12-14-11 PRITEM 3_1
OTSEGO PARKS AND RECREATION COMMISSION MEETING
OTSEGO CITY HALL
December 14, 2011
7:00 PM
Call to Order. Chair Mike Brumm called the meeting to order at 7:01 PM.
Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Rose
Cassady, Kathy Roberts, Susan Krekelberg, Peter Torresani, Jim Kjendle, Triste
Freeburg and Charles VonBerg.
City Council; Councilmember Doug Schroeder.
City Staff; Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing
and Daniel Licht, City Planner.
1. Open Forum:
Joe Haux of Rogers Youth Baseball thanked the Commission for the use of the ball
fields and will get in touch with Commissioner Torresani regarding the 2012 field use.
Rogers Youth Baseball is again planning on hosting the Tournament of Champions in
late July, 2012. Safety netting for the ball fields was discussed noting that Rogers
Youth Baseball is willing to help out with costs. Mr. Haux said that they have not
received an invoice for the additional maintenance they requested on the ball fields
during the 2011 ball tournaments. City Planner Licht will look into this.
2. Consider Agenda Approval.
Chair Brumm requested to add items 8.1 Commission Terms, Item 8.2. Appoint Chair
and Vice Chair for 2012 and Item 9.c.1. Purchase Christmas tree
Commissioner Kjendle motioned to approve the agenda as amended.
Seconded by Commissioner Cassady. All in favor. Motion carried.
3. Consider the Following Minutes:
3.1. November 9, 2011 Regular Meeting Minutes.
Commissioner Torresani motioned to approve the minutes as written.
Seconded by Commissioner Freeburg. All in favor. Motion carried.
4. Unfinished Business:
4.1. Prairie Park master plan
City Planner Licht presented the two (2) different concept plans. Discussion of the
additional land purchase and the Commission noted that the additional land does not
necessarily add more usable soccer fields. City Planner Licht explained that the
possibility of putting in a winter complex area which would include hockey/skating rinks,
and the sliding hill as shown on Concept Plan two (2) will be determined once City
Engineer Ron Wagner has reviewed plans for a water system's capacity and access.
Included in this water system plan will be a future concession stand and restroom
facility. Commissioner Krekelberg asked if one or the other of the concept plans
provided more room for spectators adjacent to the soccer fields. City Planner Licht said
that there is room for spectators on both but that Concept Plan two (2) does provide
more room.
5. New Business.
5.1. City website update.
City Planner Licht said City staff is looking for input from the Parks and Recreation
Commission as to what they would like to see on the Parks and Recreations page on
the City website. Commissioner Freeburg questioned if there would be a detailed map
with all the park locations and when you click on the park it would take you directly to
the parks location on the map and show pictures of that park. Commissioner
Krekelberg asked if there would be an electronic application for Pride in our Parks
where they could access, fill out and submit to apply. Commissioner Bean asked if you
would be able to see any updates on Pride in our Parks. Commissioner Torresani
thought the all community recreation organizations should be listed on the webpage
also.
5.2. Memorial/donation policy
City Planner Licht presented the proposed park donation policy.
Commissioner Cassady recommended that City Council approve the adoption
of the Park Donation Policy as presented by City staff. Seconded by
Commissioner Roberts. All in favor. Motion carried.
6. Park Maintenance Update.
Public Works Supervisor Belair said there is not much activity in the parks right now but
they will continue to monitor them for trash.
7. Pride in Our Parks Update.
7.1. Participant updates.
City Planner Licht presented the updates.
8. City Council Reports.
City Planner Licht said that the City has signed an agreement with Three Rivers Soccer
Association (TSRH) regarding the soccer goal nets at Prairie Park. City Planner Licht
also noted that the City is moving ahead with the 70th Street Construction Project with
final completion in 2013 that will include a trail on the north side of 70th Street
extending from Odean Avenue to MacIver Avenue being funded by State aid money
based on population and possibly two (2) different grants that the City is applying for.
8.1. Commission Terms
City Planner Licht updated the Commission on those Commissioners terms that will be
expiring asking if they want to be reappointed to another term or have their term
expire. Chair Brumm and Commissioners Freeburg and Roberts asked to be
reappointed with Commissioner Krekelberg undecided at this time. Commissioner Bean
has submitted her resignation to the Commission.
8.2. Appoint chair and vice chair for 2012
Chair Brumm opened up the nominations for Chair. Vice Chair Bean nominated
Commissioner Freeburg, Commissioner Cassady nominated Commissioner Kjendle and
Commissioner Kjendle nominated Chair Brumm. After the Commissioners voted,
Commissioner Kjendle was voted in as Chair. Chair Brumm opened up the nominations
for Vice Chair. Chair Brumm nominated Commissioner Freeburg, Commissioner
Torresani nominated Commissioner Roberts. After the Commissioners voted,
Commissioner Freeburg was vote in as Vice Chair.
9. Subcommittees.
a. All Sports (Commissioner Torresani).
No Items.
b. Pumpkin Patch (Commissioner Roberts).
No Items.
C. Santa Day — (Commissioner Cassady).
Commissioner Cassady said there was a great turnout from beginning to end and asked
that the Commissioners think about extending this event one more hour for next year.
Commissioner Krekelberg said that they should think about having shifts for volunteers
for the event and for cleanup. Commissioner Torresani asked to keep record of what
was purchased this year. Twenty (20) dozen large cookies, Thirty (30) dozen small
cookies, (Commissioner Krekelberg noted that the kids liked the ones with the
"sprinkles" on them best). Eight hundred (800) ounces of juice and one can of hot
chocolate. It was noted that coffee is to be offered again next year.
c.1. Purchase Christmas tree
Commissioner Torresani will purchase the Christmas tree. Commissioner Krekelberg will
look into purchasing pots for decorations.
Chair Brumm motioned to recommend the purchase of the minimum of an 8'
Christmas tree with the cost under $200. Seconded by Commissioner
Cassady. All in favor. Motion carried.
d. Egg Hunt — (Chair Brumml
Saturday, March 31, 2012
No Items
10. Information:
10.1. Fun City Batting Cages
City Planner Licht updated the Commissioners noting that the City will not purchase the
batting cages from Fun City.
11. Adjourn by 10 PM.
Chair Brumm motioned to adjourn the meeting. Seconded by Commissioner
Cassady. All in favor. Meeting adjourned at 8:15pm.
Written by Sandy Lindenfelser, Special Licensing