ITEM 3.2A 10.12.2015 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
OCTOBER 12, 2015
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Doug Schroeder and Jason Warehime.
Absent: Councilmembers Vern Heidner and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Adam Flaherty, Finance Director; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Residents Brian Johnson, 15971 62nd Street; James Watry, 15992 62nd Street; and Gary
Aslagson, 159772 62nd Street; said they are here regarding the plowing situation along 62nd
Street. Mr. Johnson said he was told by a public works employee that the City would no longer
be plowing in front of their homes. City Administrator Johnson said the City recently realized the
city property ends along that section of 62nd Street and the rest is private property. The City
cannot plow on private property. Ms. Johnson recommends that City staff meet with the
property owners. Street Operations Manager Lamson said the intent would be to use a small
tractor along that route because a full size tractor will not be able to turn around. City Engineer
Wagner also explained that around eight years ago the City did a feasibility study for
improvements along that section. He said the residents didn't want to do anything at that time.
John McShane, 6480 Packard Avenue NE, spoke on his concern for the traffic speed along
Packard Avenue.
2. Consider agenda approval.
City Administrator Johnson requested to add item 8.1 70th Street Grand Opening.
CM Schroeder motioned to approve as amended. Seconded by CM Warehime.
All in favor. Motion carried 3-0.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. September 28, 2015 Meeting.
3.3 Authorize City Council special pax.
3.4 Approve Resolution 2015-58 adopting assessments for unpaid utility bills.
3.5 Approve Resolution 2015-59 Amending the Otsego Engineer Manual.
3.6 Approve hire of the Maintenance II position.
3.7 Approve quote from Asphalt Contractors Incorporated.
CM Schroeder motioned to approve. Seconded by CM Warehime. All in favor. Motion
carried 3-0.
4. Public Hearings.
4.1 Proposed Assessment for unpaid Administrative Fines and Service Charges related to Code
Enforcement.
A. City Clerk attests to legal notice.
B. Presentation of proposed assessment roll.
C. Open Hearing for Public Comments.
D. Close Public Hearing.
E. Consider Resolution 2015-60 adopting assessment for unpaid administrative fines.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Loff stated City staff is recommending approval of the unpaid code enforcement fees
for the attached six properties.
Mayor opened the Public Hearing at 7:11 PM hearing no comments Mayor Stockamp closed the
Public Hearing at 7:11 PM.
CM Schroeder motioned to approve Resolution 2015-60 adopting assessment for
unpaid administrative fines and abatement charges related to code enforcement.
Seconded by CM Warehime. All in favor. Motion carried 3-0.
4.2 Packard Avenue Improvement Project proposed Assessment.
A. City Clerk attests to legal notice.
B. Comments by City Engineer.
C. Presentation of proposed assessment roll.
D. Open Hearing for Public Comments.
E. Close Public Hearing.
F. Consider Resolution 2015-61.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Engineer Wagner presented the staff report. City Attorney MacArthur reviewed the process.
Mayor Stockamp opened the Public Hearing at 7:18 PM.
John McShane, 6480 Packard Avenue NE, stated the project was done very well and further
stated his concern is the heavy truck traffic along Packard Avenue after it was paved.
Hearing no additional comments Mayor Stockamp closed the Public Hearing at 7:19 PM.
CM Warehime said prior to starting this project we had a resident who had an issue with the
transition from his driveway have you been in contact with that resident. City Engineer Wagner
said yes. CM Warehime further asked if the speed wagon could be placed along that road.
Street Operations Manager Lamson said it was placed there today. CM Warehime asked for
those results once they are available.
CM Warehime motioned to adopt Resolution 2015-61 assessing the Packard Avenue
Improvement project to benefited properties at an amount of $3,636.36 per parcel
for a total of $79,999.92. Seconded by CM Schroeder. All in favor. Motion carried 3-
0.
5. Public Works.
5.1 ISD 728 E-8 School.
A Consider Resolution 2015-62 authorizing Hakanson Anderson to prepare Feasibility
Report regarding the Public Improvements to service the proposed ISD #728 E-8
School.
B Consider Resolution 2015-63 ordering preparation of Plans and Specifications for the
Public Improvements to service the proposed ISD 728 E-8 School.
City Engineer Wagner reviewed the staff report regarding the feasibility report.
CM Schroeder motioned to approve Resolution 2015-62 authorizing Hakanson
Anderson to prepare a Feasibility Report regarding the Public Improvements to
service the proposed ISD #728 E-8 School. Seconded by CM Warehime. All in favor.
Motion carried 3-0.
City Engineer Wagner reviewed the staff report regarding the preparation of Plans and
Specifications.
CM Warehime said regarding the bus and car entrance and curve along Marlowe Avenue; what
the future plans for that road are. City Engineer Wagner said the long term plan we will have
85th Street and MacIver crossing. He said that turn along Marlowe could be removed and that
we would just need to maintain field access for those residents. City Planner Licht stated when
the property to the east is developed Marlowe could be taken out. CM Warehime asked if there
has been a traffic count on that road. City Engineer Wagner said no; he said there was one
done on Mason Avenue and the counts were around 400 cars per day.
CM Warehime motioned to approve Resolution 2015-63 ordering the preparation of
Plans and Specification for the public improvements to service the proposed ISD
#728 E-8 School. Seconded by CM Schroeder. All in favor. Motion carried 3-0.
5.2 Consider Pay Estimate #3 to Fehn Companies for 70th Street/CSAH Improvement Project.
City Engineer Wagner reviewed the pay estimate and change order. CM Warehime asked if
Fehn Companies is caught up on their mining fees. City Administrator Johnson said yes she
believes so and that we do have the retainage if we find out they are not.
CM Warehime motioned to approve payment to Fehn Companies, Inc. in the amount
of $878,304.56 for the 70th Street/CSAH 37 Improvement Project, City Project No.
14-01 & 14-02. Seconded by CM Schroeder. All in favor. Motion carried 3-0.
6. Administration.
6.1 P & F Machining, Inc., Development Project.
City Administrator Johnson gave a project update as outlined in the staff report and stated no
action is needed at this time.
6.2 Call Special Meeting to Discuss Joint Albertville Fire Service.
City Administrator Johnson is recommending a special meeting to discuss Albertville Otsego
joint fire services on October 19 at 6:00 PM.
Mayor Stockamp motioned to call a Special meeting to discuss Albertville Otsego
joint fire services on October 19, 2015 at 6:00 PM at Prairie Center. Seconded by CM
Warehime. All in favor. Motion carried 3-0.
7. City Council Reports and Updates.
No items.
8. Staff Reports and Updates.
8.1 70th Street Grand Opening.
The City Council concurred with the Grand Opening for 70th Street on October 19, 2015 at 1:30
PM to be held at the site. There was discussion on invites and event supplies.
CM Schroeder motioned to approve up to $200 for the event supplies and calling the
70th Street Grand Opening event for October 19, 2015 at 1:30 PM at the roundabout
site location or Public Works facility depending on weather. Seconded by Mayor
Stockamp. All in favor. Motion carried 3-0.
City Engineer Wagner also brought up a safety issue at the Macalister Avenue and 701h Street
intersection. He said his concern is at the two way stop sign on Macalister when the 70th Street
traffic is going 55 MPH. He feels it may be missed and is recommending a 48 inch stop sign and
two street lights. There was discussion on stop signs on both sides of the road and additional
signage in advance of the stop sign and also flagging the signs. He is estimating the minor work
order at around $15,000.
Mayor Stockamp motioned to add lights to Macalister Avenue and 70t" Street
intersection and signage not to exceed $15,000. Seconded by CM Warehime. All in
favor. Motion carried 3-0.
9. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried 3-0. Adjourned at 8:04 PM.
ATTEST:
Tami Loff, City Clerk
10
Mayor Jessica Stockamp