ITEM 6.1 Packard AvenueP
OtCI�egoF
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
July 13, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator Johnson
6.1
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve Resolution 15-36 Accepting Bid for the Improvement of Packard Avenue from 60th St to 70" St
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes Yes — was held May 26th, 2015
BACKGROUND/JUSTIFICATION:
City staff has received phone calls regarding the condition of Packard Avenue and the PCI rating places
the street as one of the worst within the City thus placing it on the Capital Improvement Project list.
Packard Avenue is included in this year's CIP. The street was originally paved in 1991. Currently it has a
Pavement Condition Index of 42 and is in need of improvement. The street has transverse and
longitudinal cracking, rutting and spalling. The street provides access for 15 homes and 7 properties.
The street also provides a connection between CSAH 37 (paved) at the north end and 601h St (gravel) at
the south end. The south end is the border with St. Michael. The City began a Street Maintenance
Program in 1997. In 2000, Packard Avenue received a seal coat. A second seal coat would have been
scheduled for 2006. At that point the street was 15 years old and the street was determined to be
beyond proactive maintenance and was placed in the preventative maintenance program which is
basically patching as needed. It should be noted that very few Cities prior to the year 2000 had a street
maintenance program.
City Council authorized preparation of plans and specifications and held a public hearing for May 261h of
2015 to discuss the potential of assessing the benefitted properties and at what amount. A feasibility
report has been presented to and accepted by City Council and included assessing the 22 properties
equal amounts to account for 50% of the cost of the project. The other 50% of the project is proposed
to be funded by the City.
The project includes skin patching any spalling and surface imperfections, place a 1" leveling course to
fill in ruts and remaining surface imperfections and then place a 1 %" wear coarse for additional strength
and a smooth surface. We would expect a minimum of 10 years of additional service. 15 years or more
of additional service may be expected with the City following its maintenance plan for streets.
Preliminary cost estimate for the project is included as an attachment. We have estimated the project
to cost $160,000.
The project would be completed prior to Labor Day of this year with a possible assessment hearing set
for September or October of 2015.
Six bids were received on June 23rd of 2015. The engineer opinion of construction cost was estimated to
be $142,133.50. The low bid from Hardrives, Inc. was $133,954.40 or 6.1% below engineers estimate.
Hardrives is a local paving contractor from Rogers, MN and has completed several other projects in the
City of Otsego satisfactorily. Therefore, we recommend approval of Resolution 2015-36, awarding the
Packard Avenue Street Improvement Project to Hardrives, Inc.
SUPPORTING DOCUMENTS: X ATTACHED NONE
List: Engineer's Opinion of Construction Cost
Resolution
Bid Tab
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to Approve Resolution 15-36 Accepting Bids for the Improvement of Packard Avenue from 601h
St to 70th St and Awarding the project to Hardrives, Inc. of Rogers MN in the amount of $133,954.40.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Assessments
City Street Fund NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
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RESOLUTION NO. 2015-36
RESOLUTION ACCEPTING BID
WHEREAS, pursuant to an advertisement for bids for the construction of City of
Otsego, Packard Avenue Street Improvements (60th Street to 70th Street), bids were
received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Total Base Bid
Hardrives, Inc.
$133,954.40
Knife River Corp.
$139,985.00
Midwest Asphalt Corp.
$143,125.00
Omann Brothers Paving, Inc.
$144,736.25
Northwest Asphalt, Inc.
$146,071.25
Rum River Contracting Co.
$158,365.65
AND WHEREAS, it appears that Hardrives, Inc. of Rogers, Minnesota is the
lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a
contract with Hardrives, Inc. of Rogers, Minnesota in the name of the City of Otsego for
the Packard Avenue Street Improvements (60th Street to 70th Street), according to the
plans and specifications therefore approved by the city council and on file in the office of
the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the bid bond made with their bids, except that the bid bond of the successful
bidder and the next lowest bidder shall be retained until a contract has been signed.
Adopted by the city council this 13th day of July, 2015.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
OT392-2015ReSACCEPT BID
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