ITEM 3.2A 12.14.2015 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
DECEMBER 14, 2015
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Jason
Warehime. Absent: Councilmember Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Adam Flaherty, Finance Director; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Special Presentation: Thank you certificates to the Boy Scouts for the Otsego Pumpkin Patch
Event.
The City Council and Parks & Recreation Manager Ross Demant presented certificates of
appreciation to the Boy Scouts for their help with the Otsego Pumpkin Patch event.
No other items.
2. Consider agenda approval.
CM Schroeder motioned to move Item 3.3 to 8.1 for discussion.
CM Heidner motioned to approve as amended. Seconded by CM Warehime. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List,
3.2 Approve City Council Meeting Minutes.
A. November 23, 2015 Meeting.
B. November 23, 2015 Special Meeting.
3.3 Authorize CityCounci/specia/pay.-REMOVED
3.4 Approve Rockwoods Bar & Grill Liquor License.
3.5 Pay Estimates/Requests:
A. Final Pay Estimate for 2015 Crack Sealing Project.
B. Final Pay Estimate for 90t" Street Trail.
C. Final Pay Estimate for 2015 Maintenance Project.
3.6 Approve promotion of Recreation Program Assistant to Recreation Program Lead.
3.7 Adopt Ordinance 2015-12 amending the City Code regarding properly maintenance.
3.8 Approve Agreement with WFC III on sewer and water connection fees.
3.9 Approve Investment Policy Revisions.
CM Heidner motioned to approve with removal of Item 3.3. Seconded by CM
Warehime. All in favor. Motion carried.
4. Administration:
4.1 2016 Budgets and Properly Tax Levi:
A. Truth in Taxation Presentation.
B. Public Input.
C. Council Action:
1. Consider Resolution 2015-71 Adopting the 2016 Annual Operating Budgets.
2 Consider Resolution 2015-72 Setting Final Property Tax Levy for Taxes
Payable 2016.
3 Consider Resolution 2015-73 Adopting the 2016-2020 Capital Improvement
Plan.
Finance Director Flaherty Jordet presented the Budget and Levy Presentation. Mayor Stockamp
opened for public input at 7:26 PM.
Jason Allord, 6442 Marshall Avenue NE, asked what previous meeting you are referring to in
your presentation. Finance Director Flaherty said the City Council held five special meetings with
staff to review the proposed budget. Mr. Allord asked for the status of the WWTF Item. City
Engineer Wagner reviewed the digester expansion that will be completed by fall of 2016. He
said that it will be paid out of operating expenses not the general budget.
Hearing no additional comments the public input was closed at 7:32 PM.
CM Heidner motioned to approve Resolution 2015-71, adopting the 2016 Annual
Operating Budgets. Seconded by CM Schroeder. All in favor. Motion carried.
CM Heidner motioned to approve Resolution 2015-72, setting a Final Property Tax
Levy for Taxes Payable 2016. Seconded by CM Schroeder. All in favor. Motion
carried.
CM Heidner motioned to approve Resolution 2015-73, adopting the 2016-2020
Capital Improvement Plan. Seconded by CM Warehime. All in favor. Motion carried.
4.2 P & F Machining, Inc. Purchase Agreement.
City Attorney MacArthur presented; City staff is recommending consideration of a purchase
agreement between P & F Properties, Inc. and the City of Otsego.
CM Heidner motion to approve Purchase Agreement as presented with $29,522.67
in Quaday Avenue Assessments being added to the TIF, reversion provisions for
non-performance as approved by the City Attorney, with substantial completion of
the initial building by December 31, 2016 and with minor revisions and corrections
as approved by City staff. Seconded by Warehime. All in favor. Motion carried.
4.3 Consider Resolution 2015-74 approving the JPA with the BCA.
City Administrator Johnson presented the staff report. The City utilizes Wright County's
Attorney's office for criminal prosecutions they are requiring the City approve the attached
agreement between the BCA and the prosecuting attorney. There was discussion on past
agreements and confirming these ties in with them. City staff to verify and bring back.
CM Warehime motioned to table this item. Seconded by CM Heidner. All in favor.
Motion carried.
4.4 Consider Resolution 2015-75 aoorovinq waiver for certain oolicy requirements- Otsego
Lions Club.
A revised Resolution 2015-75 was distributed to the City Council at the dais. City Administrator
Johnson presented the staff report. CM Warehime questioned if this will be opening up any
legal issues. City Attorney MacArthur said no the only thing we would be waiving is the security
requirement and the use of Prairie Center is governed by the policy and insurance
requirements. City Planner Licht said the current policy can be amended to state the City
Council can waive by Resolution. CM Heidner questioned if other organizations where to come
in; we need to be consistent. City Administrator Johnson said this is the only community service
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organization at this time. CM Schroeder asked if this was brought up by the Otsego Lion's due
to the cost. Mayor Stockamp said yes that it was brought up that way. CM Heidner
recommended adding condition number 3 that the waiver is effective for 6 months until June 1,
2016. Mayor Stockamp said she is an Otsego Lion's Club Member and will be abstaining.
CM Heidner motioned to approve Resolution 2015-75 regarding waiver of certain
policy requirements -Otsego Lion's Club with addition of Item 3 until 3une 1, 2016.
Seconded by CM Schroeder. Motion carried 3-0. Mayor Stockamp abstained.
4.5 Approve Metro Appliance and Recycling Claim List.
CM Warehime said he will be abstaining.
Mayor Stockamp motioned to approve the claim list item for Metro Appliance and
Recycling. Seconded by CM Heidner. Motioned carried 3-0. CM Warehime abstained.
5. Community Development:
5.1 Great River Centre 4th Addition Final Plat.
City Planner Licht presented the staff report.
CM Schroeder motioned to approve the Great River Centre of Otsego Fourth
Addition Final Plat subject to the conditions as outlined in the findings of fact and
decision dated December 8, 2015. Seconded by CM Warehime. All in favor. Motion
carried.
6. Public Hearing:
6.1 To consider the 2016 Fee Schedule.
A. City Clerk attests to legal notice.
B. Presentation of the proposed fee schedule.
C. Public Comments.
D. Close the Public Hearing.
E. Approve Ordinance 2015-13.
City Clerk Loff attested that all the proper noticing, posting and publishing has been completed.
City Clerk Loff presented the staff report.
Mayor Stockamp opened the Public Hearing at 7:54 PM. Hearing no comments Mayor Stockamp
closed the Public Hearing at 7:54 PM.
CM Heidner questioned the numbers on the park dedication fees. City Planner Licht said there
was a typo and it should be $4,000 as outlined in the draft Ordinance.
CM Heidner motioned to approve Ordinance 2015-13. Seconded by CM Warehime.
All in favor. Motion carried.
7. Public Works:
7.1 Consider Resolution 2015-76 Support CSAH 19/70 St. County Project.
City Engineer Wagner presented the staff report. He said Otsego residents would be benefited
by the regional improvements, therefore City staff recommends supporting Wright County's
efforts to secure Federal funding. CM Heidner said he supports this; he will be abstaining since
he will be voting on it at the next level.
CM Warehime motioned to approve Resolution 2015-76 supporting the construction
of and participation in a portion of the funding for improvements to CSAH 19
(LaBeaux Ave NE), from North of Interstate 94 through 70th Street NE Intersection.
Seconded by Mayor Stockamp. Motioned carried 3-0. CM Heidner abstained.
7.2 Consider Resolution 2015-77 Approving Feasibility Report and Setting a Public Hearing for
Quaday Avenue Project.
City Engineer Wagner presented the staff report. CM Heidner questioned incurring the costs
without a signed agreement. City Administrator Johnson said they will still be usable plans. City
Engineer Wagner said at this point the survey portion is what he would like to have completed
now and that he would not be starting the design until after the January 11 meeting.
CM Schroeder motioned to approve Resolution 2015-77 Accepting a Feasibility
Report regarding the Public Improvements for extension of a street to
approximately 1,100 feet south of 85t" Street in the Great River Centre development
and setting an improvement hearing date for January 11, 2016 at 7:00 PM.
Seconded by CM Heidner. All in favor. Motion carried.
7.3 Consider Resolution 2015-78 Authorizing Plans and Specs For Quaday Avenue.
CM Warehime motioned to approve to approve Resolution 2015-78 ordering
preparation of Plans and Specifications for construction of Quaday Avenue from 85tn
Street South approximately 1100'. Seconded by CM Schroeder. All in favor. Motion
carried.
8. City Council Reports and Updates.
8.1 Authorize City Council special pay.
CM Schroeder said he feels the 25 year event was a volunteer committee and he is wondering if
anyone should be paid for that. Mayor Stockamp reviewed the time she spent on the event. City
Administrator Johnson was asked if there were employees that volunteered their time. She said
yes, several employees volunteered their time. CM Warehime said from the very beginning of
the 25 year event it was his understanding it was a volunteer committee.
CM Warehime motioned no compensation for the 25th year event. CM Heidner said that is very
broad. CM Warehime amended his motion to the following:
CM Warehime motioned to remove the 25 Year Event dates November 17 and 21
from the City Council special pay for November. Seconded by CM Schroeder.
Motioned carried 3-0. Mayor Stockamp abstained.
CM Warehime motioned to approve the City Council Special Pay as amended.
Seconded by CM Schroeder. All in favor. Motion carried.
Other:
CM Warehime said at the Public Safety Commission meeting it was brought up by ER Fire the
concern with fire codes at the new Jump City. City Planner Licht explained that a change in
occupancy only requires a fire code inspection if there is a building permit required. City
Planner Licht further said that the Zoning Ordinance could be amended to require an
administrative review and approval for any change in occupancy.
Mayor Stockamp said she received an invite for an Open House for the new headquarters for
Accurate Home Care on December 23, 2015 from 11 AM- 7 PM. Mayor Stockamp will forward
the invite to the City Council.
9. Staff Reports and Updates.
City Administrator Johnson reminded the City Council there is no meeting on December 28 and
that it has been posted as canceled.
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Finance Director Flaherty said with no meeting on December 28; in order to pay vendor bills the
finance department will be issuing a batch of checks and they will be included on the January
11 claims list. The City Council concurred.
10. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 8:29 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk