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P3
City of Otsego, Minnesota
Capital Improvement Plan
2016 thru 2020
PROJECTS BY FUNDING SOURCE
Source Project# Priority 2016 2017 2018 2019 2020 Total
206 - Capital Equipment Revolving
Mower - Zero Turn
FLEET-16-02
nla
6,945
6,945
Ford F-350 Dump Body Truck
FLEET-16-03
n/a
40,000
40,000
Ford F-250 Extended + Plow
FLEET-16-04
n/a
40,000
40,000
Mack Tandem Axle Dump
FLEET-16-05
n/a
220,000
220,000
RolloffTruckAccessory - Anti -Icing Skid
FLEET-16-06
n/a
15,000
15,000
2017 Fleet Purchases
FLEET-17-00
n/a
413,000
413,000
Ballfield Drag & Painter
FLEET-17-07
n/a
26,000
26,000
2018 Fleet Purchases
FLEET-18-00
n/a
911,100
911,100
2019 Fleet Purchases
FLEET-19-00
n/a
240,000
240,000
2020 Fleet Purchases
FLEET-20-00
n/a
230,000
230,000
206 - Capital Equipment Revolving Total
321,945
439,000 911,100 240,000 230,000
Z142,045
601 - Water Utility Fund
Ford F-250 Extended + Plow
FLEET-16-01
n/a
8,750
8,750
601 - Water Utility Fund Total
8,750
8,750
602 - Sanitary Sewer Utility Fund
Ford F-250 Extended + Plow
FLEET-16-01
n/a
26,250
26,250
602 - Sanitary Sewer Utility Fund Total
26,250
26,250
GRAND TOTAL
356,945
439,000 911,100 240,000 230,000
2,177,045
Friday, Ocrober 30, 2015
P4
Capital Improvement Plan 2016 ihi a 2020
City of Otsego, Minnesota
Project # FLEET-16-01
Project Name Ford F-250 Extended + Plow
Description
'W#18 - Chevy 1/2 ton extended cab with 3/4 ton Ford extended cab.
Department
Fleet
Contact
Lead Utility Systems Operator
Type
Vehicles
Useful Life
Category
Vehicles
Priority n/a
Total Project Cost: $35,000
Justification
PW418 is a 2005 Chevy extended -cab 4x4 with a rating of 16 out of 17. Vehicle mileage as of July 2015 is 81,719 with concerning oil
consumption. Staff recommends replacement of the vehicle with a 3/4 ton Ford extended Cab 4x4 w/plow package. The anticipated trade in
value of the 2005 vehicle is approximately $5000 for a total 3/4 ton purchase price of $35,000.
Expenditures 2016 2017 2018 2019 2020 Total
Vehicles 35,000 35,000
Total 35,000
Funding Sources 2016 2017 2018 2019 2020 Total
601 - Water Utility Fund 8,750
602 - Sanitary Sewer Utility 26,250
Fund
Total 35,000
35,000
8,750
26,250
35,000
Friday, October 30, 2015
P5
Capital Improvement Plan 2016 th, a 2020
City of Otsego, Minnesota
Project FLEET-16-02
Project Name Mower - Zero Turn
Description
Replacing the 2010 John Deere zero turn mower.
Department Fleet
Contact Parks and Recreation Manager
Type Equipment
Useful Life
Category Equipment
Priority n/a
Total Project Cost: $6,945
Justification
The Parks zero turn mowers have become a valuable tool with the amount of mowing the parks department does on a weekly basis. These zero
turn have a 60 inch deck and are able to mow around areas where the large area mower cannot. The current mower is a 2010 with 850 hours on it
as of July 29, 2015. The purchase price of a new zero turn is estimated at $9,945 and the trade-in value of the current mower is estimated at
$3,000 which would bring the total estimated cost to $6,945.
Expenditures 2016 2017 2018 2019 2020 Total
Equipment 61945 6,945
Total 6,945 6,945
Funding Sources 2016 2017 2018 2019 2020 Total
206 - Capital Equipment 6,945 6,945
Revolvinq
Total 6,945 6,945
Friday, October 30, 2015
T.
Capital Improvement Plan 2016 thri, 2020
City of Otsego, Minnesota
Project # FLEET-16-03
Project Name Ford F-350 Dump Body Truck
Description
kddition of a one ton dump truck to the Parks fleet.
Department
Fleet
Contact
Parks and Recreation Manager
Type
Vehicles
Useful Life
Category
Vehicles
Priority
n/a
Total Project Cost: $40,000
Justification
PW-38 is F-350 dump body truck that is currently assigned to the Park department. #38 is curently rated at a 15 on the vehicle rating system
which is the highest rating that vehicles can receive. Staff is receommending that instead of replacing #38 that we retain it and buy a new one tone
dump. #38 would then be used for an additional park & street vehicle in the summer months.
Expenditures 2016
Vehicles 40,000
2017 2018 2019 2020 Total
40,000
Total 40,000 40,000
Funding Sources 2016 2017 2018 2019 2020 Total
206 - Capital Equipment 40,000 40,000
Revolving
Total 40,000 40,000
Friday, October 30, 2015
P7
Capital Improvement Plan 2016 llrrrr 2020
City of Otsego, Minnesota
Project # FLEET-16-04
Project Name Ford F-250 Extended + Plow
Department Fleet
Contact Public Works Supervisor
Type Vehicles
Useful Life
Category Vehicles
Priority n/a
Total Project Cost: $40,000
Description
Staff is recommending holding onto BD#17 and making an additional purchase of a 3/4 ton extended cab pickup.
Justification
BD17 is a 2006 Chevy extended -cab 4x4 with a rating of 14 out of 16. As of July 24, it had 85,688 miles on it. Staff is recommending keeping
this pickup at this point for a number of reasons. There have been numerous times in the summer of 2015 that the department just does not have
enough transportation for the number of employees on staff in the summer. At our current staffing levels of 5 full time and 4 summer seasonal
employees, we were continuously running out of transportation options. With the two new hires, the summer of 2016 will even be more difficult.
BD 17 has been on the CIP for replacement for two years however staff still feels that it can serve a purpose for the department. The City is not
likely to get very much for the trade-in of the truck and for what little money we will receive, it is better served as general transportation and
pushed back on the replacement schedule.
Expenditures
2016 2017
2018 2019 2020 Total
Vehicles
40,000
40,000
Total
Funding Sources
40,000
2016 2017
40,000
2018 2019 2020 Total
206 - Capital Equipment
Revolving
40,000
40,000
Total
40,000
40,000
Friday, October 30, 2015
Capital Improvement Plan 2016 il„ , 2020
City of Otsego, Minnesota
Project# FLEET-16-05
Project Name Mack Tandem Axle Dump
Description
Recommend replacement of 2000 International dump track/plow as part of the 2016 CIP.
Justification
Department
Fleet
Contact
Public Works Supervisor
Type
Vehicles
Useful Life
Category
Vehicles
Priority
r-da
Total Project Cost: $220,000
The 2000 Intemation is being recommended for replacement because of a couple of issues. Other than being 15 years old and having 69,256 miles
and 4,799 hours on it, the truck is a manual transmission which is extremely difficult to operate in snow removal operations when the operator
already has enough controls to negotiate. This truck in particular also has a very large turning radius which makes it very hard to maneuver in
residential neighborhoods if needed. The clutch is nearing the end of its useful life and we have also been chasing some electronic issues for a
number of years. Staff is recommending that this truck is replaced with a truck nearly identical to the 2010 Mack other than being equipped with a
stainless steel box. Tandem axle truck chassis are in the $110,000 range and the buildouts can go for nearly $120,000. We are estimating that the
truck will only bring $10,000 because of the options it is equipped with do not make it very desireable. Based on those numbers and estimated
trade-in, we are seeing approximately $220,000 for the truck
Expenditures 2016 2017 2018 2019 2020 Total
Vehicles 220,000 220,000
Total 220,000 220,000
Funding Sources 2016 2017 2018 2019 2020 Total
206 - Capital Equipment 220,000 220,000
Revolving
Total 220,000 220,000
Friday, October 30, 2015
Capital Improvement Plan 2016 thrtt 2020
City of Otsego, Minnesota
Project # FLEET-16-06
Project Name Rolloff Truck Accessory - Anti -Icing Skid
Department Fleet
Contact Public Works Supervisor
Type Equipment
Useful Life
Category Vehicles
Priority n/a
Total Project Cost: $15,000
Description
Staff recommends the purchase of an anti -icing skid that can be used on the new roll -off track chassis to assist with anti -icing operations.
Justification I
The City's current anti -icing capabilities are achieved with the use of two one -ton dump trucks equipped with 500 gallon tanks each. The roll -off
truck is capable of being equipped with a 1,000 gallon application system which doubles the department's capabilities in treating streets prior to
snow events. The anti -icing prior to a storm is every bit as important to snow removal as the application of salt/sand after the plowing is
completed. It helps prevent the bonding of snow and ice to the pavement which requires additional applications of salt/sand and plowing to
remove it. The anti -icing skid can be used in anti -icing operations and then swapped out for a dump body onto that same truck further utilizing the
new roll -off chassis that was purchased this year.
Expenditures 2016 2017 2018 2019 2020 Total
Equipment 15,000 15,000
Funding Sources
Total 15,000 15,000
2016 2017 2018 2019 2020 Total
206 - Capital Equipment 15,000 15,000
Revolving
Total 15,000 15,000
Friday. October 30, 2015