01-14-09 PROTSEGO PARKS AND RECREATION COMMISSION MEETING
OTSEGO CITY HALL
JANUARY 14, 2009
7:00 PM
1. Call to Order.
Chair Torresani call the meeting to order at 7:05 PM.
Roll call: Chair Peter Torresani and Commissioners Rose Cassady, Beverly Kumar, Krista
Bean, Susan Krekelberg, Kathy Roberts, Mike Brumm and Duane Lauseng.
Council: Mayor Stockamp and Councilmember Mark Thorsted.
Staff: Brad Belair, Public Works Supervisor; Gary Groen, Finance Director and Tami
Loff, Deputy Clerk.
2. Consider agenda approval.
Commissioner Krekelberg requested to add 6.4 Website and Bulletin Boards.
Commissioner Krekellberg motioned to approve as amended. Seconded by
Commissioner Bean. All in favor. Motion carried.
3. Consider the following minutes:
3.1. December 10, 2008 Regular Meeting Minutes.
Commissioner Lauseng motioned to approve. Seconded by Commissioner Bean.
Commissioner Kumar abstained. Motion carried.
4. Open Forum:
No one appeared on Open Forum.
5. New Business.
5.1. Elect 2009 Officers.
Commissioner Torresani nominated Commissioner Brumm, seconded by Commissioner Kumar.
Commissioner Brumm nominated Commissioner Kumar, seconded by Commissioner Krekelberg.
They voted and Beverly Kumar is Chair.
Commissioner Cassady nominated Commissioner Krekelberg, seconded by Commissioner Bean.
Chair Kumar nominated Commissioner Brumm, seconded by Commissioner Torresani.
They voted and Susan Krekelberg is Vice -Chair.
5.2. Review of 2009 Park & Recreation budget and fund balance.
Finance Director Gary Groen presented a review of the 2009 budget and the current balance in
the Park Development Fund.
6. Unfinished Business.
6.1 Aclopt-a-Park Program.
Commissioner Roberts motioned to table until next meeting. Seconded by
Commissioner Brumm. All in favor. Motion carried.
6.2. Recycling bins for parks.
Brad said he will have at the next meeting.
6.3. Community Education Discussion.
Commissioner Cassady contacted the replacement for Carol at the Community Ed office and he
was just taking over. He should have schedule ready by next week. Commissioner Cassady told
PR Meeting January 14, 2009. Page 2.
him to fax over copy to City Administrator Mike Robertson when ready. Commissioners would
like staff to contact him to come to the next Park and Rec Meeting.
6.4. Website and Bulletin Boards-.
Commissioner Krekelberg had concern that there were no flyers in the park bulletin boards.
She said she had gone to a Lily Pond Park before an event and it was not posted. Brad was not
given flyers to post. Chair Kumar said that she will make sure to give flyers to Brad/staff to
post when needed. There was discussion on what should be posted. Consensus is that it should
be the Park and Rec events and Community Ed Flyers.
Commissioner Cassady motioned that all information on Park and Rec and City
events should be posted on the bulletin boards. Seconded by Commissioner Roberts.
All in favor. Motion carried.
Commissioner Krekelberg would like to see a link on the Park and Rec portion of the website for
agenda and minutes. There was discussion on other website issues relating to Park and Rec.
Consensus was to leave as is until next meeting.
Commissioner Roberts motioned to discuss at the next meeting. Seconded by
Commissioner Bean. All in favor. Motion carried.
Chair Kumar passed out the Egg Hunt Flyer and was looking for comments or suggestions.
All commissioners agreed it was fine.
7. Public Works UiDdate.
7.1. Rogers Youth Baseball reques .
Brad said they are requesting more dragging and chalking. They have not emailed there
schedule yet. Commissioner Krekelberg asked where the $500 contribution goes? Brad will get
that information from Gary Groen and bring back.
Commissioner Krekellberg motioned to keep the schedule for fields the same as last
year. Seconded by Commissioner Roberts. All in favor. Motion carried.
7.2. Soccer Field reques .
Brad reviewed the request. He said there are minimal upgrades needed. This will be brought
back to the commission.
Commissioner Roberts motioned to amend agenda to add Pumpkin Patch Day
discussion. Seconded by Commissioner Krekellberg. All in favor. Motion carried.
7.3. Pumpkin Patch Da .
Discussion on the invoice of the pumpkins from the Pumpkin Patch event. Brad suggested that
in the future they get two quotes before the event. That way they know the price beforehand.
Commissioner Krekelberg said that they also need to have more control of the pumpkins.
Commissioner Roberts suggested planning earlier in the year and that each event should be
looked at.
Commissioner Roberts motioned that they look at the pumpkin costs in July.
Motioned died due to lack of second.
Commissioners set up a Workshop to review event planning at 6:00 PIVI before the next
scheduled Park and Recreation Meeting February 11, 2009. They would like a breakdown of
2008 event costs from Gary Groen for that workshop.
8. Update on City Council actions by Mayor Stockamp.
Mayor Stockamp updated the Commissioners.
PR Meeting January 14, 2009. Page 3.
9. Adjourn by 10 PM.
Commissioner Roberts motioned to adjourn. Seconded by Commissioner Brumm. All
in favor. Motion carried. Meeting adjourned at 8:49 PM.
Written by: Tami Loff, Deputy Clerk