04-13-11 PRITEM 3.1
OTSEGO PARKS AND RECREATION COMMISSION MEETING
OTSEGO CITY HALL
APRIL 13, 2011
7:00 PM
1. Call to Order.
Chair Mike Brumm called the meeting to order at 7:00 PM.
Roll Call: Chair Mike Brumm; Vice Chair Krista Bean; Commission Members; Peter Torresani,
Rose Cassady, and Kathy Roberts; Absent: Susan Krekelberg, Kari Menzia and Duane Lauseng;
City Council; Councilmember Doug Schroder and Mayor Jessica Stockamp;
City Staff. Brad Belair, Public Works Supervisor, Gary Groen, Finance Director, Sandy
Lindenfelser, Special Licensing and Dan Licht, City Planner.
2. Consider agenda approval.
Chair Brumm requested to move Item 6.1. Girl Scout project for Prairie Park sign planter to 4.1.
and to add Item 4.2. City Administrator Lori Johnson from the City of Elk River.
Chair Brumm motioned to approve the agenda as amended. Seconded by Vice Chair
Bean. All in favor. Motion carried.
3. Consider the following minutes:
3.1. March 9, 2011 Regular Meeting Minutes.
Vice Chair Bean motioned to approve the minutes as written. Seconded by Commission
Member Torresani. All in favor. Motion carried.
4. Open Forum:
4.1. Girl Scout project for Prairie Park sign planter.
Members of Girl Scout Troop 11211 presented their proposed plans for the Prairie Park sign
planter and are asking that the Parks and Rec Commission donate up to $300 for the project less
other donations. They are hoping to begin planting in May.
Commission Member Torresani motioned to recommend that City Council approve the
donation of up to 5300 to Girl Scout Troop 11211 to offset the cost of the project. Seconded
by Chair Brumm. All in favor. Motion carried.
4.2. City Administrator Lori Johnson City of Elk River
City Planner Licht presented a proposal being discussed for Otsego partnering in a recreation
program with the City of Elk River. Since there is a deadline of June 1St' 2012 to change this
program, this needs to go to City Council by May 23, 2011 so Community Ed can be noticed.
There is no action required by the Parks and Recreation Commission at this time. City Planner
Licht said that Elk River City Administrator Lori Johnson attended the subcommittee meeting
today to explain the program to them. City Planner Licht noted that Community Ed programs
would still be available to Otsego residents. Elk River City Administrator Lori Johnson
presented the Parks and Recreation Commission with an explanation of their programs and
recreation department. Parks and Recreation Commission members had questions as far as
programming, staffing the program and budget but were in favor of the Cities proceeding with a
proposal for further consideration.
5. New Business.
5.1. Resignation Letter from Kari Menzia.
City Council to accept Kari Menzia's resignation at their next meeting on April 25, 2011 and
direct staff to advertise for a new commission member.
6. Unfinished Business.
6.1. Billette Field sign concepts.
The consensus of the Parks and Recreation Commission is that the Ball park font be chosen for
the Billette Field sign consistent with the preference of Ms. Susan Loriacas.
7. Public Works Update.
Public Works Supervisor Belair said all tennis nets are up, soccer fields are set, ball fields have
been drug and ready for practice as requested and the playgrounds have been inspected. All the
playgrounds will be getting more wood chips as needed. A couple more weeks of fine tuning
clean up and then we will be ready to cut grass. Mr. Belair will check into the safety of adding a
half tire for smaller children to be able to reach certain playground equipment.
8. Pride in our Parks.
8.1. New application.
Publis Works Supervisor Belair will contact Riverplace residents about what they can do to keep
the park clean. Information for discussion of the proposed tennis courts at Frankfort Park will be
on the agenda for the May 11, 2011 meeting.
Vice Chair Bean motioned to accept the application from Riverplace residents for Pride in
Our Parks. Seconded by Commissioner Roberts. All in favor. Motion carried.
8.2. Girl Scout Troop 13514 Pride in Our Parks Monthly Report
The monthly report from Girl Scout Troop 13514. Public Works Supervisor Belair will look
into putting out more trash containers and recycle containers by the skate park to try to prevent
trash and recyclables from being thrown on the ground.
9. Update on Citv Council actions by Council Member Doua Schroeder.
Council Member Schroeder updated the commission that the splash pad drawings and concepts
have been approved for preparation of plans and specifications. It was also updated that former
City Administrator Mike Robertson has resigned and that City Planner Licht and Finance
Director Gary Groen have taken over his duties and things are running smoothly. Council
Member Schroeder and Mayor Stockamp noted that the City Council is following a process to
fill the City Administrator's position.
10. Subcommittees.
a. All Sports(Commissioner Torresani).
Commissioner Torresani said he is getting asked when they can begin with the sports and Public
Works Supervisor Belair responded that fields are being set up and are ready for use. Mayor
Stockamp asked if Beaudry Meadows Park was available for soccer field use noting they do not
need to be chalked, they will just be used as practice fields. Public Works Supervisor Belair
noted that Beaudry Meadows Park does not drain well and to check the turf condition first but
that otherwise it is available. Frankfort Park could also be used as a practice field. The
consensus of the Parks and Recreation Commission was that use of these fields is acceptable
provided that there is no organized play, just practice. .
b. Community Ed/Ids 728 (Commissioner Bean
Discussion of the Community Ed bills for 2010 and 2011.
c. Communication (Commissioner Krekelberg)).
No Items
d. Pumpkin Patch (Commissioner Roberts).
Commissioner Roberts said she is planning on going with the same company as last year to get
the pumpkins and is checking into it already to make sure they can get them. Discussed the date
for Pumpkin Patch and the date decided on will be Saturday, October 22, 2011.
e. Santa Day -(Commissioner Cassady).
Discussion of the back drop for Santa Day and will look at this again. Santa Day Date was
decided for Saturday December 10, 2011.
f. Egg Hunt — (Commissioner Brumm).
Chair Brumm said the Egg Hunt was a huge success. Commissioner Torresani said they filled
1024 bags with candy and they ran out about 12:15pm. More candy was purchased to fill about
another 100 bags. Discussion of how to better control the crowd and direct them by putting up
banners explaining how the egg hunt works. Possibly putting this on the website and publishing
it in the Otsego View. Work on getting Teensy the Clown for next year already or maybe her
backup. It was agreed that they would look into purchasing 2 bunny suits for next year, 3 to 4
gross of eggs, banners and safety vests for Commissioners and volunteers to wear so they are
easier to find if people have questions. Chair Brumm will get costs for the items to be purchased
and bring them to the next meeting on May 11, 2011.
Egg Hunt date was set for Saturday March 31St, 2012.
11. Information.
11.1. Prairie Park Splash Pad Conceit
This was just an update. Information will be at the next meeting.
12. Adj ourn by 10 PM.
Commissioner Torresani motioned to adjourn the meeting. Seconded by Commissioner
Cassady. All in favor. Meeting adjourned at 8:31PM.
The next regular Parks and Recreation Commission Meeting will be held on
Wednesday, May 11, 2011, 7:00 PM
Otsego City Hall.
Written by Sandy Lindenfelser, Special Licensing