ITEM 3.4 Hiring of ReceptionistOtsTY.F
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Adam Flaherty, Finance Director
October 26, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
City Administrator Johnson
3.4 Receptionist Hiring
AGENDA ITEM DETAILS
RECOMMENDATION:
It is recommended by staff that the City Council approve the hiring of Melanie Crayford for the part-time
Receptionist / Office Assistant position.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
At the August 31, 2015 meeting, the City Council authorized the advertisement of a part-time
Receptionist / Office Assistant position. Based on the City's personnel policy, this position does not
qualify for employee benefits; however the position does qualify for pro -rated Paid -Time Off (PTO) and
Holiday pay. It is expected that this part-time position will work 21.5 hours per week, with some
flexibility based upon need.
The City received 42 applications for the open position. City staff went through a point -scale scoring
system, which resulted in six applicants moving on to the interview process.
Staff conducted interviews October 121h-13t1i, with Melanie Crayford emerging as the most qualified
candidate. Melanie interviewed very well, has great personal skills and a qualified resume of current and
past work experience. Melanie has passed the required background testing procedures.
Staff recommends the hiring of Melanie Crayford at Pay Grade 4, Step 1. The Finance Director will be the
supervisor for this position and is requesting authority to conduct a performance review at 6 months
and 12 months, with favorable performances initiating step increases at each respective review. After
said reviews, performance reviews and respective step increases would be on an annual basis only.
SUPPORTING DOCUMENTS: ATTACHED NONE
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
-Motion to approve the hiring of Melanie Crayford as the Receptionist / Office Assistant with pay at
Grade 4, Step 1.
BUDGET INFORMATION
FUNDING: BUDGETED:
General Fund The position was not budgeted for in 2015, however
the permit revenue in excess of budget will more
than pay for this position in 2015. The position is
currently in the 2016 budget.
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS: