: $.00 Total; $98.750.00 Agent 00512 LIBERTY INSURANCE AGENCY 1560 HART BLVD PO BOX 239 MONTICELLO MN 55362-0239 Coverage Period: 9/25/11 To 9/25/12 ------------------------------------------------------------------------------------------- PLEASE RETURN THIS PORTION WITH YOUR CHECK MADE PAYABLE TO: LEAGUE OF MN CITIES INSURANCE TRUST (0011) C/O BERKLEY RISK ADMIN.CO.,LLC P.O. BOX 581517 MINNEAPOLIS MN 55458-1517 612-766-3000 FAX: 612-766-3281 Type of Coverage: MUNICIPALITY Covenant Number: CMC 34005 Coverage Period: 9/25/11 To 9/25/12 Covered Party: OTSEGO, CITY OF INVOICE #: 38690 DUE DATE: 01/18/12 UNPAID BALANCE: 98,750.00 AMOUNT DUE: 98,750.00 INVOICE It: 38691 LEAGUE OF MN CITIES INSURANCE TRUST (0011) PREMIUM NOTICE C/O BERKLEY RISK ADMIN.CO.,LLC Invoice Date: 12/19/11 222 SOUTH NINTH STREET Due Date: 01/18/12 SUITE 1300 MINNEAPOLIS MN 55402-3332 612-766-3000 FAX: 612-766-3281 8111 To OTSEGO, CITY OF 8899 NASHUA AVENUE NORTHEAST OTSEGO MN 55330-7387 Type of Coverage: MUNICIPALITY Convenant Number MEL 7413 Covered Party: OTSEGO, CITY OF Payment Plan Selected: ANNUAL PAY PLAN DUE DATE AMOUNT DUE END.DATE DESCRIPTION 1/18/12 8,444.00 PREMIUM Total: $8,444.00 Payment/Adjustment Applied: x.00 Total: $8,444.00 Agent 00512 LIBERTY INSURANCE AGENCY 1560 HART BLVD PO BOX 239 MONTICELLO MN 55362-0239 Coverage Period: 9/25/11 To 9/25/12 ------------------------------------------------------------------------------------------- PLEASE RETURN THIS PORTION WITH YOUR CHECK MADE PAYABLE TO: LEAGUE OF MN CITIES INSURANCE TRUST (0011) C/O BERKLEY RISK ADMIN.CO.,LLC P.O. BOX 581517 MINNEAPOLIS MN 55458-1517 612-766-3000 FAX: 612-766-3281 Type of Coverage: MUNICIPALITY Covenant Number: MEL 7413 Coverage Period: 9/25/11 To 9/25/12 Covered Party: OTSEGO, CITY OF INVOICE #: 38691 DUE DATE: 01/18/12 UNPAID BALANCE: 8,444.00 AMOUNT DUE: 8,444.00 ITEM 3.6 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.42 7.0520 TPCTPC@PlanningCo.com REQUEST FOR CITY COUNCIL ACTION TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 13 December 2011 RE: Otsego — City Policies TPC FILE: 101.01 BACKGROUND The City Council approved a Sign Policy and Retroreflectivity Sign Maintenance Program at their meeting on 12 December 2011. Policies are to be adopted by resolution of the City Council. City staff has drafted Resolution 2012-01 adopting the Sign Policy and Retroreflectivity Sign Maintenance Program as previously presented and approved. Exhibits: A. Resolution 2012-01 RECOMMENDATION City staff recommends approval of Resolution 2012-01. REQUESTED ACTIONS A. Motion to approve Resolution 2012-01 adopting a Sign Policy and Retroreflectivity Sign Maintenance Program. C. Lori Johnson, City Administrator Tami Loff, City Clerk Ron Wagner, City Engineer Andy MacArthur, City Attorney RESOLUTION NO.: 2012 - 01 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING A STREET SIGN POLICY AND RETROREFLECTIVITY SIGN MAINTANCE PROGRAM. WHEREAS, the City of Otsego maintains approximately 115 miles of streets which includes the placement of traffic control devices to aid in the safe movement of the traveling public; and, WHEREAS, the Federal Highway Administration and Minnesota Department of Transportation have established basic standards and policy for traffic control on public streets within Minnesota; and, WHEREAS, the City from time to time receives requests for installation or removal of traffic control signs; and, WHEREAS, the City must maintain existing signs to ensure that minimum retroreflectivity levels, as determined by the Federal Highway Administration are met to the best ability of the City; and, WHEREAS, the City Engineer drafted a proposed street sign policy and retroreflectivity sign maintenance program to provide the City with a consistent policy regarding placement and maintenance of traffic signs. WHEREAS, the Public Works Subcommittee on 16 November 2011 reviewed the proposed policy and recommends it's adoption; and, WHEREAS, the City Council reviewed the proposed policy at their meeting on 12 December 2011 and approved the document by motion; and, WHEREAS, policies of the City of Otsego are to be established by adoption of a resolution of the City Council. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the Sign Policy and Retroreflectivity Sign Maintenance Program is hereby adopted and shall be in full force and effect. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9t" day of January, 2012. CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk ITEM 3-7 Resolution No. 2012 - 02 City of Otsego County of Wright State of Minnesota A Resolution Adopting an Official Newspaper. Whereas, the Elk River Star News is a qualified newspaper of general circulation within the City of Otsego: Be It Resolved, that the City of Otsego designated the Elk River Star News as the City's official newspaper effective immediately. Be It Further Resolved, that all ordinances and any other matters which are required by law to be published in an official newspaper, and all other matters which the City Council shall deem advisable and in the public interest to be published, shall be published in the Elk River Star News. Dated this 9t` day of January, 2012. Jessica Stockamp, Mayor Attest: Tami Loff, City Clerk City Seal ITEM 3-8 Resolution No. 2012 - 03 City of Otsego Country of Wright State of Minnesota A Resolution Establishing Depositories for City Funds. WHEREAS, the City of Otsego each year must designate official depositories for City Funds and approve the investment brokers in accordance with the City's investment policy, Now, therefore, be it resolved by the City Council of Otsego, Minnesota. 1. That the following are designated as official depositories for City Funds: The Bank of Elk River, Elk River, MN. Klein Bank, Otsego, MN 2. That the following are approved as investment brokers for the purpose of investment of City Funds: Minnesota Municipal Money Market (4M) Fund, St. Paul, MN Multi -Bank Securities, Inc., Pleasant Ridge, MI Northland Securities, Minneapolis, MN Institutional CD's Inc., Scottsdale, AZ RBC Capital Markets, LLC, Minneapolis, MN 3. That collateral is required for all deposits that exceed the amounts insured by the Federal Deposit Insurance Corporation and investment of City funds shall be in accordance with investment securities allowable under the State of Minnesota guidelines for municipalities and the City's investment policy. 4. That the City's finance director may recommend, for City Council approval, additional depositories or investment brokers for the purpose of investing City funds during the year. Dated this 9t'day of January, 2012. City of Otsego Jessica Stockamp, Mayor Attest: Tami Loff, City Clerk City Seal ITEM 3-9 REQUEST FOR COUNCIL ACTION Ot§ TY OFe o MINNESOTA TO: Mayor and Council BY: Tami Loff, City Clerk DATE: January 3, 2011 RE: Appointments to Advisory Commissions The attached Resolution lists the commission members who terms expire as of December 31, 2011. Each of these commission members have been contacted and respectfully request to stay on their commissions. The Police Commission had two members; John Hinnenkamp and Shawn Watson who resigned effective the end of the year. The Police Commission interviewed candidates and recommends the City Council re -appoint past member Rob VanDeBerg and appoint Megan Anderson. Action Requested: • Motion to approve Resolution 2012-04 making appointments to Advisory Commissions. Attachments: • Resolution 2012-04 making appointments to Advisory Commissions. • Resignation of Police Commissioner John Hinnenkamp. • Resignation of Police Commissioner Shawn Watson. • Application of Megan Anderson. RESOLUTION NO.: 2012 - 04 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION MAKING APPOINTMENTS TO ADVISORY COMMISSIONS. WHEREAS, the City has established advisory commissions including the Planning Commission, Parks and Recreation Commission, Heritage Preservation Commission and Police Commission; and, WHEREAS, individuals are appointed to serve on these advisory commissions in accordance with the City Code and bylaws of each body and at the discretion of the City Council; and, WHEREAS, the terms of several of the individuals appointed to these advisory commissions expired on 31 December 2011; and, WHEREAS, the City Council must make appointments to the new terms of these advisory commission positions. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the following appointments are hereby made to the City's advisory commissions: Planning Commission ■ Tamara Fallon for the term expiring December 31, 2015. ■ Jim Kolles for the term expiring December 31, 2015 ■ Aaron Stritesky for the term expiring December 31, 2015 ■ Brian Gerten for the alternate term expiring December 31, 2015 Parks and Recreation Commission ■ Peter Torresani for the term expiring December 31, 2014 ■ Triste Freeberg for the term expiring December 31, 2014 ■ Charles VonBerg for the term expiring December 31, 2014 ■ Kathy Roberts for the term expiring December 31, 2014 ■ Mike Brumm for the term expiring December 31, 2014 ■ Susan Krekelberg for the alternate term expiring December 31, 2014 Police Commission ■ Jason Warehime for the term expiring December 31, 2014 ■ Megan Anderson for the term expiring December 31, 2014. ■ Rob VanDenBerg for the term expiring December 31, 2014. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9t" day of January 2011. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Am Jessica L. Stockamp, Mayor 2 October 31St, 2011 Dear Mayor and City Council members, This is to notify you of my intentions to resign from the Otsego Police Commission at the end of my term which run through December 2011. Thank you for the opportunity to serve on this commission. Kind Regards, John Hinnenkamp November 5th, 2011 Mayor Stockamp and Police Commission, I am writing to inform you I will be stepping down from my position as a Police Commissioner as of December 31", 2011. 1 have recently accepted a new role within my department that will make maintaining my commission duties difficult. This new job will require me to work a wider variety of hours beyond my current status and have more travel expectations. I have enjoyed my time on the Police Commission and am grateful for the opportunities to serve our community. I value the new relationships that this posting created for me. I appreciated working alongside a group of kindred spirits that shared the goals of community development. I will continue with my duties and assignments until the end of this year. Thank you again for this opportunity. CITY OF oTSE�o ON THE GREAT RIVER ROAD CITY COMMISSI6NI APPLICANT QUESTIONNAIRE The City of Otsego has received your indication of interest to serve as a member of a City Commission. In order to assist the City Council in evaluating candidates and selecting individuals, you are requested to provide a response to the items listed below: NAME: M 03naC-, M A rI (AMSC` O ADDRESS: q PHONE #: Day (]�j�) Ln?�'1 �J� Evening ( ) Length of residency in the City: Years Occupation:" � � C�oyerVnmcj F or�jy a"A�C+® r a/ Please indicate which City Commission you are interested in joining: 1� Police Commission Parks & Recreation Commission Heritage Commission Planning Commission Please list community organizations in which you are or have been involved: c� �k sA A!\ m e home- &\� n cr I+ `oceovne MI" C -©m m v n ► -�� Please indicate what qualifications, background and experience you may have which will assist the particular commission you are interested in and the City? I hme- ma"Jyec <, o F experie.nee Wffy no�r1 � Pr`1VC +F ScCur ►-Vy ��c �s+�� wv) ere l,,�e N f -- 0 �M2L� w Aman�aLo fv, Force me , y � What do you consider the role and responsibility of the particular commission you are interested in? o �s le -1 �t� r c-hCL n e �ti i�1� '� r� -� h e Cc�m t7� o n i y, i r c� be Cc t1 Peace � e 00,fSi �en+S abau-�`�e- r61� �� es � he`d eCQu cat r� C Com a' s �}-hei ►� �r2S ��r�Slloili�`ieS j�fi�PageI 1 R/ 1' Fed c�Ae y c�C-� v v Q i Ce �'�C a ?Lt� �C. � \0 EAP haVe CL aync� ()(14�e-A v- A -hey-- (�V;n�oc�s re�c� 91 g ese ►�ct�s. CITY OF oTSEGo ON THE GREAT RIVER ROAD CITY COMMISSION APPLICANT QUESTIONNAIRE What do you consider are the three major problems being confronted by the City of Otsego? bri n� �`n 1. C✓�r sl�c Cin d ICtaV_0 � MCL�Or �� i n esSeS }° Ifj��ween � �e�s �un6m we ars sc�uis � F)KR'ver �'o 2. bU� �� , �Q.� � l C � (� C� , -t- In 3 mc��or C-kQ( ar,cE com�zle Foy bclsirte�� ^' 3. N m ar Commune Dui let nc� acC'- . o cQ� y What do you consider to be the major assets of the community?e h borsif s \� have the e�lerLjohe Yn�ws { h e n d9 1. ©u,r S��e � W� v�be- 2. we, 1\CLq r��n�er��I paY Y -s �►�ci recreami��`S ir1C� 3. ovr res i etn i hey eLre Some nst K � �� ero�� S . eO 1-c' 1 I'1 GI, v"� ev�►-vr� e -� l�. livs?C� ttii-�� 'ice �c�S rJ) �1` Final Comments: 1 (`JL h,a�\ Cm J S+rdn aver C�yeldyj IOLA+ I a 1 re-a.A� �� an-? V6 -1'V +0 +he er�m/Y1��i�i +b Mahe 0.11 eco b e res ic�e� -� 1 o n �R� e -� s CI r e�� C_�� J i in�Pac� o Signature: Date: 16 43,11 Please return this questionnaire by the posted date Thank You Mail: Otsego City Hall 8899 Nashua Ave NE Otsego, MN 55330 Fax: (763) 441-8823 E-mail: cityhall@ci.otsego.mn.us Page 12 ITEM 3_70 — L, i r, gah =11 ". 6 - � To: Otsego City Council From: Andy MacArthur, City Attorney CC: Lori Johnson, City Administrator, Dan Licht, City Planner, Gary Groen, Finance Officer, Ron Wagner, City Engineer Date: January 4, 2012 Re: Resolution Reducing Assessment Interest, Mississippi Shores BACKGROUND Assessments for the improvement of the frontage road within Mississippi Shores Sixth, Seventh and Eighth Additions were placed against the properties within that area in 2007 for improvements to the road and lighting improvements. This work was done by the City upon a petition of the benefited property owners. The work was to improve the public street in front of their respective businesses. Subsequently, at the property owners' request, the street was vacated and became a private road. The current assessment was agreed to by the property owners at 6% interest over twenty (20) years. The City previously reduced the interest rates on both the Waterfront East and Great River Centre assessments after determining that the reduction would have no material affect on the City's ability to make its debt service payments. The attached resolution would reduce the interest rate on the Mississippi Shores assessment to 5% from 6% effective for 2011 payments which would be made in 2012. This would be consistent with what the City has done for the other above described commercial properties. City staff would take appropriate actions to implement the resolution. RECOMMENDATION City staff recommends that the Council adopt Resolution No. 2012-05 modifying the assessment on the properties within Mississippi Shores Sixth, Seventh and Eighth Additions as set forth in the resolution. CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-05 RESOLUTION MODIFYING ASSESSMENT- MISSISSIPPI SHORES SIXTH, SEVENTH AND EIGHTH ADDITION WHEREAS, the property owners within MISSISSIPPI SHORES SIXTH, SEVENTH AND EIGHTH ADDITION petitioned the City for construction of certain public improvements within the above named Plats designated as Otsego City Projects Nos.05-05 and 05-06 and agreed to pay 100% of the assessment and waive all procedural challenges and any right of appeal as set forth in that Agreement between the City and the property owners; and WHEREAS, the City of Otsego did prior to January, 2007 and March, 2007 certify assessments against the parcels identified in this resolution for a period of 20 years at an annual interest rate of 6% ; and WHEREAS, the City of Otsego has determined that the current interest rate on the assessment can be adjusted downward with no material affect on the City's ability to make required debt service payments on the bonds issued for said City Projects; and WHEREAS, the properties affected by this action are identified as LOT 1, BLOCK 1, MISSISSIPPI SHORES 8TH ADDITION (PID No. 118-216-001010), LOT 1, BLOCK 1, MISSISSIPPI SHORES 7TH ADDITION (PID No. 118-054- 001010), LOT 5, BLOCK 1, MISSISSIPPI SHORES 6TH ADDITION (PID NO. 118-038-001050), and LOTS 3 AND 4, MISSISSIPPI SHORES 6TH ADDITION (PID No. 1118-03 8-001040). NOW, THEREFORE IT IS RESOLVED by the City Council of the City of Otsego, Minnesota as follows: 1. That the interest rate on the Assessment for MISSISSIPPI SHORES SIXTH, SEVENTH AND EIGHTH ADDITION designated for City Project Nos. 05-05 and 05-06 and affecting the parcels listed above is hereby reduced from 6% to 5%, effective on the tax rolls for 2011 taxes payable in 2012. ADOPTED, this 9th day of January, 2012 by the Otsego City Council. MOTION MADE BY IN FAVOR: OPPOSED: 2 and SECONDED by CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk '�Halcanson 1■�Anclerson ITEM NO.: 3.11 BY: Ronald J. Wagner, City Engineer DATE: January 4, 2012 ITEM 3_11 REQUEST FOR COUNCIL ACTION RE: Otsego Elementary & CSAH 42 Safe Routes to School Trail, Otsego Elementary City Trail and Meadowlands City Trail BACKGROUND Wright County and Otsego Elementary School SRTS Trail Project is complete except for some reseeding. The contractor, Rum River Contracting, has requested the project be finaled as they have a limited amount of bonding available to bid new projects. Andy and I discussed this and came up with a solution where the contractor would enter into an agreement with the city to place enough money in escrow to complete any reseeding required. The contractor is still bound by the warranty bond also. Secondly, a minor grading issue occurred near the eastern edge of the school parking lot. Not all of the water was getting to a catch basin and causing some issues with mowing. The contractor has regraded and seeded this area. A minor extra work order is attached. This work is included in the SRTS portion. Lastly, the final pay estimate is presented. The contractor has completed all work satisfactorily excepting reseeding which is covered by the extra agreement and the warranty bound. The amount is $12,653.02. The amount is composed of retainage, withheld turf establishment and Work Order #2. Under the agreement the city will pay $10,653.02 and hold $2000 in escrow until reseeding has occurred and is approved. We expect that to happen by early June of 2012. Financial Issues: Cost: $12,653.02 - $10,653.02 Paid - $ 2,000.00 Escrow Source: SRTS Federal Grant Park & Trail Budgeted: Yes CITY OF aT�E�a ON THE GREAT RIVER ROAD ot901-2011 Item 3.11 Request for Action - SRTS Page 1 of 2 Supporting Information: A. Final Pay Estimate #3 (attached) B. Work Order #2 (attached) C. Escrow Agreement (attached) RECOMMENDATION We recommend the City of Otsego approves the Agreement Regarding the Seeding Escrow, Work Order #2 and Final Pay Estimate #3. POSSIBLE ACTIONS A. Motion to approve. B. Motion to table. C. Motion to deny. CITY OF OTSEGO ON THE GREAT RIVER ROAD ot901-2011 Item 3.11 Request for Action - SRTS Page 2 of 2 FINAL PAY ESTIMATE CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail December 30, 2011 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail Contractor: Rum River Contracting Contract Amount: $173,950.00 Award Date: May, 2011 Completion Date: July, 2011 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Rum River Contracting Bid Schedule "A" - Otsego Elementary & CSAH 42 SRTS Trail SP 86-591-02 ITEM NO. I ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $5,200.00 $5,200.00 1 $5,200.00 2 REMOVE METAL CULVERT 98 LF $6.00 $588.00 98 $588.00 3 REMOVE BITUMINOUS PAVEMENT 326 SY $2.10 $664.60 393 $825.30 4 REMOVE CONCRETE 30"APRON 1 EA $110.00 $110.00 1 $110.00 5 SAWING BITUMINOUS PAVEMENT 170 LF $2.00 $340.00 131 $262.00 6 SALVAGE CONCRETE 42"APRON 1 EA $125.00 $125.00 1 $125.00 7 COMMON EXCAVATION P 2407 CY $6.90 $16,608.30 871 $6,009.90 8 HAUL& STOCKPILE EXCESS MATERIAL CV P 908 CY $6.90 $6,265.20 908 $6,265.20 9 AGGREGATE BASE, CLASS S MODIFIED 1260 TON $16.00 $20,160.00 596 $9,536.00 10 TYPE SP 12.5 WEARING COURSE MIXTURE 2,B 445 TON $70.00 $31,150.00 574 $40,180.00 11 12" GS PIPE APRON 2 EA $110.00 $220.00 2 $220.00 12 30" RC PIPE APRON 1 EA $650.00 $650.00 1 $650.00 13 30" RC PIPE SEWER, DESIGN 3006 CL 111 24 LF $57.00 $1,368.00 24 $1,366.00 14 42" RC PIPE SEWER, DESIGN 3006 CL 111 24 LF $116.00 $2,784.00 24 $2,784.00 15 12" HDPE PIPE SEWER 83 LF $25.00 $2,075.00 99 $2,475.00 16 ADJUST VALVE BOX 3 EA $185.00 $555.00 3 $555.00 17 CONSTRUCT DRAINAGE STRUCTURE 1 EA $1,260.00 $1,260.00 1 $1,260.00 18 FURNISH & INSTALL FENCE 871 LF $12.00 $10,452.00 875 $10,500.00 19 TRANSPLANT TREE (SPADE SIZE 42') 6 TREE $75.00 $450.00 6 $450.00 20 SILTFENCE, TYPE MACHINE SLICED 1635 LF $1.30 $2,125.50 3072 $3,993.60 21 STORM DRAIN INLET PROTECTION 1 EA $100.00 $100.00 1 $100.00 22 TEMPORARY ROCK CONSTRUCTION ENTRANCE 1 EA $300.00 $300.00 1 $300.00 23 EROSION CONTROL BLANKETS CATEGORY 3 835 SY $1.05 $876.75 2310 $2,425.50 24 EROSIONS BILIZATION MAT CLASS 2 38 SY $10.00 $380.00 0 $0.00 25 ARTICULATED CONCRETE MAT 18.2 SY $90.00 $1,638.00 28 $2,520.00 26 1 TURF ESTABLISHMENT 1.75 ACRE $880.00 $1,540.00 1.75 $1,540.00 Total Bid Schedule "A" $106,006.35 $100,242.50 Bid Schedule "B" - Otsego Elementary City Trail ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $2,500.00 $2,500.00 1 $2,500.00 2 REMOVE CHAIN LINK FENCE 70 LF $5.00 $350.00 70 $350.00 3 SAWING BITUMINOUS PAVEMENT 60 LF $2.00 $120.00 48 $96.00 4 SALVAGE CHAIN LINK FENCE 445 LF $3.50 $1,557.50 445 $1,557.50 5 COMMON EXCAVATION P 620 CY $6.20 $5,084.00 820 $5,084.00 6 AGGREGATE BASE, CLASS 5 MODIFIED 920 TON $16.00 $14,720.00 1060.3 $16,964.80 7 TYPE SP 12.5 WEARING COURSE MIXTURE 2,B 360 TON $65.65 $23,634.00 394 $25,866.10 8 15" GS PIPE APRON 2 EA $135.00 $270.00 2 $270.00 9 15" HDPE PIPE SEWER 33 LF $30.00 $990.00 35 $1,050.00 10 INSTALL SALVAGED CHAIN LINK FENCE 445 LF $5.00 $2,225.00 460 $2,300.00 11 SILT FENCE, TYPE MACHINE SLICED 1361 LF $1.30 $1,769.30 1744 $2,267.20 12 EROSION CONTROL BLANKETS CATEGORY 1 255 SY $0.95 $242.25 1110 $1,054.50 13 TURF ESTABLISHMENT 0.36 ACRE $880.00 $316.80 0.36 $316.80 Total Bid Schedule "B" $53,778.85 $59,676.90 S:IMunicipaI1AOTSEG017191Pay Estimatelot719pe2 PE- 1 FINAL PAY ESTIMATE CITY OF OTSEGO Otsego Elementary and C. S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail Bid Schedule "C" - Meadowlands City Trail ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LS $1,000.00 $1,000.00 1 $1,000.00 2 SAWING BITUMINOUS PAVEMENT 30 LF $2.00 $60.00 21 $42.00 3 COMMONEXCAVATION P 219 CY $6.20 $1,357.60 219 $1,357.80 4 AGGREGATE BASE, CLASS MODIFIED 184 TON $20.00 $3,660.00 169 $3,380.00 5 TYPE SP 12.5 WEARING COURSE MIXTURE 2,B 70 TON $75.00 $5,250.00 66 $4,950.00 6 SILT FENCE, TYPE MACHINE SLICED 460 LF $1.30 $598.00 437 $568.10 7 TURF ESTABLISHMENT 0.25 ACRE 1 $680.00 $220.001 0.25 $220.00 Total Bid Schedule "C" Bid Schedule "D" - Bituminous Testing (Supplemental Agreement) $12,165.80 $11,517.90 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 BITUMINOUS CORING - S.R.T.S TRAIL 1 LS $586.00 $586.00 -0.60 -$351.60 2 BITUMINOUS CORING - OTSEGO ELEMENTARY TRAIL 1 LS $586.00 $586.00 -0.25 -$146.50 3 BITUMINOUS CORING - MEADOWLANDS TRAIL 1 LS $566.00 $586.00 -0.15 -$87.90 4 BITUMINOUS ROLL PATTERN- S.R.T S TRAIL I LS $324.00 $324.00 0.60 $194.40 5 BITUMINOUS ROLL PATTERN -OTSEGO ELEM. TRAIL 1 LS $324.00 $324.0010.25 1 $81.00 6 BITUMINOUS ROLL PATTERN- MEADOWLANDS TRAIL 1 LS $324.00 $324.00 0.15 $48.60 Total Bid Schedule "D" Bid Schedule "E" - Work Order #1 -$262.00 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 GRANULAR BORROW LV - S.R.TS TRAIL 500 CY $9.00 $4,500.00 487.6 $4,388.40 2 GRANULAR BORROW LV - OTSEGO ELEMENTARY TRAIL 750 CY $9.00 $6,750,00 724.8 $6,523.20 3 GRANULAR BORROW LV - MEADOWLANDS TRAIL 350 CY $9.00 $3,150.00 323.3 $2,909.70 4 HAUL & STOCKPILE ESCESS MATERIAL CV 1200 CY $6.90 $8,280.00 1166 $8,045.40 5 CONNECT TO EXISTING STORM SEWER 1 EACH 1 $850.00 $850.001 1 $850.00 Total Bid Schedule "E" Bid Schedule "I"' - Work Order#2 $22,716,70 ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 SITE GRADING 1 LS $1,500.00 $1,500.00 1 $1,500.00 2 EROSION CONTROL BLANKETS CATEGORY 3 240 SY $1.05 $252.00 206 $216.30 3 TURF ESTABLISHMENT 0.4 ACRE $880.00 $352.00 0.3 $264.00 rota) Bid Schedule "I"' 41j h WLI:i I8723I77G[97 Bid Schedule 'A" - Otsego Elementary & CSAH 42 SRTS Trail SP 86-591-02 Bid Schedule "B'- Otsego Elementary City Trail Bid Schedule "C" - Meadowlands City Trail Bid Schedule "0"- Bituminous Testing (Supplemental Agreement) Bid Schedule "E" - Work Order # 1 Bid Schedule "F" - Work Order #2 Total Work Completed to Date LESS PAY ESTIMATE #1 LESS PAY ESTIMATE #2 WE RECOMMEND FINAL PAYMENT OF: S:IMunicipa11AOTSEG017191Pay Estimatelot719pe2 RE - 2 $108,005.35 $53,778.85 $12,165.80 $1,980.30 FINAL PAY ESTIMATE CITY OF OTSEGO Otsego Elementary and C.S.A.H. 42 Safe Routes to School Trail, Otsego Elementary City Trail, and Meadowlands City Trail Please verify the amount of previous payments, and the receipt of the following items prior to making payment. 1. Certificate of claims payment (lien waiver), 2. Affidavit of payment of States taxes (MN State TAX Form IC 134), 3. Letter of consent from surety firm. APPROVALS: CONTRACTOR: RUM RIVER CONTRACTING Certification by Contractor: I certify that all Items and amounts are correct for the work completed to date. Title: Dat ENGINEER: HA ANDE Certifi b g a mend fina ment for work and quantities as shown. Signed: Title: Date z - OWNER: CITY OF 015ZO Signed: Title: Date S:IMunicipaA4OTSEG01719V1ay Estimatelot719pe2 PE - 3 Mn/DOT TP -2460-0112-10 SHEET 1 OF 1 SHEETS State of Minnesota - Department of Transportation WORK ORDER - MINOR EXTRA WORK # 2 Contractor: Rum River Contracting Address: 31913 124a' St. Princeton, MN 55371 Job Location: along C.S.A.H. 42 (N.E. River Road) from Otsego Elementary School to Quaday Avenue N.E. State Project No.: 086-591-02 Federal Project No.: SRTS 8610(185) Contract No.: 1104 In accordance with Standard Specifications 1103 and 1403, you are hereby authorized and instructed to do the work described herein. After grading was completed, a minor drainage (0.4 acres) issue near the school's parking lot was discovered. Minor re -grading is required to provide adequate drainage. The contractor will be paid for the additional site grading, erosion control blanket and turf establishment to maintenance proper drainage along the trail. The contractor shall provide all equipment, material and labor for the additional site grading, erosion control blanket and turf establishment as directed by the Project Engineer. All work will be in accordance with all applicable specifications. The following Changes shall be made to the estimated quantities for the project. Quantity Additions Item Add No. Description Unit Unit Price Quantity Amount 2104.601 SITE GRADING LS $1,500.00 1 $1,500.00 2575.605 EROSION CONTROL BLANKETS SY $1.05 240 $252.00 CATEGORY 3 2506.523 TURF ESTABLISHMENT ACRE $880.00 0.4 $352.00 Total Amount Added to Contract $2,104.00 Contract Amount is increased by: $2,104.00 * Required for Work Orders that exceed $25,000.00 ** Required if work funded wholly or in part by a Local Agency *** Recommendation for Approval Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final); Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT BETWEEN THE CITY OF OTSEGO AND RUM RIVER CONTRACTING REGARDING A RETAINED AMOUNT FOR COMPLETION OF EROSION CONTROL AND RESEEDING THIS AGREEMENT dated January 9, 2012 between the City of Otsego, a Minnesota Municipal Corporation (CITY) and Ruin River Contracting, a Minnesota corporation (RUM RIVER). WHEREAS, RUM RIVER was awarded a contract do undertake certain work within the CITY; specifically construction of certain bike trails, City Project No. 11-01; and WHEREAS, RUM RIVER has substantially completed the work, with the exception of certain erosion control measures and reseeding of certain areas of the Project; and WHEREAS, the CITY and RUM RIVER wish to both finalize the Project while providing CITY with adequate security to insure completion of all required work. NOW, THEREFORE IT IS AGREED between the Parties as follows: 1. CITY shall pay to RUM RIVER all current amounts requested except that $2,000.00 will be retained by the CITY as financial security to insure that all seeding and erosion control is completed to the satisfaction of the City Engineer as soon as possible in the Spring of 2012. 2. RUM RIVER shall snake all good faith efforts to complete the work as soon as possible in the Spring of 2012. Once the work has been completed to the satisfaction of the City Engineer, the $2,000.00 retained will be paid to RUM RIVER. 3. In the event that RUM RIVER does not timely complete the erosion control and reseeding, or does not complete it to the satisfaction of the City Engineer, CITY may utilize all or part of the funds retained to complete the Project and any amount utilized will be deducted from future payment to RUM RIVER. Dated: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk RUM RIVER CONTRACTING By: Its Fa ITEM 3-12 REQUEST FOR COUNCIL ACTION OtCITY OF se o MINNESOTA TO: Otsego Mayor and City Council FROM: Brad Belair, Public Works Supervisor DATE: January 4, 2012 RE: Purchase of Truck with Snowplow Background: The purchase of a truck with a snowplow was included in the 2011 Equipment CIP. The new truck would replace the 2002 Ford F350 that was converted to a crane truck and is primarily used by PeopleService for pulling lift station pumps and occasional snow plowing of sewer and water properties. The purchase would add a third small truck, equipped with a snowplow, to the public works fleet and be assigned to a cul-de- sac route for snow removal. I have received quotes for the purchase of a 2012 Ford F350 Truck with a standard cab, 8ft. box, and equipped with a Boss snowplow. Financial Issues: The State of MN cooperative purchasing program provided the best pricing and meets City and State purchasing requirements. Midway Ford has the contract for Ford trucks and Crysteel Equipment the contract for Boss snowplows. Cost: $31,626.50 plus sales tax and license Funding Source: Equipment CIP Action Requested: • The Public Works Sub -committee reviewed the proposal at their December 2011 meeting and directed the item be placed on the January 9, 2012 City Council consent agenda for consideration. Recommend approval of a 2012 Ford F350 Truck with a standard cab in the amount of $31,626.50 plus sales tax and license. Attachment: • The purchase was included in the 2011 Equipment CIP. I have attached detailed specifications and cost estimates for your review. cc: Lori Johnson, City Administrator N SUPER DUTY' Specifications I Standard Features Mechanical 97,500 -mile tune-up interval' (gas engines) Battery saver Conventional spare fire/wheei/jackwith underframe carrier (crank -down type) Engine -only traction control (EOTC) (URW only) Fail -Safe Engine Cooling System (gas engines) Fuel tank -26-gattoncapacity (F -250/F-350137' 142° and 156" WBwith diesel engine) Fuel tank - 35 -gallon capacity (gas engine only) Fuel tank - 37.5-gatlon capacity (F -250/F-350158" and 172" WB with diesel engine, and F-450) Power steering Quick -release tailgate with tailgate assist Stabilizer bar-- Front Stabilizer bar- Rear (DRW only) Stainless sleet exhaust system (major components) Stationary elevated Idle control (SEIC)' Steering damper Styleside box Tire Pressure Monitoring System (SRW only, excludes spa (e) Trailer hitch receiver -12.5K (2') Built Ford Tough' (SRW) Trailer hitch receiver -14K (2.5") Built Ford Tough (SRW diesel with 156,"158" arx1112" 1yB only) Trailer hitt h receiver -15K (2.5') Built Ford Tough (F-350 DR11137" and 158" WB only) Trailer hitch feceiver-17.5K (2.5") Built Ford Tough (F-350 DRW 172" WB and F-450 only) Tralferhitch receiver - 2" sleeve reducer (vehicles with 2.5" receiver) Trailer sway control Interior Air conditioning Assist and ride handles Coat hooks - I (Regular Cab); 2 in rear of cab (SuperCab and Crew Cab) Dame light (front and rear with Crew Cab) Flip -open rear quarter windows (SuperCab) MyKW Overhead console w ithgarage door opener storage and sunglasses storage (Supe(Cab and Crew Cab) Poverpoints -12-volt. 2 on instrument panel Tilt /telescoping steering column Exterior 744 -pin trailer tow connector and trailer brake wiring kit (in -(ab; no controller) Cargo box rail and tailgate top moldings Largo box stake pockets Cargo tie -down hooks (4 In 6W box; 6 in 8' box) Dual-beamjewel-effect headlamps Front and rear step bumpers Integrated cargo box lamp with center high -mounted stop lamp Intelligent 3 -blink turn signal Partitionable and stackable cargo box Roof clearance lamps (DRW) Solar -tinted glass Tow hooks (2 in front) Underfwod service lamp Wlndshietd wipers - Intermittent Safety&Security Airbags' -Driver and right -front -passenger front Airbags' - Front -seat side Airbags' - Safety Canopy' System with roll -fold side curtain airbags AdvanceTrac' with RSCR (Roll Stability Control"') (SRW only) Belt -Minder" front safety belt reminder Brake/shift interlock Brakes- 4 -wheel power disc with Anti -Lock Brake System (ABS) Child -safety -seat top tether anchors (Regular Cab front passenger and all rear -seat positions) Fuel pump inertia shutoff switch Headlamps -on, key -in -ignition and door alaratert chimes Height -adjustable satety belts at front -outboard positions locking tailgate Passengerairbag deactivation switch (Regular Cab, SuperCab) Safety belt energy -management retractors at front -outboard positions SecudLock" Passive Anti -Theft System Side-intruslon door beams SOS Post -Clash Alert Systema" Spare tire/wheel lock XL includes all standard features, plus: Mechanical 6.21. SOHC 2 -valve Gas V8 Flex Fuel E85 -capable engine (n/a on F-450) 6.11- Power Stroke' V8 Turbo Diesel 820 -capable engine (standard on F-450) TorciShiftl Heavy-Duty6-speed Selec tShif t Automatic' transmission Integrated trailer brakecontioller(DRW) Manual 4 -Wheel -Drive Systemwith manual locking hubs (4a4 models only) 17" argent -painted steel wheels (F -250/F-350) 17" polished forged-atuminum wheels (F-450) LT245/75R17 all -season BSW tires Seating 40/20/40 split HD vinyl front seat with armrest, cupholdei s and storage b0/40 split flip -up rear seat (SuperCabonly) 60/40 split f lip-up/fold-down rear bench seat with outboard and center head restraints (Crew Cab only) Lumbar support for driver's seat Interior AM/FM stereo with digital clock and 2 speakers Climate controls- Manual Door Locks - Manual Flooring -Black vinyl Message center - Multifunction plus trip computer includes 3 -button steering wheel svritch, odometer, trip odometer, engine oil monitor, engine -hour meter, engine -Idle meter (6.21- Gasonly), distance to empty,average fuel economy, warning messages, system check, language selection and ke Blue"Lighting Mirror - Manual day/night rearview Steering wheel - Black urethane Visors with passenger mirror Windows -Manual Exterior Black box topand tailgate moldings Bumpers-- Black -painted with grained topcover Cab steps - 6" angular black molded (ORW only) Door handles- Black Grille - Black bar -style Mirrors - Manually telescoping trailer towwRh 1 -way fold and manual glass 'Linder normal driving conditions with routine fluid and filter changes'Flml-stage manufacturer most suppty control switches'Always wearyour safety belt and follow airhag warning label instruc tions. Comparisons ha sed on 2011 comlretilive models (class is Full -Size Pkkups wet 8.500 lbs. GVWR), publicly available Information and Ford certit kation data at tune of release. Some features discussed may be optional. Vehicles throughout this PDF are shown with optional aril of termarket equomenI. Features shown may be of fered only in combination with other options or subject to additional ordering requirements or UmitatIons. Dimensions and capacity ratings shown may varydue to option at features a nd/or produc lion variability. Following release of the PDF, certain changes in standard equipment, options and the like, or product delays may have occurred which would not be IncludedIn these pages. Your Ford Dealer is the best source for up -to -date Infrxrnatlon Ford Division reserves the right to change product specifications at anytime without incurring obligations. Body manufacturers are responsible for compliance certification of the completed vehicle. The Fad New Vehicle Limited Warcantyand any government certification made by Ford shall cover only theyehkle as manufactured by Fwd and shall not extend to any addition, modification or c barge of or to the vehicle by the Ford Authorized Pod Account. t 2012 SUPER DUTY' ford.com Midway Fort! Commercial Floot and Government Saloe 2777 N. Snelling Ave. Roseville MN 65113 Renee Woitas Ed Micek 661-316.0980 612-987.5778 T79 Contract Al 37667 F360 4x4 Regular Cab 8' Box GVWR 16400)(L rhwoitesl hotmall.com emicek +irosevi►lemidwavford.com (swapson0rosevillemishmford.coin Jensen(Mroseviilemidwavford.com Fax # 651.6304000 Travis Swanson Dan Jensen 651-343.6212 812-998.8229 Vehicle will include the following required MM equipment � nt If not part of standard base package. Automatic Transmisslon Split Bench Front Seat Seating Bumpers w/Rear Step Tow Hitch Standard Base Upholstery Base Paokage Floor Covering AM/FM Radio 4 -Wheel ABS Brakes Dual Front Air Bags Tilt Wheel Air Conditioning Matching Full Size Spare Tire Front Tow Hooke 1-0-0—fl-01-18 Code Price Select lExterior Colore I Iselect Snow Plow Package 473 soul x vermunon Kea r + Broke onto ler 628 x Forest Green etaliic GG Cloth Seats x Palo Adobe Metallic A r hes x Tuxedo acMetallic H s66S rnesjwn control 7 x SterlingGra allic Ui ou fl x Ingot Silver Metallic Fockin if X3E 3 2 x xfor its Z c eater H x Interior Colors Steel onIx +color for XL LT248176 X178 AT TBM $100 x XL value Package 96V x Extended Service Contracts 6yr/100000m F260/360 Gas 02 6yr/100000m F2601360 Gas 4x4 6yr/100000m F260/360 Diesel 4x2 6 r/100000m F260/360 Diesel 4x4 Cost Se uverne Cab Slope 39 x oo Clearance Lights 692 44 x 6 TM GVWR k 68D x ton otal $ , More lime and mileage options available You must have a active FIN code to participate in this purchase contract: FIN code 0 Purchase Order required prior to order p acement Payment due upon agreed vehicle acceptance Base Price Options Price Totals Extended Warranty Transit impr Excise Tax Tax Exempt Llc Other Document fee Sub total per vehicle Number of Vehicles Totals $21,408.82 12,861.00 Im1- .- $24,279.82 1 Name of Organization Address Grand Total for all units 24,279.02 City, State, Zip 1130 73rd Avenue NE Highway 60 East Cf�l��'T�E,�LO Fridley, MN 55432 Lake Crystal, MN 66056 G 763 571-1902 (507) 726-6041 tauaKf�tautaMeNr 1-800-795-1280 1-800-722-0588 '00*00 Fax # (763) 571-5091 Fax # (507) 726-2984 xntrcu FQufarriCtlr, VAR" & ROG911son11:0 Wwmcrystealtruck.coni AN t;QbtAt- OPPORMNITY 644PLOY&P- December 9, 2011 Brad Belair City of Otsego 8899 Nashua Ave NE Otsego, MN 55330-7314 Dear Brad: Crysteel Truck Equipment is please to submit this quote for your approval. State of Minnesota Pricing Page 6.0 Front Snow Plow Make Boss 9' 2" Vee XT Blade Price $4,615.66 Warranty 2 years Installation $ 433.91 Assembly of Moldboard $ 115.71 Total installed $5,165.28 options Plow wing extension kit $ 602.98 Snow Deflector Installed $ 210.91 Locking cylinders $ 240.16 Snow shoe for plow blade $ 112.35 Total with all options $6,331.68 Sincerely, Dave Berndt Inside Sales Crysteel Truck Equipment • All prices are subject to appilcablo taxes 0 Quotas are good for 30 days 30" 37" POWER -V XT. Boasting 37" (812" modoi) and 38" tail 19'2" model) Ibred blatio wings with an enhanced curl, THE BOSS Power -V XT throws snow higher and farther than any other plow oil, the market. The super -slink polyethylene surface of the Poly Power -V XT keeps snow from sticking, saving you time, Kiel and wear and tear on your trick. Or choose tiro tong -lasting Stool Power -V XT, whicli features a baked•on powdor-coat pahit flhlsh Willi exclusive zinc primer to resist corrasion. ADD MORE WIDTH, GET MORE DONE. THE BOSS PLOW WINGS, Increase your plow blatio width by a fill 22 inches at s a 30-dogree angle in just seconds. More width means loss passes, which means yon got tiro Job done even faster. THE BOSS plow wings are designed with tough tubular steel, so when they are attached, they becomo an extension of tiro plow's tough steel frame and not a flimsy addion. Soo pages 10-20 for more information, . sto tshat tho pros aro sayllig at CITY OtOFeo MINNESOTA TO: Otsego Mayor and City Council FROM: Sandy Lindenfelser, Special Licensing DATE: January 9, 2012 RE: Garbage Hauler's Licenses for 2012 Actions: ITEM 3.13 Motion to Approve Garbage Hauling Licenses for the following: Ace Solid Waste Allied Waste Services of North America, LLC Randy's Sanitation Veolia ES Solid Waste Midwest, LLC Waste Management CC Lori Johnson, Administrator Tami Loff, City Clerk ITEM 3-74 OHPC Meeting Minutes 11-7-11 Otsego Heritage Preservation Commission Meeting November 7, 2011, 7pm Present: Toni Seroshek, John Noll, Tom Constant, Chris Wilson, Gail Anderson Mayor: Jessica Stockamp Chair Toni Seroshek called the meeting to order and the minutes from the last meeting were approved. The agenda was changed to allow guests Willard and Carol James of Otsego to meet with the Commission. Carol's 87 -year-old aunt Sarah Connett (763-421-0710) who lives in Anoka two houses east of the post office is the last person alive to have lived in the McDonald/Peavey house. Chris Wilson and Gail Anderson will interview her as soon as they can to capture her first-hand memories of living there. On another matter, Carol and Willard James stated that they have several relatives buried at the Otsego cemetery including their grandson and they are concerned about the condition of the cemetery. They feel stones which are down should be righted and maintenance should be more thorough. Mayor Jessica Stockamp states that she will forward the maintenance concerns to the City Council. OHPC members wondered about whether documentation of burials was up-to- date so that records could be properly updated on venues such as the City website or other sites devoted to geneology. That question will be forwarded to the City Planner Dan Licht by the Mayor. The McDonald house archeological dig and survey was discussed. The activity was considered a success with approximately 30 volunteers participating. Dr. Rothaus and his team are thinking the house dates back to about 1870 in the oldest section which was the southeast quadrant which stood alone. Chris brought pictures of a beam she had rescued from the house after the survey was done and before the industrial deconstruction proceeded. It shows a large joist from the floor with pegs set in it which Chris felt might show an earlier history. 1 OHPC Meeting Minutes 11-7-11 She had sent its picture to Dr. Rothaus and received no serious response. Mayor Stockamp agreed to ask Dan Licht to write a memo to Dr. Rothaus asking specifically about the picture and whether that indicates an earlier date on the first construction of the house. Toni and Gail gave a brief report about the high quality of the State Historic Preservation two-day meeting in Faribault and urged others to attend in future years since OHPC does have to have at least one attendee as a Heritage Preservation Commission. Commissioners discussed ideas and grants for park signs design and for fabrication. It was decided that each Commissioner would each take one or more parks and work on brief historical drafts appropriate for signage to be ready by December 31, 2011. The following assignments were made: John Noll — School Knoll and Beaudry Meadows Park; Tom Constant — Prairie Park and Zimmer Farm Park; Gail Anderson — Lily Pond Park and Kittredge Crossings Park and Chris Wilson — Frankfort Park. Toni will consider where and what kind of sign could cover the early city of Otsego. Toni will contact design and fabrication artists and entertain bids. The Commission is planning to write a small grant or grants to cover the cost of the sign preparation. Toni is taking some coursework on designing databases and would like to put together the design for the OHPC archival record-keeping. The Commission approved she be designated to design the archival database for OHPC. All members of the OHPC Commission will attend the November 14 holiday party and unveiling of the five possible new logos for the City of Otsego. Meeting was adjourned at 8:20pm. Next meeting is Tuesday, December 13 at 7pm. Gail Anderson, Secretary 2 ITEM 3.15 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL November 9, 2011 7:00 PM Call to Order. Chair Mike Brumm called the meeting to order at 7:01PM. Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Rose Cassady, Kathy Roberts, Susan Krekelberg, Peter Torresani, Jim Kjendle, Triste Freeburg and Charles VonBerg. City Council; Mayor Jessica Stockamp and Councilmember Doug Schroeder. City Staff; Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 1. Open Forum: 1.1 Rudy Thibodeau Rudy Thibodeau, former owner of Fun City approached the Parks and Recreation Commission regarding the City acquiring the batting cages at Fun City. This has been added as Item 5.2. on the agenda. 2. Consider Agenda Approval. Chair Brumm requested to add Item 5.2. Godfather's Batting Cages. Commissioner Kjendle motioned to approve the agenda as amended. Seconded by Commissioner Roberts. All in favor. Motion carried 3. Consider the Following Minutes: 3.1. October 12, 2011 Regular Meeting Minutes. Commissioner Torresani motioned to approve the minutes as written. Seconded by Commissioner Freeburg. All in favor. Motion carried. 4. Unfinished Business: 4.1. Otsego — Little League Proposal Mr. Randy Welch is looking for the Parks and Recreation Commission's support in starting an Otsego Little League organization that will allow the use of the ball fields in Prairie Park for practices and games in Otsego. Mr. Welch said that this league involves both softball and baseball for boys and girl ages five (5) to thirteen (13) noting this could bring the community together and also bring revenue to the City. Commissioner Torresani noted with organizations that are already using the ball fields there would not be enough time slots for Little League use. After discussion, it was noted that there are other ball fields at neighborhood parks within the City of Otsego that could be utilized for practices as long as there are no requirements or regulations on the types of fields at this time. Mr. Welch said that at this time, he is just looking to put the program into place and then go from there noting that he has a lot of support from Otsego residents. Commissioner Cassady asked if he would need something from the Parks and Recreation Commission in order to start this program. City Planner Licht said to get the organization set up and the structure in place. Once this has been done, City staff can work with Commissioner Torresani to see how many slots are available and can also talk to Otsego Elementary to see what needs to be done to improve those fields to make them usable for this too. Mayor Stockamp noted if Mr. Welch has any paper work in place it should be coordinated with City staff. 4.2. Prairie Park shelter modifications City Planner Licht noted that the shelter is in the process of being painted at this time. Commissioner Kjendle brought up the idea of purchasing canvas as a wind block, it's cheaper, comes it comes in different colors. It was also noted that canvas can be put up and taken down as needed; this would cut down on the possibility of vandalism. After discussion it was decided to bring this up again at the Parks and Recreation meeting in March of 2012. 5. New Business. 5.1. Mississippi River Trail Bikeway City Planner Licht presented the report from City staff. Commissioners brought up that this would be a great way to promote our City parks since many are close to this route and would be a place for bikers to stop and rest. Minnesota Department of Transportation is asking for cities to adopt a resolution of support for the MRT as being one of the host cities. Commissioner Torresani motioned to recommend that City Council adopt a resolution of initial support for the Mississippi River Trail Bikeway. Seconded by Commissioner Roberts. All in favor. Motion carried. 5.2. Godfather's Batting Cages. The Commissioners discussed the posible purchase of the batting cages from Mr. Rudy Thibodeau but it was decided that this would not work for the City of Otsego. City Planner Licht will contact Mr. Thibedeau regarding the Parks and Recreation Commission's decision. The Commission said to express its appreciation for Mr. Thibodeau's offer. 6. Park Maintenance Update. Public Works Supervisor Belair said that the posts are in around the tennis courts at Frankfort Park with the fencing installation to be completed the middle of next week. A cleaning product has been ordered to clean the rust problem on the splash pad, noting the intention is to have it cleaned and then to recommend having it sealed. Commissioner Roberts questioned the cost of the chemical to clean the rust. Public Works Supervisor Belair stated that it would be eighty dollars ($80.00) per gallon and it would require twenty five (25) to thirty (30) gallons to clean that area. They are looking into options to treat the water as to not run into this problem again. Public Works Supervisor Belair updated the commission on the mowing of a buffer area around Zimmer Park and Beaudry Meadow Park. The intention is to spray that area for weeds and have natural growth without noxious weeds. Public Works Supervisor Belair updated the Commissioners about the three (3) new weather sirens recently installed in the City of Otsego noting their locations as one behind the City Hall building, one at the west waste water treatment plant and the one at the Quaday Avenue NE and Parrish Avenue lift station as being replaced. After the installation and testing were completed, it was found that two (2) of them had failed and needed reprogramming. Once reprogramming has been completed, they will again be tested. 7. Pride in Our Parks Update. 7.1. Participant updates. City Planner Licht said that City staff has sent out letters to the current Pride in our Parks members asking them to update their applications so to better monitor their progress. 8. City Council Reports. Councilmember Schroeder reminded the Parks and Recreation Commission about the open house that is scheduled on Monday, November 14, 2011 located upstairs at the Public Works building. City Council is looking for feedback on the five (5) different logos to choose from for the new City logo and also feedback on a new website. Councilmember Schroeder noted that the City Council is still working on the 2012 budget. Mayor Stockamp said that City staff has submitted a grant for a bike path to be located along 70th Street NE in the Duerr Creek neighborhood. Mayor Stockamp noted that a local Boy Scout presented the City with his presentation and a signed petition requesting this path for the safety of residents along that busy stretch of road. City Planner Licht said that the City of Albertville also provided a letter of support for the grant application. 9. Subcommittees. a. All Sports (Commissioner Torresani). No Items. b. Pumpkin Patch (Commissioner Roberts). Commissioner Roberts gave an update on Pumpkin Patch Day noting that it was a good turnout and that no pumpkins were left. It was brought up that they would like to have more enter and exit signs for next year's event and the possibility of handing out tickets that will be used to receive their pumpkins was also discussed. C. Santa Day — (Commissioner Cassady). Saturday, December 10, 2011 1. Consider purchasing photo backdrop. Commissioners Cassady and Freeburg presented photos to of backdrops for the other Commissioners to look over and select one to purchase for Santa Day. After discussion, it was decided that Commissioner Cassady would contact photographer Sandy to see where she purchases her backdrops from or if she would allow the Parks and Recreation commission to borrow one for the Santa Day event. d. Egg Hunt — (Chair Brumm). Saturday, March 31, 2012 1. Consider purchasing bunny costume. Chair Brumm will purchase a bunny costume for the Egg Hung event. 10. Adjourn by 10 PM. Commissioner Cassady motioned to adjourn the meeting. Seconded by Commissioner Torresani. All in favor. Meeting adjourned at 8:38PM Written by Sandy Lindenfelser, Special Licensing ITEM 3-16 Otsego Police Commission Minutes November 15, 2011 Present: Jason Warehime, Doug Schroeder, Dana VanDenBerg, Joel Torkelson, Paul Fields Denise Andrusko. Police Officer: Officer Mike Even, Officer Kevin Olson Meeting called to order at: 6:35 p.m. Informational Handouts reviewed- Received and reviewed Shawn Watson's resignation. Agenda: APPROVED MINUTES from: October 11, 2011- Approved OPEN FORUM (5 minute limit) / Law Enforcement Update: Mostly quiet. Very little Police/emergency calls. Nothing noteworthy to report. OLD BUISNESS: Mc Gruff attended the pumpkin patch and it was reported that it was a great success. The Drug Program was posted in the Otsego View. Joel gave us an update on the Safe School program it is off to a good start this year. Otsego walk to school had a great turn out. He will continue to update us as he attends meetings. McGruff Updates will be discussed at our next meeting. Joel will check with Tami to see if Andy MacArthur (city attorney) can attend our next meeting to discuss the Mc Gruff program. NEW BUSINESS: Interviewed Police Commission Candidates: Charles Norlem, Steven Kothman the decision will be tabled until our next meeting. We will interview Meghan Anderson at our December meeting. Calendar of Events: Otsego View Submission Dates — Summer (May 6th), Fall (July 22), Winter (October 7) City Council Meeting Updates: • October 24, 2011- Nothing to report • November 14, 2011- Nothing to report City Council Meeting assignments: • November 28, 2011- Dana • December 12, 2011- Denise Next Meeting — December 13, 2011 Discuss new commission assignment for 2012 — Chair, Co-chair, Secretary, McGruff coordinator. Meeting Adjourned 8:00 ITEM 4.2 REQUEST FOR COUNCIL ACTION OtCITY OF se o MINNESOTA TO: Mayor and Council BY: Tami Loff, City Clerk DATE: January 5, 2012 RE: CITY COUNCIL SUBCOMMITTEES & LIAISON APPOINTMENTS FOR 2012 Attached are the recommendations from the Mayor on the 2012 City Council Subcommittee and Liaison appointments. Action Requested: • Motion to approve appointments for 2012. Attachment: • List of appointments. CITY COUNCIL SUBCOMMITTEE & LIAISON APPOINTMENTS FOR 2012 Planning Commission: Alternate: Parks and Rec. Alternate: Heritage: Alternate: Police Commission: Alternate: Public Works Sub -committee: Alternate: Administrative Sub -committee: Alternate: Otsego Creek Authority Alternate: updated 1-3-12 tl CM Heidner CM Darkenwald CM Schroeder Mayor Stockamp Mayor Stockamp CM Schroeder Mayor Stockamp CM Darkenwald CM Scharber, CM Heidner Mayor Stockamp Mayor Stockamp, CM Heidner CM Darkenwald Mayor Stockamp, CM Darkenwald CM Schroeder ITEM 5_1 REQUEST FOR COUNCIL ACTION OtCITY OF se o MINNESOTA TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: January 4, 2012 RE: Property Tax Abatement Background: On December 12, 2011, the City Council directed staff to draft a tax abatement agreement between The Bank of Elk River and the City for development of Mississippi Shores 6t" Addition, Block 1, Lots 3 and 4. Attached is the Tax Abatement Agreement By and Between City of Otsego, Minnesota and The Bank of Elk River (Agreement) which has been reviewed and agreed to by the property owner. City Attorney Andy MacArthur has also reviewed and approved the agreement. The tax abatement project includes the execution of a purchase agreement between The Bank of Elk River and Dion and Dawn Grover; satisfactory improvements to the site with a value of at least $100,000; creation of a minimum of two full time and 10 part time jobs; and the continuous and lawful operation of a restaurant in the easterly building throughout the term of this Agreement. The tax abatement assistance is in the amount of $10,600 paid over three years; $4,000 in years one and two and up to $2,600 in year three. The property owner stated that this development would not occur without the assistance of the City. The vitality of this commercial area is important to the City. Further, this project stabilizes the value of the property in the development and creates jobs immediately, with the possibility of increased property values and jobs in the future. Therefore, that the creation of jobs and stabilization of the market value benefit the entire City, thus assistance is warranted. Action Requested: 0 Open the public hearing for comment. • Consider adoption of the Tax Abatement Agreement By and Between the City of Otsego, Minnesota and The Bank of Elk River. Attachment: • Tax Abatement Agreement By and Between City of Otsego, Minnesota, and The Bank of Elk River. OA TAX ABATEMENT AGREEMENT BY AND BETWEEN CITY OF OTSEGO, MINNESOTA AND THE BANK OF ELK RIVER TABLE OF CONTENTS Page ARTICLE I DEFINITIONS................................................................................................. 1 Section1.1 Definitions............................................................................................ 1 ARTICLE II REPRESENTATIONS AND WARR.ANTIES................................................ 3 Section 2.1 Representations and Warranties of the City ......................................... 3 Section 2.2 Representations and Warranties of the Developer ............................... 3 ARTICLE III UNDERTAKINGS BY DEVELOPER AND CITY ....................................... 5 Section 3.1 Construction of Project and Reimbursement of Tax Abatement PropertyCost....................................................................................... 5 Section 3.2 Limitations on Undertaking of the City ............................................... 5 Section 3.3 Commencement and Completion of Construction ............................... 5 Section 3.4 Damage and Destruction...................................................................... 5 Section 3.5 Change in Use of Project..................................................................... 5 Section 3.6 Prohibition Against Transfer of Project and Assignment of Agreement............................................................................................ 6 Section 3.7 Real Property Taxes............................................................................. 6 Section 3.8 Duration of Abatement Program.......................................................... 8 ARTICLE IV EVENTS OF DEFAULT................................................................................. 9 Section 4.1 Events of Default Defined................................................................... 9 Section 4.2 Remedies on Default............................................................................ 9 Section 4.3 No Remedy Exclusive.......................................................................... 9 Section 4.4 No Implied Waiver.............................................................................. 9 Section 4.5 Agreement to Pay Attorney's Fees and Expenses ............................. 10 Section 4.6 Release and Indemnification Covenants ............................................ 10 ARTICLE V ADDITIONAL PROVISIONS...................................................................... 11 Section 5.1 Conflicts of Interest............................................................................ 11 Section 5.2 Titles of Articles and Sections........................................................... 11 Section 5.3 Notices and Demands........................................................................ 11 Section 5.4 Counterparts....................................................................................... 12 Section 5.5 Law Governing.................................................................................. 12 Section5.6 Duration............................................................................................. 12 Section 5.7 Provisions Surviving Rescission or Expiration .................................. 12 EXHIBITA...................................................................................................................... A-1 -i- TAX ABATEMENT AGREEMENT THIS AGREEMENT, made as of the day of , 20_, by and between the City of Otsego, Minnesota (the "City"), a municipal corporation and political subdivision of the State of Minnesota, and The Bank of Elk River, A Minnesota Corporation limited partnership (the "Developer"). WITNESSETH: WHEREAS, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, the City has established a Tax Abatement Program; and WHEREAS, the City believes that the development and construction of a certain Project (as defined herein), and fulfillment of this Agreement are vital and are in the best interests of the City, will result in preservation and enhancement of the tax base, provide employment opportunities and are in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Project has been undertaken and is being assisted; and WHEREAS, the requirements of the Business Subsidy Law, Minnesota Statutes, Section 1161993 through I I6J.995, do not apply to this Agreement; and NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: ARTICLE I DEFINITIONS Section 1.1 Definitions. All capitalized terms used and not otherwise defined herein shall have the following meanings unless a different meaning clearly appears from the context: Agreement means this Agreement, as the same may be from time to time modified, amended or supplemented; Benefit Date means the date on which the business opens to the public. Business Day means any day except a Saturday, Sunday or a legal holiday or a day on which banking institutions in the City are authorized by law or executive order to close; City means the City of Otsego, Minnesota; Cg= means Wright County, Minnesota; Developer means The Bank of Elk River, a Minnesota Corporation, its successors and assigns; Event of Default means any of the events described in Section 4.1; The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean whenever it is used in this Agreement any one or more of the following events: Project means the execution of a purchase agreement between The Bank of Elk River and Dion and Dawn Grover; satisfactory improvements to the site valued of at least $100,000; creation of a minimum of two full time and 10 part time jobs; and the continuous and lawful operation of a restaurant in the easterly building throughout the term of this Agreement. State means the State of Minnesota; Tax Abatement Act means Minnesota Statutes, Sections 469.1812 through 469.1815; Tax Abatement Program means the actions by the City pursuant to Minnesota Statutes, Section 469.1812 through 469.1815, as amended, and undertaken in support of the Project; Tax Abatement Property means the real property on which the Project is constructed and is described on Exhibit A attached hereto; Tax Abatements means up to $4,000 of the City's real estate taxes in years one and two and up to $2,600 of the City's real estate taxes in year three on the Tax Abatement Property abated in accordance with the Tax Abatement Program. ARTICLE II REPRESENTATIONS AND WARRANTIES Section 2.1 Representations and Warranties of the City. The City makes the following representations and warranties: (1) The City is a municipal corporation and a political subdivision of the State and has the power to enter into this Agreement and carry out its obligations hereunder. (2) The Tax Abatement Program was created, adopted and approved in accordance with the terms of the Tax Abatement Act. (3) To finance the costs of the Project to be undertaken by the Developer, the City proposes, subject to the further provisions of this Agreement, to apply the Tax Abatements to reimburse the Developer for a portion of the costs of the Tax Abatement Property attributable to the Project as further provided in this Agreement. (4) The City has made the findings required by the Tax Abatement Act for the Tax Abatement Program. Section 2.2 Representations and Warranties of the Developer. The Developer makes the following representations and warranties: (1) The Developer has the power to enter into this Agreement and to perform its obligations hereunder and is not in violation of its articles or bylaws or any local, state or federal laws. (2) The Developer is a corporation validly existing under the laws of the State of Minnesota and has full power to enter into this Agreement and carry out the covenants contained herein. (3) The Developer will cause the Project to be completed in accordance with the terms of this Agreement and all local, state and federal laws and regulations (including, but not limited to, environmental, zoning, energy conservation, building code and public health laws and regulations). (4) The Developer will obtain or cause to be obtained, in a timely manner, all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable local, state, and federal laws and regulations which must be obtained or met before the Project may be lawfully completed. (5) The completion of the Project would not be undertaken by the Developer, and in the opinion of the Developer would not be economically feasible within the reasonably foreseeable future, without the assistance and benefit to the Developer provided for in this Agreement. (6) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provisions of any contractual restriction, evidence of indebtedness, agreement or instrument of whatever nature to which the Developer is now a party or by which it is bound, or constitutes a default under any of the foregoing. (7) The Developer will make commercially reasonable efforts to cooperate with the City's reasonable requests for information directly related to any litigation commenced with respect to the Project in which the City is named a party but only to the extent that the City and the Developer are not adverse or potentially adverse parties to the litigation. (8) The Developer will make commercially reasonable efforts to cooperate with the City in resolution of any traffic, parking, trash removal, public nuisance, code violation or public safety problems which may arise in connection with the construction and operation of the Project. ARTICLE III UNDERTAKINGS BY DEVELOPER AND CITY Section 3.1 Completion of Project and Reimbursement of Tax Abatement Property Cost. (1) The Developer agrees that it will construct the Project in substantial accordance with the construction plans approved by the City, in accordance with the terms of this Agreement and in compliance with all local, state and federal laws and regulations (including, but not limited to, environmental, zoning, energy conservation, building code and public health laws and regulations). The Developer will obtain or cause to be obtained, in a timely manner (subject to factors outside the control of Developer), all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable local, state, and federal laws and regulations which must be obtained or met before the Project may be lawfully constructed. Nothing in this Agreement shall be deemed to impair or limit any of the City's rights or responsibilities under its zoning laws or construction permit processes. The Developer will, at all times prior to the termination of this Agreement, operate and maintain, preserve and keep the Project or cause the Project to be maintained, preserved and kept with the appurtenances and every part and parcel thereof, in good repair and condition. (2) Upon completion of the project submission to the City of invoices documenting the cost of the Tax Abatement Property attributable to the Project in an amount not less than $10,600 (the "Reimbursement Amount"), the City shall reimburse the Developer for such costs pursuant to the Abatement Program as provided in Section 3.9. Section 3.2 Limitations on Undertaking of the City. Notwithstanding the provisions of Section 3. 1, the City shall have no obligation to reimburse the Developer for the cost of the Tax Abatement Property attributable to the Project, if the City, at the time or times such payment is to be made, is entitled under Section 4.2 to exercise any of the remedies set forth therein as a result of an Event of Default which has not been cured. Section 3.3 Commencement and Completion of Construction. The Developer shall complete the Project by June 1, 2012, subject to delays not caused by Developer or outside Developer's control. All work with respect to the Project to be constructed or provided by the Developer shall be in substantial conformity with the construction plans as submitted by the Developer and approved by the City. Nothing in this Agreement shall be deemed to impair or limit any of the City's rights or responsibilities under its zoning laws or construction permit processes. Section 3.4 Damage and Destruction. In the event of damage or destruction of the Project that (i) Developer chooses not to repair or rebuild, or (ii) Developer does not commence and diligently pursue such repair or rebuilding within one hundred eighty (180) days after such event of damage or destruction, City may, with written notice to Developer, terminate this Agreement and discontinue such Tax Abatement Program for the Project as of the date of such event of damage or destruction. Section 3.5 Change in Use of Project. The City's obligations pursuant to this Agreement shall be subject to the continued operation of the Project by the Developer, or any successors or assigns of Developer approved by City as set forth in Section 3.6 below, during the Term. Section 3.6 Prohibition Against Transfer of Project and Assignment of Agreement. The Developer represents and agrees that prior to the expiration or earlier termination of this Agreement the Developer shall not assign this Agreement in conjunction with a transfer of the Project or any part thereof or any interest therein, without the prior written approval of the City, which approval shall not be unreasonably withheld, conditioned or delayed. The City shall be entitled to require as conditions to any such approval that: (1) Any proposed transferee shall have the qualifications and financial responsibility, in the reasonable judgment of the City, necessary and adequate to fulfill the obligations undertaken in this Agreement by the Developer. (2) Any proposed transferee, by instrument in writing reasonably satisfactory to the City shall, for itself and its successors and assigns, and expressly for the benefit of the City, have expressly assumed all of the obligations of the Developer under this Agreement and agreed to be subject to all the conditions and restrictions to which the Developer is subject. (3) There shall be submitted to the City for review and prior written approval all instruments and other legal documents involved in effecting the transfer of any interest in this Agreement or the Project. Section 3.7 Real Property Taxes. The Developer shall, so long as this Agreement remains in effect, pay all real property taxes when due with respect to all parts of the Tax Abatement Property owned by it which are payable pursuant to any statutory or contractual duty that shall accrue until title to the property is vested in another person. The Developer agrees that for tax assessments so long as this Agreement remains in effect: (a) It will not challenge the market value of the Tax Abatement Property with any governmental entities, other than the County. (b) It will not seek administrative review or judicial review of the applicability of any tax statute relating to the ad valorem property taxation of real property contained on the Tax Abatement Property determined by any tax official to be applicable to the Project or the Developer or raise the inapplicability of any such tax statute as a defense in any proceedings with respect to the Tax Abatement Property, including delinquent tax proceedings; provided, however, "tax statute" does not include any local ordinance or resolution levying a tax; (c) It will not seek administrative review or judicial review of the constitutionality of any tax statute relating to the taxation of real property contained on the Tax Abatement Property determined by any tax official to be applicable to the Project or the Developer or raise the unconstitutionality of any such tax statute as a defense in any proceedings, including delinquent tax proceedings with respect to the Tax Abatement Property; provided, however, "tax statute" does not include any local ordinance or resolution levying a tax; (d) It will not seek any tax deferral or abatement, either presently or prospectively authorized under Minnesota Statutes, Section 469.181, or any other State or federal law, of the ad valorem property taxation of the Tax Abatement Property so long as this Agreement remains in effect. Section 3.8 Duration of Abatement Program. The Tax Abatement Program shall exist for a period of up to three years beginning with real estate taxes payable in 2013 through 2015. The City shall pay the Developer the amount of the Tax Abatements received by the City within 30 days of receipt of the Tax Abatements from Wright County Commencing with the 2013 real estate tax due in May, 2013. The City may terminate the Tax Abatement Program and this Agreement at an earlier date if an Event of Default occurs and the City rescinds or cancels this Agreement as more fully set forth in Article IV herein. ARTICLE IV EVENTS OF DEFAULT Section 4.1 Events of Default Defined. The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean whenever it is used in this Agreement any one or more of the following events: (1) Failure by the Developer to timely pay any ad valorem real property taxes, special assessments, utility charges or other governmental impositions with respect to the Project. (2) Failure by the Developer to cause the construction of the Project to be completed pursuant to the terms, conditions and limitations of this Agreement, or to continuously operate the business during the term of this Agreement. (3) Failure by the Developer to observe or perform any other covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. Section 4.2 Remedies on Default. Whenever any Event of Default referred to in Section 4.1 occurs and is continuing, the City, as specified below, may take any one or more of the following actions after the giving of thirty (30) days' written notice to the Developer citing with specificity the item or items of default and notifying the Developer that it has thirty (30) days within which to cure said Event of Default (or commence and diligently pursue such Event of Default if Developer is unable to cure within such thirty (30) day period and Developer is diligently pursuing and can demonstrate progress toward curing the default). If the Developer is unable to cure or commence a cure for the Event of Default within said thirty (30) days as required above: (a) The City may suspend its performance under this Agreement until it receives assurances from the Developer, deemed adequate by the City, that the Developer will cure its default and continue its performance under this Agreement. (b) The City may cancel and rescind this Agreement. (c) The City may take any action, including legal or administrative action, in law or equity, which may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of the Developer under this Agreement. Section 4.3 No Remedy Exclusive. No remedy herein conferred upon or reserved to the City is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof but any such right and power may be exercised from time to time and as often as may be deemed expedient. Section 4.4 No Implied Waiver. In the event any agreement contained in this Agreement should be breached by any party and thereafter waived by the other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. Section 4.5 Agreement to Pay Attorney's Fees and Expenses. Whenever any Event of Default occurs and the City shall employ attorneys or incur other expenses for the collection of payments due or to become due or for the enforcement or performance or observance of any obligation or agreement on the part of the Developer herein contained, the Developer agrees that they shall, on demand Therefore, pay to the City the reasonable fees of such attorneys and such other expenses so incurred by the City. Section 4.6 Release and Indemnification Covenants. (1) The Developer releases from and covenants and agrees that the City and its governing body members, officers, agents, servants and employees shall not be liable for and agrees to indemnify and hold harmless the City and its governing body members, officers, agents, servants, and employees against any loss or damage to property or any injury to or death of any person occurring at or about or resulting from any defect in the Project. (2) Except for any willful misrepresentation or any willful or wanton misconduct of the following named parties, the Developer agrees to protect and defend the City and its governing body members, officers, agents, servants and employees, now or forever, and further agrees to hold the aforesaid harmless from any claim, demand, action or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from a breach of the obligations of the Developer under this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, maintenance and operation of the Proj ect. (3) The City and its governing body members, officers, agents, servants and employees shall not be liable for any damages or injury to the persons or property of the Developer or its officers, agents, servants or employees or any other person who may be about the Project due to any act of negligence of any person. (4) All covenants, stipulations, promises, agreements and obligations of the City contained herein shall be deemed to be the covenants, stipulations, promises, agreements and obligations of the City and not of any governing body member, officer, agent, servant or employee of the City in the individual capacity thereof. (5) If Developer shall fail to perform its obligations hereunder, and if City shall, as a consequence thereof recover a money judgment against Developer, City agrees that it shall first look to Developer's right, title and interest in and to the Project for the collection of such judgment; and unless Developer's right, title and interest in and to the Project is inadequate to satisfy such judgment, City agrees that no other assets of Developer shall be subject to levy, execution or other process for the satisfaction of such judgment. ARTICLE V ADDITIONAL PROVISIONS Section 5.1 Conflicts of Interest. No member of the governing body or other official of the City shall participate in any decision relating to this Agreement which affects his or her personal interests or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested. No member, official or employee of the City shall be personally liable to the City in the event of any default or breach by the Developer or successor or on any obligations under the terms of this Agreement. Section 5.2 Titles of Articles and Sections. Any titles of the several parts, articles and sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 5.3 Notices and Demands. Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any party to any other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, and (1) in the case of the Developer is addressed to or delivered personally to: The Bank of Elk River 630 Main Street Elk River, MN 55330 (2) in the case of the City is addressed to or delivered personally to the City at: City of Otsego Otsego City Hall 8899 Nashua Avenue NE Otsego, MN 55330 Attention: City Administrator or at such other address with respect to any such parry as that party may, from time to time, designate in writing and forward to the other, as provided in this Section. Section 5.4 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. Section 5.5 Law Governing, This Agreement will be governed and construed in accordance with the laws of the State of Minnesota. Section 5.6 Term. This Agreement shall remain in effect commencing on the Effective Date until the earlier of (i) the date the Developer receives the Reimbursement Amount, or (ii) January 31, 2015, unless earlier terminated or rescinded in accordance with its terms. Section 5.7 Provisions Surviving Rescission or Expiration. Sections 4.5 and 4.6 shall survive any rescission, termination or expiration of this Agreement with respect to or arising out of any event, occurrence or circumstance existing prior to the date thereof. IN WITNESS WHEREOF, the City has caused this Agreement to be duly executed in its name and on its behalf, and the Developer has caused this Agreement to be duly executed in its name and on its behalf, on or as of the date first above written. The Bank of Elk River A Minnesota Corporation By The Bank of Elk River This is a signature page to the Tax Abatement Agreement by and between the City of Otsego, Minnesota and The Bank of Elk River. S-1 CITY OF OTSEGO, MINNESOTA By Its Mayor By Its Administrator This is a signature page to the Tax Abatement and Business Subsidy Agreement by and between the City of Otsego, The Bank of Elk River EXHIBIT A Mississippi Shores 6t' Addition - Block 1 Lots 3 and 4 F c EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA HELD: January 9, 2012 Pursuant to due call and notice thereof, a meeting of the City Council of the City of Otsego, Wright County, Minnesota, was duly called and held at the City Hall in said City on Monday, the 9t` day of January, 2012, at 7:00 o'clock p.m. The following members were present: and the following were absent: Member adoption: introduced the following resolution and moved its RESOLUTION 2012-06 RESOLUTION AUTHORIZING EXECUTION OF A TAX ABATEMENT AGREEMENT BE IT RESOLVED by the City Council (the "Council") of the City of Otsego, Minnesota (the "City"), as follows: 1. Recitals. (a) The Bank of Elk River has requested that the City provide financial assistance to the Project. The City proposes to use the abatement for the purposes provided for in Minnesota Statues, Sections 469.1812 through 469.1815 (the "Abatement Law"), including the Project. The proposed term of the abatement will be for up to three years in an amount not to exceed $10,600. The abatement will apply to a portion of the City's share of the property taxes (the "Abatement") derived from property currently described as Lots 3 and 4, Block 1, Mississippi Shores 6t' Addition which is owned by the Developer (the "Property"). (b) On the date hereof, the Council held a public hearing on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof. (c) The Abatement is authorized under the Abatement Law. 2. Findings for the Abatement. The City Council hereby makes the following findings: (a) The Council expects the benefits to the City of the Abatement to at least equal or exceed the costs to the City thereof. (b) Granting the Abatement is in the public interest because it will increase of preserve the tax base of the City and provide employment opportunities in the City. (c) The Property is not located in a tax increment financing district. (d) In any year, the total amount of property tax abated b y the City by this and other resolutions, if any, does not exceed the greater of ten percent (10%) of the current levy or $200,000. Terms of Abatement. The terms of the Abatement are as follows: (a) The Abatement shall be for up to three (3) years and shall apply to the taxes payable in the years 2013 through 2015 inclusive. (b) The City will abate and pay to the Developer $4,000 of the property tax which the City receives from the Property in years one and two and $2,600 of the property tax which the City receives in year three, not to exceed $10,600. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. (d) The Abatement may not be modified or changed during its term. 4. Approval of Tax Abatement and Business Subsidy Agreement. (a) The City Council hereby approves a Tax Abatement Agreement with the Developer providing for payment of the Abatement and the City's assistance for the Project in substantially the form submitted, and the Mayor and Administrator are hereby authorized and directed to execute the Tax Abatement Agreement on behalf of the City. (b) The approval hereby given to the Tax Abatement Agreement includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City officials authorized by this resolution to execute the Agreement. The execution of the Agreement by the appropriate officer or officers of the City shall be conclusive evidence of the approval of the Agreement in accordance with the terms hereof. 2 The motion for the adoption of the foregoing resolution was made by member and duly seconded by member and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: And the following voted against the same: Whereupon said resolution was declared duly passed and adopted. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk 3 STATE OF MINNESOTA ) ) SS COUNTY OF WRIGHT ) I, the undersigned, being the duly qualified and acting Clerk of the City of Otsego, Minnesota ( the "City"), by reason of my office as Clerk, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of the City, duly called and held on the date therein indicated, inso far as such minutes relate to property tax abatements for The Bank of Elk River Mississippi Shores 6t' Addition Project. WITNESS my hand this day of January 9, 2012. City Clerk ITEM 5-2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPO@ Plan ningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 3 January 2012 RE: Otsego — 96th Street TPC FILE: 101.01 — 11.04 BACKGROUND The City of Otsego is moving to sell the property it owns between CSAH 39 and 96th Street that was the location of the McDonald House. As part of this process, the City has initiated a public hearing to consider vacation of a portion of the right-of-way for 96th Street. The vacation is proposed as the existing street has migrated to the south half of the right-of-way and partially encroaches on the City parcel. The approximate north half of the right-of-way has become part of the front yards and driveways for the two properties on the north side of the public street. Concurrent with the vacation of a portion of the existing right-of-way, the City will dedicate street easement over a portion of the City parcel to accommodate the existing street and also provide area for a temporary turn around at the east terminus of 96th Street. The temporary turnaround would be entirely within the City property and be removed at such time as the agriculture property to the east may be subdivided and the street extended. Following recording the right-of-way vacation and dedication of the street easement, City staff will solicit proposals from area real estate professionals to market the property for sale. Fxhibits- A. Resolution 2012-07 RECOMMENDATION City staff recommends vacation of the existing right-of-way and approval of the proposed street easement as presented. POSSIBLE ACTIONS A. Motion to approve Resolution 2012-07 vacating existing right-of-way and approving dedication of street easement on property owned by the City of Otsego. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Brad Belair, Public Works Supervisor E RESOLUTION NO.: 2012 - 07 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION APPROVING VACATION OF A PORTIONOF PUBLIC RIGHT-OF- WAY FOR 96T" STREET AND DEDICATION OF STREET EASEMENT. WHEREAS, the City of Otsego has initiated the process to vacate a portion of public right-of-way for 96th Street within Section 17 Township 121 Range 23 as described by Exhibit A; and, WHEREAS, the vacation is proposed as the maintained and travelled portion of the public street has shifted and does not follow the alignment of the existing roadway; and, WHEREAS, concurrent with the proposed vacation the City will record street easement upon property owned by it that encompasses the maintained and travelled portions of the public street as described by Exhibit B; and, WHEREAS, the proposed vacation and concurrent dedication of street easement maintains all existing access to property; and, WHEREAS, the existing public right-of-way serves no useful public purpose upon concurrent dedication of the proposed street easement; and, WHEREAS, the City Council held a public hearing at their regular meeting on 9 January 2012 to consider the vacation and easement dedication, preceded by required published and mailed legal notice; and, WHEREAS, the City Council heard all parties interested therein and closed the public hearing; and, WHEREAS, the City Council having considered all information received related to the proposed vacation and easement dedication finds that vacating a portion of the existing right-of-way as shown on Exhibit A would be in the public interest; and, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that Otsego hereby orders: That the portion of the public right-of-way located in the City of Otsego, Wright County, State of Minnesota described by Exhibit A is hereby vacated. 2. The City shall dedicate the proposed street easement described by Exhibit B against the property owned by it. 3. The City Council hereby determines that the vacation of said portion of public right-of-way shall cause no damage to any abutting or nearby property owners and therefore no damages are awarded to any such property owners. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9th day of January, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. 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Christopherson SCALE 1'-40' MINNESOTA 3601 Thurston Avenue, Anoka, Minnesota 55303 DATE 11/07/11 763-427-5660 JAx 763-427-0520 MN License No. 18420 Dole 11/07/11 ww.haa—Inc.com FILE NO. 07110 Q 2011 IWANSON ANDERSON, INC. r "1 0 J 0 0 z z s N v I hereby cerci/y that this survey, plan or DATE REVISION DESIGNED BY BRP Proposed Street Exhibit HakanS0I1 r...pwt was prepareod by me o una. my DRAWN ar BRP m TY OF direct supe v ion d that I am duly Licensed Professional Land Surveyor undo CHECKED BY CRC Ot�effo y the Iowa of the Stab o1 Minnesota. BOOK �I �for CITY OF OTSEGO An erson PACE Clvll Engineers and okc. Surveyors Charles R. Christopherson SCALE 1'-40' MINNESOTA 3601 Thurston Avenue, Anoka, Minnesota 55303 DATE 11/07/11 763-427-5660 JAx 763-427-0520 MN License No. 18420 Dole 11/07/11 ww.haa—Inc.com FILE NO. 07110 Q 2011 IWANSON ANDERSON, INC. 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Christopherson, 783-427-5880 FAX 763-427-0520 MN License No. 18420 Date 11/07/71 DATE 11/07/11 2011 HAxANSM ANDERSON. INC 1 �Halcanson ��Anclerson ITEM NO.: 6.1 BY: Ronald J. Wagner, City Engineer DATE: January 4, 2012 ITEM 6_1 REQUEST FOR COUNCIL ACTION RE: Beaudry Park Drainage Improvements BACKGROUND Beaudry Park has an area in the south east portion of the park between the trail and the adjacent home owners that is inundated with water. The water comes from runoff and sump pumps. The grading directs the runoff over the trail. This has caused the surface of the trail to prematurely ravel and also is slick at times creating a safety concern. We have designed a drain tile system with some regrading that will direct the runoff through drains to the storm pond located in the north section of the park and eventually to Otsego Creek. Attached is a plan showing the proposed storm sewer system and some minor regrading. We are proposing the work be completed by Public Works next spring and the costs of the improvement come out of the Otsego Creek Improvement Fund. The cost is estimated at $15,000. A thin lift overlay is also needed to cover the raveled area is not included in this cost but should cost less than $5000 for 500 feet of trail. Since the drainage issue caused the raveling the same fund could be used to cover those cost. RECOMMENDATION We recommend authorizing Public Works to complete the work. POSSIBLE ACTIONS A. Authorize Public Works to complete the Beaudry Park Drainage Improvements. B. Motion to table. C. Motion to deny. CITY OF osER!Ro ot901-2012 Item 6.1 Beaudry Park Drainage Page 1 v LJ / I I l I 1 I 1 m w 1p o \ I I I \ \ )II I \ \ I I I I \ IMS.979p0 I I CUgqfEE EN OF I I PMAFCH �" I 1 1 \ I I I I \ II I I / WOW 6' SEW R PIPE O 1/5 p lull I — �� o� r� of m 0 m w n U SfNE M FRT r y, 10 DA R 1 o� r� oy \ co /3 RIM 248.0 n INV=945.0 J ) / N 95EX�SIVENGE If I C9 ,4 RIM -9441.5 \ )/ INV (S)=940.7 INV (N)=940.6 2WUF 6' PERFERAT¢D PIPE IN ROCK SOCK O� 15 / / / \\ I Z ty ��il' / E c� C REMOVE A,IDREPLACE 24 Sy BITUMINOUS PATH // / \•REYOVE AND REPLAOE I I // CB /2 23 SY 9RUYINW5 PATH / I / RIM -949.0 p B• \ 1 \ \ INV (S&E)=944.0 I 1 \ / INV (N)-943.9 \ l \ Al / / // // �� y6 / +T•e \\ \\ 93 c #1 3 3� \ IN _g4 U �' I Engl on Anderson GRADING, DRAINAGE AND XcHl Engln»r. and Lond Surnyon BEAUDRY PARK DRAINAGE ISSUES EROSION CONTROL PLAN3601Thun/n A-., A-ka, MI-..ta 35303 763-427-3660 FAX 793-427-0520 STORM SEWER CONSTRUCTION5z Xxx www.hak9nwn-andenwn.aem CITY OF OTSEGO, MINNESOTA ITEM 7-1 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.42 7.0520 TPCTPC@PlanningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 3 January 2012 RE: Otsego — Park Donation Policy TPC FILE: 101.01 BACKGROUND The City was approached earlier this year with a proposed donation of a memorial bench at Prairie Park. City staff noted at the time that the City has not been asked to consider private memorials within public parks before. The City also does not have a policy regarding dedication of private memorials within public parks. To minimize emotional considerations and be consistent with all future requests City staff is recommending that a policy be adopted. City staff has drafted the attached policy for consideration at the 14 December 2011 Parks and Recreation Commission. The Parks and Recreation Commission supported establishment of a policy and voted 7-0 to recommend approval of the proposed policy as presented by City staff. Exhibits: A. draft Park Memorial Policy B. Resolution 2012-08 RECOMMENDATION City staff recommends adoption of the Park Donation Policy in the form attached hereto. POSSIBLE ACTIONS A. Motion to adopt Resolution 2012-08 establishing a Park Donation Policy. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clark Andy MacArthur, City Attorney Brad Belair, Public Works Supervisor POLICY 05.04 PARK DONATIONS Section 05.04.01 Purpose 05.04.02 Memorials 05.04.03 Acceptance 05.04.04 Other Donations 05.04.05 Fees 05.04.06 Amendments SECTION 05.04.01: PURPOSE: It is the purpose of this policy to establish guidelines for the donation of memorials at parks in the City of Otsego. This policy is intended to provide an administrative process for donating improvements for parks to the City while removing emotional considerations and to ensure consistency and equal opportunity. SECTION 05.04.02: MEMORIALS: A. An individual or organization may pay tribute to a deceased Otsego resident by donating a memorial. B. Donations will be accepted for the following: 1. A living memorial such as a tree, shrub or other planting of a type, size and location approved by City staff. 2. Monetary donation to the City's park development fund to be used exclusively for the development of new park facilities or improvement of existing parks at the discretion of the City. C. Recognition: 1. A plaque shall be provided by the City recognizing the individual donation of a living memorial with "Donated in memory of If 2. Monetary or other donations shall be recognized on a plaque displayed at City Hall. D. Installation of the living memorial shall be supervised by City staff. 1 E. The donor shall provide for the cost of the living memorial and plaque, plus installation and any future maintenance that may be required. SECTION 05.04.03: ACCEPTANCE: A. Proposals for donation of a memorial for a City park shall be submitted in writing to the City Clerk along with any fees required by this Section. B. City staff shall review the proposed memorial for consistency with this policy. If the proposal is consistent with this policy, City staff shall prepare a resolution pursuant to Minnesota Statutes 465.03 requiring that all gifts and donations of real or personal property be accepted only by approval of the City Council. C. Acceptance of the proposed donation shall require adoption of the resolution by a majority vote of the City Council. SECTION 05.04.04: OTHER DONATIONS: Proposals for donation of improvements for a City park other than provided for by this Policy or a monetary donation shall be reviewed by the Parks and Recreation Commission and subject to acceptance by the City Council be resolution as provided for in Section 05.04.03 of this Policy. SECTION 05.04.05: FEES: The City Council shall adopt annually a schedule of fees related to donation of memorials in Section 2-4-2 of the City Code. SECTION 05.04.06: AMENDMENTS: A. The City Council may amend this policy at any time. Modifications of the policy shall be effective on the date said modifications are approved by City council resolution. B. The policy will be reviewed periodically by City staff, the Parks and Recreation Commission and/or City Council. The City Clerk will keep on file comments and complaints received regarding this policy. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. P" RESOLUTION NO.: 2012 - 08 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING A PARK DONATION POLICY. WHEREAS, the City of Otsego maintains parks, trails and open space as part of a public park system; and, WHEREAS, the City will from time to time receive requests to donate improvements or monies to the park system; and, WHEREAS, the offer of such donations necessitates an administrative process for receiving donations for parks to the City to ensure consistency and equal opportunity while removing emotional considerations; and, WHEREAS, the City staff drafted a proposed park donation policy in the form attached hereto; and, WHEREAS, the Parks and Recreation Commission on 13 December 2011 reviewed the proposed policy and voted 7-0 to recommend its adoption; and, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the Park Donation Policy is hereby adopted and shall be in full force and effect. MOTION BY: SECOND BY: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9t" day of January, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor 2