RES 12-08RESOLUTION NO.: 2012 - 08
CITY OF OTSEGO
COUNTY OF WRIGHT, MINNESOTA
A RESOLUTION ADOPTING A PARK DONATION POLICY.
WHEREAS, the City of Otsego maintains parks, trails and open space as part of
a public park system; and,
WHEREAS, the City will from time to time receive requests to donate
improvements or monies to the park system; and,
WHEREAS, the offer of such donations necessitates an administrative process
for receiving donations for parks to the City to ensure consistency and equal opportunity
while removing emotional considerations; and,
WHEREAS, the City staff drafted a proposed park donation policy in the form
attached hereto; and,
WHEREAS, the Parks and Recreation Commission on 13 December 2011
reviewed the proposed policy and voted 7-0 to recommend its adoption; and,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego
that the Park Donation Policy is hereby adopted and shall be in full force and effect.
MOTION BY: DARKENWALD
SECOND BY: SCHROEDER
ALL IN FAVOR: MAYOR STOCKAMP; COUCNILMEMBERS: SCHROEDER, DARKENWALD, HEIDNER
AND SCHARBER
THOSE OPPOSED: NONE
ADOPTED by the City Council of the City of Otsego this 9t" day of January,
2012.
CITY OF OTSEGO
1
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ca L. Stockamp, Mayo
ATTEST: d'ap-u---vv-A jgs,-,
Tami Loff, City Clerk
POLICY 05.04
PARK DONATIONS
Section
05.04.01
Purpose
05.04.02
Memorials
05.04.03
Acceptance
05.04.04
Other Donations
05.04.05
Fees
05.04.06
Amendments
SECTION 05.04.01: PURPOSE: It is the purpose of this policy to establish
guidelines for the donation of memorials at parks in the City of Otsego. This policy is
intended to provide an administrative process for donating improvements for parks to the
City while removing emotional considerations and to ensure consistency and equal
opportunity.
SECTION 05.04.02: MEMORIALS:
A. An individual or organization may pay tribute to a deceased Otsego resident
(current or former) by donating a memorial.
B. Donations will be accepted for the following:
1. A living memorial such as a tree, shrub or other planting of a type, size and
location approved by City staff.
2. Monetary donation to the City's park development fund to be used
exclusively for the development of new park facilities or improvement of
existing parks at the discretion of the City.
C. Recognition:
1. A plaque shall be provided by the City recognizing the individual donation of
a living memorial with "Donated in memory of "
2. Monetary or other donations shall be recognized on a plaque displayed at
City Hall.
D. Installation of the living memorial shall be supervised by City staff.
E. The donor shall provide for the cost of the living memorial and plaque, plus
installation and any future maintenance that may be required.
SECTION 05.04.03: ACCEPTANCE:
A. Proposals for donation of a memorial for a City park shall be submitted in writing to
the City Clerk along with any fees required by this Section.
B. City staff shall review the proposed memorial for consistency with this policy. If the
proposal is consistent with this policy, City staff shall prepare a resolution pursuant
to Minnesota Statutes 465.03 requiring that all gifts and donations of real or
personal property be accepted only by approval of the City Council.
C. Acceptance of the proposed donation shall require adoption of the resolution by a
majority vote of the City Council.
SECTION 05.04.04: OTHER DONATIONS: Proposals for donation of
improvements for a City park other than provided for by this Policy or a monetary donation
shall be reviewed by the Parks and Recreation Commission and subject to acceptance by
the City Council be resolution as provided for in Section 05.04.03 of this Policy.
SECTION 05.04.05: FEES: The City Council shall adopt annually a schedule
of fees related to donation of memorials in Section 2-4-2 of the City Code.
SECTION 05.04.06: AMENDMENTS:
A. The City Council may amend this policy at any time. Modifications of the policy
shall be effective on the date said modifications are approved by City council
resolution.
B. The policy will be reviewed periodically by City staff, the Parks and Recreation
Commission and/or City Council. The City Clerk will keep on file comments and
complaints received regarding this policy. Any review will consider comments and
complaints since the last review and any other factors affecting the policy or its
implementation.
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