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01-12-11 PRI _r 1E M 5 -1 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 56303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPO?�P Plan ni ngCo. com MEMORANDUM TO: Otsego Mayor and City Council Otsego Parks and Recreation Commission FROM: Daniel Licht, AICP DATE: 5 January 2011 RE: Otsego — Wright County Trail and Bikeway Plan TPC FILE: 101.01 Wright County has initiated a planning effort for the County trail system to plan long- term policies, routes and connections, construction and maintenance. The process has just started and City staff is working to provide Wright County information on the sidewalks, trails and future trails in Otsego. As part of their process, Wright County is soliciting public input via an on-line questionnaire. Members of the City Council and Parks and Recreation Commission are encouraged to complete the survey as well as forward information about the survey to other Otsego residents to generate additional responses from the community. The questionnaire is at http://WrightCoTrailsBikeways.questionpro.com. Wright County staff also indicate that meetings will be held in early 2011 as an opportunity for additional community input. The date, time and location of these meetings are expected to be determined in January 2011. City staff will forward this information as soon as it is available. It is recommended that the Parks and Recreation Commission appoint at least one member to attend these meetings to represent Otsego. C. Mike Robertson, City Administrator Tami Loff, City Clerk Brad Belair, Public Works Supervisor Ron Wagner, City Engineer 1 -r E=- M 6-1 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTPC�@PlanningCo.com MEMORANDUM TO: Otsego Parks and Recreation Commission FROM: Daniel Licht, AICP DATE: 5 January 2011 RE: Otsego — Play Field Use Policy TPC FILE: 10.08 BACKGROUND The Parks and Recreation Commission directed City staff to draft a policy regarding use of play fields at City parks applicable to users reserving facilities for league type or special events. The intent of the policy is to establish guidelines for the scheduling of City play fields and address maintenance and operations to promote equitable and full use of these facilities. Attachments: A. Draft packet cover letter B. Draft Play Field Use property C. Draft Ordinance establishing play field use fees ANALYSIS The policy establishes a priority system for scheduling activities at City playfields each year based on the fields suitable for use. After a date set by the Parks and Recreation Commission each year, field reservations would be taken on a first come, first serve basis subject to payment of the applicable fee. A separate section addressing tournament reservations is included to outline provisions by which the City may require additional City staff, facilities or equipment for events to accommodate the planned activity. The sale of merchandise and food would be subject to City staff approval for compliance with applicable State, County or City requirements. A policy issue to be addressed by the Parks and Recreation Commission is if tournaments are to be allowed to charge admission. City staff researched play field use fees for surrounding communities for youth association and other activities: Elk River: $1 1.00/field/day Rogers: $100.00 field set up fee $8.00 per head (youth league) $35.00 per field/day (other league users) $200.00 per field/day (tournaments) Dayton: $17.50 per head The direction from the Parks and Recreation Commission and City Council Administrative Subcommittee was to position fees charged for use of Otsego's Play fields within the range of those charged by adjacent communities. Otsego's fee structure was also directed to be a flat fee charged on a per field, event or team basis for resident and non-resident users recognizing the schedule priority policy already in place. Based these factors, City staff has outlined the following preliminary fee structure for review by the Parks and Recreation Commission: 11. Play Field Usage: a. City Sponsored Users: No Charge b. Recognized Youth Associations: 1 . Initial field set up: $100.00/season 2. Baseball: i. Practices: $20.00/tearn ii. Games: $50.00/game 3. Field game: $50.00/game i. Practices: $20.00/tearn ii. Games: $50.00/game C. All Other Users: 1 . Initial field set up: $100.00/season 2. Monday -Thursday: 2 a. Baseball: b. Field game - 3. Saturday/Sunday: a. Baseball: b. Field game: d. Other charges: Public Works staff/equipment 2. Potable toilets/trash containers $50.00/game or practice $50.00/game or practice $200.00/field/day $200.00/field/day Per Sec. 2-4-2. E. 13 Cost incurred. 3. A deposit for clean-up of the site and or equipment replacement may be required in an amount approved by the Parks and Recreation Commission. Fees for tournaments and single events would be required to be paid at the time the reservation is made. League play would be invoiced by the Finance Department for applicable fees at the end of season. Fees would not be refundable unless a scheduled event was cancelled by providing at least 48 hours notice to the City. The current play field maintenance practices of the Public Works Department are outlined as part of the draft policy. The policy also allows the City to cancel scheduled events in necessary based on field conditions to avoid damage to City facilities. A rules of conduct section is included in the policy to reference the park and trail rules adopted as part of the City Code as well as address play field specific issues such as the need for adult supervision, severe weather and parking. Standard indemnification language is provided to minimize the City's liability in the event of personal or property damage. A provision is also included requiring additional insurance for play field users that must identify the City as an additional insured. The Parks and Recreation Commission should discuss how this requirement would be applied to league play, tournaments and/or single event users of the City's play fields. CONCLUSION The draft Play Field Use Policy is to be reviewed by the Parks and Recreation Commission at their meeting on 12 January 2011. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisior Andy MacArthur, City Attorney 11 DRAFT FOR CITY LETTERHEAD To prospective Otsego play field users: The City of Otsego is pleased to receive and consider your request to use play fields within our City parks. The City has adopted a policy to assist with the scheduling, maintenance and use of play fields. Please review this policy, the fee schedule and play field schedule application form all of which have been included in this packet. Your request will be processed in accordance with the Play Field Use Policy and is subject to review and approval by the Parks and Recreation Commission. Please provide complete information on the application form in as much detail as possible to facilitate processing of your request. You will be contacted by City staff if additional information is required or if any issues are identified with the date, time and/or location of your request. If you have any questions regarding play field usage in Otsego, please contact City staff at 763.441.4414. Sincerely, CITY OF OTSEGO Sandy Lindenfelser Special Licensing encl. POLICY 05.03 PARK FIELD USE POLICY Section 05.03.01 Purpose 05.03.02 Scheduling 05.03.03 Tournaments and Single Events 05.03.04 Fees 05.03.05 Field Maintenance 05.03.06 Rules of Conduct 05.03.07 Indemnification 05.03.08 Amendments SECTION 05.03.01: PURPOSE: It is the purpose of this policy to establish guidelines for the use of fields at parks in the City of Otsego: A. The City seeks to provide equal access and opportunity to recreation activities for the community, achieve maximum use of play fields by the public and, when necessary protect play fields from overuse. B. The City will prioritize use of park fields for organizations and groups that may desire the use of these facilities for the benefit of the community and specifically those individuals, businesses, organizations, clubs and groups within the City of Otsego. C. The City reserves the right to designate the availability of specific facilities for scheduled activities based on, but not limited to, demand for use of the facility by the public at large, field capacity, compatibility of activities with surrounding land uses, maintenance needs or safety purposes. SECTION 05.03.02: SCHEDULING: A. Requests for use of play fields for scheduled activities shall be submitted to the City Clerk on forms provided by the City a minimum of forty five (45) days prior to the date of the activity or start of activities. B. Use of park fields will be assigned based on the following priorities: 1. City facilitated events and activities. 2. City sponsored or co-sponsored events and activities 1 3. Non-profit (501 3C) youth organizations recognized by the Parks and Recreation Commission and approved by the City Council as providing necessary services to Otsego residents. 4. Official athletic programs of K-12 schools located within the City of Otsego. 5. Activities sponsored by other supported government agencies supported by taxes paid by Otsego property owners. 6. Non-profit (501 3C) civic and religious organizations located within the City of Otsego. 7. Otsego residents. 8. Businesses located within the City of Otsego. 9. All other organizations, groups, clubs, individuals or businesses not located within the City of Otsego. C. The Parks and Recreation Commission shall establish dates by which users must commit to requests for play field reservations in order to be considered based on their priority status; after that date, play fields may be reserved on a first come, first serve basis. D. In the event of a scheduling conflict within the priority list set forth above, the date upon which payment for use of the play field is received shall determine the scheduling priority. E. Reservations may not be transferred to a third party without approval by the City. F. The Administration Department must be notified of all schedule changes and/or cancelations a minimum of forty eight (48) hours prior to scheduled use: Failure to provide the required notice will forfeit the play field use fees and may jeopardize future use. G. Use of park facilities in addition to the play fields shall be subject to the policies, procedures and fees for that specific facility (i.e., park shelter). SECTION 05.03.03: TOURNAMENTS AND SINGLE EVENTS: The following specific procedures are established for groups requesting use of play fields for tournament games, whether for a single date or over a period of days. A. Request for use of a play field for a tournament and/or single event shall be processed in accordance with Section 05.03.02 of this Policy. K B. Provision of City staff for maintenance of play fields during an event may be provided and/or required subject to approval by the Public Works Supervisor; the cost for all Public Works Department staff time, equipment and materials shall be paid by the play field user based on the fee schedule adopted in Section 2-4-2 of the City Code. C. The use of and location of any tents and/or signs is subject to approval by the Public Works Supervisor. D. Charging for admission and/or the sale of non-food merchandise shall be subject to approval by the Parks and Recreation Commission. E. Sale of food and beverages are allowed only in accordance with Minnesota Department of Heath rules and shall be subject to review and approval by City staff. F. The Public Works Supervisor will determine if additional trash containers or portable toilets or pumping of portable toilets during the event is required; the costs for additional trash containers or portable toilets or pumping of portable toilets are to be paid by the play field user. G. Organizations renting City play fields under this Section shall provide a certificate of insurance naming the City of Otsego as an additional insured: 1 Insurance requirements are: $1 million personal injuries; $1 million property damage; and $2 million general aggregate. H. A pre -tournament meeting shall be scheduled with the Public Works Supervisor a minimum of ten (10) days prior to the event to review procedures or identify any specific needs or issues. SECTION 05.03.04: FEES: A. The Parks and Recreation Commission may recommend and the City Council adopt annually a schedule of fees for use of play fields within Section 2-4-2 of the City Code. B. Payment Schedule: 1 . Season league play shall be invoiced at the end of the scheduled season. 2. Tournaments, single events or other requests for a reservation require payment in full or a cash escrow for the estimate cost a minimum of ten (10) days prior to the scheduled date. 3 C. Fees for scheduled use of play fields shall not be refundable if the activity is cancelled or rescheduled within less than forty eight hours of the scheduled date unless recommended by Parks and Recreation Commission and approved by the City Council. SECTION 05.03.05: FIELD MAINTENANCE: A. The Public Works Supervisor will recommend to the Parks and Recreation Commission play fields to be made available for scheduling during a season; to minimize wear and maintenance of the play fields, specific facilities may be withheld from scheduled activities for rehabilitation and growth of the turf. B. The Public Works Supervisor may cancel individual activities based on current play field conditions and the need to avoid severe impact to the turf. C. Maintenance schedule: 1 Play fields are mowed and irrigated and trash containers emptied by the Public Works Department as determined by the Public Works Supervisor. 2. Baseball/softball fields: a. Infields are to be dragged by based on a schedule determined by the Public Works Supervisor: 1 Motorized equipment shall only be operated by the Public Works Department to drag infields. 2. The Public Works Supervisor may make available hand pulled equipment for play field users to drag infields between. b. Foul lines will be chalked by play field users utilizing equipment provided. C. Access to bases and base posts will be provided and are to be installed by the play field users. 3. Football, soccer, lacrosse, rugby or other field sports: a. Lines will be painted by a contractor as approved by the Public Works Supervisor with all costs paid by the play field user. b. Play field users shall be responsible to install and remove all nets. SECTION 05.03.06: RULES OF CONDUCT: A. Play field users shall comply with all park and trail regulations outlined in Chapter 6, Section 6 of the City Code. B. Activities must be under supervision of a responsible adult(s) at all times with the organization using the facilities assuming full responsibility for any damage pursuant to Section 05.03.06 of this Policy. C. Severe Weather: 1 The City reserves the right to postpone or cancel scheduled events if it determines that weather conditions are unsafe for participants, the activity will have a severe impact to the play field or the Public Works Department is unable to maintain safe access to the play field. 2. Outdoor activities should be stopped and participants seek shelter immediately if severe storms (including lighting) are sighted in the area. D. Parking: 1 Vehicles shall be parked only in designated parking areas and are not allowed in designated no parking zones or on trails, turf, pathways, or infields. 2. It is the responsibility of individuals responsible for the activity (coordinators, coaches, etc.) to comply with these parking restrictions and inform all other participants, players and/or parents. E. Failure to comply with these rules of conduct may jeopardize future use of play fields. SECTION 05.03.07: INDEMNIFICATION: A. All activities undertaken by participants are at the participant's own risk and that the City of Otsego, its employees, agents, contractors and volunteers shall not be liable for any claim, demand, injury, damage, action, or causes of action whatsoever to a participant or their property due to the negligence or failure to act of the City of Otsego, its employees, agents, contractors and volunteers arising out of or connected with use of park fields. B. Participants expressly forever release and discharge the City of Otsego its employees, agents, contractors and volunteers from any such claim, demand, injury, damage, action, or causes of action whatsoever. rl SECTION 05.03.08: AMENDMENTS: A. The City Council may amend this policy at any time. Modifications of the policy shall be effective on the date said modifications are approved by City council resolution. B. The policy will be reviewed periodically by City staff, the Parks and Recreation Commission and/or City Council. The City Clerk will keep on file comments and complaints received regarding this policy. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. n. ORDINANCE NO.: 2011 - CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO TO ADOPT A SCHEDULE OF FEES FOR USE OF PLAY FIELDS WITHIN CITY PARKS. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2-4-2.13 of the City Code is hereby amended to include the following provisions: 11. Play Field Usage: a. City Sponsored Users: No Charge b. Recognized Youth Associations: 1 . Initial field set up: $100.00/season 2. Baseball: i. Practices: $20.00/team ii. Games: $50.00/game 3. Field game: $50.00/game i. Practices: $20.00/team ii. Games: $50.00/game C. All Other Users: 1 . Initial field set up: $100.00/season 2. Monday -Thursday: a. Baseball: $50.00/game or practice b. Field game: $50.00/game or practice 3. Saturday/Sunday: a. Baseball: $200.00/field/day b. Field game: $200.00/field/day d. Other charges: 1 . Public Works staff/equipment: Per Sec. 2-4-2. E. 13 2. Potable toilets/trash containers: Cost incurred. 3. A deposit for clean-up of the site and or equipment replacement may be required in an amount approved by the Parks and Recreation Commission. Section 4. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the Otsego City Council this _ day of 1 2011. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk I-rEM G-2 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTPC�S_ PlanningCo.com MEMORANDUM TO: Otsego Parks and Recreation Commission FROM: Daniel Licht, AICP DATE: 5 December 2011 RE: Otsego — Prairie Park; Splash Pad TPC FILE: 101.01 — 10.08 BACKGROUND The Parks and Recreation Commission has discussed development of a splash pad facility at Prairie Park. The Parks and Recreation Commission had been provided examples of several facilities around the Twin Cities Metropolitan Area and were encouraged to visit these sites for gauge interest in and ideas for this type of facility at Prairie Park. Attachments: A. Blaine Lakeside Commons B. St. Louis Park Oak Hill Splash Pad C. Prairie Park site plan ANALYSIS Location. The Parks and Recreation Commission had identified the former skate park area within Prairie Park as the likely location for a splash pad. City staff and SRF reviewed this location and agree that it is suitable for this time of use in terms of location relative to other park improvements, access to parking and access to water and electricity. Development of a splash pad at this location would require removal of the skate park surface as well as existing sections of trail between the site and water/electricity connections to service the splash pad. Existing shrub plantings surrounding the former skate park would also be removed. Lakeside Commons. Of the examples provided, the Lakeside Commons Park in Blaine is the most applicable in terms of size to the former skate park area in Prairie Park. This splash pad was built in 2009 for a cost of $85,000. An additional expenditure of $10,000 - $15,000 would be required for a splash pad at Prairie Park for a below ground vault to accommodate the mechanicals and controls. The system utilizes City water and drains to an adjacent stormwater pond. A second issue for a potential splash pad at Prairie Park is the need to utilize a recalculating water system which would add cost both in terms of construction and operations. Blaine City staff state that the facility, which is open from 10:00 AM to 6:00 PM uses 20,000 gallons of water per day. The system is fully automated so that annual operations costs are limited to water, electricity and seasonal start-up/winterization by the Public Works Department although the City did not have these costs broken out. Oak Hill. The other primary example referenced by the Parks and Recreation Commission was the Oak Hill Splash Pad in St. Louis Park. This 85 foot x 56 foot by facility cost $254,694 to build in 2005 due to use of a recalculating system, significantly more water features as well as space both in a vault and an above ground building for mechanical equipment, fencing and other amenities compared to the Blaine splash pad. CONCLUSION A splash pad at Prairie Park is to be reviewed by the Parks and Recreation Commission at their meeting on 12 January 2011. The next step in the process would be a decision on whether to recommend the City Council authorize SRF to proceed with preparation of a concept plan and preliminary cost estimate specific to the identified location at Prairie Park. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Ron Wagner, City Engineer Andy MacArthur, City Attorney Ken Greishaber, SRF Timothy Wold, SRF 2 � NINIg loo, 00 uoou 0 0 W -n ol qz 13 t= I z 0 PWRR N qz 410' I , Pop -It Misty Mountain Lakeside Commons Park City of Blaine Splash Pad Spray Features SRF Consulting Group, Inc. January 3, 2011 A, A 1&� Tulip Monster 5 er Ve Geyser Tidal Wave NOTE: 1. ---- INDICATES SPLASH ZONE. 2. REFER TO SPEC SHEET AND INSTALLATION DRAWING FOR EACH PRODUCT. 0 3. ALL SPLASH PAD WATER PLAY >0,.! oz PRODUCTS ARE AN OWNER DIRECT EDGE OF mo I PURCHASE AND SUPPLIED BY ARC. SPLASH PAD 0;0 Z M 4. SPLASH PAD CONTRACTOR TO M INSTALL ALL WATER PLAY PRODUCT. oz 9 N@H c� '(D 8 I* 0 E' 0. 0 > C, -------------- > it > > L -j 2 4" lo'o ,Rot ;00 1 ?Mct M >( NO PRODUCT & SPEC SHEET QTY INSTALL 81 0. 0. DWG NO 1 BUBBLER 3 100083 —13'-0' "-0 2 _COLLECTOR BOX 4 100085 12'-0"- 3 ARCH JET MANIFOLD 1 100082-2 —15,-0, 4 NOODLE 2 100094 26'-0"— 14'-0"- 5 1 WATER A CH BAR 2 100097 6 WATER BARS, 8'W -x 6'H 2 100098 23'-0* 7 WATER BARS, 10'W x 8'H 1 100098 5'-0' 75'-0" OVERALL SPLASH PAD 8 WATER FIRE NOZZLE E 42'-6* 42'-6" F2 9 STREAM JET MANIFOLD 2 ��0011 5 102-04-01-5 10 ACTlVATION BOLLARD 85'-0" OVERALL CONCRETE 2 SPLASH PAD LAYOUT IF 7 w E EXISTING PLAYGROUND, 85'-0' OVERALL CONCRETE DECK I r- Tr FENCE, BY OWNER 925.67 0 925.28 EQUIPMENT SHED ADDITION, BY OWNER 9 GATE 0 TOG EL EXISTING 925.30 EQUIPMENT SHED, MODIFICATIONS BY OWNER 925.67 NEW CONCRETE NEW CONCRETE WALKWAY, WALKWAY. EXISTING WALKWAY GATE S-6" x W-15" 10* -0* . 33'-0" TO MATCH EXISTING WALKWAY EXISTING WALKWAY —TO MATCH EXISTING WALKWAY Rp NEW SHOWER lojaA& BUILDING, BY 04_ _5 OWNER I SITE PLAN F 7 I 0 -1 T 10 0 10 0 io 23'- 1 " 4'-0' 14'-5"— 3, -lo DOOR -4'-10" 6'-l" FEATURE 6�-o. SKID CLEARANCE SUMP PIT DRAIN sump lo" CHEMICAL_,,- ---- - -FILTER-SKID-j FEED LINES 3" F�ILTER I SUCTION LINE /FILTER ALL FLOORING IN - - - - - - - - - - LIQUID ACID ROOM AND-/ LIQUID ACID AND TO DRAIN INTO CHLORINE ROOM TO CHLORINE CONNECTING] STANDPIPE SLOPE TOWARDS DOOR PORTS INTO VERTICAL FILTER RETURN LINE 2" SKIMMER LINE 3- FILTER RETURN LINE 1 -�10-PE CHEMICAL_,,- ---- - -FILTER-SKID-j FEED LINES 3" F�ILTER I SUCTION LINE /FILTER ALL FLOORING IN BACKWASH LIQUID ACID ROOM AND-/ LIQUID ACID AND TO DRAIN INTO CHLORINE ROOM TO CHLORINE CONNECTING] STANDPIPE SLOPE TOWARDS DOOR PORTS INTO VERTICAL FILTER RETURN LINE 2" SKIMMER LINE 3- FILTER RETURN LINE 1 CL a - 'm D DRAIN JUNE _—ELECTRICAL PANEL ACCESS AREA L -0. HEATER WATER FILL STANDPIPE TO TANK, TO 7'-0' CONNECT TO WATER SUPPLY SUMP DISCHARGE LINE IN BUILDING FROM TANK, TO DRAIN INTO STANDPIPE CITY OF ST. LOUIS PARK OAK HILL SPLASH PAD 2004-2005 CONSTRUCTION COST BREAKDOWN Design Services $ 6,500.00 Theme Painting $ 11,000.00 Mechanical Equipment $ 49,136.00 Mechanical Equipment installation $ 25,051.00 Concrete Pad and Vault $ 37,685.00 Splash Pad Features $ 38,899.00 Equipment Building $ 43,391.00 State Permit $ 800.00 Fill Material $ 4,611.00 Perimeter Concrete Deck $ 19,866.00 Fencing $ 6,725.00 Landscaping $ 3,852.00 Demolition $ 1,278.00 Misc. $ 5,900.00 TOTAL CONSTRUCTION COST $ 254,694.00 Design Consultant: Aquatic Recreation Company 5852 Baker Road Minnetonka, Mn. 55345 Contact: Greg Stoks 952-345-6447 City Contact: Rick Beane 952-928-2854 Craig Panning 952-924-2547 0:\Parks\Parks\Oak Hill\Splash Pad Cost Breakdown 04 04 04 wl� 04 so 04 00 01% 01% No 00 00 00 04 oik 016 016 AL 111 L A It 4 , A A A ]SYM10TY1 sciENrimr- NA�,e _ I vzr; I ww I comt-sNTs I 0 25 50 100 V.50. -o. NMTH LANDSCAPE PLAN: I jg� F20-5 abing PLANT SCHEDULE: - 253 ThirdAvenue Souih "'-ea,, Mnn'50,a 55115 2) 3327522 'I ) " ,fh, 'I . ( 12 332 36 SITE INTROVEMENTS FOR: PRAIRIE PARK I= I b—by .,dfy tbt thi� pl. .. pp..d by o, u,du my di�t mpervisim =d that I m &wM L-d—F� Ahi-t -d� th� I.- ofth, Sutc ofMin—om. N=e: Dmon Farber Registration #: 12538 Signature: Date: DFA Project M 02-179 Dmwn/Checke& ES/DF Scale: AS N07BD Date: OWW03 Revision- 6W03 REVISED LANDSCAPE PLAN L5.2.0 Page 95