ITEM 3.8 Mayor/Council salariesIV
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DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE:
Legal I Andy MacArthur, City Attorney August 24, 2015
PRESENTER(s):
Consent Agenda
AGENDA ITEM DETAILS
REVIEWED BY:
City Administrator
ITEM #:
3.8
RECOMMENDATION:
Staff recommends that the attached ordinance amendment clarifying payment of Mayor and Council
salaries and resolution aDDrovinlF_ previous meetings both be approved.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No. I No.
BACKGROUND/JUSTIFICATION:
The current City ordinance governing payment to the Mayor and City Council has made it hard to
determine which meetings are approved for payment. The Mayor and Council regularly attend various
meetings and functions on behalf of the City. Many of these meetings do not technically qualify as
"meetings" in the sense of a regularly scheduled or special City Council meeting or a regular sub-
committee. However, many of these meetings or functions involve the City and its interests. This has
caused confusion as to what meetings should and should not be paid.
The attached ordinance amendment attempts to clarify and specify the broad range of meetings that
are to be paid by the City. The ordinance amendment also requires that the Council payments be placed
upon the Council claims list for approval. The ordinance amendment also allows for retroactive approval
of meetings which come up from time to time between scheduled Council meetings.
Based upon comments received after the last meeting I have included attendance at public hearings of
Boards and Commissions and have added $75.00 payment for workshops, conventions or seminars
which are only half a day.
The City Council has reviewed the payments for meetings made this year. Attached is a resolution
approving all previous payments for 2015. This resolution is provided so that there is a clear record of
approval of these payments.
This matter was explained to the City Council earlier. Adoption of this ordinance amendment and
resolution is for purposes of clarifying and specifying the nature of these payments.
SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE
• Ordinance amendment.
• Resolution approving prior payments.
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve Ordinance No. 2015-06, Amending The City Code of the City of Otsego Regarding
Mayor and City Council Salaries. Motion to approve Resolution No. 2015-39 Approving Council
Payments-2015.
BUDGET INFORMATION
FUNDING: I BUDGETED: ❑ YES
W1
ACTION TAKEN
■ l•
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
ORDINANCE NO.:2015-06
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO
REGARDING MAYOR AND CITY COUNCIL SALARIES
THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN:
Section 1. Section 2-3-1 of the City Code is hereby amended to read as follows:
2-3-1: COMPENSATION:
A. The salary of the Mayor shall be $4,200.00 per year ($350.00 per month) and the
salary of each City Council member shall be $3,600.00 per year ($300.00 per
month).
B. The Mayor and City Council members as of 1 NGvemberSeptember 200615 shall
be compensated in the amount of $45.00 for each special City Council meeting
attended, each meeting of any established committee or commission which the
Mayor or any City Council member is ate„ ex ie+ethe appointed liaison or
alternateTme„be , any meeting with the City Administrator and City Attorney to
discuss or receive information related to City legal issues any City sponsored
event or any private event tour or function where the Mayor or Council Member
is attending as representative of the City anV public hearing of a City board or
commission any meeting of another political subdivision State Agency or
committee or the State legislature where the Mayor or CitV Council Member is
appearing or functioning as a representative of the CitV and eac-hanV other
meeting event or function which the City Council has directed or authorized the
Mayor or any City
Council member to attend either prior to or after the meeting event or function
has occurred..
C. The Mayor and City Council members shall also receive reimbursement for
expenses related to attendance at said additional meetings as well as any other
functions which they are authorized to attend on behalf of the City, including
mileage costs at the then applicable IRS rate.
D. The Mayor or City Council members shall submit written claims to the City Clerk
for compensation and for reimbursement expenses. The claims shall be
approved by the City Council at a regularly scheduled or special City Council
meeting held after submission of the claim. (Ord. 2011-08, June 13, 2011)
Section 2. Section 2-3-2 of the City Code is hereby amended to read as follows:
2-3-2: ADDITIONAL COMPENSATION: In addition to that compensation listed
above, the Mayor and Council members shall receive as compensation for attendance
at workshops, seminars, or conventions $150.00 for each day of attendance or $75.00
for each half day of attendance plus reimbursement for expenses related to attendance
including mileage costs at the then applicable IRS rate. Written claims for all additional
compensation and related expenses shall be submitted to the City Clerk. (Ord. 91-04,
Jan. 14, 1991)
Section 3. This Ordinance shall become effective immediately upon its passage and
publication.
MOTION BY:
SECOND BY:
ALL IN FAVOR:
THOSE OPPOSED:
ADOPTED by the City Council of Otsego this 24th day of August, 2015.
CITY OF OTSEGO
Jessica Stockamp, Mayor
Tami Loff, City Clerk
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2015-39
RESOLUTION APPROVING COUNCIL PAYMENTS- 2015
WHEREAS, the Mayor and City Council Members have submitted and been paid certain compensation
for attendance at special meetings and various other City related meetings, events and functions
commencing on January 1, 2015 and to the date of adoption of this Resolution; and
WHEREAS, the Council has received and had a chance to review records of all of the payments made to
this date to the Mayor and Council Members; and
WHEREAS, the City Council has determined that all such payments are for attendance at functions that
benefit the City and that they are deemed to be activities in compliance with the current ordinance, or
deemed to be meetings for which the City Council has directed or authorized attendance.
NOW, THEREFORE, BE IT RESOLVED as follows by the City Council of the City of Otsego, Wright County,
Minnesota:
The City Council hereby approves all payments made by the City to the Mayor and Council
Members from January 1, 2015 to the date of adoption of this ordinance and finds that all such
activities for which payment was made are in compliance with the current ordinance and are
deemed to be meetings for which the Council has directed or authorized attendance.
ADOPTED this 24th day of August, 2015.
IN FAVOR:
OPPOSED:
1
CITY OF OTSEGO
Jessica Stockamp, Mayor
Tami Loff, City Clerk