01-18-94 PRPark and Recreation subcommittee meeting with Jeff Ashiai-
1118/94
Darlene Solberg and Debbie Carron from the Park and Recreation
Commission met with Jeff Ashfal, the Coordinator of Recreational
Programs, and Ron Black, the Otsego City Council representative to the
Rec. Board, at the Community Education office. The meeting was to
discuss Jeff's role with Otsego, and also the types of programming he can
help us in pursuing.
The following is a list of brainstorming items covered in our discussion:
1.
Woodlot program-
maybe not do, as Community Education is
already
doing.
2.
For activities in
Otsego some of Jeff's responsibilities might
be:
A. To advertise,
B. register participants, C. Find instructors,
D. Look
for
local support and
committment, E. Work in partnership with
Otsego,
F.
Has resources for
instructors. Jeff would be reluctant to do
everything
on
his own.
3. What kind of programs does Otsego want? The reality of getting it
done. Fee structure- user fee, will Otsego subsidize some programs?
4. Go slow and sure
5. Communication to the City Council
6. Job description -Jeff has that. He would interview, hire, but City of
Otsego would be responsible.
7. Coordinator of recreational activities.
HISTORY-
-City of Elk River paid to have Community Education administer recreation
programs. Most Rec. facilities are the school district's.
-The School District pays the rent of the office space.
-The city of Otsego pays about $12,000 towards Jeff's salary. Jeff's
secretary is employee of the City of Otsego (part of the assessment).
-Salary paid by city is based on the population of District 728.
-City Council members (Elk River) decided to hire recreation person with
help from other municipalities.
-Otsego has a great opportunity in how we want to use Jeff's help. Otsego
has no structure yet, and that in itself is a problem. (How city office
structure will be divided).
-Discussion of $5000 appropriated by Otsego City Council. Ron B. feels
that it was meant for programming, and also for design and development
of programs. This will be discussed by the Otsego City Council and
clarified.
-Down the line as Otsego has an automated accounting system, that should
help the Parks Commission with types of money they have to spend. A line
item budget.
IDEAS --THINK BIG!!!
-Looking for ideas to make Otsego unique
-Looking at bike rodeo for April or May
-Possibility of Safety camp in August
-??Wave pool
-??Ski rentals -sell hot chocolate. (City of
-??Concession stand for ball fields
-??OTHER-- THINK BIG!!
in the activities it offers.
E.R. has a trail groomer).
INDEPENDENT SCHOOL DISTRICT 728
ELK RIVER, MINNESOTA
JOB TITLE: Coordinator of CLASSIFICATION: Administration
Recreational Programs Level Four
REPORTS TO: Director of Community
Education and Joint DATE PREPARED: December 1991
Powers Recreation Board
PURPOSE: The Coordinator of Recreational Programs plans, coordinates
and implements recreational activities and programs for residents and
also assists community youth athletic organizations in the administration
of their activities and programs.
DUTIES AND RESPONSIBILITIES:
1. Plans, organizes and supervises youth and adult recreation
activities and programs for the designated communities as
stated in the Joint Powers Agreement in order to provide
recreational opportunities for community residents.
2. Assists community youth athletic organizations in the
administration of their activities, including registration,
scheduling, facility coordination and promotion of programs to
the community. ,
3. Works in cooperation with the School district Community Education
staff in planning and promoting activities and programs that are
consistent with School District policies, practices and
procedures.
4. Prepares reports, informational brochures, newsletters, publicity
articles and other communications material in order to promote
recreational activities and programs.
5. Reports to the appropriate governmental units and agencies in
order to update and receive approval of activities and programs.
6. Recruits, screens, interviews and recommends employment of part-
time and seasonal employees for activities and programs as
requested and financed by participating communities.
7. Supervises and directs part-time and seasonal employees.
8. Visits program sites on a regular basis to ensure that all
programs are being conducted in a proper and efficient manner.
9. Coordinates with appropriate maintenance employees the
maintenance of outdoor facilities in order to provide a suitable
and safe recreational environment.
10. Prepares, recommends and monitors a recreational program budget
for member communities. Maintains appropriate bookkeeping
records.
11. Assess community needs and evaluates activities and programs on
a community -wide basis.
12. Acts as an advocate for community parks and recreational
facilities to ensure that the recreational needs of the community
are presented to the appropriate governmental units.
13. Collects and disseminates information on local recreation
opportunities and resources.
14. Other job related duties as assigned.
MINIMUM UALIFICATIONS
1. BA/BS in Parks and Recreation, Community Education or related
field.
2. Two (2) Years of experience in a recreational related field.
3. Managerial skills including planning, budgeting, problem solving,
conflict resolution, and organization and leadership.
4. Able to supervise and provide work direction to others.
5. Good verbal and written communications skills.
6. Good public relations skills.
7. Good human relations skills.
im
AL
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1-71
OTSEGO PARKS & RECREATION COMMISSION
8899 Nashua Avenue NE
Otsego, Mn. 55330
January 20, 1994
Mayor Norman Freske and City Council
8899 Nashua Ave. ME
Otsego, MN. 55330
RE: Otsego City Hall Park Conditional Use Permit
Dear Mayor Freske,and City Council:
Enclosed herein is the information needed for the request of
the Parks and Recreation Commission (PRC) to be granted a
Conditional Use Permit (CUP) for the City Hall Park. The
permit would allow the construction of the city's first park
on the 73.7 acres addressed 8899 Nashua Avenue ME. The
concept plan enclosed will show the construction of three
softball fields, a soccer field, hiking and skiing trails,
picnic areas with one shelter, sand volley ball, horse
shoes, parking lot and a prairie restoration.
Before any of the construction would begin appropriate plans
would be drafted and likewise address site, drainage and
grading. All construction will meet all city specifications.
The concept plan for the parking lot is to curb and asphalt
with all lines clearly marked and enough handicap parking to
comply with the Disabilities Act. Likewise an access road
will be needed and the concept plan is to join with the city
to construct a road that would likewise service the future
public buildings on the 22 acres which lies west of Nashua
and south of the UPA easement. Moreover all construction of
road and parking areas will be completed to city
specifications will proper permits applied for.
The proposed shelter is just that. The cost of such would be
quite expensive and at this time accurate cost and funds are
not available. This too will comply with city specifications
and will follow all requirements needed when such project
begi ns.
Hiking and skiing trails are presently being considered by
the PRC. It is possible that skiing trails could easily
constructed yet this winter. All that would be require is
a groomer to set the tracks of this trail. A snowmobile
would pull the groomer to create the trails and allow the
skiers the chance to use the this 73 acres for recreation.
A ski workshop has already been completed at city hall with
the help of Jeff Asfahl Recreation Coordinator. and with the
constriction of skiing trails this would allow Jeff the
opportunity to have skiing available when another workshop is
scheduled. The trails are clearly shown on the site plan.
Although no immediate plans for the hiking trails have been
decided yet if grant money became available the construction
would start with all appropriate site plans and built to
comply with all city's specifications.
The softball fields are likewise a great expense to be
constructed. The construction would include topog site plans
for grading and drainage. Likewise a need for fencing,
pitching mounds, back stops, warning tracks, base lines,
benches, etc. plans would be drawn before any construction
could begin. All permits and city specifications will be
addressed when further development progresses.
Likewise volley ball and horse shoes are concept plans.
Although no plans are in the near future for this
construction when an appropriate time table has been
completed by the PRC city specifications will be followed as
in all construction plans.
The soccer field on the concept plan may be delayed or
scratched from construction. As the VFW is planing a large
soccer complex for Otsego the short term need could be
satisfied with that completion and allow other uses that
could arise for that field such as tennis courts.
The construction of the new park and the goals of the PRC is
to comply with the PRC's Comprehensive Park Trail and
Recreation Plan. In this plan 1. bicycling, 2. walking and
3. cross -skiing was identified by the residents of Otsego
would like to see offered in Otsego. (NEEDS 4.2 comp. plan)
Now the CUP would allow the concept plan to be implemented
Likewise this plan has been adopted to the City's
Comprehensive Plan.
The broad age group 24 - 54 years is the greatest age group
(47q) of Otsego's population. This group along with the 18 -
24 years (8.7q) population require programs such as proposed
softball, football, soccer basketball, golf, tennis, ,jogging,
walking, racquet ball and cross-country skiing. As the
construction of this new park begins many of their needs will
be meet. (NEEDS 4.5)
In summary of this information supplied the granting of the
CUP will allow implementation of many reasonable projects.
Moreover now the PRC can move forward in research of the
development of likewise the larger needs of the residents of
Otsego. Further any consideration of these projects would
allow the City Attorney and City planner likewise to
establish the requirements that will manifest. After all
preliminary data has been collected and all city ordinances
will be met the information can be supplied to council for
approval.
In review of the information for Bob Kirmis and David Licht
the exhibit C Site Plan has is incorrect. The correct site
plan has been drafted and will likewise supplied for their
inspection.
Based on all information that has been requested and reviewed
I would hope the Council would approve the CUP to allow the
future development of this new park. The PRC is excited to
start the data collecting that is needed to begin. It's the
hope of the PRC to offer to the residents of Otsego a well
developed park for their enjoyment as soon as possible.
Crordi al
Thomas Baillargeon, Chair PRC.
Demographic Impact on Parks and Recreation
By age groupings, the following impacts can be anticipated for Otsego.
0-5 Year old Age Group: In 1990, Otsego had 9.25% of its population in this age
group.
The main recreation need of the 0-5 age group is neighborhood tot lots. Play
apparatus should be scaled to this age, have seating areas for adult supervision,
and be easily accessible by walking.
Recreation programming for this age group can include puppet shows, story time,
and other passive indoor activities that stimulate their imaginations.
5-17 Year Old Age Group: The school-age group, which is 25.9% of Otsego's
population, includes the heaviest users of programed active recreation.
Programed year-round recreational facilities such as hockey, skating, Little
League and softball fields, football, and soccer should be provided as well as
creative play areas and open space for individual non-competitive exercise.
Facilities should ideally be located less than one mile from the intended users and
have safe walking and bicycling access.
Recreation programs for this age group often include gymnastics, basketball,
crafts, dancing, and drama instruction.
18-24 Year Old Age Group: This group comprises 8.7% of Otsego's population.
They are users of adult recreation programs such as organized league softball,
football, soccer, and basketball and also individual activities like golf, tennis,
jogging, walking, racquet ball, and cross-country skiing.
Facilities can be located a mile or two from the users, but require parking,
toilets, and lights to lengthen the period of use.
24-54 Year old Age Group: This broad age group represents the greatest
portion of Otsego's population (47%). Although this group will participate in the
sameprograms as the 18-24 year old age group, they more typically participate in
individualized or small group activities.
There is also more demand for family-oriented recreational facilities such as
picnic areas, beaches, boating, nature areas, and bike trails.
55-64 Year Old Age Group: This group currently comprises only 4.6% of
Otsego's population, but is expected to grow as the population ages. The 55 to 64
year old group participates in passive activities such as walking trails, nature
observation, and picnicking a well as individualized active recreation such as golf,
bowling, tennis, racquet ball, jogging, and cross-country skiing.
This group may also participate in the adult programs mentioned above.
NEEDS 4.5
The highest winter participation activities are skating, snowmobiling, sledding,
ice fishing, and cross-country skiing. Snowmobiling is forecast to experience the
greatest increase in participation by the year 2000.
H
0
U
r
S
P
r
C
a
P
t
a
400
350
300
250
200
150
100
50
0
Figure 6
345 Total Outdoor Recreation
Hours per Capita
of Minnesotans
by Age Class*
227 230 219 225
198 111 �n... 160 j
l
7-14 15-24 25-34 35-44 45-54 55-64 65« All
•1985 SCORP Data Age Class
Children participate in the
greatest amount of outdoor
recreation per person. The
amount of time spent in
recreation decreases as age
increases. (Figure 6).
People age 65 and over
spend one-sixth the time
spent by children in outdoor
recreation.
The SCORP study also
shows that the top five
facilities people rank as
most important statewide
are natural park areas,
wildlife and nature
observation, walking paths,
picnic grounds, and nature
and history interpretation.
Governor's Commission on Minnesotans Outdoors
The Otsego Parks and Recreation Commission looked at data provided by the
Department of Natural Resources (DNR) that related recreation participation
with age and gender.
The DNR information studied was part of a series of briefing papers done in the
mid 1980's for the Governor's Commission on Minnesotans Outdoors, which was
the Minnesota parallel to the President's Commission on Americans Outdoors.
The activity profile of in-state outdoor recreation time by Minnesotans shows
that bicycling, swimming, skating, baseball/ softball, and sledding were the top
five outdoor activities for 5 to 14 year old children.
Fishing, hunting, boating, camping, and bicycling were the top five outdoor
activities for age 35 to 44.
Fishing (summer and winter), picnicking, hunting, boating, and camping were the
most participated in activities for age 65 and older.
CITY OF 07SEGt n,CCU MINT HAS EEEIN CORE'[: 0
DARKS AND RCCRCArION CY$MM!:*.. f,�
MINUTES OF EE2RUARY I, 1994l��Ci"ING � +
30UNCIL
11tin.4�. r Pr L..rwr�. �
Tom Saillargeon (Chairman)
Tom Conctant
Ocbbie Carron
Carl Swenson
Guests:
NeirmAr r-reEt:e (Mnyor)
Jeff Ashfal
kA:-,rlr I.1r,rrj4aman (MIP)
Garlyn Kofoed��
Doel":n.. ~olbcr9 1Uk' 1Ey
Kris Niebler r2qu:N'LER -
`�`( COMMISSION
SDA 024cv, JK. -`o. J+►
T<.m &.p. T1 -u11ca et,.. -00 ang Lrr .7rdOr est 7.-'10 ,7. M. Tliv irvaA..J liewm4I..-:.
N1 CJC,11, I K; cr.-C-i LlcC :n!IIuLz.'J u i,i!C Jwluary 11r 1993 !11-_ 994 lril�, prl; ior'C' 3oiDerg
ata{cd that 04crc ria_ an ert c.' an No. 3 that 4ht„ n%wi%, MQ%,A iV ki;, jhQuld LG
r-nrrprfa?i +n -P;;1 WA-•+k•rr 5ftnr- rPVio,.:inro +ho r:;mkou ne, Carl Swonvon mavod that
the minutes of the January 11, 1994 meeting with the correction noted should be
approved. Kris N iebler seconded. Minutes were apprnvatl.
1. The hoard then discussed the budaut. All members received a copy of a memo
from Attorney RadZwill regarding Park and Rec monies. Tom Daillargeon had some
concerns regarding the woiking of pate 2 "The, City Council should determine by
resolution ho,, they would derine "acquisition" and "development" if the Park
Board needs clarif ication. The ;+.ibdivisien ordinance could also be amended to
clarify use of these funds," Norm l=reske stated he would get further
clarification of this s.atemert From the Council at the next ^orincil Meetirl� on
Tuesday, February 15th. The Parr; Board is still waiting further discussion rom
the Council as to Cronies in the, Park and Trail fund. Norm also stated that he
would try to yet an answer son -11 `rom the Ccluneil.
s . A report srom Tom, Bail l argeon ;las given to
;he Board regarding
the ri;eet i ng
with tide Plarning
wolzvission regarding the application for a Conditional
Use
Permit. A report: with revised man was prepared
by Tom and sent to
Bob Kirimis
addressing the iss les
in the Deci amber "?tih mento.
Tire y rldit onal Use
Permit will
aca.in by
at the 7; iO,vary ibt.?; clan,;ing
C:�Mn1 cion mneeting
to be ;leld
i;v rC'V I 1-C ;T (!I., 'l'uJ :C 1.n,.. -� ;c.i nT �• 1r L ^G—�7
t'��.iri:i'.1.:'•1 U : i::'rn h—.•'
at 8:00 pm. \Carl Swenson stater that the planning Commission previously approved
the conditional u e permit in conjurctiun with the r- acres surrounding the City
Hall whlCh incl„des the 5kd t.ny rink. The remaining 73 acres addressed in the
Conditional J,e hermit would h” discussed and hopefully approved at the February
176thmeet;ng. with the wording of the request changed to read all additions
would be done acrordinq Lu ordlinance would be more favorable tU Lhu Planning
Comnissior. After reviewing and discussinq the map a mntinn was made by Darlene
.o1r,erg to approve the revised .rap dated 1/217/94, and seconded by Tom Constant,
motion was approved.
3. Next topic hn the agenda was the Slating Rink. The Board was adviser the
rink with warming house was almost complete. Infornation was received or. the
furnace and it was ready to install. Money was received from the American Legion
for purchase of the furnace. This was greatly appreciated. A letter was
received and read at the; mting frcrii Elaine Beatty regarding volunteers who WI it
work at thQ rink: and that all information was recorded wUh Wright County
regarding tl?e ;.eating rink. Tor Constant and 9411 Olson have been flooding uhc-
rink. After length; d;sess ion regarding the operation of the skating rink the
following rnot;on as Made, secondee and approved unanimously -
with the Oppr-Qval or the City O-uncil, the Park and Recreational Corrmitlee
request permissior, to do the `e i ;owing:
I. Open the kat,,n, rink warming Clouse for use by the public, begin
with l iini ted hours of Saturday A.rd Sunday from I.Qa p.mn. to 9 -co
p.:n. �:�!'...1.:•ti. ("cI!!1171y 1�, 1394
L= Pur -chase r f ir-,t a iJ,? k i t rrQu, Jeff AshfaI
3 : u?•chasa a te"OpQ ary s ,.;;) l i tc >tih i ch would be r, :ntcd fog Lfhtc
remainder of the skating season;
4. Have Darlene Solberg contact volunteers to work limited hours at th!:
rink God if she is not successful t„ie ?ark Board would contact Jef`
Ashfal t: Take ar-range tints to hire o,!a of District 728's traiit2d
skating rink :i;ployee= at the rate the City of Elk River is
cur^rsntly payingy.
A
mot i an was made by Kris
ill i eb ler ard seconded ny Debbie Carron to adopt
the Rink
Rules currentIv used by
District
17218 and to have Jeff Ashfal revise the
4
Reales to
reflect the reed,, of tsegn.
Motion approved.
Additionally, nally m ,,:n IAs d r; D n a ed �
C a of I s, a e Y, ar 17 4 i.arcecl nd ser: ,d u by D ..L r_
Carton to adlopt the Su,pervi zory Re�pan:si iiit.ie, followed by District 728 and to
hl-ve Jeff Ash; -'dl rein i se th- rt?Sp3n,� i ib i'; i t I IS tv ref lect thtL n-�ed s of Otsego.
Motion approved.
4. Mark Wurdeman of the GNR discussed grants available to the City for
planting of trees and shrubs, He felt that Otsego should apply to become a Trce
City USA and stated what the requirements were, He stated that he would write
a letter to the C4ty explaining what was available in grants and what the City
would need to do to meet requirements. With deadlines soon approaching, Mark
stated that he would get the letter drafted so that it would be available for the
Council's next Fleeting, February 15, 1904. Norm Freske stated that he would get
for the Park and Rec, Com;.,ittee a ropy of Nam Lake City's proposal prcviou;ly
cubmi't -l-cd to thc_ +tn Er` rt -gar 0 i pry 01V LAWCON grant. mo3i of the gran s. r equ irea
a 50/50 match of tunds.
S. Tho nrovram nIann--n r 5? ♦a. —:0, L$,w 0�-� tl t tnac 0r .1r Pt A3hta r, 9C I'm
its report on programs they recommend the Park and Rec Committee propose to the
City for implemQ)ntat?on. Afte, a lengthy discussion by all Board members, a
mn+.inv, wa-; made by Kris N�biir and ;eccnJCd by Deiii?i:r iar;�)ri as follows;
Mot, ion to reco;rmend to the City Coune'1 to allow the
Park and Recreuat'onal Committee to have a bike rodeo on
May 21, 1904, to begin at 10:30 a.m. and end no later
than 2:01 p.m. to be held at the City Hall building and
parking lot at an E,timated cost not to exceed $100.00.
Motion approved.
Anoth;r program dtscu_.ed was safety camp to be held in A.;guat, 1994. This
camp would be held over a three day period between the hours of 9:010 a.m. and
12:00 noon. It would include, buL would not be limited to, speakers from an
ambulance company, a fire station., and an electrical company. A mction was made
by Darlyn Kofoed and seconded by Carlene Solberg to have a Park and Recreational
Committee zipoke;person introduce Lo Lhe City Council the concept of a safety camp
to be meld the last full week in August '23-25t, 1994 with the help of District
728 Recreational Coordinator, Jeff Ashfal. Motion approved.
It wa, suggested by the Board. to have the subcommittee continue looking
I additional oroorams such A-,hirdlinotc,a building to be held at City 11011, and
Music in the CQts-rtty Park. Wright 0;Jrlty has rut aside $250.04 for a similar
program as t1k River has for programs n its park.
Thp hoard and lsufcomni;toc a ao ;ugigested that the Park Beard g;r further
clarificat,!)t? �'rour, In't r:,Iv is "'J Its 6vdoet imll thr IIRrl ri+ i'lrnrix tiro +Fair
F,. franc rapor+
giyc- by Tom
:5ailldryCurl,
lir Mated Chdt the
$4dr> {+aS G �vFTI
Ltt g2`CCn igi1t `Jr
(1117 A1,)i ;r
+t ir,n from tYtO
City. LCr�f2 gr�r,y
w i 1 be ciraftPd
by i appy ;rushak `s
off ice with
help from tha,
City Council.
7. Articles
for tie st,r News :vould ''.e subritted by Krisa
,
'Vi blot. The Evart'
asked Kris to prnare. 117"t ! C f jS ,^C: 1,3 1'! VP in thsr new itY P;T'�.'
J
�G�Ilte,
1
�vJ4�Cti )rc7'ri�
Park, 1.S'1= t !Vp
R!,;1r;Qn, and ' n rY 1 `
tn� ,.c_ -:b', i s of c ,afe*y .alnp
itl
Auuusl.. Ky-Ir
agreed L,, Y::',, =tti
;g `!ie art ic1 - 1
es at Ler discussion h.t1h he
City
,- r_
e,06 ,ci 1 3t Csle
next meeting tc
btu held an February /5th.
!•i1)i1ls4•tlJd,li
S. Due to the lateness of the meeting, discussion on the future park
construction and ball fields was tabled until next month's meetina. This was a
topic the Board fell; needed a great deal of attention and time.
9. It was statc�� L. tr,e company who was doing the brush clearing was once
again backlogged mostly due to the weather, Carl Swenson stated he would keep
the Board advised of progress.
10. The city Cour,-41 has approved the name of the new city park, Otsego Prairie
Park, The Board will now be able to officiall
name. y refer to the park by its groper,
II. It was suggested that an Open Nouse be prepared for the dedication of the
skating rink. The Board would lira to do this properly wit;b a ribbon cutting
ceremony, etc. Wath l M -d time remaining* t,`ris winter season, it was
recommendi by Dar'er.e So i G??"yj and secordad by Dar lyn Kofoed Dat the Open Nouse
dedication be tabled un'L i l next fall.
12. Kris Niebler moved and i7arl Swen:.on Seconded to adjourn. Fussed 10:45 p...+