12-10-92 PRCITY of OTSEGO
PARKS AND RECREATION COMMISSION
BYLAWS
(Revised 12-10-92)
ORGANIZATION:
1. The Parks and Recreation Commission officers shall be:
Chair
Vice Chair
Secretary
2. Duties of the officers:
A. Chair:
The Chair shall preside at all meetings of the
Commission.
The Chair shall preserve order and decorum and shall
decide all questions of order.
The Chair shall appoint any necessary committees and
shall appoint any committees requested by a majority of
the members.
The Chair may call special meetings by written notice
stating the purpose of such meeting and delivered at
least twenty four hours in advance of the meeting.
B. Vice Chair:
The Vice Chair shall preside at all meetings in the
absence of the Chair and perform such duties as
requested by the Chair.
C. Secretary:
The Secretary shall be responsible for recording detailed
minutes of all Commission meetings and having them
distributed to the members at least a week before the
next commission meeting.
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12. When a question is under debate. no other motion shall be
entertained except to table or call for the question, act
on the que-stion, postpone, refer to committee. or amend.
'Motions shall take precedence in that order and the first
two shall be without debate.
13. All motions shall be carried by a majority vote of the
members present, except call for the "question". Any
member or the Chair may call for a roll call vote on
any issue.
14. Motions can be make only by persons recognized by the
Chair.
15. Call for the question is not a motion, but only an
indication to the Chair that the person making this
statement is ready to have the motion or question acted
upon.
16. Any member hiving a direct financial and/or personal
interest in an individual action under consideration by
the Commission, shall excuse himself/herself from the
Commission and not vote on that particular matter. Said
member will have the same rights as any citizen who has
an interest in any action being considered by the Park
Commission.
17. All written correspondence regarding any Park and
Recreation Commission matters shall be sent only on the
"official" Otsego City stationary.
18. Any correspondence outside of -the Parks and Recreation
Commission by letter be passed by the Chair before it is
sent out.
19. Any correspondence by phone regarding Park and Recreation
Commission business be relayed to the Chair by means of a
brief memo.
20. Any item that a member would like to have added to the
agenda be presented to the Chair no later than 2 hours
before the up coming Park and Recreation Commission
meeting.
21. These rules shall not be repealed or amended except by a
majority vote of the Commission and after notice has been
given at a previous meeting.
22. Any rule not covered by these Work Rules shall be
governed by Robert's Rules of order.
1 T
WORK RULES:
1. There shal•,l be one regularly scheduled meeting the second
Tuesday of each month, unless an alternative is scheduled
due to an unforeseen conflict. Notice of the change must
be given in writing to members at least four days prior
to the meeting date.
2. At the first meeting in January, the Commission shall
elect from it's membership a Chair, a Vice Chair,
and a Secretary.
3. The membership of the Commission shall consist of seven
members appointed by the City Council and a nonvoting
Council representative.
4. A quorum shall consist of four members.
5. A member may be excused from an individual meeting for
reasons of i�lness, work or out of town trips. Notice
of the members absence must be communicated to the
Chair before 7:00 p.m. on the date of the meeting.
6. Any member of the Park and Recreation Commission who, on
an unexcused basis, misses three (3) consecutive Park and
Recreation Commission meetings or a total of one-third
(1/3) of all Park and Recreation Commission meetings in a
calendar year, calculated at the end of each calendar
year, shall automatically be removed from office without
City Council action and the City Zoning Administrator
shall notify the member of his or her removal.
7. The order of business shall be as listed in the meeting
agenda to be prepared by the Chair before each
meeting.
8. All Commission recommendations shall be sent to the City
Council in written meeting minutes and shall include a
record of the division of votes on each recommendation.
9. All meetings shall be open to the public.
10. Any resolution or motion, except the motion to adjourn,
postpone, reconsider, table, or force the previous
question shall be written and included in the meeting
minutes.
11. Any resolution or motion may be withdrawn at any time
before action is taken on it.