ITEM 3.6 Resolution 15-530tCIlTY F o
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Lori Johnson, City Administrator
September 28, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Lori Johnson, City Administrator
Andy MacArthur, City Attorney
3.6
AGENDA ITEM DETAILS
RECOMMENDATION:
Recommend adoption of resolution 2015-53, a Resolution Regarding Ongoing Transactions Between City
of Otsego and Metro Appliance Recycling.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
State Statues require that transactions, typically contracts or large purchases, between the City and a
business in which a Council Member has a financial interest be formally acknowledged and authorized
by the governing board. Metro Appliance Recycling, owned by Council Member Warehime, is a vendor
of the City; thus this request.
Periodically, the City needs to dispose of recyclable and other items that either are no longer usable or
have been collected from road ditches and other public areas owned by the City. It is most convenient
and cost effective to dispose of those items at a vendor with a location close to City facilities. Metro
Appliance Recycling is within the Otsego city limits and is able to meet the City's disposal needs for
many items. The amounts paid to Metro Appliance Recycling are small and sporadic based on the
volume of items picked -up by the Public Works Department or recycled by the IT Department.
The City Council acknowledged the transactions with Metro Appliance Recycling previously when
Council Member Warehime joined the Council, and he has consistently abstained from voting on
matters related to Metro Appliance Recycling. The attached resolution reaffirms the Council's approval
of transacting business with Metro Appliance Recycling,
SUPPORTING DOCUMENTS: X ❑ ATTACHED ❑ NONE
• Resolution 2015-53, A Resolution Regarding Ongoing Transactions Between City of
Otsego and Metro Appliance Recycling
POSSIRI_E MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve Resolution 2015-53 Regarding Ongoing Transactions Between City of Otsego and
Metro Appliance Recycling
BUDGET INFORMATION
FUNDING: BUDGETED: X ❑ YES
N/A
❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2015-53
RESOLUTION REGARDING ONGOING TRANSACTIONS BETWEEN CITY OF OTSEGO AND METRO
APPLIANCE RECYCLING
WHEREAS, the City of Otsego (CITY) occasionally has to dispose of recyclable or other materials; and
WHEREAS, Metro Appliance Recycling (METRO) is the sole vendor supplying such services within the
CITY; and
WHEREAS, a sitting Otsego City Council Member is the owner of Metro Recycling; and
WHEREAS, the prices charged by METRO are as low as or lower than other similar services within the
general area; and
WHEREAS, the disposal of recyclable and other materials from time to time by CITY is an ongoing need
that occurs from time to time and payments are usually minimal; and
WHEREAS, it is not feasible or practical to enter into separate contracts and acquire Council approval for
each such transaction which are more in the nature of standard ongoing small purchases of supplies and
services.
NOW, THEREFORE be it resolved by the City Council of the City of Otsego, Minnesota as follows:
That the City Council hereby authorizes and approves ongoing payments for recycling and
disposal services from METRO for nominal amounts as the need for such services is determined
by City staff.
That the City Council hereby retroactively approves all such payments made to METRO prior to
adoption of this Resolution.
ADOPTED this 28t' day of September, 2015 by the Otsego City Council.
MOTION for adoption made by Council Member and seconded by Council Member
IN FAVOR:
OPPOSED:
ABSTAINING:
CITY OF OTSEGO
Jessica Stockamp, Mayor
Tami Loff, City Clerk