ITEM 3.2A 11.23.2015 MinutesITEM 3_2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
NOVEMBER 23, 2015
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:04 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder, Jason
Warehime and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Adam Flaherty, Finance Director; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Jay Mendel, 9272 Kaeding Avenue NE, HOA President of Riverwood National Development,
presented a PowerPoint stating concern with the mowing and weeds within the development.
He stated neighbors and himself have been reporting the complaints and not getting any action.
He further stated they are tired of the neighborhood looking the way it does. He stated both the
City Administrator and CM Warehime have been out to inspect the issue. CM Warehime stated
he agreed the thistles were the biggest issue. City Planner Licht reviewed the slides and to
discuss what is and is not a violation of City Code, what has been done since August and
further reviewed the code enforcement process. He explained the way Riverwood National was
approved and the landscaping elements as far as the natural landscaping limiting the City's
control of the mowing. He said the thistles had been sprayed down instead of having them cut
with the goal to eliminate the root structure. City staff will have to inspect in the spring to
confirm the weeds have gone.
Tim Boesch, 9041 Kagan Avenue NE, HOA Member of Riverwood National Development,
presented pictures to the City Council. He stated his concern and questioned the natural
landscape plan. City Planner Licht reiterated that this will be revisited next spring and said that
the City can impose mowing once or twice a summer. CM Warehime asked if there is more we
can do next spring if not followed by code. City Planner Licht said the intent would be to try to
work with what we have in the code and how Riverwood National was approved said it will
need to be inspected monthly. He also recommended that City staff prepare a maintenance
plan and meet with the golf course owner over the winter to review expectations for the grass
areas. Mr. Boesch said there hadn't been an issue with the maintenance until a couple years
ago. City Planner Licht said the previous owner mowed to the property lines and the current
owner does not and as stated it is not required as per the landscape plan approved by the City
Council.
Mandley Davis, 9379 Kagan Circle NE, he said his concern is Kadler Avenue if you drive that
right now you would be amazed at how it looks. He said there is a lot of garbage and junk in
the trees and weeds and thistles. He stated concern with the thistles behind the golf course
whole number two. He further stated concern with the maintenance along Kadler Avenue and
the powerlines.
Mayor Stockamp explained the Adopt -A- Street program where residents can apply to adopt a
road and clean it twice a year. She said that would be an option for Kadler Avenue.
Brenden Oehser, 9089 Kagan Avenue NE, HOA Vice -President of Riverwood National
Development, stated the same concerns as above and agreed there wasn't an issue until a
couple of years ago. He said the HOA has met with the new ownership this year and was told if
they buy a membership to the golf course we will mow and Mr. Oehser stated he feels it's
getting personal now.
City Planner Licht suggested meeting with the HOA before meeting with golf course owners to
review a maintenance plan and the HOA concerns.
City Administrator Johnson said City staff will schedule a meeting with residents in December to
develop a maintenance plan. She further stated staff will meet with the golf course
representatives.
2. Consider agenda approval.
City Administrator Johnson request to move Item 5.2 to Item 7.2.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3 Consent Agenda. Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. November 9, 2015 Meeting.
B. November 9, 2015 6 PM Special Meeting.
C. November 9, 2015 Special Meeting,
3.3 Received Commission Meeting Minutes.
A. Planning Commission October 5, 2015.
B. Public Safety Commission October 13, 2015.
C. Parks & Recreation Commission October 20, 2015.
3.4 Approve hire of Accountant Position.
3.5 Approve hire of Utility Operator.
3.6 Accept Utility Operator Resignation and Authorize Filling Position.
3.7 Approve Winter On -Call Position.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
4. Public Works.
4.1 Infrastructure Improvements for E-8 School.
City Engineer Wagner presented the staff report which included the Feasibility Report. He asked
to include an addition in the motion to call for setting the Public Hearing on January 11, 2016 at
7:00 PM. Mayor Stockamp asked for clarification on the trail and also questioned if the lanes
are wide enough. City Engineer Wagner explained the trail and City Planner Licht said the lanes
are wide enough it's two way out and once way in. Mayor Stockamp asked for City staff to send
to the Council a copy of the proposed plan. It was noted there was a typo on Resolution 2015-
70 the dollar amount should be $1,060,935.
CM Schroeder motioned to approve Resolution 2015-70 accepting the Feasibility
Report regarding Infrastructure Improvements and setting a Public Hearing
necessary for the E-8 School for Independent School District #728 for January 11,
2016 at 7:00 PM. Seconded by CM Darkenwald. All in favor. Motion carried.
5. Administration.
5.1 Call Special Meetings.
A Compensation and Classification Studer & Water System Review.
City Administrator Johnson requested work sessions as presented in the staff report.
CM Heidner motioned to set a Special meeting on December 14, 2015 for discussion
on the Classification and Compensation Study and January 11, 2016 for discussion
on the Water System Improvements both to be held directly after the regular
scheduled City Council meeting at Prairie Center, 8899 Nashua Avenue. Seconded by
CM Warehime. All in favor. Motion carried.
6. City Council Reports and Updates.
6.1 Commission Liaison Updates.
A Heritage Preservation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commission had worked hard on the 25th Year Anniversary parry. She
also said they recently received their first set of books that has been redone. Lisa Fahey is
working on getting additional photos scanned.
B. Parks & Recreation Commission Liaison CM Schroeder.
Mayor Stockamp said they commission discussed the Pumpkin Patch and Santa Day events.
Parks and Recreation Director Demant will also be reviewing department goals at future
meetings.
C. Planning Commission Liaison CM Heidner.
CM Heidner said the commission reviewed the Great River Centre replatting and the
microbrewery ordinance update.
D. Public Safety Commission Liaison CM Warehime.
CM Warehime said the commission discussed the fire boundaries. He said the ambulance call
reports will be submitted for the December meeting for review and the ambulance
representative will also be present at the December meeting. Mayor Stockamp said thank you
to the three fire departments that attended the 25th Year Anniversary party.
Mayor Stockamp gave update on the 25th Year Anniversary Party that was held last Saturday.
She thanked the committee for their work.
7. Staff Reports and Updates.
7.1 Certificate of Achievement for Excellence in Financial Reporting.
Finance Director Flaherty reviewed the achievement and he thanked the Finance Department.
City Administered Johnson said she and the Finance Director had met with the City of Rogers
regarding the 2016 fire contract. She indicated that the contract will remain the same for 2016,
but staff will continue to work with Rogers to update contract language for future contractss.
The Mayor called a short recess at 8:57 PM. The meeting reconvened at 9:05 PM.
7.2 Discussion on Purchase Agreement for Outlot A Great River Centre Third Addition (PID
118-266-000010) this portion of the meeting will be closed under Minn. Stat. 13D.05,
Subdivision 3, C.
City Attorney MacArthur said this portion of the meeting will be closed per Minn. Stat. 13D.05,
Subdivision 3, C for discussion of PID 118-266-000010.
CM Darkenwald motioned to close the meeting at 9:06 PM. Seconded by CM
Schroeder. All in favor. Motion carried.
CM Darkenwald motioned to close the closed session. Seconded by CM Heidner. All
in favor. Motion carried.
CM Darkenwald motioned to reopen the regular meeting at 10:34 PM. Seconded by
CM Heidner. All in favor. Motion carried.
CM Heidner motioned to call a special meeting on December 14, 2015 at 6:00 PM for
a closed meeting for discussion on the purchase agreement for Outlot A, Great River
Centre Third Addition. Seconded by CM Schroeder. All in favor. Motion carried.
8. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in favor.
Motion carried. Adjourned at 10:35 PM.
ATTEST:
Tami Loff, City Clerk
C1
Mayor Jessica Stockamp