ITEM 5.1 Northwood ParkOt�eCITY
0
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE
Parks and Recreation
Ross Demant, Parks and
Recreation Director
October 26th, 2015
PRESENTER(s)
REVIEWED BY:
ITEM #:
Ross Demant, Parks and
Lori Johnson, City Administrator
5.1
Recreation Director
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends proceeding with the preparation of plans and specifications and solicitation of bids
for the construction of Northwood Park.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BA C KG R O U N D/J U STI F I CATI O N:
At the March 23, 2015 Otsego City Council meeting, the Council voted to approve a proposal from SRF
Consulting Group, Inc. for professional park development services for Northwood Park. Those services
include meetings with the Commission, Council, and Staff, developing conceptual designs, assisting in
the facilitation of a neighborhood meeting, preparing plans and specifications for the selected park
concept, administration of the bid process and coordinating construction.
The Parks and Recreation Commission at their meeting in June 2015 met with neighbors that surround
Northwood Park to receive input on the conceptual designs and park amenities. During that meeting,
amenities that were of interest to the neighbors where a larger picnic shelter with architectural
elements matching that of the adjacent townhouse buildings, natural features incorporated into the
play structures, a play court area, and space for community gardens. All of these requests have been
incorporated into the final park concept. Also at that meeting, the Commission chose a preferred design
for the physical layout of the park that they felt offered the most amenities for the neighbors and
surrounding community. Items like parking stalls were talked about to make sure there was adequate
parking for passive park users and ones that may be using the athletic fields.
The original Capital Improve Plan (CIP) amount that was budgeted for this project was $640,000 which is
proposed to be funded through Park Dedication Fund #203. The originally park budget was developed
in 2007 by based on the park construction costs for Beaudry Meadows Park in 2006. Since 2007, this
estimate for neighborhood park development has not been adjusted for inflation. However, the park
dedication fee has been adjusted annually based on the Engineering News Record Construction Cost
Index; the park dedication fee now equates to funding construction of a neighborhood park costing
approximately $786,000.
The project estimate for Northwood Park is $750,868.65 plus to SRF's fee for planning and project
oversight fee of $41,600 for a total cost of $792,468.65, not including staff time. This amount includes
$51,700 in project alternates identified in the cost estimate that will be bid to determine actual prices
before deciding whether they will be included in the project. The current park dedication fee does
support the proposed amount for Northwood Park while supporting future park development in
conjunction with the current Future Parks and Trails Plan adopted as part of the 2012 Comprehensive
Plan. The Parks and Recreation Commission voted unanimously at their meeting on October 20, 2015
to recommend the City Council approve moving forward with the preparation of plans and specifications
and advertisement for bids for Northwood Park based on the preferred concept plan and cost estimate.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
A. Northwood Park Concept Plan
B. Northwood Park Project Cost Estimate
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve SRF to proceed with plans and specifications and advertisement for bids for the
construction of Northwood Park.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Fund #203 Park Dedication
NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
0
Multi -use Court
- (2) Basketball Standards
- Striped for Pickleball
Connection to Existing -
Neighborhood Trail
Picnic Shelter
Community
Garden Plots
Portable Restroom —
Enclosure
Buffer Adjacent
Residential Properties
8' Wide Bituminous—/
Trail, Typ.
NORTHWOODS PARK
CITY OF OTSEGO
umamemal ocreen
Fence (Alternate), _
Typ.
Consulting, Group, Inc.
Trail Connection to
Neighborhood
Gas Line
Easement ,�
Q
10
Lighting, Typ
Bench on Concrete
Pad, Typ.
15' Long - 3 Row
Bleacher
—Chain Link
Backstop
Flood Light for Leisure
Rink in Infield
_-15' Long Player's
Bench, Typ.
-B' Wide Bituminous
Trail, Typ.
Pergola with Landscape
Plantings (Alternate)
Enhanced Park
Entrance
-Park I.D. Sign
-Landscape Plantings
PREFERRED
CONCEPT
JOB No, 8805
DATE: or
TOBER 20, 2015
PERGOLA (ALTERNATE)
PICNIC SHELTER (34' x 24')
ORNAMENTAL SCREEN FENCE (ALTERNATE)
NORTHWOODS PARK 561N9
CITY OF OTS E G O Consulting Group, Inc.
NATURE -BASED PLAY EQUIPMENT
SITE AMENITIES
JOB No. 8805
DATE: OCIORER 20. 2015
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fill I i! ,nIIII �f�i�'lU� �I ► ,
INFIELD WITH BACKSTOP & PLAYERS BENCHES
BENCHES, TRASH RECEPTACLES, TABLES, & DRINKING FOUNTAIN
NORTHWOODS PARK SITE AMENITIES
CITY OF OTSEGO Consulting Group, Inc. hR No. 8805
DATE: DCTOSER 20, 2015
Northwoods Park
Preliminary Estimate
City of Otsego
UNIT LEGENDS: LS=Lump Sum, SF=Square Feet, SY=Square Yards, EA=Each,
LF=Lineal Foot, FF=Face Feet, CY=Cubic Yards, AC = Acres
SRF Consulting Group, Inc.
Project No. 8805
Northwoods Park
Preliminary Estimate (10/20/15)
Section 1 - Site Surveying / Removals
Estimated
Unit Cost
Total Cost
No.
Descri tion
Qty.
Unit
in Dollars
in Dollars
Provide all necessary construction surveying
1
and staking to meet layout and grading
1
LS
$8,000.00
$8,000.00
requirements for all work - complete
2
Salvage and reuse existing drop inlet
1
EA
$1,200.00
$1,200.00
including casting - complete.
Remove bituminous pavement as shown on
3
plans including saw cutting all edges to
29
SY
$5.00
$145.00
remain - complete.
4
Clear and grub trees as shown on the plan.
2
EA
$200.00
$400.00
Section 1 - Site Surveying/Removals Total:
$9,745.00
Estimated
Unit Cost
Total Cost
No.
Section 2- Earthwork Description
Qty.
Unit
in Dollars
In Dollars
Tri-site earthwork as required to achieve
plan grades and on -site earthwork balance -
complete, including 1) stripping and
stockpiling of topsoil; 2) common excavation
of subsoil materials to subgrade elevations
1
identified for paving areas and bio-retention
1
LS
$40,000.00
$40,000.00
areas; 3) maintenance of grades
throughout construction including all silt
fence, bio rolls, or other approved method;
4) final grading to specified tolerances -
complete
2
Furnish and install 6" deep ag-lime infield
1,334
SY
$9.50
$12,673.00
(CV) - complete.
Install and maintain rock construction
3
entrance throughout construction - remove
1
EA
$3,000.00
$3,000.00
upon completion of construction operations.
Section
2 - Earthwork Total:
$55,673.00
Estimated
Unit Cost
Total Cost
No.
Section 3- Utilites Descri tion
Qty.
Unit
in Dollars
in Dollars
1
Furnish and install 18" RCP pipe
100
LF
$45.00
$4,500.00
2
Furnish and install drainage system for play
1
LS
$5,000.00
$5,000.00
area - complete.
Section
3 - Utilities Total:
$9,500.00
Estimated
Unit Cost
Total Cost
No.
Section 4- Asphalt &Concrete Description
Qty.
Unit
in Dollars
In Dollars
1
Furnish and install bituminous pavement for
1,038
SY
$32.00
$33,216.00
parking area - complete.
2
Furnish and install 8' wide bituminous trails -
2,938
SY
$28.00
$82,264.00
complete.
Northwoods Park
Preliminary Estimate
City of Otsego
SRF Consulting Group, Inc.
Project No. 8805
3
Furnish and install bituminous pavement for
419
SY
$32.00
$13,408.00
multi -use court - complete.
4
Furnish and install Mn/DOT 136-12 concrete
580
LF
$14.00
$8,120.00
curb and gutter - complete.
5
Furnish and install 6" x 18" concrete play
451
LF
$35.00
$15,785.00
container curb - complete.
6
Furnish and install 16" wide concrete
80
LF
$14.00
$1,120.00
maintenance strip - complete.
7
Furnish and install 4" thick concrete paving -
6,194
SF
$6.00
$37,164.00
complete.
Furnish and install parking lot striping and
8
signage as shown on the plans and details -
1
LS
$2,500.00
$2,500.00
complete.
9
Furnish and install truncated domes withing
88
SF
$50.00
$4,400.00
pedestrian curb ramps.
Section
4 - Asphalt & Concrete Total:
$197,977.00
Estimated
Unit Cost
Total Cost
No.
Section 5- Site Furnishings Description
Qty.
Unit
in Dollars
In Dollars
Furnish and install play equipment (K-5 and
1
Pre-K) including all equipment, wood fiber
1
LS
$90,000.00
$90,000.00
mulch, and mats - complete.
2
Furnish and install 34 x 24 picnic shelter -
1
LS
$46,068.00
$46,068.00
complete.
3
Furnish and install drinking fountain -
1
EA
$10,000.00
$10,000.00
complete.
4
Furnish and install 10' x 20' x 10' chain link
1
EA
$6,000.00
$6,000.00
backstop - complete.
5
Furnish and install 8' high chain link fence -
40
LF
$30.00
$1,200.00
complete.
6
Furnish and install 15' long player's bench -
2
EA
$1,200.00
$2,400.00
complete.
7
Furnish and install raised garden beds -
1
LS
$5,000.00
$5,000.00
complete.
8
Furnish and install basketball outfit, including
2
EA
$1,500.00
$3,000.00
standard, backboard, goal, net - complete.
9
Furnish and install trash receptacle -
2
EA
$1,000.00
$2,000.00
complete.
10
Furnish and install picnic table - complete.
4
EA
$1,200.00
$4,800.00
11
Furnish and install game table - complete.
4
EA
$1,200.00
$4,800.00
12
Furnish and install grill - complete.
2
EA
$550.00
$1,100.00
13
Furnish and install metal bench - complete.
10
EA
$1,200.00
$12,000.00
Section
5 - Site Furnishings Total:
$188,368.00
Section 6- Seed/Sod/Landscaping
Estimated
Unit Cost
Total Cost
No.
Descri tion
Qt .
Unit
in Dollars
In Dollars
Furnish and install Type A Seed Mix as
1
shown on the plans and specifications-
6.5
AC
$3,500.00
$22,750.00
complete.
2
Furnish and install #1 cont. perennials and
150
EA
$18.00
$2,700.00
grasses - complete.
Northwoods Park
Preliminary Estimate
City of Otsego
SRF Consulting Group, Inc.
Project No. 8805
3
Furnish and install #5 cont. shrubs
70
EA
$60.00
$4,200.00
4
Furnish and install 2.5" caliper deciduous
60
EA
$400.00
$24,000.00
tress as shown on the plans - complete.
Section 6 - Seed/Sod/Landscaping Total:
$53,650.00
Estimated
Unit Cost
Total Cost
No.
Section 7 - Irrigation
Qty.
Unit
in Dollars
In Dollars
1
Furnish and install irrigation system -
1
LS
$50,000.00
$50,000.00
complete.
Section
7 - Irrigation Total:
$50,000.00
Estimated
Unit Cost
Total Cost
No.
Section 8 -Site Electrical
Qty.
Unit
in Dollars
In Dollars
Furnish and install site electrical system
including panel, light and 2 outlets within
1
picnic shelter, connection to irrigation
1
LS
$10,000.00
$10,000.00
system, and coordination with Wright -
Hennepin Electric - complete.
Wright -Hennepin Electric - Furnish and install
trail lighting system and ball fiedl/leisure rink
2
link with timer including cabinet, all required
1
LS
$88,500.00
$88,500.00
equipment, and circuitry in conduit -
complete.
Section
8 - Site Electrical Total:
$98,500.00
Total Base Bid Estimate:
$663,413.00
Contingency (5%)
$33,170.65
Total Base Bid with 5% Contingency
$696,583.66
No.
Alternates 7
Estimated
Qty.
Unit
Unit Cost
in Dollars
Total Cost
In Dollars
1
Furnish and install steel pergola - complete.
1
LS
$15,000.00
$15,000.00
2
Furnish and install masonry piers (picnic
shelter) - complete.
4
EA
$2,500.00
$10,000.00
3
Furnish and install 15' long - 3 row bleacher -
complete.
1
EA
$1,200.00
$1,200.00
4
Furnish and install ornamental metal fence -
complete.
170
LF
$150.00
$25,500.00
Alternate Bid Item Total:
$51,700.00
Contingency (5%)
$2,585.00
Alternate Bid Items with 5% Contingency
$54,285.00
Total (Base Bid, Alternate Bid Items, and 5% Contingency):
$750,868.65