ITEM 4.1 Budgets and LevyO tSTe F O
MINNESOTA g
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Administration
Adam Flaherty, Finance Director
December 14, 2015
PRESENTER(s):
REVIEWED BY:
ITEM #:
Adam Flaherty, Finance Director
City Administrator Johnson
4.1 - 2016 Budgets & Levy
AGENDA ITEM DETAILS
RECOMMENDATION:
It is recommended by staff that the City Council approve the attached resolutions:
1) Adopting the 2016 Annual Operating Budgets (General, Water & Sanitary Sewer)
2) Setting a Final Property Tax Levy for Taxes Payable 2016
3) Adopting the 2016-2020 Capital Improvement Plan
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No Need to ask for input or comments from public.
BACKGROUND/JUSTIFICATION:
The City Council and staff began the budgeting process back in May, and have since met in eight work
session settings in preparation and review of the operating budgets, property tax levy, and capital
improvement plan.
The proposed General fund budget is a balanced budget, with expenditures totaling $4,880,262. These
expenditures are funded with three primary revenue sources: a property tax levy in the amount of
$3,529,352 (72% of revenues); Licenses & Permits (13% of revenues); and Intergovernmental (7% of
revenues).
The proposed Water & Sanitary Sewer Utility fund budgets are comprehensive, and include operating
expenses, depreciation, capital outlay and interfund transfers. The utility funds have cash flow
projections which are monitored and updated multiple times per year. The proposed utility fund
budgets are not balanced budgets for 2016, as the cash flow projections have identified that using
reserves is warranted. The primary revenue sources for the utility funds are charges to customers on the
water & sanitary sewer systems. The rates for those charges have been analyzed, and current
recommendations (included in the budgets) are for no rate increases for Water charges and a 2%
increase for Sanitary Sewer charges. These respective rates will be analyzed further when the end of the
year financial information is available. Staff will make a final recommendation to the Council for the
2016 rates sometime in February, with any rate changes becoming effective with the March billing.
The proposed property tax levy accounts for General fund revenues, Capital fund reserves, Debt Service
repayments and Tax Abatements. The total proposed levy is $5,020,206. The most recent information
available from Wright County shows the City's tax capacity increased to a total of $13,238,362 (16%
from 2015). All of this calculates to an estimated City tax rate of 37.922, which is down from the prior
year rate of 41.138. In the end, this means that the median value residential property within the City
should see a decrease of 3.85% in the City portion of their 2016 property taxes.
The proposed Capital Improvement Plan covers the years of 2016-2020. The plan includes: motor
vehicles & equipment; infrastructure maintenance & construction; utility system construction &
maintenance; park development; and trail maintenance. The proposed items for year 2016 have a total
cost of $4,838,329 and all items have an identified and feasible funding source.
SUPPORTING DOCUMENTS: x ATTACHED NONE
Resolution 2015-71: Adopting the 2016 Annual Operating Budgets
o General Fund — Budget Summary
o Water Utility Fund — Full Budget
o Sanitary Sewer Utility Fund — Full Budget
Resolution 2015-72: Setting a Final Property Tax Levy for Taxes Payable 2016
o Tax Levy Calculations
• Resolution 2015-73: Adopting the 2016-2020 Capital Improvement Plan
o Projects by Department Summary
o Projects by Funding Source Summa
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
3 Separate Motions Needed
-Motion to approve Resolution 2015-71, Adopting the 2016 Annual Operating Budgets.
-Motion to approve Resolution 2015-72, Setting a Final Property Tax Levy for Taxes Payable 2016.
-Motion to approve Resolution 2015-73, Adopting the 2016-2020 Capital Improvement Plan.
RIJnGFT INFORMATION
FUNDING: BUDGETED:
N/A N/A
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF AHNNESOTA
RESOLUTION NO: 2015-71
RESOLUTION ADOPTING THE
2016 ANNUAL OPERATING BUDGETS
WHEREAS, the Otsego City Council has on December 14, 2015, held a public meeting to allow for public
comment before adopting a final budget and certifying a final property tax levy; and
WHEREAS, the Otsego City Council has reviewed the proposed General, Water Utility and Sanitary Sewer
Utility fund budgets and has determined the budget is adequate to fund the respective fund operations for the
year 2016.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO,
NUNNESOTA:
That the following revenues and expenditures be authorized as the final budget for the operation of
the General fund for 2016 as follows:
Revenues
Property Taxes
$3,544,352
Licenses and Permits
641,565
Intergovernmental
343,590
Charges for Services
57,000
Investment Interest
50,000
Cable Franchise Fees
107,000
Miscellaneous
136,755
Total Revenues
$4,880,262
Expenditures
General Government
$1,565,929
Public Safety
1,506,412
Public Works
1,098,952
Parks and Recreation
567,079
Economic Development
14,300
Transfers to Other Funds
127,590
Total Expenditures
$4,880,262
That the following revenues and expenses be authorized as the final budget for the operation of the
Water Utility fund for 2016 as follows:
Revenues
Water Charges
$1,015,000
Other Operating
30,000
Non -Operating
173,480
Total Revenues
1218 480
Expenses
Operating
$460,596
Depreciation
510,000
Capital
456,950
Transfers to Other Funds
43,439
Total Expenditures
$1,470,985
That the following revenues and expenses be authorized as the final budget for the operation of the
Sanitary Sewer Utility fund for 2016 as follows:
Revenues
Sanitary Sewer Charges $1,424,940
Other Operating 40,000
Total Revenues 1 464 940
Expenses
Operating
$932,868
Depreciation
880,000
Capital
2,424,550
Transfers to Other Funds
140,316
Total Expenditures
$4,377,734
2
ADOPTED by the Otsego City Council this 14th day of December, 2015.
MOTION made by Council Member
IN FAVOR:
OPPOSED:
3
ATTEST:
CITY OF OTSEGO
Jessica Stockamp, Mayor
Tami Loff, City Clerk
and SECONDED by Council Member
City of Otsego
General Fund Budget -Summary
Year Ending December 31, 2016
2013
2014
2015
2016
2010
2016
Actual
Actual
Adopted
Proposed
Adjustments
Preliminary
Final Change Comments
Revenues:
Taxes 3.366,010
3,321,316
3,334,000
3,499,950
44,402
3,644.352
3,544,352 -
Licenses and Permits 830.076
1,238,823
592,000
622,350
19,215
641.565
641,565 -
Intergovemmenial Revenue 217,630
337.779
323,122
343,590
-
343,59D
343,590 -
ChargesforService 38,321
192,168
50,700
57,000
57,000
57,000 -
Interest Revenue (4,766)
37.427
95,000
50,000
50,000
50,000 -
Cable Franchise Fees 83,681
120,984
105,000
107,000
107,000
107,000 -
Other Revenues 72,924
58,815
149,047
133.755
3,000
136.755
136,755 -
Total 4,603.876
5,307,292
4,648,869
4,813 645
66,617
4,880 262
4,880,262 -
Expenditures:
General Government:
City Council
44.216
52,853
82,317
96,838
96,838
116.276
19,438
Administration
339,696
405,229
415,273
438,225
438,225
469,467
31,242 All changes within personal services, due to the re-
organization of the Finance and Administrative
Departments.
Elections
1,486
25,672
746
29,825
29,825
29,825
-
Assessor
67,463
72,517
74,700
76,941
76,941
76,941
-
Finance
242,381
318,213
342,703
341,431
341,431
288,531
(52,900) All changes within personal services, due to the re-
organization of the Finance and Administrative
Departments.
Legal
Information Technology
78,996
22,760
101,013
40,926
82,000
66.300
86,000
71,000
86,000
71,000
86,000
72,000
-
1,000 Late addition of$1,000 for GB Data Switches
City Hall
71,270
82,267
82,063
82,851
82,851
82,851
-
Planning
70,016
92,152
68,500
91,500
1,950 _ 93,450
93,450
-
Building Inspection
181,882
189,193
229,723
234.118
19,215 253,333
250,588
(2,745) All changes within personal services. The final
budget is more accurate based upon current
staffing and actual workers compensation
insurance.
Subtotal: General Government:
1,120,166
1,380,035
1,444.324
1,548,729
21,165 1.569,894
1,565,929
(3,965)
Public Safety.
Police
882,601
912,365
941,700
978,200
978,200
978,200
Police Commission
1,399
606
1,350
1,350
1,500
2,850
2,850
-
Fire
365,873
377.926
454,560
497,462
497,462
497.462
-
Emergency Management
2,950
1,413
7,450
6,900
6,900
14,400
7,500 Late addition of $7,500 for three 800mhz Radios.
Animal Control
11,058
14610
11,300
13,500
13,500
13,500
-
Subtotal:Public Safety
1,263,881
1,306,919
1,416,360
1.497,412
1,500
1,498,912
1,5D6,412
7,500
Public Works:
Streets
678,991
620,483
681,123
676,167
10,502
686,669
689,681
3,012 All changes within personal services. The final
budget is more accurate based upon current
staffing and actual workers compensation
insurance.
Engineering
160,825
92,876
85,000
85,000
85,000
85,000
-
Street Lights
109,667
111,465
114,100
115,968
116,968
115,968
-
Fiaet Maintenance
148,131
190,113
187.260
209,502
(1,063)
208,439
208,303
(136) All changes within personal services. The final
budget is more accurate based upon current
staffing and actual workers compensation
insurance.
Subtotal: PublicWorks
1.097,614
1,014,937
1,067,483
1.086,637
9,439
1,096,676
1,098,952
2,876
Culture & Recreation
Park Maintenance
166,490
293.212
343,861
356,544
29,412
385,956
381,806
(4,150) All changes within personal services. The final
budget is more accurate based upon current
staffing and actual workers compensation
insurance.
Recreation
115.471
139,020
128,927
142,211
10,019
152,230
151,396
(834) All changes within personal services. The final
budget is more accurate based upon current
staffing and actual workers compensation
insurance.
Prairie Center
20,220
26,968
35,622
33,877
33,877
33,877
-
Subtotal: Culture & Recreation:
302,181
459,200
508,400
532,632
39,431
572,063
567,079
(4,984)
Economic Development
3,286
4,095
14,100
14,300
14,300
14,300
Total
3787128
4165186
4450667
4,679710
71,535
4,751,245
4.752.672
1,427
Excess of Revenues over/(under)
Expenditures
816,748
1,142,106
198.202
133.935
(4,918)
129,017
127,590
(1,427)
Net Transfers In / (Out)
-
(339,457)
-
(127,690)
(127,59D)
(127,590)
-
NETGENERALFUND:
816748
802649
198202
133935
(132508)
1427
-
(1,427)
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CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF NHNNESOTA
RESOLUTION NO: 2015-72
RESOLUTION SETTING A FINAL PROPERTY
TAX LEVY FOR TAXES PAYABLE IN 2016
WHEREAS, the Otsego City Council has on December 14, 2015, held a public meeting to allow for public
comment before adopting a fmal budget and certifying a final property tax levy; and
WHEREAS, the Otsego City Council is required by State Statute to establish a final property tax levy for
taxes payable in 2016 by December 28, 2015 and certify the final property tax levy to the Wright County
Auditor; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO,
NIINNI;SOTA:
1. That a tax is hereby levied for collection in 2016 upon all taxable properties in the City of Otsego for
the purpose and sums as follows:
General Revenue
$4,291,392
Tax Abatement
88,814
GO Improvement Bonds, 2010B
415,000
GO Improvement Bonds, 201 OD
105,097
GO Improvement Bonds, 201 IA
119,903
Total Tax Levy 5 020 206
ADOPTED by the Otsego City Council this 14th day of December, 2015.
ATTEST:
CITY OF OTSEGO
Jessica Stockamp, Mayor
Tami Loff, City Clerk
MOTION made by Council Member and SECONDED by Council Member
IN FAVOR:
OPPOSED:
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CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF NIINNESOTA
RESOLUTION NO: 2015-73
RESOLUTION ADOPTING THE 2016 2020
CAPITAL IMPROVEMENT PLAN
WHEREAS, the Otsego City Council has determined it is fiscally responsible and necessary to develop a
capital improvement plan that identifies items that may require significant capital investment; and
WHEREAS, the Otsego City Council has reviewed the details and estimated cost of each item included
within the capital improvement plan; and
WHEREAS, the Otsego City Council has identified probable funding sources for each item included within
the capital improvement plan; and
WHEREAS, the inclusion of an item within the capital improvement plan does not commit final approval
for each respective item, rather each item will be presented to the Otsego City Council with final expenditure
amounts and a detailed funding plan to gain final approval.
NOW, THEREFORE, BE If RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO,
MINNESOTA:
That the 2016-2020 Capital Improvement Plan, as set forth in summary, attached as Exhibit A to this
Resolution is adopted.
ADOPTED by the Otsego City Council this 14th day of December, 2015.
ATTEST:
CITY OF OTSEGO
Jessica Stoekamp, Mayor
Tami Loff, City Clerk
MOTION made by Council Member and SECONDED by Council Member
IN FAVOR:
OPPOSED:
City of Otsego, Minnesota
Capital Improvement Plan
2016 thru 2020
PROJECTS BY DEPARTMENT
Department Project# Priority 2016 2017 2018 2019 2020 Total
City Buildings
Prairie Center Parking Lot
BLDG 2016-01 n/a 87,600
87,600
Emergency Siren - 70th Street
BLDG-2016-02 n/a 20,429
20,429
Fire Department Building
BLDG-2020-01 n/a
2,450,000 2,450,000
PW Building Expansion
BLDG-2020-02 n/a
3,000,000 3,000,000
City Buildings Total
108,029
5,450,000
5,558,029
Fleet
Ford F-250 Extended + Plow
FLEET-16-01
n/a
35,000
35,000
Mower -Zero Turn
FLEET-16-02
n/a
6,945
6,945
Ford F-350 Dump Body Truck
FLEET-16-03
n/a
46,000
46,000
Ford F-250 Extended +Plow
FLEET-16-04
n/a
40,000
40,000
Mack Tandem Axle Dump
FLEET-16-05
n/a
220,000
220,000
RolloffTruckAccessory - Anti -Icing Skid
FLEET-16.06
n/a
15,000
15,000
2017 Fleet Purchases
FLEET-17-00
n/a
413,000
413,000
Ballfield Drag & Painter
FLEET-17-01
n/a
26,000
26,000
2018 Fleet Purchases
FLEET-18-00
n/a
911,100
911,100
2019 Fleet Purchases
FLEET-19-00
n/a
240,000
240,000
2020 Fleet Purchases
FLEET-20-00
n/a
230,000
230,000
Fleet Total
362,945
439,000
911,100
240,000 230,000
2,183,045
Information Technology
Phone System Upgrade
IT-2017-01
n/a
20,000
20,000
Security Camera System - City Hall / PW Garage
IT-2017-02
n/a
20,000
20,000
Electronic Building Entry System
/T-2017-03
n/a
30,000
30,000
Fiber Optic Communications
1T-2018-01
n/a
20,000
20,000
AN System - City Hall Lunchroom
IT-2020-01
n/a
2,000
2,000
AN System - Prairie Center Room
IT-2020-02
n/a
2,000
2,000
AN System - Council Chambers
IT-2020-03
n/a
5,000
5,000
Server System
IT-2020-04
n/a
50,000
50,000
Information Technology Total
70,000
20,000
59,000
149,000
Parks & Recreation
Northwood Park
PARK-2016-01
n/a
792,469
792,469
County Road 37 Trail Extension
PARK2016-02
n/a
43,000
43,000
Trail Maintenance
PARK2016-03
n/a
25,000
25,000
Morin Landing Park
PARK-2017-01
nla
40,000
441,735
481,735
Trail Maintenance
PARK2017--02
nla
25,000
25,000
Prairie Park Ballfield Additions
PARK-2017-03
n/a
171,000
815,870
986,870
Carrick Waterfront Park Landscaping
PARK-2017-04
n/a
35,000
35,000
Trail Maintenance
PARK-2018-01
n/a
28,000
28,000
Trail Maintenance
PARK-2019-01
n/a
30,000
30,000
Prairie Park Ballfield & Soccer Lighting
PARK-2019.02
n/a
960,000
960,000
Lefebvre Creek Greenway
PARK-2019-03
n/a
750,000
750,000
Tuesday, December 01, 2015
Department Project# Priority 2016 2017 2018 2019 2020 Total
Prairie Park Shelter
PARK-2019-04
n/a
65,000
65,000
Trail Maintenance
PARK-2020-01
n/a
30,000
30,000
Prairie Park NE Section Parking Lots/Drives
PARK-2020-02
n/a
152,000
152,000
Parks & Recreation Total
900,469
672,735 28,000 2,620,870
182,000
4,404,074
Public Works
Street Reconstruction -James Addition
STREET-16-01
n/a
153,900
153,900
Street Maintenance - 2016
STREET-16-02
n/a
476,066
476,066
Signal Light Painting
STREET-16-03
n/a
33,320
33,320
Street Reconstruction - Quam / Wokson / Autumn
STREET-17-01
n/a
363,500
353,500
Street Maintenance - 2017
STREET-17-02
n/a
326,622
326,622
85th Street Reclamation (Page - 84th)
STREET-17--03
n/a
321,726
321,725
Street Reconstruction -70th / Mississippi Shores
STREET-18-01
n/a
1,980,000
1,980,000
Street Maintenance - 2018
STREET-18-02
n/a
349,466
349,466
85th Street Parkway - Nashua to Mason
STREET-18-03
n/a
620,000 2,380,000 300,000
3,300,000
Signal Light Painting
STREET-18-04
n/a
36,740
36,740
Street Reconstruction - 70th & Jalger/RollingRidge
STREET-19-01
n/a
462,600
462,600
Street Maintenance - 2019
STREET-19-02
n/a
322,979
322,979
85th Street Micro Surface (Nashua - Page)
STREET-19-03
n/a
138,125
138,125
Street Reconstruction - Mason Ave
STREET-20-01
n/a
424,200
424,200
Street Maintenance - 2020
STREET-20-02
n/a
858,107
858,107
Public Works Total
663,286
1,621,847 4,746,206 1,223,704
1,282,307
9,537,350
Sanitary Sewer Utility
SCADA Computer Replacement
602-2016-01
n/a
15,000
15,000
Digester Expansion - West WWTF
602-2016-02
n/a
2,000,000
2,000,000
East WWTF - Oxidation Aeration Imp.
602-2016-03
n/a
235,000
235,000
Sanitary Sewer Master Study
602-2016-04
nla
50,000
50,000
Lift Station #1- Pump Replacement
602-2017-01
n/a
20,000 20,000
20,000
60,000
West WWTF - Oxidation Aeration Imp.
602-2017-02
n/a
115,000
115,000
Lift Station #5 - Pump Replacement
602-2019-01
n/a
15,000
15,000
Lift Station #2 - Pump Replacement
602-2020-01
n/a
7,000
7,000
Lift Station #6 - Pump Replacement
602-2020-02
n/a
10,000
10,000
Lift Station #3 - Pump Replacement
602-2020-03
n/a
15,000
15,000
Sanitary Sever Utility Total
2,300,000
135,000 20,000 15,000
52,000
2,522,000
Storm Water Utility
Stormwater System Maintenance
STORM-16-01
nla
50,000
50,000 50,000 50,000
50,000
250,000
Stormwater System Maintenance
STORM-16-02
n/a
25,000
25,000 25,000 25,000
25,000
125,000
Storm Water Utility Total
75,000
75,000 75,000 75,000
75,000
375,000
Water Utility
Water Tower#1 Rehabilitation
601-2016-01
n/a
428,600
428,600
West District Water Capacity
601-2018-01
n/a
689,585
689,585
Water Tower #2 Painting Touch -Ups
601-2019-01
n/a
250,000
250,000
Well #3 Rehabilitation
601-2020-01
n/a
150,000
150,000
Well Rehabilitation (#1,2,5,6)
601-2020-02
n/a
360,000
360,000
Water Utility Total 428,600 689,585 250,000 510,000 1,878,185
GRAND TOTAL 4,838,329 3,013,582 6,489,891 4,424,574 7,840,307 26,606,683
Tuesday, December 01, 2015