2002 (2)CITY of OTSEGO
PLANNING CONI`IISSION
BYLAWS
ORGANIZATION:
1. The Planning Commission officers shall be:
Chair
Vice Chair
Secretary
2. Duties of the officers:
A. Chair
The Chair shall preside at all meetings of the Commission.
The Chair shall preserve order and decorum and shall decide all questions of
order.
The Chair shall appoint any necessary committees and shall appoint any
committees requested by a majority of the members.
The Chair may call special meetings by written notice stating the purpose of
such meeting and delivered at least twenty four hours in advance of the meeting.
B. Vice Chair:
The Vice Chair shall reside at all meetings in the absence of the Chair and
perform such duties as requested by the Chair.
C. Secretary:
The Secretary shall be responsible for insuring that detailed minutes of all
Commission meetings shall be taken by staff and distributed to the
members at least a week before the next commission meeting.
The Secretary shall also maintain records of site inspection attendance and
attendance of Commission members at meetings and shall submit these records
to staff upon a regular basis.
amend. Motions shall take precedence in that order and the first two shall be
without debate.
14. All motions shall be carried by a majority vote of the members and Chair present,
except call for the "question". Any members or the Chair may call for roll call
vote on any issue.
15. Motions shall be made only by persons recognized by the Chair.
16. Call for the question is not a motion, but an indication to the Chair that the person
making this statement is ready to have the motion or question acted upon without
further discussion.
17. Any Commission member having a personal interest, a financial interest, or a
family member with a financial interest in any individual action to be by the
Commission, shall:
a. notify the Chair of the conflict in advance of meeting.
b. allow the Chair to explain the potential conflict to the Commission.
C. at the request of the Chair, the member shall excuse himself/herself from
the Commission meeting room in advance of the discussion and voting
on this item.
18. In the event that a member is contacted prior to a Commission Meeting by a
citizen with a concern regarding a pending issue, the member must:
a. refrain from discussing any pending Planning Commission business
with any individual outside of a Planning Commission meeting. This
includes indicating his/her stand on pending issue.
b. refrain from speculating on other Commission member's stand on the
pending issue.
19. Any Commission member who conducts himself/herself in a manner
conflicting with the above By -Laws, provides grounds from removal by the
City Council.
20. These rules shall not be repealed or amended except by a five member vote of the
Commission and after notice has been given at a previous meeting. Changes in
these By -Laws will become active upon approval by the City Council.
21. Any rule mot covered by these Work Rules shall be governed by Robert's Rules
of Order.