02-08-12 PRITEM 3.1
OTSEGO PARKS AND RECREATION COMMISSION MEETING
OTSEGO CITY HALL
February 8, 2012
7:00 PM
Call to Order. Chair Jim Kjendle called the meeting to order at 7:00 PM.
Roll Call: Chair Jim Kjendle; Vice Chair Tristee Freeburg; Commissioners; Kathy
Roberts, Susan Krekelberg, Peter Torresani, Mike Brumm and Charles VonBerg.
Absent: Commission Member Rose Cassady
City Council: Councilmember Doug Schroeder; Mayor Jessica Stockamp arrived at 7:08
PM.
City Staff: Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing
and Daniel Licht, City Planner.
1. Open Forum:
No Items
2. Consider Agenda Approval.
Commissioner Torresani requested to add 4.2. Update on Little League.
Commissioner Krekelberg motioned to approve the agenda as amended.
Seconded by Commissioner VonBerg. All in favor. Motion carried.
3. Consider the Following Minutes:
3.1. December 14, 2011 Regular Meeting Minutes.
Commissioner Torresani motioned to approve the minutes as written.
Seconded by Commissioner Roberts. All in favor. Motion carried.
4. Unfinished Business:
4.1. Recreation Programming Update.
City Planner Licht presented the recreation program update noting job posting for the
new recreation professional has been put on the City's website and there have been
nine (9) applications received already. Some responsibilities for the new position would
be scheduling and coordinating field use, responsible for recreation programming and
serving as liaison with the Parks and Recreation Commission. This position will remain
open until filled.
4.2. Update on Little League.
Commissioner Torresani asked if Mr. Randy Welch of the Otsego Little League had any
more information as to what is happening with the program. City Planner Licht said
City staff has been talking with Mr. Welch regarding field usage and that the group did
file with Little League as an official organization. Once they have their signup
completed Otsego Little League would again approach the Parks and Recreation
Commission for approval as a recognized youth association.
5. New Business.
5.1. Joshua Teasdale, Eagle Scout Project.
Otsego resident and Eagle Scout Joshua Teasdale, formerly of Kentucky introduced
himself to the Commission. Mr. Teasdale presented to the commission a project he
would like to do to earn his Eagle Scout rank. This project is to build a child safe fire pit
in Prairie Park to be used for family gatherings, sports banquets and for roasting
marshmallows and hotdogs. Funding for the fire pit would be sought from donations.
City Planner Licht said that staff would work with Mr. Teasdale on the plans, location
and rules and regulations for this fire pit to present to the Parks and Recreation
Commission for their approval.
The Parks and Recreation Commission consensus was for Mr. Teasdale to
move forward with City staff to develop a plan for this project to present for
approval.
5.2. 2012 Parks and Recreation Events.
City Planner Licht reviewed the proposed dates for this year's events as being October
20, 2012 for Pumpkin Patch, December 8, 2012 for Santa Day and March 24, 2013 for
Easter Egg Hunt. City Staff recommends that the Parks and Recreation Commission
appoint one other commissioner to team up with the current commissioner coordinating
each event. This will allow for work to be better distributed and for more involvement
of the Parks and Recreation Commission. The Commissioners decided that
Commissioners Brumm and Kjendle will partner together on the Easter Egg Hunt event,
Commissioners Roberts and VonBerg will work together on Pumpkin Patch Day and
Commissioners Cassady and Freeburg will work together on Santa Day.
5.3. Field Usage.
City Planner Licht presented information on the ball field scheduling for 2012.
6. Park Maintenance Update.
Public Works Supervisor Belair said they are working on replacing the bang boards in a
couple of the parks. Playground equipment is also being inspected and it was noted
that two of the public works employees will be certified through a playground
inspections class so we will be able to our own inspections on equipment. Eagle Scout
Joshua Teasdale gave a summary on the Klondike Derby that was held in Prairie Park.
It was estimated that eighty (80) to ninety (90) were in attendance for this.
7. Pride in Our Parks Update.
Public Works Supervisor Belair said he has contacted the Pride in Our Parks volunteers
for Frankfort Park asking them to send in a monthly report of what they have been
doing in the park they are assigned to. Public Works Supervisor Belair will send a letter
to all the volunteer groups in the winter months reminding them of their duties and to
keep the communication line open.
8. City Council Reports.
City Councilmember Schroeder said the council is going over the Capital Improvement
Plan at this time. Once completed, the Capital Improvement Plan will be presented to
the Parks and Recreation Commission.
9. Subcommittees.
a. All Sports (Commissioner Torresani�.
No Items.
No Items.
No Items.
b. Pumpkin Patch (Commissioners Roberts and VonBerg).
Saturday October 20, 2012
C. Santa Day — (Commissioner Cassady and Vice Chair Freeburg).
Saturday, December 8, 2012
d. Egg Hunt — (Chair Brumm and Chair Kjendle).
Saturday, March 31, 2012
Commissioner Brumm said he will order a new viewable, touchable Bunny costume by
the next Parks and Recreation meeting. The Commissioners discussed existing
inventory and what is needed to be purchased for the Easter Egg event. Commissioner
Brumm will contact Target to see if they will donate any bikes for the bike raffle at this
event. Commissioner Freeburg will look into hiring a new clown group for the event.
The Boy Scout troop has two (2) new leaders. And Commissioner Cassady will contact
them to discuss what events they will volunteer for and what they will be involved in.
10. Information:
City Planner Licht stated that City staff is recommending a water treatment system to
prevent iron in the water from staining the splash pad's surface. A quote for the water
treatment system will be considered by the City Council on February 13, 2012.
Installation of this treatment system will be scheduled as soon as possible and the Public
Works Department will clean and seal the surface so as not to delay the opening of the
splash pad this spring. Cost for the treatment system would be paid for from the Park
Community Facilities fund.
11. Adjourn by 10 PM.
Commissioner VonBerg motioned to adjourn the meeting. Seconded by
Commissioner Roberts. All in favor. Meeting adjourned at 8:10pm.
Written by Sandy Lindenfelser, Special Licensing