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ITEM 3.8 Mayor/Council salariesIV OtsTeF o MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Legal I Andy MacArthur, City Attorney August 24, 2015 PRESENTER(s): Consent Agenda AGENDA ITEM DETAILS REVIEWED BY: City Administrator ITEM #: 3.8 RECOMMENDATION: Staff recommends that the attached ordinance amendment clarifying payment of Mayor and Council salaries and resolution aDDrovinlF_ previous meetings both be approved. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. I No. BACKGROUND/JUSTIFICATION: The current City ordinance governing payment to the Mayor and City Council has made it hard to determine which meetings are approved for payment. The Mayor and Council regularly attend various meetings and functions on behalf of the City. Many of these meetings do not technically qualify as "meetings" in the sense of a regularly scheduled or special City Council meeting or a regular sub- committee. However, many of these meetings or functions involve the City and its interests. This has caused confusion as to what meetings should and should not be paid. The attached ordinance amendment attempts to clarify and specify the broad range of meetings that are to be paid by the City. The ordinance amendment also requires that the Council payments be placed upon the Council claims list for approval. The ordinance amendment also allows for retroactive approval of meetings which come up from time to time between scheduled Council meetings. Based upon comments received after the last meeting I have included attendance at public hearings of Boards and Commissions and have added $75.00 payment for workshops, conventions or seminars which are only half a day. The City Council has reviewed the payments for meetings made this year. Attached is a resolution approving all previous payments for 2015. This resolution is provided so that there is a clear record of approval of these payments. This matter was explained to the City Council earlier. Adoption of this ordinance amendment and resolution is for purposes of clarifying and specifying the nature of these payments. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE • Ordinance amendment. • Resolution approving prior payments. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Ordinance No. 2015-06, Amending The City Code of the City of Otsego Regarding Mayor and City Council Salaries. Motion to approve Resolution No. 2015-39 Approving Council Payments-2015. BUDGET INFORMATION FUNDING: I BUDGETED: ❑ YES W1 ACTION TAKEN ■ l• ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: ORDINANCE NO.:2015-06 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGARDING MAYOR AND CITY COUNCIL SALARIES THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2-3-1 of the City Code is hereby amended to read as follows: 2-3-1: COMPENSATION: A. The salary of the Mayor shall be $4,200.00 per year ($350.00 per month) and the salary of each City Council member shall be $3,600.00 per year ($300.00 per month). B. The Mayor and City Council members as of 1 NGvemberSeptember 200615 shall be compensated in the amount of $45.00 for each special City Council meeting attended, each meeting of any established committee or commission which the Mayor or any City Council member is ate„ ex ie+ethe appointed liaison or alternateTme„be , any meeting with the City Administrator and City Attorney to discuss or receive information related to City legal issues any City sponsored event or any private event tour or function where the Mayor or Council Member is attending as representative of the City anV public hearing of a City board or commission any meeting of another political subdivision State Agency or committee or the State legislature where the Mayor or CitV Council Member is appearing or functioning as a representative of the CitV and eac-hanV other meeting event or function which the City Council has directed or authorized the Mayor or any City Council member to attend either prior to or after the meeting event or function has occurred.. C. The Mayor and City Council members shall also receive reimbursement for expenses related to attendance at said additional meetings as well as any other functions which they are authorized to attend on behalf of the City, including mileage costs at the then applicable IRS rate. D. The Mayor or City Council members shall submit written claims to the City Clerk for compensation and for reimbursement expenses. The claims shall be approved by the City Council at a regularly scheduled or special City Council meeting held after submission of the claim. (Ord. 2011-08, June 13, 2011) Section 2. Section 2-3-2 of the City Code is hereby amended to read as follows: 2-3-2: ADDITIONAL COMPENSATION: In addition to that compensation listed above, the Mayor and Council members shall receive as compensation for attendance at workshops, seminars, or conventions $150.00 for each day of attendance or $75.00 for each half day of attendance plus reimbursement for expenses related to attendance including mileage costs at the then applicable IRS rate. Written claims for all additional compensation and related expenses shall be submitted to the City Clerk. (Ord. 91-04, Jan. 14, 1991) Section 3. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of Otsego this 24th day of August, 2015. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2015-39 RESOLUTION APPROVING COUNCIL PAYMENTS- 2015 WHEREAS, the Mayor and City Council Members have submitted and been paid certain compensation for attendance at special meetings and various other City related meetings, events and functions commencing on January 1, 2015 and to the date of adoption of this Resolution; and WHEREAS, the Council has received and had a chance to review records of all of the payments made to this date to the Mayor and Council Members; and WHEREAS, the City Council has determined that all such payments are for attendance at functions that benefit the City and that they are deemed to be activities in compliance with the current ordinance, or deemed to be meetings for which the City Council has directed or authorized attendance. NOW, THEREFORE, BE IT RESOLVED as follows by the City Council of the City of Otsego, Wright County, Minnesota: The City Council hereby approves all payments made by the City to the Mayor and Council Members from January 1, 2015 to the date of adoption of this ordinance and finds that all such activities for which payment was made are in compliance with the current ordinance and are deemed to be meetings for which the Council has directed or authorized attendance. ADOPTED this 24th day of August, 2015. IN FAVOR: OPPOSED: 1 CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk