04-09-96 PRX
I / -
PERC'=-ITAGE OF PARTICIPANTS
COMMUNITY RESIDENT PARTICIPATION COMPARATIVE
TOTAL REGISTERED PARTICIPANTS IN 1995 = 3610
TOTAL PARTICIPANTS IN EACH MUNICIPALITY
ELK RIVER - 1619 DAYT ON - 56
OTSEGO - 656 RCGERS - 123
ZIMMERMAN - 204 HASSAN TOWNSHIP - 385
LIVONIA TOWNSHIP - 335 OTHER - 232
PERCENTAGE OF PARTICIPANTS
°
6 /° ■ ELK RIVER
100; — OTSEGO
i 3%
ZIMMERNIAN
1%
!j 47% LIVONIA TWP
I 9% I
i
I DAYTON i
� I
5% RCG
ERS
i = HASSAN TWP
I
19% (® OTHER
i
ELK RIVER
47%
OTSEGO
19%
ZIMMERMAN
5%
LIVONIA TWP
9%
DAYTON
1 %
ROCKS
3%
HASSAN TWP
10%
OTHER
6%
Page 1
Otsego
1995 - Registered Participant Data
City of Otsego
"Numbers do not include : Open Gyms
Winter/Spring 1995 236
Summer 1995 305
Fall 1995 115
Total- 656 participants
The following are programs that we administer as well, but we have not to date 'tracked' the individual participants.
( they register as a team ). We have made the following determinations. ( Otsego population percentage determined at
18 % of I.S.D. 728 region. )
Actual Estimate of parts. Otsego %
-Women's Volleyball - Winter/Spring 1995 6 Teams 36 6
Fall 1995 9 Teams 54 9
-Mens Volleyball - Winter/Spring 1995
12 Teams
72
13
Fall 1995
9 Teams
54
9
-Men's Basketball- Winter 1995
8 Teams
64
11
-Co-Rec Softball- Summer 1995
12 Teams
144
26
'These numbers also exclude open gyms in EIk River - which served approximately 2500 in 1995. ( Otsego percentage of
those users would equal 450 )
Other Beneficiariesof Community Recreation Board services ( none of these figures were included in the
numbers of 2articivant data above )
-Youth Association Coop - Boy's Youth Baseball 1100 - Youth Soccer 1000 - Girls Softball 360
Travel Baseball 80 Service includes:Field scheduling / management, assistance with
registration and advertisement, advocacy, clearing house.
-Outdoor Ice Rink supervision 4 rinks in 1995
-General assistance / service for various recreational programs they include:
Boy's Basketball, Girls Basketball, Youth Hockey, Co-ed Volleyball, Swim Club, Tennis Assoc., Youth Football,
Youth Wresding, Adult Softball.
(
4
Past and Current offerings:
Gymnastics
Range S20-30
Open Gyms, ( youth, teen,
S1/youth
adult, family)
51.50/Adult
Baseball mini camp
$13
Youth volleyball
Range S13-20
Open weight room
S1/youth 51.50/adult
Coaches training
S20/coach
Preschool fun
S30
Just 04" Fun
$30
T -ball ( day and evening)
$30
Outings
Range S10-30
Track and Field
S32
Entertainment in parks
usually free
Co-Rec softball
Team entry of $120
Penny Carnivals
Free
Fantastic Fridays
$25
Organized playgrgpnds (SPORT) Range $20-30
Basketball camps
$30
Golf
Range 530-45
Tennis
Range S12-17
"Ride the Rec"
S17
(transportation to park site)
$20
Parent/Child opportunities-
SO -5
at a park
Start Smart
$20
PROGRAMS UNDER CURRENT DEVELOPMENT
"Lock - ins
non-traditional uses of building to serve in similar capacity
that a community center would
Increased transportation to programs
Official / referee training
Increased teen aged opportunities
Rollerblade ( in-line skating events / opportunities (facility
development to accommodate)
Equipment rental organization in concert with some
programming ( Ex. skating, x -country skiing )
Summer time daycamp
Intergenerational programming opportunities
Football Camp S25
Sandlot volleyball Team entry fee 540-60
Scavenger Hunt
FREE
Tennis fun day
FREE
Dash n' Splash
S21person S3/family
Men's volleyball
Team entry fee 5185
Men's basketball
Team entry fee 5385
Womens volleyball
Team entry 5100- 150
intramural (Jr. Sr. high
S15-20
VB, BB, football)
Cross country skiing
S20
Indoor walking
S6-12
Adult flag football
Team entry fee $50
Skating lessons
S10-15
Hayrides
S3/person S8/family
Special events
SO -5
Downhill skiing
S75-80
Bike rodeo
FREE
Safety camps
S20
Cheerleading camps
S12-20
Soccer Clinic
S11
Family/Special events
w/other- S0-5
community organizations
Youth bowling
$20
Pillo Polio
$15
Otsego Local Programming
Scavenger Hunt Skating lessons
Hayrides Bike rodeo
Safety camps 'Ride the Rec"
Entertainment in the parks
Ice rink staff supervisors
Winter Fest '95 -'96
Easter Egg Hunt ( planned for April '96 )
Haunted House ( planned for October '96 )
Other Beneficiaries
-Youth Association Coop - Boy's Youth Baseball 1100 - Youth Soccer 1000 - Girls Softball 360 -
Travel Baseball 80 Service includes: Field scheduling / management, assistance with registration and
advertisement, advocacy, clearing house.
-Outdoor Ice Rink supervision 4 rinks in 1995
-General assistance / service for various recreational programs
-Boy's Basketball, Girls Basketball, Youth Hockey, Co-ed Volleyball, Swim Club, Tennis Assoc., Youth Football,
YouthWrestling, Adult Softball.
MEMORANDUM
TO: Tom Baillargeon, Chair, Park & Recreation Commission
FROM: Phyllis Cokley, Business/Finance Directo
SUBJECT: 1996 ISTEA Grant Information
DATE: April 5, 1996
In response to your request for information regarding the 1996 ISTEA grant, I have
attached the Request for Council Action To Consider Options For The Park Trails Grant,
presented to the CAy Council at their January 22, 1996 meeting. The supporting
information is also attached for your reference. The City Council approved Scenario II,
the scaled down version, eliminating land acquisition. They also approved funding option
two, using anticipated park development fund revenues for 1996 and 1997 and borrowing
the balance from the City's MSA Fund to be paid back over a three year period.
The total project costs estimated at the time of council consideration was $270,453 with
the City's share anticipated at $99,772. As I stated earlier, the City's share would come
from park dedication revenues and property taxes for the next five years. It is anticipated
that the project will begin late in 1996.
The City Council approved the Park Development Fund budget at their February 26, 1996
City Council meeting. You will find the budget on page 39 and 40 of the Adopted 1996
Operating Budget document provided to you. The 1996 budget anticipates engineering
expenditures only on the 1996 ISTEA project as actual construction is projected for 1997.
I have also attached for your information, two engineering items that will be discussed at
the April 8, 1996 City Council meeting. These items address the current status of the
Otsego Prairie Park Grant and the trail alternatives for the 1996 ISTEA project.
I hope this information will give you the background you need for your upcoming Park
and Recreation Commission meeting. If I can be of further help, please feel free to call
me.
LIMP
CITY OF OTSEGO
REQUEST FOR COUNCIL ACTION
AGENDA SECTION ORIGINATING DEPT.
MEETING DATE
COUNCIL ITEMS FINANCE
JANUARY 22,1996
ITEM NO: ITEM DESCRIPTION
PREPARED BY
10.2 CONSIDER OPTIONS REGARDING 1996
ISTEA GRANT FOR PARK TRAILS
P.COKLEY
Merland Otto, Hakanson Anderson Associates reviewed the City's 1996 ISTEA grant request and the
required City share of the project at the December 11, 1995 City Council meeting. At that time the City
Council directed Merland Otto to meet with Larry Koshak and myself regarding possible funding sources
for the required City share and to bring a recommendation to the December 27, 1995 City Council
meeting. We met on December 19, 1995 to review the original project, various scaled down options and
possible funding sources. At that time it became apparent that a more indepth analysis of the City's MSA
Construction Fund was necessary to make an appropriate recommendation to the City Council. At the
December 27th meeting the City Council was requested to table this issue until the January 22, 1996 City
Council meeting.
Larry Koshak has reviewed all of the City's MSA road and street construction projects. This analysis was
done to determine the status of each open project and the fund balance of each project. This analysis
provided us the ability to determine the amount of unencumbered MSA construction funds available.
Larry has estimated that if the City gets the 1996 apportionment as anticipated the MSA construction
funds available in 1996 should be approximately $582,000.
Larry Koshak and I also reviewed the City's MSA Construction Fund. That is the accounting fund that
all MSA construction project transactions have been recorded including the special assessments received.
The January 1, 1995 cash balance is $78,268. Assuming all special assessments are received and all
construction projects are closed out, the projected balance at the year 2000 would be $136,000 plus the
interest to be received on special assessments.
The most recent estimates of the Park Development Fund anticipate that there will not be any left over
funds available for the City's share of the 1996 ISTEA grant project. The 1996 budget anticipates
$15,000 in general property taxes and $20,000 in park dedication fees. It is my understanding that the
City Council wanted to keep the tax levy for park development fairly stable, therefore, the 1997 budget
projections would include $15,000 from a tax levy and a conservative estimate of $10,000 in park
dedication fees. These estimates would provide approximately $60,000 for the City's share in the next
two years. In summary, the possible 1996 funding sources are 1) MSA Construction - $582,000, 2) City
MSA Fund - $75,000, and 3) Park Development Fund - $35,000.
The City's share of the complete project (scenario I) as submitted in the grant application is $132,245. In
scenario II, which would eliminate land acquisition and use Nashua and Palmgren, the City's share of the
project would be $99,772. In scenario I, approximately $61,700 of the City's share of the project is MSA
eligible, leaving approximately $66,500 to be funded through other methods. In scenario II
approximately $76,600 is MSA eligible, leaving approximately $23,192 to be funded through other
methods. (Please review the attached outline as submitted from Merland Otto.)
The following is a summary of the above information and possible funding options. In all cases it is
recommended that the project is extended over two calendar years.
Scenario I - Complete project - Total cost $316,820 - City share $132,245
Funding Options:
1. Use MSA construction funds for eligible costs of $61,700, use the
anticipated Park Development Fund revenues for the 1996 and 1997
budget year and borrow the balance of approximately $6,500 internally
fromidte City's MSA Fund. This interfund loan could be paid back with
1998 Park Development Fund revenues.
2. Bond for the City's total share of the project. This option would
require a referendum.
Scenario II - Scaled down project - eliminate land acquisition - Cost $270,453 - City share $99,772
Funding Options:
1. Use MSA construction funds for eligible costs of $76,580, use the
anticipated Park Development Fund revenues for the 1996 budget
year for the balance of the City's share, $23,192.
2. Use the anticipated Park Development Fund revenues for the 1996
1997 budget year, $60,000 and the balance of the City's share
$39,772 to be borrowed from the City's MSA Fund over a three
year period at an interest rate of 6%, to be paid back with 1998,
1999 and 2000 property taxes and park dedication fees.
3. Bond for the City's total share of the project. This option would
require a referendum.
The enclosed table summarizes the project costs and the funding sources, including MSA eligible and
non -eligible costs. Obviously some combination of MSA construction funds (less than eligible costs),
Park Development Funds and interfund borrowing could be done.
It is recommended that the City Council consider the above options and authorize the City's engineer,
Merland Otto to finalize the grant and proceed with the project.
Total Project Cost
City Share
MSA Eligible
Non -MSA Eligible
Scenario I
PROJECT COSTS
Scenario I Scenario 11
(Complete Project) (Eliminate Land Acquisition)
$316,820 $270,453
$132,245 $ 99,772
$ 61,741 $ 76,580
$ 66,493 $ 23,192
FUNDING SOURCES
1) MSA construction funds - $61,741
1996, 1997, 1998 Park
Development Fund -$66,493
2) Referendum
Scenario II
1) MSA construction funds - $76,580
1996 Park Development
Fund -$23,192
2) Park Development Fund
1996, 1997, 1998, 1999,
2,000 (to be funded in
1997 through interfund
borrowing from City
MSA Construction Fund - $99,772
3) Referendum
JAN 17 196 1630 HAKANSON ANDERSON
;$.G�IABLQI
Complete segments as submitted In application (Recommended by Parks Commission)
ISTEA Project Construction Cost : $246,100
Fed. Grant Funds : 8184,575
City Funds : 881,526 plus land and engrg"
"$81,525 Constriction (26% of construction) $248,100
21,500 Land acquisition 21,500
48.220 Engineering (20%) 48,22Q
$132,245 Total Project $316,820
Discussion has been to finance MSA eligible costs with MSA funds. The Parks
Commission recommended that non -MSA segments be financed and paid back over
a ten year period from park dedication receipts. A breakdown of MSA/non-MSA
follows:
edSA Eliaible
t03 (Page Avenue) 0.5 miles - bike lanes
$20,900
104 196th & Ohland) 1.92 miles - bike lanes
84,480
CSAH39 & 42 Bypasses
24,000
Bike route signs
BS20
Historic town hall
8129, 980
Contingency @10%
12,998
Engineering @ 20%
fig$
Non-MSA/Park
$168,974
Napier Avenue bike lane
824,347
Page Avenue south of 85th
20,900
Offroad trails
22,500
Trail amenities
16,500
Historic town hall
9.500
$93,747
Contingency @ 10%
9,375
Engineering Q 20%
19.213
$124,887
Land Acquisition $21,600
P.2
once.+
P.3
Englneering $45,209
$45,209
MSA CormbixMon 142,978
107,233
35,745
Nan -MSA Constrvctlon 103,122
77,342
25,780
Land Acquisition 21.500
21.500
$312,809
$184,575
$128,234
MSA Related Engineering
$25,996
MSA Construction
35.745
$61,741
Non -MSA Ensineering
$19,213
Non -MSA or (off system const)
25,780
Land Alcqulshlon
21-500
$66,493
once.+
P.3
JAN 17 '96 16:31 HWANSON ANDERSON
Eliminate Land Acquisition, Use Nashua & Pslmgren
103 (Page Avenue)
820,900
104 (981h & Ohland)
84,480
CSAH 39 & 42 Bypasses
24,000
Bike route signs
600
101 (Nashua Avenue)
31.240
$161,220
Contingency @ 10%
16,122
Engineering @ 20%
32,244
Non -MSA
$209,586
Palmgren (4,000 LF)
$18,687
Pakngren link to school
3,000
Frail amenities
18,500
Historical town hall
9.500
$45,667
Contingency @ 10%
4,567
Engineering @ 20%
2,133
$59,367
Land Acquisition (340 x 35 = .27A)
11500
1921
iSTEA
zu
MSA Construction
$177,342
$133,007
$44,336
MSA Engineering
32,244
32,244
Non -MSA Construction
50,234
37,676
12,559
Non -MSA Engineering
9,133
9,133
Land Acquisition
1.500
1.500
$270,453
0170,683
$99772
MSA 876,580
Non -MSA 23"192
$99,772
�C�
17 � e :� . jact
P.4
ENGINEER'S ITEM 9.3 PARK AND REC IMPROVEMENTS
TRAIL LINK TO SCHOOL PROPERTY
A part of the FY96 ISTEA Project includes linking 85th and Page Avenue with the
Otsego Elementary School property. Four possible alternatives have been proposed
at various times. At least three, and possibly all, require some private land acquisition.
Alternative 1 uses the existing partial right-of-way for the extension of Page Avenue
south of 85th and then turns east for a quarter mile. The east/west quarter mile
would be located on Mr. John LeFebvre's property necessitating purchase in fee or
easement. The use of federal funds for construction would require that the City hold
fee simple title.
r ,
The second alternative, approved. by the City Council, was Palmgren Avenue and 83rd
Street as a link and would tie into the school property by a short segment east of
Country Ridge. This would require the acquisition of approximately 300' of right-of-
way from property which is also owned by Mr. LeFebvre.
The third alternative would use the existing paved shoulders along 85th Avenue for a
quarter mile then turn south. The southerly link requires the acquisition of a quarter
mile of ROW along the east side of the Country Ridge subdivision. A disadvantage of
this alternative is that crossing of 85th would occur approximately 300' west of
Parnell Avenue rather than at an intersection. This could possibly be resolved by either
crossing at Parnell and extending a trail parallel to the road or by signage at the trail
crossing. This quarter mile segment would also be on land owned by Mr. LeFebvre.
A fourth alternative would use the existing paved shoulders of 85th to the CSAH42
ROW. A bit trail would then parallel 42 to the east side of the school property.
Dependent on the back slope, utility pole locations, and ROW of 42, acquisition may
not be required. In a worse case situation a relatively narrow strip along the ROW may
be required. The school favors this option since it would bring children to the front of
the building and connecting with existing circulation.
The advantages and disadvantages of each are summarized as follows:
ADVANTAGES
Alternative 1 Existing ROW for half the distance.
• All off road
• Controlled intersection crossing at 85th &
Page.
DISADVANTAGES
• Acquisition is 100% local cost.
• Cuts across a field access at A, Y4 corner.
• School needs to construct trail on school
property to get to building.
ADVANTAGES
Alternative 2 • Lowest cost dependent on acquisition of
300' link.
• Crossing of 85th at intersection.
DISADVANTAGES
• Not a direct link.
• No planned improvements to Palmgren &
86th to facilitate bike/ped traffic.
• Acquisition is 100% local cost.
• Cuts across a field access at A, Y4 corner.
• School needs to construct a trail on school
property.
ADVANTAGES
Alternative 3 Simple, straight route to school property.
DISADVANTAGES
• Uncontrolled crossing at 85th needs to be
address.
• Overlaps field access road.
• Acquisition is 100% local cost.
• Cuts across a field access at Y4, A corner.
• School needs to construct a trail on school
property.
Alternative 4 Possibly no acquisition required.
• Links directly to school roads/walkways.
• Offroad trail
• Can have controlled crossing at 85th.
DISADVANTAGES
• Quarter mile plus longer than other routes.
• May still need sliver of acquisition
dependent on obstructions, slope, how
they fit with ROW.
Consider which route Council may want to negotiate with Mr. LeFebvre if appropriate.
OT709
r "
ENGINEERING ITEM 9.3
PARK IMPROVEMENTS
OTSEGO PRAIRIE PARK
Council members had expressed interest on the tasks remaining for Otsego Park in 1996
to meet grant requirements. The following outlines major tasks and responsibilities as
they have been discussed through the Parks Commission.
Otsego Prairie Park
'96 Improvements for Grant Project
ESTIMATED
TASK RESPONSIBILITY COST
Haul AG lime & spread \ Public Works $5000*
for two south ballfields
Turf Establishment Volunteers
(Drag, Seed & Mulch)
Install backstops two fields Contract $4000
Purchase and install timbers, Volunteers $200
walk to play area
Purchase and install HC sign Public Works $100
Install bituminous walkway Contract $7000
*Some of this has already been purchased and hauled.
OTHER ITEMS NOT IN GRANT
Seeding in wooded area Volunteer
Install volleyball, horseshoe courts Volunteer
Install BBQ grills Volunteer
It is our understanding that the City Council is interested in contracting the seeding and
mulching of the park. I contacted Tom Baillargeon to confirm whether the equipment
necessary to do the work is available. He will double check and get back to me. This
information should be available prior to the Council meeting. I also contacted John
Hopco, former Northrup King Turfgrass Specialist (12 years) and now an independent
contractor. Our concern is with spring planting on sandy soils without any irrigation. His
opinion is that we would be better off simply seeding a cover crop (oats or rye) this
spring and slit seed our regular mix in the fall. We agree that without irrigation that a fall
seeding would be best. If Council agrees, the best thing to do would have the Parks
Commission volunteers do the cover crop seeding and possibly contract for final seeding
this fall. • ?,
I also have contacted several contractors. One will not bid without irrigation or watering
provisions. We hope to have quotes available at Monday's meeting.
OT703.gra