Loading...
ITEM 4.1SSpecial Event Permit Rockwoods Jamfest0 O tsTe F o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Planning City Planner Licht 27 July 2015 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 4.1— Rockwoods Jamfest 2015 AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of a Special Event Permit for Rockwoods Jamfest 2015 on 14 August 2015. ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED? No. I No. BACKGROUND/JUSTIFICATION: Rockwoods Bar and Grille is planning to hold their annual Jamfest event on Friday, 14 August 2015. Gates open at 4:00 PM with the performances ending by 12:30AM. There will be no other activities as part of Jamfest other than the scheduled music performances. The organizers are utilizing only Rockwoods property and a portion of the Crestliner building for the event this year with the stage located south of the restaurant building. Beer will be sold from stations within the concert area pending State approval of a catering license for Rockwoods. The organizers have developed a plan with controlled entry to the site and an ID checking and monitoring plan for the event that is satisfactory to City staff and the Wright County Sheriff's Office as complying with State law and the City Code regarding alcohol sales. Parking will again be provided on the Richard Lefebvre property to the north and an exit plan has been developed by the organizers and Wright County Sheriff's Office to disperse traffic after the event. Security is being coordinated by the organizers with the Wright County Sherriff's Office and ASIA Security. The Wright County Sheriff's Office is recommending that an ambulance be stationed on site to support the first aid station. Additional portable restroom facilities are being provided to address issues that occurred at the event in 2014. City staff and the Wright County Sheriff's Office have reviewed Rockwoods preparations for this year's event and foresee no major issues with approval of the Special Event Permit. SUPPORTING DOCUMENTS: ❑ ATTACHED ❑ NONE A. Special Event Application B. Special Event Permit POSSIBLE MOTION Please word motion as you would like it to appear in the minutes. Motion to approve a Special Event Permit for Jamfest on 14 August 2015 subject to the conditions outlined in the permit as presented. BUDGET INFORMATION FUNDING: I BUDGETED: ❑ YES NA ACTION TAKEN ❑ NO ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: Date Filled: li TP"? C� Date Complete: 0 {IYv sis Received By: D Mill laf 30TA((I� •jy'GV SPECIAL EVENT APPLICATION Instructions: Written application for special event permits must be made at least thirty (30) days in advance of the event's proposed date. This application period shall not begin to run until a complete application has been filed with the City. A fee, in the amount set by the City's fee schedule, shall be paid to the City along with the completed application form. Failure to provide a complete application or to pay the fee, as herein required, is sufficient reason to deny the special event permit. Property Information Property Identification Number (PID#): 112- 09 3- 0010 tO Street Address: 1110o Uj Applicant Information (( l __ II (r) Name: D -V pc_+eir_w t Business Name: l�s�/"W(7JU S ('I I I Address: C_10 City: O n State: Zip Code: S 3 U Telephone: 61���g<0 Fax: /I P4)1-1X9Y e-mail: 6aoe in,Cow\ Property Owner Information (if other than applicant): Name: Business Name: Address: City: Telephone: State: Zip Code: Fax: e-mail: Description of Event: On separate pages, please respond to the items below to describe the event in reference to Section 7-5-5 of the City Code: A. Details regarding the location of the event including a site plan. B. Identify the days and hours during which the event may be held. C. Detail provisions made for availability of potable water and restroom facilities and trash containers. D. Describe measures to be taken for security and crowd management including use of barricades and/or fencing. Page 1 of 2 F. Identify available off-street parking and describe traffic control measures. G. Verify that the following emergency services have been notified of the special event: a. Wright County Sheriff (a separate special event application required). b. Fire Department. C. Ambulance. H. State whether alcohol is to be served or sold at the event, provide documentation of required licenses and describe measures to ensure no sale or consumption occurs by people under 21 years of age. I. Provide documentation of adequate insurance, including liability and/or Dram insurance as may be applicable. J. Identify use of any signs, banners or other advertising or promotional materials. K. Identify use of any additional or temporary outdoor lighting sources. L. Identify any sources of outdoor noise and use of equipment to amplify sound. M. Describe any temporary construction including but not limited to stages, shelters, fences, stairs, ramps or other structures. N. Provide a plan for post event clean-up of the site and surrounding area, removal of advertising or promotional materials and trash disposal. O. Submit documentation of adequate insurance, including liability and/or Dram insurance as may be applicable. P. The City Council and/or City staff may request any additional information deemed necessary to consider the special event permit application. Signature of Applicant and Property Owner: I, the undersigned, hereby apply for the considerations described above and declare that the information and materials submitted in support of this application are in compliance with adopted City policy and ordinance requirements and are complete to the best of my knowledge. I understand that this application will be processed in accordance with established City review procedures at such time as it is determined to be complete ^ r\ / \ Applicant: Property C Page 2 of 2 Date: Date. Tk� CvCY1� ko �jc--O m0\jc-J �;r®vvl Ho�Td� inn ks v)� �o � p ar I�40 ROAWOO�-S y V P e�Js OJ,SEUe 0� Rockuvoajs r�s4fr00� U5 �� c�� �rcc e,, e r S 5aMe 1 f f b y h tty-) ► v) C `l'c (As e Ue,47rt- CAVJ GUJI kt 4JUv @ wM kkj`- - 'cnc`v) ( O(�'S v 5�V) /� S I A Se co a� I �7uf; k -- tie bvi-� or a-v)!-?-�:-� art on �,�� ►u��`o Nis wro kf (BUT Ok pavk6-v) (AV'�.cl\ To, VVI m �C CJ1V1N sCJ\f 1,��E-`iC9�® C�t\Z i �� ®Ev�,�- Sc- S vu IS rtvlOj dv� �i �� (�Ic��l a i-) C\m v,V LL, �rorrfy00 k---t vy oinl Cl- ry r� w�,J �t baviJ u,-,� No0c�. v-1 I I � r 6,- k') JOJ (, ' S (Iouj �j 0�� co ko CJJOVJ�� nor W-U West = renuiiy East EMI„1,-) f {\ r E14Site A�b'I� e) Senitalion ! Climate I Security 95 Woodlynn Avenue, St. Paul, MN 55117 t.651-429-3781 f.651-486-6400 'vour sales &epresenTaiirre Christine Dunn Phone: 651.429.3781 Email: christined@onsiteco.com Fax: 651.486.6400 Quote - Date please sign and return Rockwoods Grill & Bar Luke Gustafson 9100 Quaday Avenue NE Otsego, MN 55330 Phone: (612)741-3774 Email: luke@crewcallmidwest.com Event: Rockwoods Jam Fest 8/15/14 Date: Jul 26, 2014 Delivery Information Delivery Date: Th 8/14/14 Pick -Up Date: Sa 8/16/14 Must be prior to noon (wedding starts @ noon) Service Date: none Site #: ROC101 / Site # 29530 Address: Rockwoods Grill & Bar 9100 Quaday Ave NE Otsego, MN 55330 Placement: See map on file 2012 In parking lot between Rockwoods Bar and Holiday Inn on West side. See map for exact location. Like Gustafson (612) 741-3774 Mike Kranz cell # (612) 850-3255 RG-S 28 Regular Portable Restroom $35.00 $980.00 ADA 2 Handicap Unit $150.00 $300.00 SK-S 4 Handwash Station $50.00 $200.00 DAMGD 1 Damage Waiver $74.00 $74.00 FUEL 1 Fuel Surcharge $3.00 $3.00 DEL-S-A2 1 Over Time Trip Charge - Saturday Pick Up $150.00 $150.00 SubTotal $1,707.00 Tax Rate 0.06875 Total Tax $112.28 Grand Total 819.28 Page 1 of 2 AAAPROIECT2076 CEAll 6601 McKinley St NW Ramsey, MN 55303 Phone: (763) 427-3110 Fax: (763) 427-1691 FAA l C SPECIAL EVENT SERVICE PROPOSAL Proposal Date: Event Date: Account #: 159769 Otsego ..lam Fest Contact Name: Brad O'Leary 9100 Quaday Ave NE Phone: 763-464-3964 Otsego, WIN 55330 Email: brad. oleary@rockwoodsarill.con" Fax: Cell: 7/25/2014 8/15/2014 ervice Date Description Delivery of 2-8 yard trash dumpsters Quantity Per Item Tax (Y) Extended 1.0 $75.00 Tax (Y) $75.00 8/ 14/14 8/14/114 ( Delivery of trash/recycle carts 1.0 $100.00 Tax (Y) $100.00 g/18/14. Service of trash carts 36.0 $5.00 Tax (Y) $180.00 8/18/14 Service of trash dumpsters 16.0 $12.00 Tax (Y) I $192.00 8!14/14 Service of recycle carts 36.0 $3.00 I $108.00 All equipment will be delivered on Thursday August 14th and placed in 1 location. The event staff will distribute equipment as needed. The event staff will return ail equipment to 1 location for removal. All equiprent will be removed from 1 location on Monday August 18th. ACE will donate service as a trade for listing as sponsor on all printed material. Sub Total Service:) $655.00 Fuel Charge: 17.0% $111.35 Service Total: $766.35 Promotional Discount: Non -Taxed Taxed _ ($747.99) Charge before Tax: $18.36 Taxes: 17.00% ($18.36) Proposal Estimate: $0.00 invoice 00 "WE ARE A.CUSTOMER SERVICE COMPANY THAT HAPPENS TO RE IN FENCING"l' 8/21/2014 1 18020 319 Ulysses St. NE 612-520-0922 CentvM 612-721-7115 South hansenbrosfence@aol.com Minneapolis, MN 55413 763-441-0447 North 612-520-0991 Fam www.hansenbrosfence.com OTSEGO JAMFEST 9100 QUADAY AVE. NE OTSEGO, MN 55330 Ship To OTSEGO CONCERT P.O. Number Terms Rep Shin Via F.O.B. Project Due on reept CTH 8/21/2014 here Quantity Item Code Description Price Each Amount TEMPORARY FE... INSTALL FENCING AS PROPOSED 5,275.00 5,275.00T DISCOUNT PER CHRIS , -324.00 -324.00 ADDITIONAL 260 LINEAL FEET 1,585.00 1,585.00T ADDITIONAL ' TRIP CHARGE 0.00 O.00T DISCOUNT 20% DISCOUNT PER CHRIS -1,268.00 -1,268.00 0.00% 0.00 • ��Yi` CD 1� Total $57268.00 13rL ! FRn 0- rr n rr n W52JLa- ne un uprnl n rr n �U1JL��n��(pljo I1 a - juk.2JuBUtIcHM uu11Anin uMU Bun hFA ou u vuuuvuvu2 U. Christian, Tom, Eric, Doug, Brad, Hodge, Kurt, Bruce, Karen, Christie, Gretchen, Jane, Carrie, Sharon, Rich, Stacy, Mike, Joseph, Elaina, Savannah, Griffin, Carsen, Baylor, Gehrig, Weston, Mia, Olivia, Luke, Katie, Jack, Ryan, Aren, Hannah, Jake, Jordyn, Terry, Nina, Phil, Fran, Ron, Mark, Jorge, Memo, Oscar, Robbie, Justin, John, Aleiandro, Ben... and never forqotten -Josh. ANA Deco A zzone Secur y 4 9r vestigataon agency Phone: (6 [651) 774-4247 Pax: (651) 774-2879 E a°J?A_ii _� asiapesopaol.com To: Rockwood Bar & Grill AUn. Mike Kranz Phone: '612-850-3256 c Event* Rockwood Jam Fest ka;nua., Rockwood Bar & Grill OTSEGO WIN Per hour/ Per person (4.5 hour minimum) Staff _ Description -2 (Thursday 8-14 10pm to 730am 4 `Friday 8-15 7am to 330pm 25 1 330pm to lam 8 (Saturday 8-16 lam to 2am 4 2am to 3am 2 3am to Sam THANK YOU 1110 Arcade Street St. Paul, MN 55106 FED I. D. # 41 1362342 INVOICE# A0815140TSEGO DATE 8/15/14 Hours Shift Total Rate $ Shift Total 9.50 19.00 $19.50 $370.50 8.50 34.00 $19.50 $663.00 9.50 237.50 $19.50 $4,631.25 1.00 8.00 $19.50 $156.00 1.00 4.00 $19.50 $78.00 5.00 10.00 $19.50 $195.00 Shift Total Hours: Minnesota Sales Tax: City tax 312.50 Sub Total $6,093.75 6.875% $418.95 0.00% $0.00 TOTAL: $6,512.70 8/19/14 Wright County Sheriff's Office 3800 Braddock Ave NE Buffalo, MN 55313 763-684-2366 Dates- August- 15, 2014 Location -Jam Fest DETAIL- Security/ Traffic Rate $50.00 Per Hour Hours 30 Rate $1,500.00 Invoice #2014-051 Please make payment to WRIGHT COUNTY SHERIFF'S OFFICE ATT: Sgt Brian Johnson 3800 Braddock Ave NE Buffalo, MN 55313 EA-kil a z # S-ices X.Vent F ` MedicaUic telid fir pa i g, Business& OutdoorEvenu 1940 136th Lane NE * Ham Lake, MN 55304 783-75-55-7855 0 P 12-502 4 August2014 Rockwoods Jam Pest 9100 Quaday Ave NE Otsego, MN 55330 Page 9 of 9 � F_46, 3 14, DATE (MM/DD/YYYY) 4`� " CERTIFICATE OF LIABILITY INSURANCE 6/26/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CETIFI BELOW CATE DOES NOT THIS CERTIFICATE OF INSURANCE NEGATIVELYVELY OR ALTER COVERAGE HE URAN E DO SNOT CONST TR UTE A CON ACTBETWEEN THESSUINGAFFORDED NSURE (S),TAUTHOR ZIED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT Cynthia Ramsey PRODUCER NAME: Y PHONE 952 893-9218 FAX (952)893-9402 Corporate 4 Insurance Agency Inc. A/C No Ext : ( ) A/c No E-MAIL cramsey@corporatefour.com 7220 Metro Boulevard ADDRESS: INSURERS) AFFORDING COVERAGE NAIC # Edina MN 55439-2133 INSURERAMest Bend Mutual 15350 INSURED INSURER B : Otsego DPB Management, LLC INSURER C : Rockwoods Grill INSURER D : 9100 Quaday Ave. N.E. INSURER E : Otsego MN 55330 INSURERF: nn� r 1 , + RF\/IRION NIIMRER: COVERAGES Gtk I iFiC;A I t I'4ulvlocrs­— �--- r ---- — - ---- --- - - HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SU_BR POLICY EFF POLICY EXP TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED $ 100,000 CLAIMS -MADE � OCCUR rA PREMISES Ea occurrence excluded A055557 8/14/2015 8/15/2015 MED EXP (Any one person) $ PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: 2,000,000 % ❑ PROJECT ❑ LOC PRODUCTS - COMP/OPAGG $ POLICY Exclude Medical Payments $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident)$ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ AUTOS AUTOS NON -OWNED Per accident HIRED AUTOS AUTOS $ _7OCCUR EACH OCCURRENCE $ UMBRELLA LIAB $ EXCESS LIAB CLAIMS -MADE AGGREGATE DED RETENTION $ WORKERS COMPENSATION PER OTH- STATUTE ER E.L. EACH ACCIDENT $ AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N/A E.L. DISEASE - EA EMPLOYE $ (Mandatory in NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below Liquor Liability A055562 8/14/2015 8/15/2015 $1,000,000 ea common occ A $1,000,000 aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Re: August 15, 2015 - August 15, 2015 Music Festival - 9100 Quaday Ave NE, Otsego, MN FICATE HOLDER TO WHOM IT MAY CONCERN ACORD 25 (2014/01) INS025 rgnlann SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Peter Gutlovics/CLR ©1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ® DATE (MM/DD/YYYY) A� " CERTIFICATE OF LIABILITY INSURANCE 6/26/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Corporate 4 Insurance Agency Inc. 7220 Metro Boulevard Edina MN 55439-2133 CONTACT Cynthia Ramsey NAME: HONE Ext: (952)893-9218 FAX No;(952)893-9402 E-MAIL ADDRESS: y corp crams e @oratefour. com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:West Bend Mutual 15350 INSURED Otsego DPB Management, LLC Rockwoods Grill 9100 Quaday Ave. N.E. Otsego MN 55330 INSURER B : INSURER C INSURER D INSURER E : INSURERF: COVERAGES CERTIFICATE NUMBER-AUG 2015 - special event REVISION NUMBER: vTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MWDDNYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 100,000 MED EXP (Any one person) $ excluded A055557 8/14/2015 8/15/2015 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY ❑ PRO ❑ LOG JECT Exclude Medical Payments $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) $ ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Peraccident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) N /A E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below A Liquor Liability A055562 8/14/2015 8/15/2015 $1,000,000a@common occ $1,000,000 aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Re: August 15, 2015 - August 15, 2015 Music Festival - 9100 Quaday Ave NE, Otsego, MN and including Lessor of adjoining property; RPHR Investments, LLC, 9040 Quaday Ave NE, Otsego, MN 55330 CERTIFICATE HOLDER _ I -AN ,MILLH I wlv RPHR Investments, LLC 9040 Quaday Ave NE Otsego, MN 55330 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE eter Gutlovics/CLR- ACORD 25 (2014/01) INS095 t9nlenli V I`Jt3t5'ZU11+A%4 UF5UliUMI-VPSHIIUIV. PUIIIyulsIt=UiVcu. The ACORD name and logo are registered marks of ACORD Mw"gGe On Call Pavement Sweeping, Inc. PO Box 128 Elk River, MN 55330 Mum Rockwoods Bar & Grill 9100 Quaday Otsego, MN 55330 Date Invoice #� 8/18/2014 131945 j P.O. No. Terms Project Due on receipt t?uantity Description Rate Amount Rockwoods: 425.00 425. 0 Holdiay Inn: 425.00 425.00 I We will trade 50% for food credit.- $425 towards:dining(card/certificate) �3�CS I IJ I Fed .l.D.480-0558577 Total $850.00 DBE Cert#423810 oncallsweeping@charter.net ., H111111Rd1A g SPECIAL EVENT PERMIT APPLICANT: Rockwoods Bar and Grille APPLICATION: Request for approval of special event permit for Otsego Jamfest 2015 on 14 August 2015 from 4:OOPM to 1:OOAM. CITY COUNCIL MEETING: 27 July 2015 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. Requests for special event permits are subject to the provisions of Chapter 7, Section 5 of the City Code. B. The Special Event Permit application dated 2 July 2015 submitted by Rockwoods Bar and Grille is incorporated herein. C. The Request for Council Action prepared by the City Planner, The Planning Company LLC, is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The outdoor event hours (not including setup/take down) shall be limited to Friday, 9 August 2014 from 4:OOPM to 1:OOAM. 2. Any modifications to the submitted site plan for activities on and off site that shall be subject to review and approval of City staff. 3. Written permission from the property owner shall be submitted for all event areas and overflow off-street parking areas not owned by the organizers. 4. Event security, traffic control and emergency medical service shall be subject to review and approval of the Wright County Sheriff and City staff: There shall be an ambulance stationed at the property during the time the event is open to the public. 5. On -sale liquor shall comply with Chapter 7, Section 3 of the City Code and documentation of appropriate State issued license for alcohol sales shall be submitted to the City Clerk prior to the event. 6. The organizers shall provide documentation of insurance coverage in amounts as determined necessary by the City Attorney. 7. All event signs shall comply with Section 37 of the Zoning Ordinance including issuance of a sign permit. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the City Council of the City of Otsego this 27th day of July, 2015. Tami Loff, City Clerk CITY OF OTSEGO By: Jessica L. Stockamp, Mayor West Ln 0 C B a odhiq Dback �t F F LF F F X S S 40 x 68' Stage a Ig e -�tlo —Q2�1--Stations I 0 b Beer < Qj. Gold Ci F OH)Atist Merch Mom. M14 Backsta curse 10, Check Ticket Scanner 0 -io ChID eck Drinks Fencing East iI 0