ITEM 3.10C Parks 11.17.2015 MinutesITEM 3_10G
OTSEGO PARKS AND RECREATION
OTSEGO PRAIRIE CENTER
November 17, 2015
7:00 PM
Call to Order.
Chair Angie Dehn called the meeting to order at 7:00 PM.
Roll Call: Chair Angie Dehn; Commissioners: Doug Cassady, Jim Breitbach, Derrick
Stark, Corey Tanner, Susan Krekelberg, Cara Husak and Michael Stanga.
City Council: Mayor Jessica Stockamp.
Staff: Ross Demant, Parks and Recreation Director and Connie Schwecke, Recreation
Administrative Assistant.
1. Open Forum.
2. Consider agenda approval.
Commissioner Krekelberg requested to add Item 5.3 Three Rivers Park
District Trail Proposal to the agenda.
Commissioner Krekelberg motioned to approve the amended agenda.
Seconded by Commissioner Breitbach. All in favor. Motion carried.
3.1 October 20, 2015 Regular Meeting Minutes.
Commissioner Krekelberg motioned to approve as written. Seconded by
Commissioner Tanner. All in favor. Motion carried.
4. Unfinished Business.
5. New Business.
5.1 Review Non -Profit Rental Rates.
Parks and Recreation Director Demant presented the report.
Commissioner Husak questioned how the non-profit group's service hours were
determined. Parks and Recreation Director Demant explained that each non-profit
group has a yearly service hour schedule set up in advance between that particular
group and the city either to volunteer at the community events or by providing a
service to the city.
Commissioner Stanga asked how the department would handle if two or more
groups requested the facility. Parks and Recreation Director Demant stated that in
the past, two non-profit groups have used the facility at the same time and it had
worked very well. He also stated that if two groups wanted the same room; it would
be a first come first serve basis.
Commissioner Krekelberg questioned if there would still be an option to waive the
rental fee. Demant said yes they could request that from the council.
Commissioner Stanga asked if all 501C3 were non-profit groups. Parks and
Recreation Director Demant said yes and Chair Dehn agreed as well.
ITEM 3.1
Commissioner Cassady motioned to recommend to the City Council to revise
the current Prairie Center Rental Policy to include a non-profit rental rate of
a 500/b reduced rate. Seconded by Commissioner Tanner. All in favor. Motion
carried.
5.2 Review Winter Program Guide.
Parks and Recreation Director Demant presented the new winter program guide.
Chair Dehn stated that since we have a new dog park, the department should
begin to develop some pet programs to offer residents. She also suggested
looking at other recreation departments especially Brooklyn Park for ideas.
Commissioner Krekelberg suggested offering intergenerational program such as
knitting or painting.
Commissioner Husak asked if we could have a groomed cross country ski trails.
Parks and Recreation Director Demant said yes, if the weather cooperates.
Commissioner Breitbach questioned if there was only one ice rink this season.
Parks and Recreation Director Demant informed him that that the only one we
have currently is located at Prairie Park.
5.3 Three Rivers Park District Trail Proposal.
Commissioner Krekelberg presented.
Commissioner Husak requested that the information about the proposed trail be
added to the city's website. Commissioner Krekelberg also requested that the public
survey be added to the website as well. Parks and Recreation Director Demant
agreed to the request.
Mayor Stockamp asked if the information could be available for the City Anniversary
party. Parks and Recreation Director Demant said yes.
6. Parks and Recreation Manager Update.
Parks and Recreation Director Demant presented. He stated that the Pumpkin
Patch event went extremely well and Dehn's farm delivered over 700 pumpkins.
He also was pleased to state that the city did not run out of pumpkins this year
with about thirty pumpkins leftover after the event. Demant also thanked the
commissioners for all their help.
He also gave an update on the City's Silver Anniversary Party and Santa Day.
Parks and Recreation Director Demant asked the commissioners if they would be
willing to have a work session next month to begin the process of creating the
department's mission and vision statements.
7. City Council Reports.
Mayor Jessica Stockamp gave an update to the Commissioners on City Council actions.
8. Adjourn.
Commissioner Krekelberg motioned to adjourn. Seconded by Commissioner
Stark. All in favor. Motion carried. Adjourned at 8:04 PM.
ITEM 3.1
Written by Connie Schwecke. Parks and Recreation Administrative Assistant