11-18-09 PRI-rEM 3-1
OTSEGO PARKS AND RECREATION COMMISSION MEETING
OTSEGO CITY HALL
NOVEMBER 18,2009
7:00 PM
1. Vice -Chair Krekelberg will call the meetiniz to order.
Vice -Chair Krekelberg called the meeting to order at 7:OOPM
Roll Call: Vice -Chair Susan Krekelberg; Commissioners: Kathy Roberts, Rose Cassady,
Mike Brumm, Peter Torresani and Duane Lauseng. Absent: Commissioner Krista Bean.
City Council: Mayor Stockamp. Staff. Dan Licht, City Planner; Brad Belair, Public
Works Supervisor and Sandy Lindenfelser, Special Licensing.
2. Consider agenda gpproval.
City Planner Dan Licht requested to Add Item 8. 1. Park Dedication.
Commissioner Krekelberg motioned to approve as amended. Seconded by
Commissioner Cassidy. All in favor. Motion carried.
3. Consider the following minutes:
3.1. October 14, 2009 ReizularMeetiniz Minutes.
Chair Krekelberg said under Item 5.1 that she requested looking into the price for using a
sport court for the tennis court
Commissioner Torressani motioned to approve as amended. Seconded by
Commissioner Lauseng. All in favor. Motion carried.
4. Open Forum:
Nothing
5. Unfinished Business.
5.1. Interview for Park Commission Vacancy.
Commission members interviewed Kayla Block-Torgerson for the alternate commission
opening. Ms. Block-Torgerson asked the difference between a regular commission
member and an alternate. It was noted that it is the same except they cannot vote unless
there is an absence. The Park and Rec Commission will recommend that the City
Council appoint Ms. Block-Torgerson to the Park and Recreation Commission.
Commissioner Torresani made the recommendation that City Council appoint Ms.
Block-Torgerson to be appointed to the Park and Rec Commission. Seconded by
Chair Krekelberg. All in favor. Motion carried.
5.2. Naming of the new park
Commission discussed possible names for the new park. Suggestions included River
Park, Jerry Perrault Park, Fournier Park, Randolph Park, Steepleview Park, Old Frankfort
Park and Frankfort Park. Commission members voted to recommend one of the
following — Steepleview coming in first, Randolph second and Frankfort third.
5.3. Park Sign Costs
City Planner Licht gave an overview of park sign costs and the number of signs.
Commissioners questioned whether the quote included the sign for Prairie Park and City
Planner Licht said it did not nor is a sign included for School Knoll Park. City Planner
Licht explained that City Staff requests a recommendation from the Park and Recreation
Commission to approve the quote not to exceed $12,699. Additional quotes will be
solicited and awarded to the lowest bidder if approved by City Council and brought back
to the December 9th meeting for a final decision. Commissioner Torresani proposed
adding a sign for Prairie Park.
Commissioner Brumm motioned to approve the $12,699 quote for signs with the
addition of the Prairie Park sign. Seconded by Commissioner Torresani. All in
favor. Motion passed.
5.4. River Place Park Lapdate.
City Planner Licht updated the commission on the planning and development of the
neighborhood park at River Place. Commission discussed the possibility of having a
skating rink this year or is there a better area for this. It was also noted that there are
volunteers offering to help. City Planner Licht said he will check with SRF and City
Engineer Ron Wagner to see if the area is feasible and get back to the Parks and Rec
Commission. City Planner Licht did not think it would be feasible to do this year.
City Planner Licht said the City Council will consider approval of the final design,
equipment and preliminary budget based on the recommendations of the Parks and Rec
Commission by the end of the year. Chair Krekelberg thanked Mr. Belair and the Public
Works department for their hard work getting the preliminary grading of the site
completed.
6. Public Works Update.
6.1. Grant qpplication Ljpdate for plgyground equipme
Public Works Supervisor Belair gave an update on the grant application for playground
equipment. It was noted that a Gametime equipment grant of $62,000 was awarded to
the City. Mr. Belair stated that City Council denied the grant because the time frame was
too short. Mr. Licht explained that both the Parks and Rec Commission and the City
Council need to be involved in the decision.
7. Pride in our Parks
7. 1. Monthly Reports
Commissioner Brumin noted that the August and September monthly reports were
submitted to City Clerk Tami Loff. Also noted that Amy Brumin and the Girl Scout
Troop will be out Saturday.
8. New Business.
8.1 Park Dedication
City Planner Licht explained Park & Trail fees for next year.
8.2 Prairie Park Parking Lot
Commissioner Torresani stated he is concerned about some of the lights not working in
the parking lot of Prairie Park and that they should be fixed. Public Works Supervisor
Belair explained that all the lights were gone thru today and those not working will be
fixed. Mayor Stockamp recommended that anyone that see lights out in their
neighborhoods should call city hall and report it.
9. Update on Cijy Council actions by Mayor Stockamp.
Mayor Stockamp updated the Commission on the Community Ed bills from 2006 to 2008
with the totals ranging from $11,000 in 2006, $19,000 in 2007 and $30,915.31 in 2008
and what the City was charged for. The bill for 2009 has not been received.
Discussed that City Administrator Mike Robertson, Finance Director Gary Groen
and Public Works Supervisor Belair meet with Community Ed after Thursday's staff
meeting to discuss a formal agreement with the city outlining a memorandum that will
coincide with city planning, budgeting, and scheduling. Commission is to begin looking
at and identifying areas where monies can be spent. City Planner Licht will give then
give an overview of things to look at in 2010.
10. Subcommittees
a. All Sports (Commissioner Torresanil.
Commissioner Torresani noted that January scheduling meetings are coming up. What
should or should not be set aside for Community Ed. Steve Zoubek of Three Rivers
Soccer Association will be notified regarding the scheduling of the soccer fields.
b. Community Ed/Ids 728 (Commissioner Bean). Chair Krekelberg updated the
Commission with an email from absent Commission member Bean stating that the winter
brochure was given to Barb Williams to put on the website and if there was any questions
to please call her.
c. Communication (Chair Krekelbergl
Chair Krekelberg asked if there was anything for Santa Day. Commissioner Cassady
stated that information will be displayed in the show cases in the park. Santa Day signs
will go up on the streets after the Thanksgiving holiday.
d. Pumpkin Patch (Commissioner Roberts). Chair Krekelberg congratulated
Commissioner Roberts on a very nice job. Commissioner Roberts noted that the Boy
Scouts were a great help.
e. Santa Dgy — (Commissioner Cassady).
Commissioner Cassady has the flyers for Santa Day. Not all mailbox locations have been
approved at this time. Santa Day flyers were given to Commissioners to review.
Commission agreed to include " pictures with Santa available from Quality Photo".
Discussed the purchase of cookies, cocoa, apple cider and candy canes. Mayor Stockamp
will check with Mike of Target regarding the possibility of donating the candy canes.
Commission agreed to have public works bring over decorations for Santa Day and go
over the supplies at the next Park and Rec meeting on December 9th.
f Egg Hunt — (Commissioner Brumm)
11. Adj ourn by 10 PM.
Commissioner Cassady motioned to adjourn. Seconded by Commissioner
Torresani. All in favor. Motion carried. Adjourned at 9:05PM
Written by Sandy Lindenfelser, Special Licensing