The URL can be used to link to this page

03-26-12 CCCLAIMS LIST CITY COUNCIL MEETING MARCH 26, 2012 TO: Tami Loff ITEM 3-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 03-21-2012 $ 111,786.16 Check # 51349 - # 51387 VOIDED CHECKS None PAYROLL 03-21-2012 $ 33,051.36 WIRE TRANSFERS (BOND PAYMENTS) None ELECTRONIC PYMTS FOR MARCH: Bldg Permit Surcharge $ 0.00 Century Link $ 294.21 Centerpoint Energy $ 7,672.39 Dept. of Revenue -Fuel Tax $ 0.00 Dept. of Revenue -Sales Tax $ 413.00 (Feb) Elk River Utilities $ 2,344.51 Wright -Hennepin $ 14,727.43 Delta Dental $ 1,181.02 Aflac $ 1,400.72 Total: $ 28,033.28 GRAND TOTAL $ 172,870.80 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO 03/21/12 1:59 PM Page 1 *Check Summary Register© MARCH 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051349 ANITA BEAL 3/15/2012 $50.00 EASTER EVENT ENTERTAINMENT DEP Paid Chk# 051350 ABM EQUIPMENT & SUPPLY, LL 3/21/2012 $252.61 JET VAC REPAIR SUPPLIES Paid Chk# 051351 ALLIANCE BENEFIT GROUP HSA 3/21/2012 $463.47 PPE 3/17/12 CH DTD 3/21/12 Paid Chk# 051352 ANITA BEAL 3/21/2012 $450.00 EASTER EVENT ENTERTAINMENT Paid Chk# 051353 CHET'S SHOES, INC. 3/21/2012 $204.00 DON M - SAFETY SHOES Paid Chk# 051354 CITY OF OTSEGO 3/21/2012 $1,085.20 7551 LANCASTER -WEST WWTF Paid Chk# 051355 DEPT OF LABOR & INDUSTRY 3/21/2012 $30.00 116237 BOILER INSP Paid Chk# 051356 ELK RIVER PRINTING 3/21/2012 $2,492.00 UB ENVELOPES, STMTS Paid Chk# 051357 ENVENTIS TELECOM, INC. 3/21/2012 $563.49 TELEPHONE Paid Chk# 051358 FIRST AMERICAN TITLE - C. R. 3/21/2012 $68.36 UTIL REFUND - 11333 78TH ST Paid Chk# 051359 G & K TEXTILE LEASING SYSTE 3/21/2012 $541.05 UNIFORMS & MATS Paid Chk# 051360 GRAINGER 3/21/2012 $523.65 TRASH PICKER, ARM GRIPPER Paid Chk# 051361 HAKANSON ANDERSON ASSOC 3/21/2012 $25,834.73 BIG BEN PROPOSAL Paid Chk# 051362 HEALTH PARTNERS 3/21/2012 $6,204.60 APRIL MEDICAL Paid Chk# 051363 ICMA RETIREMENT TRUST 3/21/2012 $675.00 PLAN #304185 Paid Chk# 051364 J & B EQUIPMENT COMPANY, IN 3/21/2012 $67.97 CABLE TO PULL LS PUMPS Paid Chk# 051365 JOHN DEERE FINANCIAL 3/21/2012 $13.34 BLACK KNOB Paid Chk# 051366 LORI JOHNSON -WARNER 3/21/2012 $272.51 MILEAGE Paid Chk# 051367 RICK KNUTSON 3/21/2012 $277.77 SEMINAR TRAVEL EXPENSES Paid Chk# 051368 METRO WEST INSPECTION SVC 3/21/2012 $4,550.00 BLDG INSP SVCS - 91 HRS Paid Chk# 051369 MINNESOTA COPY SYSTEMS 3/21/2012 $94.18 TOSHIBA ESTUDIO 282 MAINT/COPT Paid Chk# 051370 MN POLLUTION CONTROL AGEN 3/21/2012 $2,900.00 ANNUAL PERMIT FEE - WEST WWTF Paid Chk# 051371 MONTICELLO ANIMAL CONTROL 3/21/2012 $135.00 ANIMAL CONTROL Paid Chk# 051372 NEXTEL COMMUNICATIONS 3/21/2012 $414.34 CELL PHONES Paid Chk# 051373 HSBC BUSINESS SOLUTIONS 3/21/2012 $64.35 JACK FOR ROLLER PACKER HITCH Paid Chk# 051374 MARGARET OLSON 3/21/2012 $21.00 UTIL REFUND - 7915 PINNACLE AV Paid Chk# 051375 PEOPLE SERVICE INC. 3/21/2012 $47,278.00 MONTHLY SERVICE Paid Chk# 051376 PITNEY BOWES 3/21/2012 $425.79 PSTG METER/LETTER OPENER Paid Chk# 051377 PUBLIC EMPLOYEES RETIREME 3/21/2012 $4,629.34 #677600 PPE 3/17/12 CH DTD 3/2 Paid Chk# 051378 ROYAL TIRE INC. 3/21/2012 $1,892.13 TIRES - TIRE ROLLER Paid Chk# 051379 SEARS COMMERCIAL ONE 3/21/2012 $148.27 SHOP TOOLS Paid Chk# 051380 SOFTRONICS, INC. 3/21/2012 $5,373.73 FIN - COMPUTERS Paid Chk# 051381 TRYCO LEASING INC. 3/21/2012 $57.55 ESTUDIO 282 COPIER Paid Chk# 051382 US INTERNET 3/21/2012 $51.25 SECURENCE Paid Chk# 051383 VERIZON WIRELESS 3/21/2012 $97.24 LAP TOP SERVICE Paid Chk# 051384 WRIGHT COUNTY AUDITOR -TRE 3/21/2012 $2,401.95 FEB FINE/FEE DISB Paid Chk# 051385 WRIGHT COUNTY AUDITOR -TRE 3/21/2012 $50.00 PID #118-010-078010 Paid Chk# 051386 XCEL ENERGY 3/21/2012 $676.29 5400 RANDOLPH - PARK Paid Chk# 051387 YALE MECHANICAL 3/21/2012 $456.00 WINTER MAINT - CITY HALL Total Checks $111,786.16 CITY OF OTSEGO 03/21/12 2:00 PM Page 1 *Check Detail Register© MARCH 2012 Paid Chk# 051352 3/21/2012 BEAL, ANITA E 101-45250-440 Recreation Programming Total BEAL, ANITA $450.00 EASTER EVENT ENTERTAINMENT $450.00 Paid Chk# 051353 Check Amt Invoice Comment 10100 BANK OF ELK RIVER E 101-43100-227 Paid Chk# 051349 3/15/2012 BEAL, ANITA $204.00 24938 E 101-45250-440 Recreation Programming $50.00 EASTER EVENT ENTERTAINMENT DEPOSIT Total BEAL, ANITA $50.00 Paid Chk# 051350 3/21/2012 ABM EQUIPMENT & SUPPLY, LLC E 602-49450-220 Repair/Maint Supply (GENERAL) $1,045.43 131240 -IN JET VAC REPAIR SUPPLIES E 602-49450-220 Repair/Maint Supply (GENERAL) ($792.82) 131870 -IN JET VAC REPAIR SUPPLIES Total ABM EQUIPMENT & SUPPLY, LLC $252.61 Utilities Paid Chk# 051351 3/21/2012 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $463.47 PPE 3/17/12 CH DTD 3/21/12 Total ALLIANCE BENEFIT GROUP _ $463.47 7551 LANCASTER -WEST WWTF Paid Chk# 051352 3/21/2012 BEAL, ANITA E 101-45250-440 Recreation Programming Total BEAL, ANITA $450.00 EASTER EVENT ENTERTAINMENT $450.00 Paid Chk# 051353 3/21%2012 CHETS SHOES, INC. E 101-43100-227 Safety supplies $204.00 24938 DON M - SAFETY SHOES Total CHETS SHOES, INC. $204.00 Paid Chk# 051354 3/21/2012 CITY OF OTSEGO E 602-49450-322 Utilities $8.55 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $8.55 11313 77TH - IRRIG E 602-49450-322 Utilities $8.55 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $8.55 10400 71ST - IRRIG E 101-45200-322 Utilities $8.55 6480 MASON - IRRIG E 101-45200-322 Utilities $8.55 15501 83RD - IRRIG E 101-45200-322 Utilities $8.55 5400 RANDOLPH - IRRIG E 602-49450-322 Utilities $183.14 5850 RANDOLPH - EAST WWTF E 602-49450-322 Utilities $702.98 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $139.23__ 7551 LANCASTER - WEST WWTF Total CITY OF OTSEGO $1,085.20 Paid Chk# 051355 3/21/2012 DEPT OF LABOR & INDUSTRY____ E 101-43100-390 Contracted Services $10.00 ABR00434771 664257 PRESSURE VESSEL INSP E 101-43100-390 Contracted Services $10.00 ABR00434771 116237 BOILER INSP E 101-43100-390 Contracted Services $10.00 ABR0043697I 212237 PRESSURE VESSEL INSP Total DEPT OF LABOR & INDUSTRY $30.00 Paid Chk#051356 _ 3/21/2012 ELK RIVER PRINTING & PARTY PLU E 101-41400-350 Print/Binding (GENERAL) $323.83 31860 ENVELOPES E 601-49400-350 Print/Binding (GENERAL) $1,068.06 31860 UB ENVELOPES, STMTS E 602-49450-350 Print/Binding (GENERAL) $1,068.05 31860 US ENVELOPES, STMTS E 101-41100-801 CONTINGENCY $32.06 31863 GRAPHIC DESIGN - NEW CITY LOGO Total ELK RIVER PRINTING & PARTY PLU $2,492.00 Paid Chk# 051357 3/21/2012 ENVENTIS E 250-42410-320 Telephone $281.75 TELEPHONE E 101-43100-320 Telephone $140.87 TELEPHONE E 101-41400-320 Telephone $140.87 TELEPHONE Total ENVENTIS $563.49 Paid Chk# 051358 3/21/2012 FIRST AMERICAN TITLE - C.R. R 601-37150 WATER SALES $68.36 UTIL REFUND - 11333 78TH ST Total FIRST AMERICAN TITLE - C.R. $68.36 CITY OF OTSEGO 03/21/12 2:00 PM Page 2 *Check Detail Register© MARCH 2012 Check Amt Invoice Comment Paid Chk# 051359 3/21/2012 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance E 101-43100-225 Uniforms/Clothing Allowance E 101-41940-390 Contracted Services E 101-43100-225 Uniforms/Clothing Allowance E 101-43100-225 Uniforms/Clothing Allowance E 101-41940-390 Contracted Services Total G & K TEXTILE LEASING SYSTEM Paid Chk# 051360 3/21/2012 GRAINGER E 101-45200-210 Operating Supplies (GENERAL) E 101-45200-240 Small Tools/Equipment E 101-45200-210 Operating Supplies (GENERAL) Total GRAINGER $44.36 1043103592 UNIFORMS & MATS $111.29 1043108505 UNIFORMS & MATS $133.60 1043108506 MATS $44.36 1043113473 UNIFORMS & MATS $73.84 1043118406 UNIFORMS & MATS $133.60 1043118407 MATS $541.05 G701-22272 KC 6TH REPLAT (TO KC 10TH) $176.22 9779893099 NYLON FLAGS $239.36 9779893099 TRASH PICKER, ARM GRIPPER $108.07 9779893107 TRASH LINERS $523.65 Paid Chk# 051361 3/21/2012 HAKANSON ANDERSON ASSOC INC G 701-22462 DUKE REALTY $451.26 30001 GATEWAY NORTH - DUKE G 701-22271 BARTHEL CUP $62.50 30002 BARTHEL CUP E 101-41560-302 Engineering Fees $62.50 30002 MISSISSIPPI COVES 3RD E 101-41560-302 Engineering Fees $1,174.30 30002 BIG BEN PROPOSAL G701-22272 KC 6TH REPLAT (TO KC 10TH) $630.20 30002 KITTREDGE 6TH REPLAT E 101-41560-302 Engineering Fees $1,736.14 30003 MSAA E 403-43100-302 Engineering Fees $964.44 30005 70TH ST (MARLOWE TO MF) G 701-22349 ARBOR CREEK $40.00 30008 ARBOR CREEK E 101-41560-302 Engineering Fees $160.00 30008 GEN'L WETLANDS G 701-22374 KITTREDGE FINAL $80.00 30008 KITTREDGE CROSSING E 208-45210-302 Engineering Fees $150.00 30009 DARKENWALD LANDING E 208-45210-302 Engineering Fees $577.50 30009 SPLASH PAD E 101-41560-302 Engineering Fees $833.60 30011 STAFF MEETINGS E 101-41560-348 Maps $1,876.72 30013 GOPHER ONE CALL MAPS E 201-43100-302 Engineering Fees $11,020.46 30015 ROADWAY MGMT E 403-43100-302 Engineering Fees $127.50 30017 85TH ST ROW E 403-43100-302 Engineering Fees $1,899.91 30018 70TH ST (LAMBERT TO ODEAN) E 403-43100-302 Engineering Fees $50.00 30019 85TH ST MEMO E 414-42000-302 Engineering Fees $150.00 30019 SIRENS E 601-49400-302 Engineering Fees $1,449.86 30019 MISC WATER E 602-49450-302 Engineering Fees $239.98 30019 MISC SEWER E 101-41560-302 Engineering Fees $1,425.50 30019 CIP ITEMS E 208-45210-302 Engineering Fees $27.50 30019 SPLASH PAD E 101-41560-302 Engineering Fees $127.50 30019 MISC COUNCIL ITEMS E 101-41560-302 Engineering Fees $216.80 30019 COUNCIL MEETINGS E 101-41560-302 Engineering Fees $300.56 30019 STREET MATTERS Total HAKANSON ANDERSON ASSOC INC $25,834.73 Paid Chk# 051362 3/21/2012 HEALTH PARTNERS E 101-41600-123 Health $1,098.30 39830019 APRIL MEDICAL E 250-42410-123 Health $347.90 39830019 APRIL MEDICAL E 101-41400-123 Health $1,048.30 39830019 APRIL MEDICAL E 101-43100-123 Health $3,710.10_ 3_9.830019 APRIL MEDICAL Total HEALTH PARTNERS $6,204.60 Paid Chk# 051363 3/21/2012 ICMA RETIREMENT TRUST -- G 101-21705 Other Retirement $675.00 PPE 3/17/12 PLAN 4304185 Total [CMA RETIREMENT TRUST $675.00 Paid Chk# 051364 3/21/2012 J & B EQUIPMENT COMPANY, INC. E 602-49450-220 Repair/Maint Supply (GENERAL) $67.97 83037 CABLE TO PULL LS PUMPS CITY OF OTSEGO 03/21/12 2:00 PM Page 3 *Check Detail Register© MARCH 2012 Paid Chk# 051370 3/21/2012 MN POLLUTION CONTROL .....--_,—..._.__ -w_.-. E 602-49450-306 Permit Fees $1,450.00 4400096621 E 602-49450-306 Permit Fees $1,450.00 4400096671 Tot 1 MN POLLUTION CONTROL ANNUAL PERMIT FEE - EAST WWTF ANNUAL PERMIT FEE - WEST WWTF a Check Amt Invoice Comment Total J & B EQUIPMENT COMPANY, INC. $67.97 Paid Chk# 051365 3/21/2012 JOHN DEERE FINANCIAL Contracted Services E 101-43100-210 Operating Supplies (GENERAL) $13.34 1092172 BLACK KNOB $135.00 Total JOHN DEERE FINANCIAL $13.34 3/21/2012 NEXTEL COMMUNICATIONS Paid Chk# 051366 3/21/2012 JOHNSON -WARNER, LORI (PERS) Telephone E 101-41400-201 Office Supplies and Expenses $35.29 OFFICE SUPPLIES E 101-41400-321 Mileage/Travel $143.19 MILEAGE E 101-41400-360 Education/Training/Conferences $94.03 MEALS/SEMINAR Total JOHNSON -WARNER, LORI (PERS) $272.51 $64.35 Paid Chk# 051367 3/21/2012 KNUTSON, RICK _ $64.35 E 101-43100-360 Education/Training/Conferences $277.77 SEMINAR TRAVEL EXPENSES Total KNUTSON, RICK $277.77 $21.00 Paid Chk# 051368 _,. 3/21/2012 METRO WEST INSPECTION SVC INC. Total OLSON, MARGARET E 250-42410-390 Contracted Services $4,550.00 BLDG INSP SVCS - 91 HRS Total METRO WEST INSPECTION SVC INC. _ $4,550.00 Contracted Services Paid Chk# 051369 3/21/2012 MINNESOTA COPY SYSTEMS E 602-49450-390 E 101-41400-413 Office Equipment Rentals $59.53 86316 TOSHIBA ESTUDIO 45 MAINT/COPIES E 101-43100-413 Office Equipment Rentals $34.65 86316 TOSHIBA ESTUDIO 282 MAINT/COPIES Total MINNESOTA COPY SYSTEMS $94,18 Paid Chk# 051370 3/21/2012 MN POLLUTION CONTROL .....--_,—..._.__ -w_.-. E 602-49450-306 Permit Fees $1,450.00 4400096621 E 602-49450-306 Permit Fees $1,450.00 4400096671 Tot 1 MN POLLUTION CONTROL ANNUAL PERMIT FEE - EAST WWTF ANNUAL PERMIT FEE - WEST WWTF a $2,900.00 Paid Chk# 051371 , 3/21/2012 MONTICELLO ANIMAL ,.......,,w--.. _CONTROL....v_ -��. �.� E 101-42710-390 Contracted Services $135.00 616 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $135.00 Paid Chk# 051372 3/21/2012 NEXTEL COMMUNICATIONS E 101-43100-320 Telephone $277.12 184430382-05 CELL PHONES E 250-42410-320 Telephone $137.22 184430382-05 CELL PHONES Total NEXTEL COMMUNICATIONS $414.34 Paid Chk# 051373 3/21/2012 NORTHERN TOOL & EQUIPMENT CO E 101-43100-210 Operating Supplies (GENERAL) $64.35 193005417 JACK FOR ROLLER PACKER HITCH Total NORTHERN TOOL & EQUIPMENT CO _ $64.35 Paid Chk# 051374 3/21/2012 OLSON, MARGARET R 601-37150 WATER SALES $21.00 UTIL REFUND - 7915 PINNACLE AVE Total OLSON, MARGARET $21.00 Paid Chk# 051375 3/21/2012 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $14,703.46 19119 MONTHLY SERVICE E 602-49450-390 Contracted Services $32,574.54 19119 MONTHLY SERVICE Total PEOPLE SERVICE INC. $47,278.00 Paid Chk# 051376 3/21/2012 PITNEY BOWES E 101-41400-413 Office Equipment Rentals _ $425.79 4705027-MR1 PSTG METER/LETTER OPENER - Total PITNEY BOWES $425.79 Paid Chk# 051377 3/21/2012 PUBLIC EMPLOYEES RETIREMENT FD E 250-42410-121 PERA $127.66 #677600 PPE 3/17/12 CH DTD 3/21/12 E 601-49400-121 PERA $50.17 #677600 PPE 3/17/12 CH DTD 3/21/12 CITY OF OTSEGO 03/21/12 2:00 PM Page 4 *Check Detail Register© MARCH 2012 Paid Chk# 051380 3/21/2012 SOFTRONICS, INC. Check Amt Invoice Comment E 602-49450-121 PERA $50.16 $37.50 #677600 PPE 3/17/12 CH DTD 3/21/12 E 101-43100-121 PERA $1,130.32 $75.00 #677600 PPE 3/17/12 CH DTD 3/21/12 E 101-41600-121 PERA $529.05 $26.72 #677600 PPE 3/17/12 CH DTD 3/21/12 E 101-41400-121 PERA $598.77 $2,244.38 #677600 PPE 3/17/12 CH DTD 3/21/12 G 101-21706 Hospitalization/Medical Ins $2,143.21 Contracted Services #677600 PPE 3/17/12 CH DTD 3/21/12 Aal PUBLIC EMPLOYEES RETIREMENT FD $4,629.34 Contracted Services $2,283.59 Paid Chk# 051378 3/21/2012 ROYAL TIRE INC. E 101-41650-309 EDP, Software and Design $169.93 E 101-43100-210 Operating Supplies (GENERAL) $1,047.75 M120006806 TIRES - BOOM TRUCK E 101-43100-210 Operating Supplies (GENERAL) $844.38 M120006860 TIRES -TIRE ROLLER 2376 Total ROYAL TIRE INC. $1,892.13 Total SOFTRONICS, INC. $5,373.73 Paid Chk# 051379 3/21/2012 SEARS COMMERCIAL ONE Paid Chk# 051381 3/21/2012 TRYCO LEASING INC. E 101-45200-240 Small Tools/Equipment $89.92 T576119 SOCKET TRAYS FOR PARK TOOLS E 101-43100-240 Small Tools/Equipment $58.35 T576119 SHOP TOOLS Total SEARS COMMERCIAL ONE $148.27 Paid Chk# 051380 3/21/2012 SOFTRONICS, INC. $2,401.95_ FEB FINE/FEE DISB tal WRIGHT E 601-49400-390 Contracted Services $37.50 2376 W/S - LABOR E 250-42410-390 Contracted Services $75.00 2376 BLDG - LABOR E 250-42410-201 Office Supplies and Expenses $26.72 2376 BLDG - USB CABLE E 101-41600-570 Office Equip and Furnishings $2,244.38 2376 FIN - COMPUTERS E 602-49450-390 Contracted Services $37.50 2376 W/S - LABOR E 101-41650-390 Contracted Services $2,283.59 2376 IT - LABOR E 101-41650-309 EDP, Software and Design $169.93 2376 IT -SOFTWARE E 101-41600-201 Office Supplies and Expenses $18.17 2376 FIN - COOLING FAN E 101-41650-309 EDP, Software and Design $480.94 2376 IT/FIN - COMPUTERS _ $676.29 Total SOFTRONICS, INC. $5,373.73 Paid Chk# 051381 3/21/2012 TRYCO LEASING INC. E 1 01-43100-413 Office Equipment Rentals $5_7.55__6_0.38 ESTUDIO 282 COPIER Total TRYCO LEASING INC. $57.55 Paid Chk# 051382 3/21/2012 US INTERNET E 101-41400-390 Contracted Services $51.25 971697 SECURENCE Total US INTERNET $51.25 Paid Chk# 051383 3/21/2012 VERIZON WIRELESS E 101-43100-320 Telephone $97.24 2710386455 LAP TOP SERVICE Total VERIZON WIRELESS $97.24 Paid Chk# 051384 3/21/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $2,401.95_ FEB FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $2,401.95 Paid Chk# 051385 3/21/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-41400-201 Office Supplies and Expenses $22.00 PID #118-010-078010 E 101-41400-201 Office Supplies and Expenses $22.00 PID #118-246-001010 E 101-41400-201 Office Supplies and Expenses $6.00 PID #118-800-223101 tal WRIGHT COUNTY AUDITOR -TREASURE $50.00 Paid Chk# 051386s 3/21/2012 ' XCEL ENERGY —'—„-- E 101-45200-322 Utilities $210.57 5400 RANDOLPH - PARK E 601-49400-322 Utilities $222.67 16575 61ST - WT #3 E 101-43160-322 Utilities $215.24 RIVERPOINTE LIGHTS E 101-43160-322 Utilities $27.81 16501 53RD - ST LIGHT Total XCEL ENERGY _ $676.29 CITY OF OTSEGO 03/21/12 2:00 PM Page 5 *Check Detail Register© MARCH 2012 Check Amt Invoice Comment Paid Chk# 051387 3/21/2012 YALE MECHANICAL E 101-41940-402 Repairs/Maint Buildings $456.00 126273 WINTER MAINT - CITY HALL Total YALE MECHANICAL $456.00 10100 BANK OF ELK RIVER $111,786.16 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $34,154.30 201 STREET PAVEMENT MANAGEMENT $11,020.46 208 COMMUNITY FACILITIES FUND $755.00 250 Comm. Dev. & Bldg Safety $5,546.25 403 COLLECTOR RDS (FORMERLY MSA) $3,041.85 414 Revolving Capital Improvements $150.00 601 WATER FUND $17,621.08 602 SEWER FUND $38,233.26 701 DEVELOPMENT ESCROWS FUND $1,263.96 $111,786.16 ITEM 3_2 SPECIAL MEETING CITY COUNCIL MEETING SATURDAY, MARCH 3, 2012 8:00 A.M. OTSEGO PUBLIC WORKS FACILITY Mayor Stockamp called the meeting to order at 8:10 A.M. Council Present: Mayor Jessica Stockamp; Councilmembers: Doug Schroeder, Dan Scharber and Vern Heidner. Council Absent: Councilmember Darkenwald City Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Brad Belair, Public Works Supervisor; Daniel Licht, City Planner; Ron Wagner, City Engineer; and Tami Loff, City Clerk. Facilitator: Sharon Klumpp, Springsted, Inc. 1. Strategic Planning. Sharon Klumpp facilitated the strategic planning session beginning with an overview of strategic planning and its importance. Ms. Klumpp led the Council and staff through a discussion of values, review of the SWOT (strengths, weaknesses, opportunities, and threats) analysis, and identification of issues highlighted by the SWOT analysis. Department heads left at this time (11:35). The session continued with Ms. Klumpp discussing strategic issues and goals with the Council and City Administrator. Four strategic goals were identified: 1. Increase Economic Development Efforts. 2. Public Safety Planning. 3. Image and Identity. 4. Efficiency and Effectiveness Analysis of City Services. A brief discussion about implementation followed with all agreeing another meeting would be beneficial before implementation can begin. 2. Any other items. There were no other items. 3. Adjourn. CM Schroeder motioned to adjourn. Seconded by Mayor Stockamp. All in favor. Motion carried. Adjourned at 3:37 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL MARCH 12, 2012 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney, and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. No items. 2. Consider agenda approval. City Administrator Johnson noted the revision of Ordinance 2012-02 left at the dais for each City Council member tonight. CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve February 27, 2012 City Council Meeting Minutes. 3.3 Approve February 27, 2012 Special City Council Meeting Minutes. 3.4 Approve Ordinance #2012-02 amending the building code. 3.5 Approve Ordinance #2012-03 to amend Section 37 regarding signs for forestry, nurseries, green houses and tree farm uses. 3.6 Approve Gambling Premises Permit for Rogers Youth Hockey Association. CM Heidner motioned to approve. Seconded by CM Scharber. All in favor. Motion carried. 4. Community Development. 4.1 Kittredge Crossings 6th Addition: A. Preliminary plat and PUD/Development Stage Plan to replat 70 townhouse unit lots and common open space as 28 single family lots. B. Vacation of existing drainage and utility easement. City Planner Licht presented the staff report. Representatives for applicant Shelard Group, Inc. Marty Campion and Jacob Wert were present. CM Heidner motioned to approve a PUD Development Stage Plan and Preliminary Plat for Kittredge Crossings 10th Addition and Resolution 2012-19 vacating existing drainage and utility easements subject to the conditions outlined in the Finding of Fact and decision as presented in the memo dated March 12, 2012. Seconded by CM Schroeder. All in favor. Motion carried. 4.2 Snowmobiles routes. City Planner Licht presented the staff report. The City has received complaints on the snowmobiling along 85th Street. Pat Hilden, 7094 Odell Avenue, Otsego River Riders Snowmobile Club President, said the club currently has 81 paid members and they have worked very hard to provide education to the snowmobilers in Otsego and to outreach to residents. Mr. Hilden said some of the things the club has done includes youth training, they created the trail connecting CSAH 37 to CSAH 39, they secured the access to get snowmobiles off of Odean Avenue, and they also do trail management and have worked with the City on signage. Mr. Hilden said they hold club sponsored events where they provide copies of the city Ordinance and have a website with this information. Mr. Hilden said he would like to see more enforcement and tickets written. He also suggested the city consider a multipurpose recycled path in the future or leave a side section of a road unplowed. CM Heidner asked if the majority are riding along the curbed streets. Mr. Hilden said yes and he would like to see a path along 85th Street. CM Heidner said he would have concern with the stormwater drainage; if it were to back up it could flood properties. Mr. Hilden said that there has been an issue again this year with the snow plowing at the corner of Odean Avenue and Cty Rd 37 right outside Linbar Estates, the snow is piled up in the corner and riders can't see or get around. Mayor Stockamp said staff will notify the Public Works Supervisor. City Administrator Johnson thanked the snowmobile club for attending tonight and for the work they have done. She stated that there needs to be balance with those who want snowmobiling and those who don't. She further stated that the City and Club have worked together successfully in the past and they will continue working together. She suggested that Staff meet with Otsego River Riders over the summer to be prepared for the next snow season. 5. City Council Reports and Updates. 5.1 Sirens. City Engineer Wagner presented the staff report and map showing the Otsego siren coverage. The proposed budgeted two sirens for 2012 include locations at CSAH GRE/WH Electric Sub- station and along 70th Street near Nadala Avenue also for consideration is relocating the siren that is currently at CSAH 42/Quaday Avenue. The cost to relocate the siren to 75th Street is $2300. Mayor Stockamp said that the Quaday Avenue siren was originally located there because of Otsego Elementary. CM Heidner said for Riverbend trailer park also. City Engineer Wagner said that Otsego Elementary will be covered by the new siren and the Riverbend trailer park is covered by a siren in Elk River. CM Scharber asked if there are any issues relying on a siren across the river that is in a different county. Staff said they will check into it. Mayor Stockamp asked that staff check on the siren on Quaday Avenue as she didn't hear it during the test last Wednesday. CM Scharber motioned to approve awarding the contract to purchase two sirens from Federal Signal Corporation in the amount of $23,245.31 per quote dated 2/29/2012, and to approve awarding contract to install sirens by Ready Watt Electric in the amount of $12,156.00 per proposal dated 3/3/2012 and to approve the relocation of existing CSAH 42/Quaday Avenue siren to SW to 75th Street/Packard Avenue intersection after confirming it meets the distance requirements. Seconded by CM Heidner. All in favor. Motion carried. City Engineer Wagner presented the staff report. CM Scharber motioned to approve Resolution 2012-17 Ordering Preparation of a Feasibility Study for Improvement of LaBeaux Avenue between 75th Street and 80th Street. Seconded by Schroeder. All in favor. Motion carried. 2 6. Administration. 6.1 Redistricting. City Clerk Loff presented the staff report. The City has to establish precinct boundaries and polling locations by April 3, 2012. Staff is recommending three precincts and combing the polling location for precincts 2 and 3. The City would need to purchase one M100 ballot counter and one Automark machine. Wright County staff said the County would consider splitting the cost of one M100 and one Automark machine. Staff will make some adjustments to the precinct boundaries and bring back a resolution at the next City Council meeting on March 26, 2012 for consideration of approval. CM Heidner motioned to proceed with purchase of the M1OO and Automark machines in the amount of $5,385.00 plus tax for the M1OO and $4,340.00 plus tax for the Automark and to approve separating into three separate precincts. Seconded by CM Scharber. All in favor. Motion carried. 7. Staff Reports and Updates. CM Scharber said received an escrow list in his mailbox; he questioned what the highlighted yellow means? City Planner Licht said it is the wetland escrow that has not been completed yet. Mayor Stockamp asked how long they have to complete the wetland requirements. City Engineer Wagner said five years. 8. Adjourn. CM Scharber motioned to adjourn. Motion carried. Adjourned at 8:13 ATTEST: Tami Loff, City Clerk Seconded by CM Schroeder. All in favor. PM. Mayor Jessica Stockamp ITEM 3-4 SPECIAL MEETING CITY COUNCIL MEETING MONDAY, MARCH 12, 2012 *7:00 PM OTSEGO PUBLIC WORKS FACILITY 1 Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 8:28 PM. Roll call: Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Doug Schroeder, Dan Scharber and Vern Heidner. City Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Brad Belair, Public Works Supervisor; Daniel Licht, City Planner; Ron Wagner, City Engineer; Sue Frisch, Finance Assistant; and Tami Loff, City Clerk. 2. CIP Presentation. Staff continued the review of the CIP starting with the Public Works equipment. Mayor Stockamp said she wants to make sure that staff is keeping record of the changes that are made and the reasoning behind them during these CIP meetings. CM Scharber suggested that there be notes in the justification section on why the Council made the changes. City Administrator Johnson said staff has been making notes and the notes will be added to the justification section of the CIP. There was discussion on the Fleet Management Policy referenced in the CIP. City Council agreed that a Fleet Management Policy is needed. The City Council directed staff to make the following changes: change the description on Item PW -12-026 to match the project description; Change Item PW - 12 -043, John Deere Mower, from $20,000 to $30,000; Item PW -12-039, Ford F350 pickup with plow, staff will look at this item in the fall and possibly move item to 2013. Staff reviewed trail management and annual seal coating. City Engineer Wagner said staff will review this item at the Public Works Sub -Committee to develop a maintenance schedule and guidelines for maintenance. Staff reviewed the Fund/Sources. City Council agreed to wait for recommendation from the Parks & Recreation Commission on the Prairie Park soccer fields and parking lot which is listed under the 203 Park Development Fund. The City Council directed staff to remove the Waterfront East Park second half from the 208 Community Facilities Fund. Mayor Stockamp said she would like to see Waterfront East removed from the Community Facilities Fund and added to the 414 Revolving Capital Improvement Fund. The City Council agreed. The City Council directed that the 70th Street Siren is added to 2014. Finance Director Groen reviewed his memo on CIP updates on information requested by the City Council at prior CIP meetings. Finance Director Groen said after further review of the financial software upgrade staff recommends continuing with ADP at this time. As a result, the cost project IT 12-001 in the CIP will be reduced by $16,000. Finance Special City Council Meeting March 12, 2012. Director Groen stated the fund accounting software will be brought to the Administrative Subcommittee for review. The City Council agreed. Public Works Supervisor Belair reviewed street sweeping cost comparison, skin patching costs and blacktopping. CM Heidner requested additional information. Public Works Supervisor Belair stated he will provide CM Heidner with more detail for the Public Works subcommittee meeting. The Council agreed that additional information is necessary before making a decision on equipment for these projects. 4. Any other items. The Council discussed the recreation professional selection process. City Administrator Johnson indicated that first interviews were held with four candidates last Thursday with Mayor Stockamp, Council member Heidner and her conducting the interviews. Two finalists were selected for second interviews. Council members Schroeder and Darkenwald and City Administrator Johnson will conduct the second interviews this week. Council member Scharber requested that a recommendation for hiring be on the March 26 agenda. CM Scharber motioned to authorize Mayor Stockamp and Council member Heidner to negotiate an offer of employment with the top candidate before the March 26 Council meeting. Seconded by CM Darkenwald. All in favor. Motion carried. 5. Adjourn. CM Darkenwald motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion carried. Adjourned at 11:45 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk *immediately following the adjournment of the City Council meeting at 6:00 PM. 2 0 Ot STe r o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works Public Works Supervisor Belair 26 March 2012 PRESENTER(s) REVIEWED BY: ITEM #: Public Works Supervisor Belair City Administrator Johnson 3.5 — Prairie Park Equipment AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the quote from Minnesota -Wisconsin Playground in the amount of $22,905.07 for purchase of replacement equipment to be installed at Prairie Park to be paid for from the Park Capital Equipment Fund #205. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKG ROUN D/J USTI FICATION: The existing play structure in the container south of the shelter at Prairie Park has been found to be non- compliant with regards to current safety standards as part of an inspection by the League of Minnesota Cities Insurance Trust and must be replaced. City staff obtained quotes from Minnesota -Wisconsin Playground for installation of a new net climbing structure and swing frame with four seats (two belts/two buckets). The equipment is offered at these prices as part of the US Communities Program (similar to the State purchasing contract). The Parks and Recreation Commission reviewed the quotes at their meeting on 14 March 2012 and voted 5-0 to recommend approval of the purchase of the net climber and swing frame/equipment. The equipment would be delivered three to five weeks after the order is place. Public Works Supervisor Belair obtained a quote for installation of the equipment by a contractor and also estimated the cost of the project if completed by the Public Works Department with assistance from the vendor's consultant shown below. City staff is requesting approval of the purchase of the equipment and installation costs up to the amount of the contractor— Public Works Supervisor Belair will evaluate the Public Works Department's work load at the time of delivery to determine the best means to have the project completed. • Contract installation for the swing and climber would be $4,000. ■ Installation by Public works with a consultant: 0 Consultant (1.5 days x$600.00/day=$900.00) o Materials concrete (5.5ydsx$125.00=$687.50) 0 PW labor (24hrsx$38.50/hr.=$924.00) 0 Total = $2,511.50 ■ Installation by PW 0 Concrete $687.50 0 Labor 32hrsx$38.50/hr.=$1,232.00 0 Total = $1,919.50 SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Quote dated 13 February 2012 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the quote from Minnesota -Wisconsin Playground dated 13 February 2012 in the amount of $22,905.07 for purchase of replacement equipment and up to $4,000.00 for installation at Prairie Park to be paid for from the Park Capital Equipment Fund #205. BUDGET INFORMATION FUNDING: BUDGETED: X YES for $30,000 Park Capital Equipment Fund (#205) o NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: MINNESOTA*WISCONSIN Minnesota / Wisconsin Playground PPLAYMOUM Gol Highway 55, Suite 5'{;�yGolden Valley, Minnesotato 55422 Sales Associate: Harlan Lehman Ph. 800-622-5425 1763-546-7787 Fax 763-546-5050 1 info@mnwiplay.com Prairie Park D5651H City of Otsego Attn: Brad Belair 8899 Nashua Ave. NE Otsego, MN 55330 Phone: 763-441-8137 Fax: 763-360-3236 1 3173 GameTime - High Stepper Regular 2 8910 GameTime -Belt Seat 3 1/2"Od(8910) 1 12583 GameTime - Primetime Swing Frame, 3 1/2" Od 1 12584 GameTime - Primetime Swing Add -A -Bay, 3 1/2" Od 2 8696 GameTime - Encl Seat 3 1/2"(8696) QUOTE #5489 02/13/2012 Ship To Zip: 55330 $18,176.83 $173.04 $933.24 $579.60 $224.28 $18,176.83 $346.08 $933.24 $579.60 $448.56 Contract: USC SubTotal: $20,484.31 Tax: $1,473.43 Freight: $947.33 Total Amount: $22,905.07 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Acceptance of quotation: Accepted By (printed): Signature: Title: Facsimile: P.O. No: Date: Phone: Purchase Amount: $22,905.07 yl%t11014•K DM ti Page 1 of 1 ( RAKEW ip Ot STe r o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 26 March 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Administrator Johnson City Administrator Johnson Item 3.6 — Lawful Gambling AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Ordinance 2012-04 making amendments to the City Code regarding lawful gambling and also Resolution 2012-20 designating the use of funds contributed from licensed lawful gambling operations within the City. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROU ND/1 USTI F (CATION: The Administrative Subcommittee discussed lawful gambling at their meeting on 14 March 2012 regarding the use of funds required to be contributed to the City by licensed operations. Lawful gambling is required by State Law and the City Code to be operated by a non-profit organization with all proceeds being used within a defined local trade area. The Administrative Subcommittee discussed that the organizations in Otsego eligible to operate lawful gambling are primarily youth athletic associations. On this basis, the Administrative Subcommittee recommended that the defined trade area should include only those communities where youth in Otsego attend middle or high school facilities within the ISD 728, ISD 885 and ISD 882. City staff has drafted Ordinance 2012-04 effecting this recommendation as well as clarifying provisions related to the payment of funds required to be contributed to the City. The Administrative Subcommittee also recommended that the use of funds that the City receives for contributions from lawful gambling operations be designated for park development uses. Use of the funds for park development again reflects the primary organizations in Otsego eligible to operate lawful gambling are youth athletic associations. Use of the funds for park development is also an area that is going to need monies for years into the future and such expenditures are capital investments the City can point to as to how the contributions were used. City staff has drafted Resolution 2012-20 to allocate contributions from lawful gambling to the Park Development Fund (#203). SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Ordinance 2012-04 B. Resolution 2012-20 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt Ordinance 2012-04 amending the City Code regulating lawful gambling and adopt Resolution 2012-20 regarding use of funds contributed from lawful gambling. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES N/A o NO ACTION TAKEN o APPROVED AS REQUESTED o DENIED o TABLED ❑ OTHER (List changes) COMMENTS: ORDINANCE NO.: 2012-04 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGARDING LAWFUL GAMBLING. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 7-12-4 of the City Code is hereby amended to revise the following definition: Trade Area: The City of Otsego, City of Albertville, City of Rogers, City of Monticello and Monticello Township. Section 2. Section 7-12-13 of the City Code is hereby amended to read as follows: 7-12-13: CONTRIBUTION OF NET PROFITS TO FUND ADMINISTERED BY CITY: A. Each organization licensed to conduct lawful gambling within the City pursuant to Minnesota Statute, Section 349.16, as it may be amended from time to time, shall contribute ten (10) percent of its net profits derived from lawful gambling in the City to a fund administered and regulated by the City without cost to the fund. B. Payment required by Section 7-12-13.A of this Section shall be made on within thirty (30) days of the end of each quarter of the year. C. The City shall disburse the funds for lawful purposes as defined by Minnesota Statutes Section 349.12, Subdivision 25, as it may be amended from time to time. D. The City's use of such funds collected pursuant to Section 7-12-13.A of this Section shall be determined resolution of the City Council. 1 Section 3. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. ATTEST: Tami Loff, City Clerk 2 CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor RESOLUTION NO.: 2012 - 20 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION DESIGNATING THE USE OF FUNDS COLLECTED FROM LAWFUL GAMBLING LICENSED BY THE CITY OF OTSEGO. WHEREAS, the City of Otsego has adopted Chapter 7, Section 12 of the City Code regulating lawful gambling within the City; and, WHEREAS, the City Code allows for lawful gambling within the City provided it is conducted in accordance with Minnesota Statutes, Sections 609.75 to 609.763 (as they may be amended from time to time), Minnesota Statutes, Sections 349.11 to 349.23, (as they may be amended from time to time), and the City Code; and, WHEREAS, Section 7-12-13 of the City Code requires each organization licensed to conduct lawful gambling within the City to contribute a percentage of its net profits derived from lawful gambling in Otsego to the City; and, WHEREAS, the City shall disburse said contributed funds for those lawful purposes as defined by Minnesota Statutes Section 349.12, Subdivision 25, as it may be amended from time to time; and, WHEREAS, Section 7-12-13.D of the City Code states that the City Council shall determine the use of said contributed funds by approval of a resolution. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that funds contributed to the City from lawful gambling operations licensed pursuant to the City Code shall be allocated to the Park Development Fund #203 to be used for the intended purposes of said fund as allowed by Minnesota Statutes Section 349.12, Subdivision 25, as it may be amended from time to time. MOTION BY: SECOND BY: /_1I a 1► I 1_1T1613 THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO :i Jessica L. Stockamp, Mayor 2 OtsTe F O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 26 March 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Administrator Johnson City Administrator Johnson Item 3.7 — McDonald Property AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolution 2012-21 designating the McDonald property as surplus property and authorizing sale and directing City staff to enter into a listing agreement with ReMax Results for a period of 180 days to attempt to sell property for $29,900. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes. No. BACKGROU N D/J USTI FICATION: City Administrator Johnson and City Planner Licht met with Curtis Bechtold of ReMax Results to discuss the sale of the McDonald property. City staff reviewed that there is an existing well on the property and that the property boundaries have been surveyed. City staff also noted that the driveway will be relocated from CSAH 39 to 96th Street as soon as weather conditions allow. Mr. Bechtold reviewed comparable property listings and closed sales in the area for similar acreage properties. Based on the comparables, Mr. Bechtold recommends a listing price of $29,900 for the property. City staff agreed with Mr. Bechtold's recommendation as to the listing price. City staff is presented the recommended asking price to the Administrative Subcommittee at their meeting on 14 March 2012. The Administrative Subcommittee recommended that the City execute a listing agreement with ReMax Results to put the property on the market for (180) days at $29,900. City Attorney MacArthur has reviewed the listing agreement provided by ReMax Results and has no comments regarding its form. City staff has also prepared Resolution 2012-21 for disposal of surplus property for consideration and approval at the 26 March 2012 City Council meeting to facilitate the eventual closing of a sale. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Resolution 2012-21 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt Resolution 2012-21 declaring the McDonald property to be surplus property and authorizing sale and directing City staff to enter into a listing agreement with ReMax Results for a period of 180 days. BUDGET INFORMATION FUNDING: BUDGETED: o YES N/A o NO ACTION TAKEN o APPROVED AS REQUESTED ❑ DENIED ❑ TABLED o OTHER (List changes) COMMENTS: CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-21 RESOLUTION DECLARING CERTAIN CITY REAL PROPERTY AS SURPLUS PROPERTY AND AUTHORIZING SALE WHEREAS, certain real property owned by the City and depicted and legally described on the attached Exhibit A no longer serves any useful City function; and WHEREAS, the property previously contained a house which was at one time rented, but has now been removed along with the septic system; and WHEREAS, a City roadway has been constructed and maintained upon a portion of the described property; and WHEREAS, conveyance of the property to private individuals will not affect the City Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota as follows: 1. That the real property described on Exhibit A is hereby declared surplus City property. 2. That sale of the described real property has no relationship to the City Comprehensive Plan and thus there is no need for Planning Commission review as set forth in Minnesota Statute 462.356, Subdivision 2. 3. City staff is hereby authorized to proceed with sale of the described real property, subject to the described easement for roadway, drainage and utility purposes. ADOPTED this 26th day of March, 2012. MOTION BY: SECONDED BY: IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk �8- o R- °^-F B --------- u" ---------- - - ------------------ I ' I � I 1 i I I LL F•B N WI 3 -U' ' '-----------`---------- ' ----- -----`---L----------------- i r---------- .__________I I •w•a�.pl-\ I g I I I I I 3.SS.[WL01d5 .1 113y I f Y 1 I I 1 Ile, a MS J -A �£ �Oip V 1JJ(_1J ' �jJ I .L-1 \I i 1 _• I I! n�lvnv �g i 1 msN NTXL a--, ___rte_________ .,._ or „ _________Lor-- _______ 1 ' I I -s IIS _____________________- `•_ I I�g 1• I ' I is 9* L'----- -- ----------I ---------- --------------------- - \ J oS if g i O IQ� byI , ." ' B � h__________________ _______ 1____`____________ L 1 — I 01 5 C m l ' S�1 Q I �•--T g s i ' �z � 3U i f£ I rl>a I to rn i cn c t•h ; es; I s I ' ---- --- ------ -L----- I 'o I I I I I 1 I JI--- z _ __ i m . E ----- ,ada I IL-nO- t'" --- i 1_]yi� �l • / a I v ,N, za cap w .�n a •�u--/ 'v 1 i $ 1 I i'i �• BL FOB w •41 3 •W-/ i - N -- � _ BB'4f soaI\ 1 �// 00'Of£ :oldYl 11 I -1- n Y.I 1 F. 8 iK I I, I IIi'. a.npenev 3.bL.S£.(OS \.I:l V ., p, l I s s _ Lc 1 I I I` eaue, I 1 [\ WR P•G"p / \ I tp Folp 1" •ull 'M eW--/ �% -48). eull P. eW to .uONwIo RWW+ON--� SI -_i I°� ic ♦f� i i9e i —; i I moi' TI n I I I M, ------_} ' Ig• I 1 I r•1 _ I@ I I J -� L -------------------------cm a 1 _ Y I no- 0-o ^°n -------------- L- ----------------'( -------- --------- o "a«'��o WE Tm^ pe FOIA I" 091^ auil 3maWl ?Cpm C O O r O w 9-0 y SO ? O O Z lol luawua. ^ A � F O ca® So mm 902 i aegb °,gig " �a ens o _n ° F n z s � 4 amoR a ° 7 Z vo - o M • MT, B&6:Op Property Exhibit Hakanson- foi- 06@10 „ AndersonCITY OF OTSEGO x" lmm Od• olA14L OtSTe r O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works Public Works Supervisor Belair 26 March 2012 PRESENTER(s) REVIEWED BY: ITEM N: Public Works Supervisor Belair City Administrator Johnson 3.8 Approve 2012 Mowing to areas the City mows. After discussion and recognition of the high quality of service demanded by the City, the Public Works Sub -committee recommended entering into a contract with Superior Lawn for the Contract AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the quote from Superior Lawn to provide contract services for mowing, fertilizing, and weed control. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes. No. BACKGROU ND/1 USTI FICATION: Superior Lawn has performed contract turf maintenance services for the City for several years. They provide an excellent service which requires minimal to no supervision. The Public Works sub -committee reviewed the quote from superior lawn to provide services for 2012 at their March 21, 2012 meeting. The committee discussed the option to have city crews perform some of the services in areas adjacent to areas the City mows. After discussion and recognition of the high quality of service demanded by the City, the Public Works Sub -committee recommended entering into a contract with Superior Lawn for the services in 2012. The Sub -committee further recommended that the mowing areas be reviewed and adjusted in 2013. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Quote dated 13 February 2012 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to contract with Superior Lawn for 2012 lawn maintenance services for City properties in the amount of $13,862 and Sewer and Water properties in the amount of $10,669 and other services as recommended by the Maintenance Supervisor and Park and Recreation Supervisor. BUDGET INFORMATION FUNDING: BUDGETED: X YES Sewer and Water General Fund Park General Fund o NO ACTION TAKEN :i APPROVED AS REQUESTED ❑ DENIED o TABLED ❑ OTHER (List changes) COMMENTS: CITY OF OTSEGO SERVICES CONTRACT AGREEMENT, made this 22nd day of March, 2012, between the CITY OF OTSEGO, a political subdivision ("CITY") and Superior Lawn ("CONTRACTOR"); RECITALS CITY has awarded to CONTRACTOR the job described below, Description of Project: Perform 2012 lawn maintenance services for the City of Otsego properties in the amount of $13,862 and lawn maintenance services for the Sewer and Water properties in the amount of $10,669. 1. Contract Performance. CONTRACTOR shall complete performance of the PROJECT in accordance with the Superior Lawn proposal dated March, 2012. 2. Compliance with Applicable Regulations. tions. CONTRACTOR shall, pursuant to performance, comply with all applicable rules, regulations, statutes or ordinances of any other unit or agency of government, including but not limited to those relating to non- discrimination in hiring or labor practices, payment of all required withholding taxes, workers' compensation and unemployment compensation insurance, liability insurance, OSHA or other safety rules and regulations, construction practices, environmental practices, wetland protection measures, vehicular safety and/or weight restrictions, refuse disposal practices, and notices to employees, whether or not such rules, regulations, statutes or ordinances are set forth or adopted by reference in the Submission Requirements herein. Pursuant to Laws of Minnesota 1995, Chapter 31, if CONTRACTOR shall fail to pay any subcontractor hired by CONTRACTOR under this project within 10 days after CONTRACTOR receives payment from CITY for work for which CONTRACTOR is liable to any subcontractor, CONTRACTOR shall be liable to the subcontractor for interest on the unpaid balance, at the rate of 1.5 per cent per month. Any subcontractor aggrieved by CONTRACTOR'S failure to remit payment to the subcontractor shall, for the purpose of enforcement, be considered a third -party beneficiary of this contract. However, nothing in this contract shall be deemed to impose upon CITY any duty to monitor, enforce or otherwise become involved in payments from CONTRACTOR to any subcontractor. 3. Indemnification. CONTRACTOR shall indemnify and save harmless CITY from any liability arising out of CONTRACTOR's failure to observe compliance with Paragraph 2 above, specifically including, without limitation, liability arising out of the improper disposal or storage of any hazardous waste by CONTRACTOR or any entity hired or used by CONTRACTOR for such disposal. 4. Warranty of Workmanship and Timely Completion. In addition to any warranty which might be a part of the Plans and Specifications/Proposal, CONTRACTOR warrants that all work completed in connection with the PROJECT shall be done in a workmanlike and timely manner in accord with applicable industry standards. Where materials are being fi fished by CONTRACTOR, CONTRACTOR warrants that all materials will be of good quality and suited for the purpose for which they are intended. 5. Compliance with Statutory Requirements A. Data Practices Compliance: Contractor may have access to data collected or maintained by the City to the extent necessary to perform Contractor's obligations under this contract. Contractor agrees to maintain all data obtained from the City in the same manner as the City is required under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Contractor agrees to defend and indemnify the City from any claim, liability, damage or loss asserted against the City as a result of Contractor's failure to comply with the requirement of the Act or this contract. Upon termination of this contract, Contractor agrees to return data to the City, as requested by the City. B. Worker's Compensation Contractor shall, at the time of execution of this contract, furnish evidence satisfactory to the City that Contractor maintains or is exempt from maintaining Worker's Compensation coverage, pursuant to Minnesota Statutes Chapter 176.182. C. Income Tax Withholdin Prior to the time of final payment of any amounts owing to Contractor under this agreement, Contractor shall furnish a copy of Form IC -134, certified by the Minnesota Department of Revenue, documenting that all withholding tax requirements have been observed by Contractor. D. Audit Pursuant to Minnesota Statutes Chapter 16C.05 (subd. 5), the books and records of Contractor which are relevant to the services being performed under this Contract shall be subject to inspection in accord with said statute, for a period of six years from the date of final payment hereunder. 6. Performance and Payment Security (Check One) X Contractor is not required to post any performance and payment security as a condition of this Contract by reason of the fact that the contract amount is for less than $75,000.00, and City is not requiring performance security. Contractor is required to post performance and payment security acceptable to the City, even though the contract price is less than $75,000.00. Contractor is required to post performance and payment security because the contract price is more than $75,000.00. Note: Regardless of which option above is checked, if performance and payment security is required, the security shall meet that standards outlined in Minnesota Statutes Chapter 574.26. 7. Notices Any notice which is or should be required to be given to CONTRACTOR shall be sufficient if addressed as follows, and deposited, postage prepaid, in the regular United States Mail. Notice shall be deemed to have been received on the third business day following the postmark: Superior Lawn 9859 Parrish Ave. NE Otsego, MN 55330 8. Termination Either party may terminate this agreement on 30 days written notice to the other. 9. Peme City shall remit to Contractor the amounts billed for services assuming that Contractor has fully complied with all of the terms of this agreement, completing the project in a timely and compliant manner. IN WITNESS WHEREOF, the parties have executed this Agreement the date above written. CITY OF OTSEGO Mayor City Clerk CONTRACTOR Its P Ot STe r O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works Public Works Supervisor Belair 26 March 2012 PRESENTER(s) REVIEWED BY: ITEM #: Public Works Supervisor Belair City Administrator Johnson 3.9 Street Sweeping Policy AGENDA ITEM DETAILS RECOMMENDATION: Approve Resolution 2012-29 adopting a Street Sweeping Policy ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKG ROUND/J USTI FICATION: The Public Works Sub -Committee at the March 21, 2012 meeting reviewed documentation of past street sweeping procedures performed by the public works department. Discussion included cost analysis and the importance of completing a timely sweeping service to limit the environmental impacts. Supervisor Belair presented a draft Street Sweeping Policy for review. The Committee requested the policy also include a requirement for the maintenance supervisor to evaluate and propose to City Council, by February of each year, the sweeping schedule and service recommended including the use of city owned and/or contract equipment and services. The Public Works Sub Committee recommended approval of the attached Street Sweeping Policy. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Draft Street Sweeping Policy and Resolution MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt Resolution 2012-29 adopting A Street Sweeping Policy BUDGET INFORMATION FUNDING: BUDGETED N/A N/A ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 - 29 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING A STREET SWEEPING POLICY. WHEREAS, the City of Otsego currently maintains approximately 115 miles of streets; and, WHEREAS, the City undertakes seasonal street sweeping of paved streets to remove debris from the roadway to ensure safe travel and to protect water quality of the City's stormwater system; and, WHEREAS, City staff developed a policy regarding street sweeping operations attached hereto to direct City activities and communicate with the public the City's practices; and, WHEREAS, the Public Works Subcommittee on 21 March 2012 reviewed the proposed policy and recommends it's adoption; and, WHEREAS, policies of the City of Otsego are to be established by adoption of a resolution of the City Council. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the Street Sweeping is hereby adopted and shall be in full force and effect. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO CM Jessica L. Stockamp, Mayor 2 0 OCITY tseoo MINNESOTA CITY OF OTSEGO Street Sweeping Policy 1. Introduction The city of Otsego finds that it is in the best interest of the residents for the city to assume basic responsibility of sweeping city streets. Reasonable sweeping is necessary for vehicle and pedestrian safety, water quality issues, and environmental concerns. The city will provide such service in a cost-effective manner, keeping in mind safety, budget, personnel, and environmental concerns. Prior to March 1St of each year, the Maintenance Supervisor will evaluate and recommend to the City Council the schedule and process that will be utilized including the use of city employees, equipment and private contractors to provide this service. Completion dates are dependent on weather conditions, personnel, and equipment availability. The Maintenance Supervisor or designee will be responsible for scheduling of personnel and equipment. 2. When Will the City Perform Street Sweeping Operations? A. Spring sweeping of snow and ice control aggregate will begin when streets are significantly clear of snow and ice, usually late March or early April, after the risk of later snowfall has passed. Spring sweeping is typically completed by May 1 st. B. Sealcoating is a surface application of an asphalt emulsion followed by a layer of small rock that protects the pavement from the deteriorating effects of sun and water, plus it provides increased surface friction. Sealcoat sweeping will commence one day after application of sealcoat and will be completed within five days of application. C. Storm Water Quality areas will be swept on a priority basis throughout the year. D. Environmental/general sweeping will be performed on a routine/as needed basis. E. Bituminous milling recovery sweeping will be performed within one day of the completion of a grinding, milling, or crack sealing operation. F. Erosion/siltation dirt and debris cleanup from construction projects is the responsibility of the developer, contractor, or property owner. Except in cases of emergency, the streets shall be cleaned and swept within one day of notification. If the streets are not swept within the specified time allowed, or in the case of an emergency, the city may sweep the street and the responsible party will reimburse the city for all associated costs. G. Citizen requests for sweeping will be evaluated and the Maintenance Supervisor will determine the priority. 3. How Will Streets be swept? Sweeping is a slow process with average gutter line speeds for the first sweeping in spring that can be as slow as 2 to 3 miles per hour. The city will sweep with its own equipment and personnel or contract services. Normally centerlines are swept after gutter lines are cleaned. Equipment may include mechanical, vacuum or regenerative air sweepers. 4. Priorities The city has classified city streets based on the street function, traffic volume, impact on water quality and the environment and the importance to the welfare of the Community. Accordingly, sweeping routes will be designed to provide the maximum possible benefit to higher volume and water quality sensitive areas. See attached maps or routes. S. Weather Conditions Sweeping operations will be conducted when weather conditions permit. Factors that may delay sweeping operations include: temperatures below 32°F, wind, rain, snow and frozen gutter lines. 6. Work Schedule Sweeping operations are performed in conjunction with and can be impacted by other maintenance operations. Sweeping operations will normally be conducted Monday - Friday, from 7:00 a.m. to 4:00 p.m. Extended workdays and shift changes may be utilized for spring cleanup or emergency sweeping to provide maximum efficiency. For safety reasons, no operator shall work more than a twelve-hour shift in any twenty-four hour period. 7. Sidewalks and Trails The city will sweep trails and sidewalks on collector and arterial streets once in the spring after the risk of snow has passed and they are clear of snow and ice, or on an as -needed basis. 2 8. Safety Sand, sealcoat rock or other dirt and debris on the street can create a potentially dangerous condition for vehicles, motorcyclists, bicyclists, and pedestrians. It would not be practical or effective to sign all streets for potential dangerous conditions. During sealcoat or milling operations, warning signs indicating loose rock will be placed on each end of collector and arterial streets or other appropriate areas where needed. These signs will remain in place until the street has been swept. Employees will follow all work rules, OSHA regulations, and Federal and State laws to ensure a safe sweeping operation. 9. Exhibits Attached: -Maps -Equipment List Approved and Adopted by the City Council this day of CITY OF OTSEGO, MINNESOTA By: Mayor ATTEST By: City Clerk 3 Street Sweeping Equipment List -2007 Elgin Pelican SE -2006 John Deere 5425 tractor equipped with a 7' kick broom -2003 Sterling, single axle dump truck equipped with a 2000 gallon water tank -2000 International, tandem dump truck for debris removal 2012 STREET SWEEPING MAP 211MV iii 9 I I►�• 40 a � a a� a � '�ulnJllq? STREET Hakanson ■■ Anderson DATA SOURCES: WRIGHT COUNTY SURVEY DEPT., MNDNR, BCITY OFOTSEGO 77TH ILI OtCIOF TY se o MINNESOTA Legend HIGH PRIORITY - MODERATE PRIORITY LOW PRIORITY DATE: MARCH 16, 2012 10 Otsgo Ter MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff March 26, 2012 PRESENTER(#): REVIEWED BY: ITEM #: 3.10 appointment as an alternate. SUPPORTING DOCUMENTS X ATTACHED ❑ NONE Appoint HPC member. Consent Agenda City Administrator Johnson AGENDA ITEM DETAILS RECOMMENDATION: Appoint Jamie Plantenberg-Selbitschka to the Heritage Preservation Commission. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: The Heritage Preservation Commission currently has five members. The HPC interviewed Ms. Plantenberg-Selbitschka at their March 13, 2012 meeting and subsequently voted to recommend her appointment as an alternate. SUPPORTING DOCUMENTS X ATTACHED ❑ NONE List: 1. Resolution 2012-22 making an appointment to an Advisory Commission. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-22 making an appointment to an Advisory Commission. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES N/A ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED TABLED 71 OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 -22 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION MAKING AN APPOINTMENT TO AN ADVISORY COMMISSION. WHEREAS, the City has established a Heritage Preservation Commission to advise the City Council; and, WHEREAS, individuals are appointed to serve on the City Council advisory commissions in accordance with the City Code and bylaws of each body and at the discretion of the City Council; and, WHEREAS, there are no seats on the Heritage Preservation Commission currently vacant; and, WHEREAS, Jamie Plantenberg-Selbitschka submitted an application to be considered for appointment to the Heritage Preservation Commission; and, WHEREAS, the City Council may at its discretion make appointments of alternate members to advisory commissions; and, WHEREAS, the Heritage Preservation Commission interviewed Ms. Plantenberg-Selbitschka at their meeting on March 13, 2012 and subsequently voted to recommend her appointment as an alternate; and, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that Jamie Plantenberg-Selbitschka is hereby appointed to the Heritage Preservation Commission for a term ending December 31, 2015 IJ,IQIIs] ►IWO SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. Stockamp, Mayor 2 0 OtsTe F O MI N N E507A g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE. Administration City Clerk Loff March 26, 2012 PRESENTER(s): REVIEWED BY: ITEM #: 3.11 SUPPORTING DOCUMENTS X ATTACHED ❑ NONE List: 1. Letter of resignation from Joel Torkelson Resignation from Police Consent Agenda City Administrator Johnson Commissioner Joel Torkelson. AGENDA ITEM DETAILS RECOMMENDATION: Accept Resignation from Police Commissioner Joel Torkelson. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: Police Commission member Joel Torkelson has submitted his resignation from the commission due to a move out of the city. SUPPORTING DOCUMENTS X ATTACHED ❑ NONE List: 1. Letter of resignation from Joel Torkelson MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to accept Joel Torkelson's resignation from the Police Commission and thank him for his service to the city. BUDGET INFORMATION FUNDING: L ACTION TAKEN BUDGETED: ❑ YES ■►• ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: Dear Otsego City Officials — I am writing this to officially let you know of my resignation from the Otsego Police Commission due to me moving out of the city. Thank you for all you do to make the City of Otsego a great place to live and I am very appreciative to have had the chance to volunteer my time for a cause I felt was important. Respectfully, Joel orkelson ITEM 3.12 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL February 8, 2012 7:00 PM Call to Order. Chair Jim Kjendle called the meeting to order at 7:00 PM. Roll Call: Chair Jim Kjendle; Vice Chair Tristee Freeburg; Commissioners; Kathy Roberts, Susan Krekelberg, Peter Torresani, Mike Brumm and Charles VonBerg. Absent: Commission Member Rose Cassady City Council: Councilmember Doug Schroeder; Mayor Jessica Stockamp arrived at 7:08 PM. City Staff: Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 1. Open Forum: No Items 2. Consider Agenda Approval. Commissioner Torresani requested to add 4.2. Update on Little League. Commissioner Krekelberg motioned to approve the agenda as amended. Seconded by Commissioner VonBerg. All in favor. Motion carried. 3. Consider the Following Minutes: 3.1. December 14, 2011 Regular Meeting Minutes. Commissioner Torresani motioned to approve the minutes as written. Seconded by Commissioner Roberts. All in favor. Motion carried. 4. Unfinished Business: 4.1. Recreation Programming Update. City Planner Licht presented the recreation program update noting job posting for the new recreation professional has been put on the City's website and there have been nine (9) applications received already. Some responsibilities for the new position would be scheduling and coordinating field use, responsible for recreation programming and serving as liaison with the Parks and Recreation Commission. This position will remain open until filled. 4.2. Update on Little League. Commissioner Torresani asked if Mr. Randy Welch of the Otsego Little League had any more information as to what is happening with the program. City Planner Licht said City staff has been talking with Mr. Welch regarding field usage and that the group did file with Little League as an official organization. Once they have their signup completed Otsego Little League would again approach the Parks and Recreation Commission for approval as a recognized youth association. 5. New Business. 5.1. Joshua Teasdale, Eagle Scout Project. Otsego resident and Eagle Scout Joshua Teasdale, formerly of Kentucky introduced himself to the Commission. Mr. Teasdale presented to the commission a project he would like to do to earn his Eagle Scout rank. This project is to build a child safe fire pit in Prairie Park to be used for family gatherings, sports banquets and for roasting marshmallows and hotdogs. Funding for the fire pit would be sought from donations. City Planner Licht said that staff would work with Mr. Teasdale on the plans, location and rules and regulations for this fire pit to present to the Parks and Recreation Commission for their approval. The Parks and Recreation Commission consensus was for Mr. Teasdale to move forward with City staff to develop a plan for this project to present for approval. 5.2. 2012 Parks and Recreation Events. City Planner Licht reviewed the proposed dates for this year's events as being October 20, 2012 for Pumpkin Patch, December 8, 2012 for Santa Day and March 24, 2013 for Easter Egg Hunt. City Staff recommends that the Parks and Recreation Commission appoint one other commissioner to team up with the current commissioner coordinating each event. This will allow for work to be better distributed and for more involvement of the Parks and Recreation Commission. The Commissioners decided that Commissioners Brumm and Kjendle will partner together on the Easter Egg Hunt event, Commissioners Roberts and VonBerg will work together on Pumpkin Patch Day and Commissioners Cassady and Freeburg will work together on Santa Day. 5.3. Field Usage. City Planner Licht presented information on the ball field scheduling for 2012. 6. Park Maintenance Update. Public Works Supervisor Belair said they are working on replacing the bang boards in a couple of the parks. Playground equipment is also being inspected and it was noted that two of the public works employees will be certified through a playground inspections class so we will be able to our own inspections on equipment. Eagle Scout Joshua Teasdale gave a summary on the Klondike Derby that was held in Prairie Park. It was estimated that eighty (80) to ninety (90) were in attendance for this. 7. Pride in Our Parks Update. Public Works Supervisor Belair said he has contacted the Pride in Our Parks volunteers for Frankfort Park asking them to send in a monthly report of what they have been doing in the park they are assigned to. Public Works Supervisor Belair will send a letter to all the volunteer groups in the winter months reminding them of their duties and to keep the communication line open. 8. City Council Reports. City Councilmember Schroeder said the council is going over the Capital Improvement Plan at this time. Once completed, the Capital Improvement Plan will be presented to the Parks and Recreation Commission. 9. Subcommittees. a. All Sports (Commissioner Torresani). No Items. No Items. No Items. b. Pumpkin Patch (Commissioners Roberts and VonBerg). Saturday October 20, 2012 C. Santa Day — (Commissioner Cassady and Vice Chair Freeburg). Saturday, December 8, 2012 d. Egg Hunt — (Chair Brumm and Chair Kjendle). Saturday, March 31, 2012 Commissioner Brumm said he will order a new viewable, touchable Bunny costume by the next Parks and Recreation meeting. The Commissioners discussed existing inventory and what is needed to be purchased for the Easter Egg event. Commissioner Brumm will contact Target to see if they will donate any bikes for the bike raffle at this event. Commissioner Freeburg will look into hiring a new clown group for the event. The Boy Scout troop has two (2) new leaders. And Commissioner Cassady will contact them to discuss what events they will volunteer for and what they will be involved in. 10. Information: City Planner Licht stated that City staff is recommending a water treatment system to prevent iron in the water from staining the splash pad's surface. A quote for the water treatment system will be considered by the City Council on February 13, 2012. Installation of this treatment system will be scheduled as soon as possible and the Public Works Department will clean and seal the surface so as not to delay the opening of the splash pad this spring. Cost for the treatment system would be paid for from the Park Community Facilities fund. 11. Adjourn by 10 PM. Commissioner VonBerg motioned to adjourn the meeting. Seconded by Commissioner Roberts. All in favor. Meeting adjourned at 8:10pm. Written by Sandy Lindenfelser, Special Licensing ITEM 3-13 Otsego Police Commission Minutes February 21, 2012 Present: Joel Torkelson, Jason Warehime, Dana VanDenBerg, Rob VanDenBerg, Paul Fields, Jessica Stockamp. Police Officer: Officer Kevin Yauk Meeting called to order at: 6:35 p.m. Informational Handouts reviewed- Received and reviewed. Agenda: APPROVED MINUTES from: January meeting- Approved OPEN FORUM (5 minute limit): Joel Torkelson informed the Police Commission that he will be resigning as of March V Law Enforcement Update: Nothing noteworthy. OLD BUISNESS: Neighborhood Watch Program- An article will be posted in the next Otsego View regarding the program with contact information. Jessica informed us to watch the Otsego web site to see all the new changes that will be happening in the near future. There will be a Citizen Complaint Action Center tab for people to voice their concerns or complaints and someone from the city will follow up with all complaints or concerns. NEW BUSINESS: Police Commission Terms should be reviewed annually, suggested to be held during our October meeting to review remaining terms and renewal requests. Motioned, voted and approved an addition to the Police commission bylaws that allowed the removal of an excessively absent member, such as: Any member of the Police Commission that is absent from 3 consecutive meetings may be dismissed by a majority vote of the commission, or by a majority vote of the City Council, or by the Mayor. Calendar of Events: Easter Egg Hunt (3/31.12) Otsego View Submission Dates — Submission dates are: Feb 2 (spring), May 3 (Summer), July 19 (fall), October 4 (Winter). Road Clean up will be tabled for a later meeting. City Council Meeting Updates: • January 23, 2012- nothing to report • February 13, 2012 — nothing to report City Council Meeting assignments: • February 27, 2012—Jason • March 12, , 2012 — Paul Meeting Adjourned 7:35 p.m. ITEM 3_74 Otsego Heritage Preservation Commission February 21, 2012 Present: Toni Seroshek, Chris Wilson, John Noll, Gail Anderson, Commissioners City Planner Dan Licht, City Council Member Vern Heidner Chair Toni called the meeting to order at 7pm. Minutes of the last meeting were approved with the correction that the next meeting would be February 21 instead of Valentine's Day (Feb. 14) or Caucus night (Feb. 7.) The draft copy of the signs for the Otsego Parks was distributed. Zimmer Park needs to be added; Gail has the materials Tom prepared and will work from that. It was discussed that signs at the parks need to be low enough older children could read them. Toni has talked with Britt Aamodt, an Elk River writer of historical text approved by the State History Center, among others; she would be interested in the project. We need to decide what kind of sign we want before we talk with sign designers. Chris, John and Gail will meet at the Kelley Farm on Friday at 3:30pm to look at what signage they use and talk with the Director about signage. Dan will give notice of the meeting since three Commissioners are participating. Toni, Chris and Gail reported on their meetings with Sarah Peavy Connitt, the last person alive who lived in the Peavy house. Many photographs were scanned and historical background of the MacDonald/Peavy house noted. The next small grant application is due March 23rd. Next meeting is Tuesday, March 13. Recorded by Gail Anderson OtsTe F O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Engineering Ron Wagner March 26, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer City Administrator 3.15 AGENDA ITEM DETAILS RECOMMENDATION: Council approval of attached Agreement between the City and Great River Energy to allow the City to place a warning siren at the Great River Energy sub -station on CSAH 39. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes. No. BACKGROUND/JUSTIFICATION: The City Council recently decided to purchase and install additional warning sirens within the City to insure coverage to the maximum number of residents. The City Engineer has determined that one of the sirens should be located at the Great River Energy substation on CSAH 39. The proposed Agreement would allow for placement of the siren at the above described location and would allow the City access to the site for installation, maintenance and repair of the siren. The Agreement was drafted by the City Attorney. SUPPORTING DOCUMENTS: ❑ ATTACHED ❑ NONE List: Agreement MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to Approve Agreement Between the City of Otsego and Great River Energy Regarding Placement of a City Warning Siren at CSAH 39 in Otsego. BUDGET INFORMATION FUNDING: NA BUDGETED: ❑ YES o NO ACTION TAKEN I I APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT BETWEEN THE CITY OF OTSEGO AND GREAT RIVER ENERGY REGARDING PLACEMENT OF A CITY WARNING SIREN AT GREAT RIVER ENERGY FACILITY LOCATED AT CSAH 39 IN OTSEGO THIS AGREEMENT made this day of March, 2012 between the CITY OF OTSEGO (CITY), a Minnesota Municipal Corporation and GREAT RIVER ENERGY (GREAT RIVER), a Minnesota Corporation. WHEREAS, GREAT RIVER owns certain property located on CSAH 39 within the CITY, as set forth on the attached Exhibit A; and WHEREAS, said property is used as an electrical sub -station; and WHEREAS, CITY has evaluated the current warning sirens and their area of coverage within CITY; and WHEREAS, CITY has determined that additional sirens are required to provide full coverage to the CITY and its residents; and WHEREAS, CITY has determined that a siren is needed within the general area of the above described sub -station; and WHEREAS, CITY endeavors to place sirens within facilities that otherwise provide service to the CITY and its residents. NOW THEREFORE, IT IS AGREED BETWEEN the Parties as follows: 1. GREAT RIVER will allow CITY to permanently install one warning siren within its facilities on CSAH 39 at the location set forth on the attached Exhibit A. 2. GREAT RIVER will provide a right of access and right of trespass to the CITY over, under and across its property in order to construct, maintain, repair and service the warning siren. CITY will provide timely notification to GREAT RIVER of any needed entry to the facility, except for in an emergency situation. 3. CITY shall be responsible for any and all costs related to the installation, replacement, repair and maintenance of the warning siren. 4. CITY shall provide insurance covering the warning siren. 5. CITY shall indemnify and hold harmless GREAT RIVER from any claim or cause of action of any nature arising from the placement, operation, maintenance, replacement or repair of the warning siren. 6. This Agreement is a full and complete recitation of the Agreement between the parties and supersedes any previous written or oral agreement between the Parties. 7. This Agreement may only be modified or terminated by written Agreement of both parties. Dated: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk Dated: GREAT RIVER ENERGY By: Its 2 T -MOBILE 120'-\ \ a MONOPOLE is meg' w, I 1y6 co EXISTING OVERHEAD LINES (TYP) 302'-7' 9 EXISTING TELCO PEDESTAL (TYP) T -MOBILE 15'-0" WIDE ACCESS EASEMENT p, No a,� • `' 10_ Kb JJ %.O ~lam k .�0 T -MOBILE o Si 15'x35' LEASE AREA EXISTING GRAVEL ACCESS ROAD EXISTING It / BITUMINOUS DRIVEWAY EXISTING ` EXISTING ELECTRIC TREES (TYP) , STATION EQUIPMENT` r AREA �J pq Z ° EXISTING BUILDING IW a 0 w Ia ' PROPERTY LINE N w EXISTING EDGE OF BITUMINOUS ROADWAY Y I WIz 7 rcl �I a I r EXISTING CHANNUNK FENCE W Ot STe F O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 26 March 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Administrator Johnson City Administrator Johnson 3.16 — Police Commission AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolution 2012-23 amending the Police Commission bylaws. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUND/JUSTIFICATION: The Police Commission at their meeting on 13 March 2012 voted to recommend an amendment to the bylaws. The proposed amendment is to include language that the Police Commission may make recommendation to the City Council regarding removal of current members, most specifically for repeated absences. The existing bylaws provide that the members are appointed to a three year term at the will of the City Council and may be removed at any time by majority vote. City staff has redrafted the Police Commission bylaws to be consistent with the format of other City polices and included language that the Police Commission may make recommendation by majority vote to the City Council for removal of one of its members. The action must also state the reason(s) for which the majority of the Police Commission recommend the member be removed. City policies and advisory commission bylaws are adopted by resolution of the City Council and City staff has drafted Resolution 2012-23 for consideration and adoption to effect the proposed changes to the Police Commission bylaws. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE A. Draft Police Commission Bylaws B. Resolution 2012-23 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt Resolution 2012-23 adopting amendments to the bylaws of the Otsego Police Commission. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA o NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: POLICY 02.09 POLICE COMMISSION BYLAWS Section: 02.09.01: Establishment 02.09.02: Membership 02.09.03: Legal Advisor 02.09.04: Meetings 02.09.05: Officers 02.09.06: Duties and Functions 02.09.07: Compensation 02.09.08: Amendments 02.09.01: ESTABLISHMENT: A. The City Council of the City of Otsego has determined that there is a need for a Police Commission to provide better communication regarding police service, to provide a forum for complaints and suggestions regarding police service and to educate the public on issues related to police service. B. A Police Commission is hereby established to advise the City Council on police matters. 02.09.02: MEMBERSHIP: A. Composition. The Police Commission shall consist of seven (7) members. B. Appointment. All members of the Police Commission shall be appointed by the City Council and shall serve at the will of the City Council. All adult residents and business property owners of Otsego are eligible to be appointed to the Police Commission. The City Council may establish term lengths for Police Commission members service. C. City Council Liaisons. There shall be two (2) City Council members to act as liaison between the Police Commission and City Council. The City Council liaisons shall be appointed by the Mayor with ratification by the City Council. The City Council liaisons are neither officers or voting members. D. Term. The terms of the Police Commission shall be three (3) years. Sorne initial members shall be appointed for one er twA . set up a rotation of terms. The Police Commission or the term of anv individual member may be terminated by the City Council at any time by majority vote. The Police Commission may also make a recommendation to the City Council by majority vote to remove an individual prior to the expiration of their term with said recommendation to include the cause for the action. E. Vacancy. In case of a vacancy during the term of any Commissioner, the City Council shall appoint a new member to serve the remainder of the term. A vacancy shall exist if any of the following occur: Death, disability, res;denGe „, �tsode of ineligibility to serve in accordance with these bylaws, resignation or removal by the City Council by majority vote. 02.09.03: LEGAL ADVISOR: The City Attorney shall serve as the legal advisor to the Police Commission. Questions of the City Attorney shall be directed through a City Council liaison or the City Administrator. 02.09.04: MEETINGS: A. The Police Commission shall hold quarterly meetings. B. All meetings of the Police Commission shall be open to the public and comply with the State Open Meeting Law requirements. C. The agenda for each meeting shall include an open forum for citizen comments. 02.09.05: OFFICERS: The Police Commission shall elect from its members a Chair, Vice -Chair and a Secretary. A. Duties of the Chair: The Chair shall preside at the meetings of the Police Commission. 2. The Chair shall prepare the agenda of the meetings with assistance by City Staff. 3. The Chair may call a Special Meeting of the Police Commission under State Open Meeting Law requirements. E B. Duties of the Vice -Chair: The Vice -Chair shall preside at meetings at which the Chair is absent. C. Duties of the Secretary: The Secretary shall keep the minutes of the meetings of the Police Commission, which shall include any motions of recommendation to the City Council. 2. The City Council may appoint a City staff member to act as non- member Secretary if they so chose. 02.09.06: DUTIES AND FUNCTIONS: The duties and functions of the Police Commission shall be as follows: A. To develop a citizen complaint procedure on matters regarding police services. B. To promote public interest in and an understanding of police work. C. To serve as a forum for the citizens of Otsego to voice their opinions regarding community safety and police services. D. This is not a Police Civil Service Commission with those powers granted such a commission under State law. E. The Police Commission is not the supervisor of the Wright County Sheriff and the Deputies of the Wright County Sheriff's Office with that authority remaining with the City Council. F. The Police Commission does not exist to make recommendations regarding: Continuing, modifying, or ending the contract with the Wright County Sheriff's Office for police services. 2. Whether to start a City Police Department. 3. Development or other growth related issues. 4. Highway or street design or reconstruction. 02.09.07: COMPENSATION: Compensation for Police Commission membership shall be established by City Council action. 3 02.09.08: AMEDMENTS: A. The City Council may amend this policy at any time; Modifications of the policy shall be effective on the date said modifications are approved by City council resolution. B. The policy will be reviewed periodically by City staff, the Police Commission and/or City Council; The City Clerk will keep on file comments and complaints received regarding this policy; Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. 4 RESOLUTION NO.: 2012 - 23 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ADOPTING AMENDMENTS TO THE BYLAWS OF THE POLICE COMMISSION. WHEREAS, the City of Otsego established a Police Commission and adopted bylaws by Resolution 2003-20 on 10 February 2003; and, WHEREAS, the bylaws are subject to review from time to time and may be amended by majority vote of the City Council in accordance with the provisions of said bylaws; and, WHEREAS, the Police Commission voted to recommend an amendment of the bylaws at their meeting on 13 March 2012 to add language addressing recommendations to the City Council to remove existing members; and, WHEREAS, the City staff drafted proposed amendments to the bylaws consistent with this recommendation that are attached hereto. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the bylaws of the Police Commission are hereby amendment and adopted and shall be in full force and effect. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of February, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. Stockamp, Mayor 2 W Ot STe r o MINNESOTA D DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 26 March 2012 PRESENTER(s): REVIEWED BY: ITEM k: City Administrator Johnson City Administrator Johnson Item 3.17 —Accept Donations AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolution 2012-24 accepting a donations from Otsego businesses to be used by the Parks and Recreation Commission for events. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKG ROUN D/1 USTI FI CATION: The Parks and Recreation Commission has solicited a donations to be used for the Easter Egg event on March. The Bank of Elk River, KleinBank and Target each generously agreed to donate to the Parks and Recreation Commission. The Bank of Elk River and Target each made financial donations that have been received by the Finance Department and will be used to pay expenses for the Easter Egg event. KleinBank has purchased two bicycles that it will deliver to City Hall prior to the event. Minnesota Statues 465.03 requires the City Council accept the donation by resolution. City staff has drafted resolutions for consideration and adoption at the 26 March 2012 City Council meeting pursuant to State law. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Resolution 2012-24 B. Resolution 2012-27 C. Resolution 2012-28 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt Resolutions 2012-24, 2012-27 and 2012-28 accepting donations to the Parks and Recreation Commission. BUDGET INFORMATION FUNDING: I BUDGETED: ❑ YES N/A I E NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 - 24 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION TO THE PARKS AND RECREATION COMMISSION. WHEREAS, the Bank of Elk River has made a cash donation of one hundred dollars ($100.00) to the City of Otsego to be used by the Parks and Recreation Commission for event programming; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks the Bank of Elk River for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by the Bank of Elk River is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. CITY OF OTSEGO Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk RESOLUTION NO.: 2012 - 27 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION TO THE PARKS AND RECREATION COMMISSION. WHEREAS, KleinBank has made a cash donation of two bicycles to the City of Otsego to be used by the Parks and Recreation Commission for event programming; and, WHEREAS, the bicycles donated to the City have an approximate value of one hundred twenty ($120.00) dollars; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks KleinBank for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by the KleinBank is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. CITY OF OTSEGO Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk RESOLUTION NO.: 2012 - 28 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION TO THE PARKS AND RECREATION COMMISSION. WHEREAS, the Target Corporation has made a cash donation of twenty five dollars ($25.00) to the City of Otsego to be used by the Parks and Recreation Commission for event programming; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks the Target Corporation for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by the Target Corporation is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. CITY OF OTSEGO Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk P OtsTeVg o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 26 March 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Administrator Johnson City Administrator Johnson 3.18 — Shelter Reservations AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval to amend the Park Shelter Rental Policy to allow for two reservation periods, seven days a week at Prairie Park. City staff also recommends approval of the fee schedule recommended by the Parks and Recreation Commission increasing the reservation fee for weekends and holidays to $20 per reservation period. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUND/JUSTIFICATION: The City has an established policy regarding reservation of the shelter at Prairie Park that provides time slots on Fridays, Saturdays and Sundays. The City has received a request from a group looking to reserve the shelter during a weekday in May. Last summer, the City received requests to reserve the shelter during weekday evenings. Demand for the use of the shelter at Prairie Park can be expected to continue to increase as the City's population grows and improvements like the splash pad are added to Prairie Park. City staff drafted a revised policy to expand the ability to reserve the shelter at Prairie Park to seven days per week. The reservation slots would be the same time periods as exist for Saturday and Sunday: 9:OOAM to 2:OOPM and 3:OOPM to 8:OOPM. The Parks and Recreation Commission discussed the revised policy at their meeting on 14 March 2012 and voted 4-1 to recommend approval. The Parks and Recreation Commission also voted 5-0 to recommend increasing the fee for reservation of the shelter from $10 to $20 for each reservation slot on weekends and holidays. The reservation fee for weekdays would be set at $10 for each reservation slot. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Resolution 2012-25 B. Ordinance 2012-05 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt Resolution 2012-25 amending the Park Shelter Reservation Policy and adopt Ordinance 2012-05 amending the Fee Schedule regarding fee for reservation of the shelter at Prairie Park. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA I oNO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: ORDINANCE NO.: 2012-05 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGARDING FEES FOR RESERVATION OF THE SHELTER AT PRAIRIE PARK. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2-4-2.13 of the City Code is hereby amended to include the following provisions: 12. Prairie Park Shelter: a. Weekdays: $10/reservation period b. Weekends/Holidays: $20/reservation period Section 2. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. ATTEST: Tami Loff, City Clerk 1 CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor RESOLUTION NO.: 2012 - 25 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION AMENDING THE PARK SHELTER RESERVATION POLICY. WHEREAS, the City of Otsego has a shelter a Prairie Parks for which there is demand for regular, scheduled use by various organizations; and, WHEREAS, the City Council adopted establish a policy last amended in May 2010 regarding park shelter reservations; and, WHEREAS, the City staff has drafted an amendment to the Park Shelter Reservation Policy to expand the reservation period to include weekdays, weekends and holidays attached hereto; and, WHEREAS, the Parks and Recreation Commission on 14 March 2012 reviewed the Park Shelter Reservation Policy and voted 4-1 to recommend it's approval. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the Park Shelter Reservation Policy is hereby adopted and shall be in full force and effect. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March, 2012. CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk POLICY 05.03 PARK SHELTER RESERVATION POLICY Section 05.04.01 Available Days and Times 05.04.02 Priority 05.04.03 Fees 05.04.04 Making Reservations 05.04.05 Rights and Responsibilities 05.04.06 Amendments SECTION 05.03.01: AVAILABLE DAYS AND TIMES: A. Reservations will be taken for weekdays, weekends and holidays. B. Each day will have two time slots: 1. 9AM to 2PM 2. 3PM to 8PM C. It is acceptable for someone to reserve both time slots. SECTION 05.04.02: PRIORITY: A. First priority will be given to City sponsored events and City sponsored events may schedule the park as far in advance as the City Council or Parks and Recreation Commission deems appropriate. B. The first three weekends after Labor Day are reserved for the Otsego Festival until their date is chosen. C. All other users will be granted reservations on a first come first serve basis: 1. Reservations can be made up to one (1) year in advance for residents. 2. Non-residents can register after January 1St of the year of the reservation. SECTION 05.04.03: FEES: A. The Reservation Fee will be established within Section 2-4-2.13.12 of the City Code. 1 B. Cancellation within less than one (1) month of the reserved date will result in forfeiture of the rental fee. C. No refunds will be granted for inclement weather. SECTION 05.04.04: MAKING RESERVATONS: A. Permits may be made by returning an application to City Hall. B. Applications can be obtained at or faxed by City Hall, or downloaded from the City's website. C. Complete applications must be received by noon of the Wednesday before use. D. An application is not completed until payment has been received and the application is signed. E. Rentals are limited to one (1) per month by any individual or group and more frequent rental by one (1) individual or group will be subject to City approval. SECTION 05.04.05: RIGHTS AND RESPONSIBILITIES: A. A permit entitles the holder to the exclusive use of the Prairie Park shelter for the allotted time slot but it does not provide exclusive use of any of the ball fields or other park equipment; Applicants should be aware that there are many users of the park, and that they must share these facilities. B. In order to enforce a reservation, the permit holder must have their copy of the receipt in their possession; If there is a disagreement about the reservation, the permit holder should contact the Wright County Sheriff's Department to resolve the dispute. C. The park shelter has capacity for approximately 30-40 people depending on table arrangement; City staff is not responsible for arranging tables or moving tables to accommodate larger groups, or for cleaning the park shelter before or after use. D. The permit holder is responsible for cleanup of their garbage prior to leaving the park. E. Future reservations will be revoked for misuse of the facility by any member of the group. 2 SECTION 05.03.06: AMENDMENTS: A. The City Council may amend this policy at any time. Modifications of the policy shall be effective on the date said modifications are approved by City council resolution. B. The policy will be reviewed periodically by City staff, the Parks and Recreation Commission and/or City Council. The City Clerk will keep on file comments and complaints received regarding this policy. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. 3 IV OtATe F OMINNA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Parks and Recreation Andy MacArthur, City Attorney March 26, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Attorney City Administrator 3.19 AGENDA ITEM DETAILS RECOMMENDATION: Council approval of attached Agreement and Release between the City and Jim MacGibbon for requested use of City tennis courts to provide tennis instruction. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes. No. BACKGROUND/JUSTIFICATION: Jim MacGibbon, a local tennis instructor, approached the City seeking permission to use City park tennis courts to provide tennis instruction in April and May of this year, with the possibility of further lessons during the Summer. The request was heard and discussed by the Parks and Recreation Commission which recommended approval subject to Mr. MacGibbon signing a Release and Agreement which is attached. The Agreement and Release was drafted by the City Attorney. SUPPORTING DOCUMENTS: ❑ ATTACHED ❑ NONE List: Agreement and Release MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to Approve Agreement and Release Between the City of Otsego and James MacGibbon Relative to Use of Otsego Public Tennis Courts for Tennis Instruction -2012. BUDGET INFORMATION FUNDING: BUDGETED: 71 YES NA o NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: AGREEMENT AND RELEASE BETWEEN THE CITY OF OTSEGO AND JAMES MACGIBBON RELATIVE TO USE OF OTSEGO PUBLIC TENNIS COURTS FOR TENNIS INSTRUCTION- 2012 THIS AGREEMENT made this _ day of March, 2012 between the City of Otsego (CITY), a Minnesota Municipal Corporation and James MacGibbon (INSTRUCTOR). WHEREAS, INSTRUCTOR has requested the use of CITY tennis courts for tennis instruction during the Spring and Summer of 2012; and WHEREAS, CITY has agreed to INSTRUCTOR's use of CITY tennis courts, subject to INSTRUCTOR signing this Agreement and Release and abiding by its terms and conditions. NOW, THEREFORE IT IS AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. INSTRUCTOR may use the CITY tennis courts located at School Knoll Park for individual tennis instruction commencing the first of April, 2012 until May 7, 2012 between the hours of 10 am to noon. Additional session hours may be allowed for this year upon approval by the CITY or its representative. 2. INSTRUCTOR hereby fully releases, holds harmless, and indemnifies CITY from any and all claims or causes of action of whatever nature brought by INSTRUCTOR, students or any third party resulting from INSTRUCTOR's use of the designated CITY tennis courts. 3. INSTRUCTOR hereby agrees to abide by all rules and regulations set forth by the City Code or City policies related to park use. 4. CITY may rescind permission for use of the designated courts for tennis instruction at any time, with or without notice, if CITY determines, at its sole discretion that anything related to INSTRUCTOR's use of the tennis courts or INSTRUCTOR's actions or failure(s) to act, detrimentally affects the CITY and its image, or adversely affects public health, safety and welfare. 5. This Agreement creates no employment or Independent Contractor arrangement between the CITY and INSTRUCTOR. INSTRUCTOR is solely responsible for scheduling of lessons, communication with clients, and any financial arrangements for tennis instruction. 6. This Agreement is a complete recitation of the Agreement between the parties and supersedes any previous agreements either written or oral. Dated: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk Dated: JAMES MACGIBBON 2 1011 Ot STe r o MINNESOTA CDP DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff March 26, 2012 PRESENTER(s): REVIEWED BY: ITEM #: 4.1 polling location and mentioned that they have had elections held there in the past. Ms. Talley said she will take care of having the staff park along the perimeter of the parking lot in November. I have also Resolution establishing precincts City Clerk Loff City Administrator Johnson and polling places AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Resolution 2012-26 establishing precincts and polling places. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: Attached is an updated Precinct map with changes as discussed at the last City Council meeting. I spoke with Erin Talley, Otsego Elementary Principal; she had no problem with the use of their facility for a polling location and mentioned that they have had elections held there in the past. Ms. Talley said she will take care of having the staff park along the perimeter of the parking lot in November. I have also turned in the Facility Use Application with Colleen Sweet from District 728 and she didn't seem to see an issues. City staff will bring back a cost of the use of the facility once the application is approved and an estimate is given. City staff has drafted Resolution 2012-26 establishing three Precincts within Otsego with Precinct 1 polling location to be held at Otsego City Hall and Precinct 2 & Precinct 3 a combined polling location to be held at Otsego Elementary. SUPPORTING DOCUMENTS X ATTACHED ❑ NONE 1. Resolution 2012-26. 2. Precinct map. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-26 establishing precincts and polling places. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-26 RESOLUTION ESTABLISHING PRECINCTS AND POLLING PLACES WITHIN THE CITY OF OTSEGO. WHEREAS, the Legislature of the State of Minnesota has been redistricted based on the results of the 2010 US Census; and, WHEREAS, Minnesota Statute Section 20413.14, subd. 3 (d) requires that precinct boundaries must be reestablished within sixty (60) days of when the legislature has been redistricted or at least nineteen (19) weeks before the state primary election, whichever comes first; and, WHEREAS, the City Clerk has developed proposed precincts and precinct boundaries based on legislature district boundaries and US Census Tract boundaries as shown on the map attached as Exhibit A; and, WHEREAS, residents shall be responsible to verify with the City Clerk the precinct assignment for their property in addition to consulting this Resolution, including Exhibit A. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Otsego, County of Wright, and State of Minnesota hereby establishes the boundaries of the voting precincts and polling places as shown on Exhibit A and summarized as follows: Precinct 1 (City Hall, 8899 Nashua Avenue NE): That part of the City generally lying west of Large Court north of CSAH 39 and lying west of Nashua Avenue from 95th Street (CSAH 39) to 85th Street, west of Odean Avenue from 85th Street to 70th Street (CSAR 37), west of TH 101 from 70th Street (CSAH 37) to 65th Street and south of 65th Street and CSAH 42(at the intersection of 65th Street) east of TH 101. Precinct 2 (Otsego Elementary, 8125 River Road NE): That part of the city generally lying north of 95th Street (CSAH 39) from Large Court to Nashua Avenue, north of 85th Street from Nashua Avenue to Odean Avenue and north of 70th Street (CSAH 37) extending east to Parrish Avenue/River Road (C SAH 42) between the Mississippi River TH 101 and Quam Avenue between River Road (CSAR 42) and 70th Street (CSAR 37). Precinct 3 (combined polling location with Precinct 2, Otsego Elementary, 8125 River Road NE): That part of the city lying east of Parrish Avenue and River Road from the Mississippi River and TH 101 and east of TH 101 from River Road to 65th Street to the Mississippi River. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 26th day of March 2012. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk L Hakanson ■■ Anderson CITY OF 40 Otse0 V i MINNESOTA 9 '"'�`w-..•mow- ,�� 39 i i i I ._..._. P � I T -- -_ — 1 i I P J JJ = -- _.... 1,500 0 1,500 3,000 P J -T-Ij T 1 6,4 (� -� az i IT', Legend ' Precinct 1 --J Precinct 2 ' Precinct 3 _-a I G j Precinct 1 Palling Location - Otsego City mall - 8899 Nashua Ave Precinct 2 & 3 Polling Location - Otsego Elementary School - 8125 River Road T. POPULATIO _ 590 1 J , 36 I Hakanson ■■ Anderson CITY OF 40 Otse0 V i MINNESOTA 9 '"'�`w-..•mow- ,�� 39 i i i I ._..._. P � I T -- -_ — 1 i I P J JJ = -- _.... 1,500 0 1,500 3,000 P J -T-Ij T 1 6,4 (� -� az i IT', Legend ' Precinct 1 --J Precinct 2 ' Precinct 3 _-a I G j Precinct 1 Palling Location - Otsego City mall - 8899 Nashua Ave Precinct 2 & 3 Polling Location - Otsego Elementary School - 8125 River Road T. POPULATIO _ 590 1 J , 36 0 Ots-e-c- O MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration Lori Johnson, City Administrator March 26, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Lori Johnson, City Administrator Lori Johnson, City Administrator 4.2 AGENDA ITEM DETAILS RECOMMENDATION: Authorize hiring Ross Demant as Park and Recreation Manager at pay grade 15 step 3 and with credit for seven years of service applied to the PTO leave schedule. ARE YOU SEEKING APPROVAL OF A CONTRACT? No IS A PUBLIC HEARING REQUIRED? No BACKGROUND/JUSTIFICATION: The City received over fifty applications for the Recreation Professional position authorized by the City Council. After two rounds of interviews with two different interview panels each consisting of the two elected officials and the City Administrator, and considerable discussion and evaluation of the finalists and how they best meet the needs of the City now and into the future, the interview panels recommend Ross Demant to be Otsego's first recreation employee. He has been successful in creating several new and innovative recreation programs during his career and has expertise in both recreation and park management. As I stated, in addition to significant recreation programming experience, Mr. Demant has a strong background in park maintenance and development. Due to this broad experience he gained in Duluth and Elk River, the panel recommends that the position title be changed from Recreation Professional to Park and Recreation Manager and that the position include management of the park maintenance department. The addition of park maintenance management by this position will allow the Street Maintenance Supervisor to focus on street, storm water, and utility functions and responsibilities that have grown significantly in the past decade and will continue to grow as the City's infrastructure ages. Mr. Demant will begin employment on April 5. He will serve as the staff liaison to the Parks and Recreation Commission. His first priority will be to secure entertainment for the free summer events that have been hosted at Prairie Park in the past. In addition, although it is late in the season to schedule summer programming, we anticipate that Mr. Demant will schedule some summer programs. Residents are encouraged to check the City's website for future program offerings. Finally, a request for the purchase of recreation equipment and supplies will be presented to the Council in the future. Funding for equipment may come from both the General Fund and the Park Capital Equipment Fund. SUPPORTING DOCUMENTS: ❑ ATTACHED X o NONE List: MOTION: (Please word motion as you would like it to appear in the minutes.) Authorize hiring of Ross Demant as Park and Recreation Manager with the pay and leave time as stated in this staff memo. BUDGET INFORMATION FUNDING: BUDGETED: Xo YES General Fund; Recreation and Park o NO Maintenance Departments ACTION TAKEN ❑ APPROVED AS REQUESTED o DENIED o TABLED o OTHER (List changes) COMMENTS: W OtSe CITY 07o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration Lori Johnson, City Administrator March 26, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Lori Johnson, City Administrator Lori Johnson, City Administrator 4.3 AGENDA ITEM DETAILS RECOMMENDATION: Consider entering into an agreement with Kinghorn Company for construction management services for the build out of the Public Works Facility and repair of City Hall. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No Yes. Contract will be drafted and reviewed by the City Attorney if the Council authorizes engaging Kinghorn Construction for this project. BACKGROUND/JUSTIFICATION: The Council directed staff to determine all costs for the build out of the second floor of the Public Works building to house city hall staff and for the roof replacement, mechanical, and accessibility repairs and upgrades needed at City Hall. Several staff members have worked with various contractors and vendors to gather construction costs. However, without architectural and mechanical drawings, accurate and complete construction estimates can't be obtained. One method to get this information is to hire an architect to complete drawings and bid documents. This would require project management by a City staff member. Another method is to hire a construction manager to serve as the "single point of responsibility" for working with contractors and architects. Using a construction manager saves the need for costly design and bid packages. The construction manager facilitates the project acting on the owner's behalf. All bid requirements are still met as required by State statute when using a construction manager. Change orders are reduced and value engineering is enhanced with the use of a construction manager. Kinghorn Company, a local construction company that provides construction management services to local public entities has submitted a proposal for the Public Works and City Hall projects. Kinghorn Company served in the same capacity for the City of Rogers on their public works facility, police station remodel, and city office build out projects. The attached proposal from Kinghorn Company is for Preconstruction Services. This includes estimating, budgeting and value engineering. The fee for all Preconstruction services is $2,000 or 6.5 percent (of total professional services including architectural, engineering, surveying, and etc.) whichever is greater. The Preconstruction process will determine the cost of the project. Kinghorn Company will provide a project cost estimate and timeline to the Council after which the Council can decide whether to proceed with the entire project orjust the needed roof and accessibility repairs at City Hall. The Administrative Subcommittee reviewed Kinghorn's proposal at its March 14 meeting. Otsego does not have staff with construction experience or the staff time to efficiently and effectively complete this project; therefore, the use of a construction manager is recommended by the Administrative Subcommittee. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE List: Proposal for Design/Build Construction Management Services from Kinghorn Company, General Contractors MOTION: (Please word motion as you would like itto appear in the minutes.) Authorize entering into a contract with Kinghorn Company for preconstruction services as outlined in the proposal dated March 8, 2012, contingent upon City Attorney approval of the contract. BUDGET INFORMATION FUNDING: BUDGETED: X❑ YES Included in 2012 CIP Revolving Capital Improvement fund for Public Works project. Community Facilities fund for ii NO City Hall project. ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: OTSEGO Construction Management Submittal Kinahorn GENERAL CONTRACTORS EXPERIENCE Kinghorn Construction works with a diverse cliental ranging from City Governments to Heavy Equipment Maintenance Facilities, Machine Shops, Churches & Schools. We are actively involved in City Projects throughout the area. Through our experience in working with different types of churches we have the expertise to assist you with project planning, pre -construction & construction efforts. CRY OF oTSE�o O\ Tf1E GR61T RIVER ROAD SERVICES Services Kinghorn Construction can provide for the planning, construction & design of your new Facility Include: • Development & Design Coordination • Preconstruction Services • Cost Control During Design • Value Engineering & Analysis • Bidding & Procurement • On-site Project Supervision • Cost & Schedule Control During • Construction • Quality Control • Safety Management • Project Close -Out & Warranty Kinahorn 1 February 8, 2012 Design Build Nearly all of our projects are completed using the Design/Build method for Project Delivery. Design - Build is a method to deliver a project in which the design and construction services are contracted by a single entity known as the design—builder or design—build contractor. In contrast to "design—bid—build" design—build relies on a single point of responsibility contract and is used to minimize risks for the project owner and to reduce the delivery. DB with its single point responsibility carries the clearest contractual remedies for the clients because the DB contractor will be responsible for all of the work on the project, regardless of the nature of the fault We are often asked about the advantages of Design Build over the conventional system. It's a great question and with over 20 years of Design Build experience we can lay out some good reasons why Design Build is so effective. Everyone is on the same team: Owner, Architect & Contractor all have the same goal — to arrive at a successful project that meets or exceeds the clients expectations. Total Accountability: One entity the contractor is accountable for everything —the end result, how much it costs and the timeline for completion. When the same group that is involved with the design also builds the project there is much more attention given to pricing and scheduling in the design phase. The cost of everything is taken on early in the process. You hear all the time of different construction projects corning in over budget. This is entirely unacceptable in the Design Build world. Change orders only happen when the owner decides 2 to change something or add to the scope of work. There are rarely any contractor generated change orders. • Continuity: A design build firm is involved from start to finish, which adds inherent efficiency. • Owner can influence the design and cost at an early stage • Takes less time from inception through completion since bidding phase is reduced and major design revisions are made early rather than later • "Fast Track" Construction is facilitated • Allows for early and frequent input by contractor regarding budget and cost • Can identify long lead time items early to avoid scheduling delays • Since over 80% of the work is subcontracted the team receives Competitive Bids for all subcontract/material items. Traditionally Owners have "Bid Out" Projects; we do not participate in this delivery method for the following reasons: • Allows no input from contractors during the design phase (the only member of the team that knows actual construction costs) • Does not provide the "Best Value" to the customer because no value engineering is involved. • Often bids come in over budget • Change orders are required for plan deficiencies. There is no such thing as a perfect set of plans. • Takes more time for a thorough bidding phase • Can lead to an adversarial relationship between the design team, the contractor and the owner. • Increases soft costs: Architectural & Engineering Fees for example. CCTV OF OTSEGO ON TF1E GRF11T RIVER ROAt) Kinghory GENERAL CONTRACTORS February 8, 2012 The Following are all projects that have been delivered by Kinghorn using the Design -Build Delivery System Rogers, MN Public Works Rogers, MN Kinghorn Construction Provided the preconstruction and construction management services for the City of Rogers Maintenance Facility. This facility includes: vehicle and equipment storage, equipment wash bay, lube pit, fuel pumps & storage, fire department bay and offices. Kinghorn has also provided construction management for the Rogers Police Station remodel, Rogers city offices build out and athletic field building restoration. CITY OF 7 oTSE�o ON TF1E GRF�iT RIVER ROA[) Kinghorn COMPANY GENERAL CONTRACTORS I February 8, 2012 Minnesota Limited Big Lake, MN New construction of their Corporate Headquarters consisting of: Office, Warehouse, Manufacturing & Maintenance. CITY OF OTSEGO ON THE GREAT RIVER ROAD ffl#g rn n '� 1 N I Fmo woomp Great Northern Bank St. Michael, MN New construction of a Bank with leasable office areas. Crit/ OF qSTSEGO ON THE GREAT RIVER ROAD February 8, 2012 Kiniff"m GENERAL CONTRACTORS on Pellco St. Michael, MN Kinghorn designed and built this machine shop with an additional lease bay for Pellco Machine of St. Michael, MN. Some of this buildings features are: in -floor heat, material handling cranes, stamped and stained concrete floors & solar energy CITY OF OTSEGO ON Tl�E GREAT RIVER ROAD Febmary 8, 2012 Kinalmm GENERAL CONTRACTORS 7 February 8, 2012 Abetech Rogers, MN Kinghorn Construction worked closely with the owner and employees of Abetech to design and build this office/warehouse building. Some of the building features include large employee break rooms, an RFID demo room, electronic tech area and three leasable tenant bays CriY OF Z--(*STSEG0 ON THE GREAT RIVER ROADCOPAMNY K gy rn GENERAL CONTRACTORS L W OtsTer o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff March 26, 2012 PRESENTER(s): REVIEWED BY: ITEM #: 4.4 2012 meeting and directed staff to evaluate whether the use of an outside service for set up is needed to accomplish this task in a timely manner. GovOffice set up the design and shell of the website but the Website set up City Clerk Loff City Administrator Johnson redistricting have taken much of my time leaving less time for this project. Additionally, since I am not AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of quote from Graphic Designer Kim Welter for set up of the new Otsego website. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: The Administrative Subcommittee discussed the status of the new Otsego website at their March 14, 2012 meeting and directed staff to evaluate whether the use of an outside service for set up is needed to accomplish this task in a timely manner. GovOffice set up the design and shell of the website but the navigation tabs, page set up, and information still need to be implemented. This project requires training in website design or web coding. I have taken free basic training form GovOff ice but would need additional training to complete this project on time. Currently, other priority projects such as redistricting have taken much of my time leaving less time for this project. Additionally, since I am not in website design or in web coding, it takes longer than it would take a professional web designer. Based on the Administrative Subcommittee's recommendation, staff solicited a quote from Kim Welter Graphic Designer for this service. City staff feels it would be more productive and cost effective to have this done by a professional who works in this field and will be able to get through the project at a faster pace. SUPPORTING DOCUMENTS X ATTACHED ❑ NONE 1. Quote from Kim Welter Graphic Designer. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve quote from Kim Welter in the amount of $55.00 per hour from the Council Contingency budget. BUDGET INFORMATION FUNDING: Exact cost depends upon hours needed. Weekly status reports will be submitted to City Clerk before additional work is authorized. Council Contingency ACTION TAKEN BUDGETED: ❑ YES k:i NO Council Contingency is $31,235 for 2012. Funds are available; however, this item was not specifically budgeted. ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: kim WELTER GRAPHIC designer ESTIMATE FOR CREATIVE SERVICES DATE: 03.21.12 CLIENT: City of Otsego C/O Lori Johnson 8899 Nashua Ave. NE Otsego, MN 55330 JOB DESCRIPTION: City of Otsego: Website setup via .gov The goal is to setup the main navigation (top/side tabs), make navigation suggestions and work with .gov to ensure pages are easily updated by City staff. I can also provide any help via phone or in person to City staff as needed. HOURLY RATE: $55 per hour Includes: A weekly estimate of hours and a plan of what will be accomplished. The first week will most likely be the longest — I'm estimating 5- 10 hours to work through the naaigation and page setup. Thank You! 15396 81st Court NE Otsego, MN 55330 763.238.0639 kimwelter@me.com