ITEM 3.2A SCC 8.12.2015 MinutesITEM 3_2A
SPECIAL CITY COUNCIL MEETING
PRAIRIE CENTER
AUGUST 12, 2015
6:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 6:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Jason
Warehime. Absent: Councilmember Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Andy MacArthur, City Attorney; Daniel Licht, City
Planner; Ross Demant, Parks and Recreation Director and Tami Loff, City Clerk.
1. Great River Centre 3rd Addition Outlot A.
City Administrator Johnson reviewed the manufacturing proposal for this site. This parcel is
currently in tax forfeit; the County Auditor set the tax forfeit amount at $100 based on
extraordinary site development costs and the County wants to encourage this project to occur.
This will be on the September 1 County Board meeting agenda. She further stated the business
would like to start the site grading this fall with business open fall 2016.
City Administrator Johnson said City Engineer Wagner had a change to his originally estimate
for the required construction of Quaday Avenue to include stormwater; his estimate cost is
$635,000 versus the $325,000 outlined on the attachment.
City Attorney MacArthur said there is a power easement along the northeast side. He reiterated
the County would like to get this on the tax role. He said the State Deed takes about 30 days
and estimates around middle of October. CM Heidner recommended splitting the property north
of the power line.
The City Council concurred to move forward.
2. 2016 Budget.
City Attorney MacArthur reviewed the revised Ordinance and Resolution regarding City Council
pay. He said the Auditors noted the City is not in compliance. After approval it is recommended
the City Council pay is approved monthly on the consent agenda. A form will be drafted by staff
for the City Council to submit their meetings dates and those dates will be added to the City
Council agenda monthly for approval. The revised Ordinance and Resolution will be added to
the August 24 City Council consent agenda for approval.
City Administrator Johnson said the IT and Finance portion of the budget will be delayed until
the new Finance Director is present; either August 241h or 31st.
City Administrator Johnson stated that an increase in the Stormwater levy for jetvac is needed
unless the funding formula is changed. She recommended that the funding formula change to
eliminate Stormwater levy funding as the equipment is rarely used for that purpose and that the
sewer fund pay the majority with the water fund contributing a minor amount. The Council
concurred that the funding should be based on use. CM Heidner said based on who is using it
should mainly be the sewer fund.
CM Heidner motioned to change the jetvac funding to eliminate the Stormwater
payment and fund the payment based on use in the water and sewer funds. .
Seconded by Mayor Stockamp. All in favor. Motion carried 4-0.
General Fund Summary was reviewed. City Administrator Johnson recommended that Local
Government Aid in the amount of $127,580 be transferred for one time uses and not be used
for operating. The Council stated a preference for the transfer. The City Council concurred with
the Planning budget as presented which includes the Heritage Preservation Commission (HPC)
budget.
Mayor Stockamp motioned to approve two HPC members to attend the required
conference for 2015 with hotel, meals paid according to the policy. Seconded by CM
Heidner. All in favor. Motion carried 4-0.
The City Council concurred for 2016 all commissions will received $1500 for education/
conference expenses for two members to attend a conference applicable to their commission.
The City Council concurred with the Building Inspection budget as presented which includes
additional part time hours.
3. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion
carried. Adjourned at 8:36 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp