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06-17-92 PCCITY OF OTSEGO PLANNING COMMISSION MEETING MINUTES 6/17/92 - PAGE 1 - Meeting was called to order at 8PM by Chair Carl Swenson. The following members were present: ING ROSKAFT MARK WALLACE CARL SWENSON RON BLACK, C.R. JIM KOLLES DENNIS MCALPINE It was noted that Bruce Rask had called and would be out of town and Eugene Goenner had called and couldn't be at the meeting due to his wife being hospitalized. STAFF PRESENT= BOB KIRMIS, ELAINE BEATTY, JUDY HUDSON Roskaft motioned to approve the Minutes of June 3, 1992 as presented. Wallace seconded the motion. Motion carried unanimously. VFW - RICH LAVINE, TOM NICHOLS and JIM HASSELGRAVE - PID #118-500-253200 in Sec 26, Twp 121, R23. Request is for the following: 1. Rezoning to INS (Institutional) from AG -1 2. A CUP for a Community Center and Ballfields within INS Zoning (Review of Plans) Chair Swenson explained how the Public Hearing will be conducted and he asked the Zoning Administrator if the proper publications were done. Beatty answered that the Hearing had been published, posted and mailed. Swenson turned it over to Bob Kirmis of NAC who explained the request from NAC's Report of June 8, 1992 and gave a background of the information. He stated that NAC recommended approval of Rezoning and the Cond. Use Permit, subject to the conditions on Page #2 and Page #3 of NAC's Report (See attached). He stated that for a non-residential use it is required that the parking lot be paved. Kirmis also went thru Hakanson-Anderson's Report of June 16, 1992 ( See Attached) . TOM NICHOLS - of the VFW brought up the driveways and pavement and he thought if you had a gravel road you could have a gravel parking lot. It was originally discussed as such said Kirmis, but the Planning Commission and Council decided that parking lots for non --residential use should be required to be paved. Nichols said they do have an entrance and an exit. They would go by all the recommendations for handicapped. He said he did not fully understand the unloading. Kirmis said the intent is space being provided especially for loading, deliveries, etc. Hasselgrave of the VFW said that both contractors have been made aware of the requirements for unloading space. Kirmis said it needs to be shown on the plan. As far as the grading plan they are leveling and draining to one corner and the City Engineer will need to approve same, •3o there are not any adverse impacts. The contractor should CITY OF OTSEGO PLANNING COMMISSION MEETING MINUTES OF 6/17/92 - PAGE 2 - contact the City Engineer said Kirmis. The City Engineer needs to let the Council know if the grading plan is OK and then the Council can approve. Drainage and erosion control can be shown on the same plan. Parking can be changed with one way system to angled parking. Hasselgrave asked about the applicant waving right to appeal an assessment. Kirmis said that the City Attorney recommends that this condition be included so when Quaday is paved the VFW will not appeal the assessment. They will pay their fair share. Hasselgrave said that it is only fair. Swenson asked for any comments from the public. Nichols said they are taking 7' of property for Quaday and asked if it will be compensated for? Kirmis said the City Engineer will deal with that. Nichols said it is quite a bit per acre. Swenson asked for comments from the P.C. or Staff. Roskaft asked why are they only rezoning 20A of land? Kirmis said because we don't know what will be happening on that newly created parcel, until we know we don't want to rezone it. Hasselgrave said one of the reasons for splitting it is two fold. Split the property now and leave the other for the sports complex. This is only phase I, Phase II may be putting one or two soccerfields, etc. in on the other part of the property. We don't think that property would be sold because it is tied up in charitable Gambling. It was split so we wouldn't have to apply the full amount of acreage to this loan. McAlpine said the proposed parking they have is probably adequate for now, but Iv'e seen in several sports programs where you walk a long way. Do you plan on having the individuals walk across the complex to get to the designated fields. Hasselgrave said that is what will happen. The SE corner would be where anymore parking would go in. In Elk River all the baseball and soccer fields, there is never adequate parking said McAlpine. Hasselgrave said the average soccerfield is in excess of 2---1/2 acres of land and the two together is over 5 acres of land. You will have to walk. There is too much valuable real estate down there. Swenson said, using the usual recreational numbers to provide nnrk,ina thev wrtild 105 arnd th(—v arm orn,riclina IRO -n CITY OF OTSEGO PLANNING COMMISSION MEETING MINUTES OF 6/17/92 - PAGE 3 - there is a little cushion there. Roskaft asked if we have ever had complete Engineer's plans provided on this? Kirmis said that as a condition of approval, grading and drainage plan approved by a registered Engineer will be submitted as a condition of approval. Roskaft said as with a development we should have a Engineering plan. Nichols said there is elevations on the first plan they submitted. Wallace said as part of the CUP it has to be done. Kirmis said typically, it should be submitted before the Council acts on it. The City Engineer can say I can't make a recommendation because I haven't received the grading and drainage plans. Swenson said we need to consider rezoning and the CUP. Roskaft motioned to rezone PID 118-500-253200, Sec. 26, Twp 121, Range 23, NW1/4 of SW1/4 EX TR DES IN BK 202-222 TO ST FOR HWY. (the W 20 Acres), Rezone from A-1 to INS (Institutional District). Wallace seconded the motion. Motion carried unanimously. Wallace motioned to recommend approval of the Cond_ Use Permit on the basis of the Conditions in NAC's Report of June 8, Items A -H and added memo of NAC's of June 10, 1992 Items I -P, Pg. #3 . Roskaft seconded the motion. Motion carried Unanimously. (This will be on 7-13-92 Council Meeting.) Tom Nichols of 18967 Concord Street, Elk River, MN 55330 asked Beatty to send him a copy of these minutes. McAlpine asked if there was any study on the Intersection of #101 and #42? Hasselgrave said it is there hope that 72ND ST will be cul- de-saced as safety is first. Black said it will be made into a cul-de-sac. Jacquie Rongli asked if they understood that Quaday will connect #42 and #37 so there will be two ways out of there. Swenson suggested we add the consideration of the Subdivision ordinance and Zoning Ordinance revision on the next Planning �(llffi7.3`_ i.<1n �r7F'Ti�i9 +7f 71 IL;' 1.. 10921 He `_3aid h(- �/iews ani' CITY OF OTSEGO PLANNING COMMISSION MEETING MINUTES OF 6/17/92 - PAGE 4 - changes to the ordinances as very serious and we shouldn't take them lightly. Roskaft asked about the July 1st Hearing. Kirmis said it is on for discussion before it is being brought to a hearing. McAlpine motioned to adjourn the meeting_ Roskaft seconded the motion. Motion carried unanimously. Meeting Adjourned at 8:45PM JAM S KOLLES, ECRE ARY MINUTES BY ELAINE BEATTY, RECORDING SECRETARY EB Attached for reference: Exhibit A - Site Location Exhibit B - Previous Site Plan Exhibit C - Revised Site Plan Exhibit D - Building Elevations Exhibit E - Floor Plan RECOmMMMATI ON Based on the following review, our off ice recommends the following: 1. Approval of the requested rezoning of the subject property from A-1, Agricultural Rural Service to INS, Institutiona subject to the following conditions: a. An administrative subdivision as requested by the applicants is approved by City Staff. b. The requested rezoning apply only toTthe he enewly created western parcel of land (20 acres) . should retain its existing A-1 designation. 2. Approval of a conditional use permit to allow a community center and semi-public recreational facility facl lwithinanNS Institutional Zoning District. Approval is, however, continget ponhefolowog conditions: a. The site plan is revised devot d to theindividual handi appedparking stalls including those b. The City Engineer provide wicomment as de curb cuts. totheacceptability of the proposed 30 foot C. The parking lot utilize a two-way circulation system. d. The parking lot is surfaced in concrete or asphalt as required by Ordinance. e. The parking lot is provided a continuous concrete or bituminous curb. f. The site plan is revised to illustrate an off-street loading space for the community center. 9. The parking area is screened from Quaday Avenue via earth berming and/or plant materials. h. The grading plan is subject to review and approval by the City Engineer. K i. An erosion and sediment control plan is submitted and approved by the City Engineer prior to construction. j. The community center's sewage treatment facility is subject to the approval of the City Engineer. k. The site plan is revised to illustrate exterior lighting locations. All lighting used to illuminate off-street parking areas or recreation fields must be directed so as to deflect light away from the adjacent public right-of- way. 1. The site plan is revised to illustrate all exterior sign locations. All site signage must be in compliance with the City Sign Ordinance. M. The site plan is revised to illustrate exterior trash handling locations. All trash handling receptacles must be fully screened from view of adjacent properties and public right-of-way by a fence or wall at least six feet in height and a minimum opaqueness of 80 percent. n. The applicants waive their right to appeal assessments associated with future adjacent roadway improvements. o. Comments from other City Staff. ISSUES ANALYSIS REZONING As noted previously, the applicants have requested a rezoning of the subject property from A-1, Agricultural Rural Service to INS, Institutional. While the A-1 District does allow recreational uses as a permitted use, it does not allow community centers such as that being proposed by the VFW. As such, the existing A-1 zoning is not considered appropriate as it does not accommodate the proposed uses. Comprehensive Plan. The Comprehensive Plan (Land Use Plan) identifies the subject property as future low density residential development. In this regard, a rezoning of the property to a low density residential designation (R-2) is worthy of consideration. The City's R-2 zoning designation (2-1/2 acre lots) designates recreational uses and permitted uses and community centers as conditional uses. 3 i. An erosion and sediment contro='plan" is submitted and approved by the City Engineer prior to construction. • The community center's sewage treatment facility in subject to the approval of the City Engineer. k. The site plan is revised to illustrate exterior lighting locations. All lighting used to illuminate off-street parking areas or recreation fields must be directed so as to deflect light away from the adjacent public right-of- way. 1. The site plan is revised to illustrate all exterior sign locations. All site signage must be in compliance with the City Sign Ordinance. M. The Site plan is revised to illustrate exterior trash handling locations. All trash handling receptacles must be fully screened from view of adjacent properties and public right-of-way by a fence or wall at least nix ;deet in height and a minimum opaqueness of 80 percent. n. The applicants waive their right to appeal assessments associated with future adjacent roadway improvements (Quaday Avenue and 72nd Street). o The matter of liability insurance is investigated in regard to theotential leasing of the proposed recreational fiefs by the City. P. 'Comments from other City Staff. ISSMS ANALYSIS REZONING As noted previously, the applicants have requested a rezoning of the subject property from A-11 Agricultural Rural Service to INS, Institutional. While the A-1 District does allow recreational uses as a permitted use, it does not allow community centers such as that being proposed by the VFW. As such, the existing.A-1 zoning is not considered appropriate as it does not accommodate the proposed uses. identifiesith Jan.' an The Comprehensive Plan (Land Use Plan) identifies the subject property as future low density residential development... In this regard, a rezoning of the propertyto a low density residential designation (R-2) is worthy of consderation. The City's R-2 zoning designation (2-1/2 acre lots) designates recreational uses and permitted uses and community centers as conditional uses. 3 Hakanson Anderson Assoc., Inc. June 16, 1992 Ms. Elaine Beatty, Deputy Clerk City of Otsego 13474 N.E. 95th St. Co. Rd. 39 Elk River, MN 55330 RE: VFW Site - C.U.F. Dear Elaine: 222 Monroe Street Anoka, Minnesota 55303 612/427-5860 Fax 612/427-3401 We have reviewed the Conditional Use Permit and offer the following comments: Sewage Treatment Facilities Ross Abel, P.E. has reviewed the data and drawing submitted, his comments are attached. The submitted material is not adequate for review at this time without additional information. Quaday Avenue Quaday Avenue is an MSA Street and is proposed for a rural section street. The ROW requirements are 80 -feet, therefore an additional 7 -feet should be acquired during the approval process. In our letter of April 30, 1991 Item 1, the ROW was 84 -feet, since that time the MSA revised the requirement to 80 -feet. With the additional ROW, the set back for the parking lot should be reviewed. racing and Drainage As per our letter of April 30, 1991, it appears that drainage consideration have not been addressed. Refer to Item 2 of the attached letter. The grading and drainage plan should be prepared by a registered engineer. Erosion and Sedimentation Refer to our letter of April 30, 1991 Item 4. Engineers Landscape Architects Survevors Page 2 June 16, 1992 Street Entrances The width of the driveway aprons is acceptable assuming 30 -feet curb radius are installed. As a commercial operation the width of the access is necessary for entry of trucks, etc. This site must be limited to two entrances onto Quale Avenue which is a minor collector. The entrances shown are 400 -feet apart and that distance is acceptable. It appears that the original submittal in 1991 has not changed appreciable in one -years time. The grading and drainage and over all site plan needs to be prepared by a registered professional engineer or a land surveyor. I have also reviewed NAC comments and concur with their comments. Respectfully transmitted, HAKANSON ANDERSON ASSOCIATES, INC. Lawr nce oshak, P.E. cc: Bob Kirmis, NAC /ms Attachments File: OT2:15-8