05-12-10 PRITEM 5.1
Sandy Undenfelser
From: W LOWINGER [kwlowinger@msn.com]
Sent: Thursday, April 15, 2010 2:55 PM
To: cityhall@ci.otsego.mn.us
Subject: Suggestion for Parks and Rec to add to any Park
Good afternoon,
i am a resident of otsego, and find myself getting frustrated by the sheer lack of Off -Leash Dog Parks in
this area, there is a small space allocated in Elk River at Lions Park, but nothing here in otsego. i would
like to suggest that this be talked about, in upcoming city meeting. if you have additional questions please
feel free to contact me at kwlowinger(a)msn.com or 763-412-2827
Thank You
William Lowinger
The New Busy is not the too busy. Combine all your e-mail accounts with Hotmail. Get busy.
ITEM 6_1
MEMORANDUM
TO: Otsego Mayor and City Council
Otsego Parks and Recreation Commission
FROM: Brad Belair
DATE: May 6, 2010
RE: Frankfort Park update
Work is progressing on Frankfort Park. Public Works staff has completed the majority
of major grading and below grade work. The schedule for completing the project is
dependent on good weather, but City staff expects significant completion by late June.
City staff has received quotes for the majority of the remaining project elements and
with the recommended contractors summarized below. In obtaining quotes, City staff
worked directly with the various contractors, preferring to use local businesses, on the
scope of work to fine tune the specifications.
Park Shelter. The park shelter has been ordered at a cost of $20,849.00 and is
scheduled for delivery on May 17. Installation of the shelter is included in this
price.
Playground Equipment. The playground equipment has been ordered and is
scheduled for delivery on May 17. The total cost of the playground equipment,
including installation, is $70,868.52. Public Works has also obtained a quote for
the wood fiber used to fill the play containers at $6,631.39.
Concrete. The City Engineer has obtained quotes for the concrete curb at
$7,547.50 from Schmidt Curb. Labor for flat surfaces, container boundaries,
picnic table pads, structure footings, etc. is being donated by the Mason's union.
Public Works staff is working to obtain material costs for these improvements.
Concrete work is expected to begin the week of May 10.
Landscaping. Public Works is recommending Midwest Landscapes, Inc.
provide and install all the plantings at a cost of $22,354.00. City staff has worked
with Midwest to refine the initial landscape plan based on site conditions. SRF
will be allowed to select the specific stock to be installed on the site.
CITY OF
O T S E G O
8899 Nashua Ave., NE, Otsego, MN 55330
Phone: 763-441-4414 Fax: 763-441-8823
PRIDE IN OUR PARKS
PROGRAM
MONTHLY REPORT
Group Name (or Participant): Cd i e S M o Y. IAL AyTs
Month of:
Contact Information for Responsible Individual:
Name: J� Joel C°`e—S
Phone(d)j63 -e2W 'Q(2- S (e):
Activity Report:
e-mail: K AC6ISS Cpcv�S�' .1JeT
Date # of Activities
Participants
r6 10 0.i iL (,i e(tn AA' s s i s s i fiver a^d
Notes/Comments:
S (j VVI e /� N ) S Cc V P (�) [, tJ .
Participant: �� ��� I Date: b *C"q
Please e-mail this report to cityhall(q-)_ci.otsego.mn.us by the first Monday of each month.
Turf. Public Works has obtained a quote from Town & Country to prepare the
final grade install seed and sod with assistance from Public Works staff on a
time/materials basis for a cost not to exceed $14,052. Public Works has
reviewed the turf plan with Town & Country and made adjustments to better suit
site conditions.
■ Site Furnishings. SRF has obtained several costs for tables, benches, trash
containers, bike racks and a drinking fountain. SRF is evaluating the proposed
furnishings for quality and value and will provide City staff with specific
recommendations as to which furnishings are to be purchased.
■ Irrigation. Public Works has obtained a quote of $26,000.00 for irrigation from
DDI. Scheduling for installation will be coordinated to follow other site
improvements.
■ Lighting. The City Engineer is working with Xcel Energy regarding installation
and lease of lighting along the trails within the park. An electrical connection to
the shelter is also to be provided.
■ Bituminous. Public Works and the City Engineer are seeking quotes from
several contractors for the trails, basketball and possibly the tennis court
surfaces.
■ Fencing. Public Works is expecting quotes for the back stop and tennis court
fencing to be submitted.
■ Signage. The park identification signs have been ordered per the separate
approval of the City Council.
■ Tennis Court. Public Works and the City Engineer are evaluating the soil
conditions for the tennis court in order to make a recommendation on whether to
proceed with this part of the project. City staff is obtaining the quotes for the
bituminous, painted surface, net and fencing so as to be able to provide the
Parks and Recreation Commission and City Council with the financial information
needed to decide if the tennis court is to be constructed at this time.
Based on the quotes received to date, the cost of the project remains under the
$421,914.68 construction cost estimate (not including labor) approved by the City
Council. If there are any questions or comments regarding Frankfort Park, please do
not hesitate to call me.
C. Mike Robertson, City Administrator
Tami Loff, City Clerk
Gary Groen, Finance Director
Ron Wagner, City Engineer
Andy MacArthur, City Attorney
Daniel Licht, City Planner
2
MY OF
PRIDE IN OUR PARKS
TSEGOPROGRAM
ON THE GREAT FIVER ROAD MONTHLY REPORT
Group Name (or Participant): Zoubek Family
Month of: APRIL 2010
Contact Information for Responsible Individual:
Name:
Phone: 612-247-7119
Activity Report:
House # 4/8 4/15
2 —
3 P P
4 - -
5 P P
6 P N
7 - -
-- ----- -
9 - -
10 - N
11 _ — --
12
Note: In addition to the houses at Otsego Prairie Park, there are 4 houses installed at my home.
We have 5 Young Bluebirds in one of the boxes and look forward to more.
Steve Zoubek
email: president@trsaonline.org
Table Key:
P
Partial Nest
Nestboxes
12
N
Complete Nest
Active Nestboxes
8
BB
Bluebird Nest
Nesting Attempts
3
SN
Swallow Nest
Clutch Rate (Eggs / nest)
5
NR
Nest removed
Eggs
15
E
# Eggs
Young
5
Y
# Young
Hatch Rate
33%
F
# Fledges from nest
Fledges
-
Fled e Rate
-
Participant: ,Steve Zou6ek Date: 5/4/2010
Please email this report to cityhall@ci.otsego.mn.us by the first Monday of each month.
barb@ci.otseBo.mn.us
IC
Draft- March 31, 2010
Revised May 3, 2010
AGREEMENT
BETWEEN THE CITY OF OTSEGO
AND INDEPENDENT SCHOOL DISTRICT NO. 728
REGARDING THE OTSEGO RECREATION PROGRAM
THIS AGREEMENT, made this day of , 2010, by and between the
City of Otsego (CITY), a municipal corporation under the laws of the State of Minnesota,
and Independent School District No. 728 (ISD 728), political subdivision of the State of
Minnesota.
WHEREAS, pursuant to the authority granted under Minnesota Statutes, Section 471.59
and other applicable statutes and powers and authority granted to the undersigned agree
to cooperate in providing for a recreation program within CITY implemented by ISD
728.
NOW THEREFORE, it is agreed by and between the parties as follows:
FINANCE
Every year, prior to August 1St, the department head of Community Education or other
ISD 728 staff shall present a proposed budget for the recreation program for the next
calendar year to the CITY. The budget shall be prepared in consultation with appropriate
officials of CITY and ISD 728. The budget shall consist of the following items;
1. Administrative & Marketing Fee.
2. Staff Co-ordination Costs.
3. Program Costs.
The Administrative & Marketing Fee and Staff Co-ordination Costs shall be fixed yearly.
The Program Costs shall be submitted as an estimated range. Any revenues received
from participants shall be used to defray Program Costs. Any revenue above and beyond
Program Costs shall be used to defray Administrative or Staff Co-ordination Costs.
ISD 728 will bill the CITY yearly by February 1St and the CITY will pay the bill within
30 days. If part of the bill is disputed the CITY shall pay the undisputed part within 30
days and the CITY and ISD 728 shall meet to resolve the disputed amounts.
LJ
E
SERVICE RESPONSIBILITIES
ISD 728 will provide the following services:
1. ISD 728 shall assume all responsibilities related to the payroll functions of
Community Recreation including payment of salaries, wages and contract payments to
the head of Community Recreation and any staff.
2. ISD 728 shall handle all scheduling of all Otsego recreation events at CITY
fields and facilities.
3. ISD 728 shall be responsible for the general administration and marketing of
the program and for participant registration systems.
CITY shall provide the following:
1. Maintenance of all City fields and facilities used by program participants.
Maintenance shall not include chalking of field lines or base placement.
2. Provide payment to ISD 728 for the cost of providing service.
COMMUNICATION
The City and ISD 728 shall meet periodically to review the Otsego recreation program
and budget. ISD 728 staff shall meet with the City Park & Recreation Commission in
January to review program offerings for the coming year. ISD staff shall meet with the
City Park & Recreation Commission in October to review usage figures from the
summer. Any other meetings shall be at a mutually agreeable time. City staff and ISD
728 staff shall meet prior to August 1St each year to review the current budget and discuss
the upcoming budget.
EMPLOYEES
All administrative staff, support staff and clerical staff and other persons providing
Otsego recreation program services shall be employees or volunteers of ISD 728 which
shall determine their salaries and benefits. This Agreement does not create any employer-
employee relationship or independent contractor relationship between ISD Employees
and volunteers or staff and the CITY.
LIABILITY
ISD 728 agrees to maintain insurance for commercial general liability in an amount not
less than $1,500,000. A certificate of insurance naming the CITY as an additional
insured will be sent to the CITY within 30 days of the execution of this agreement.
ISD 728 agrees to indemnify, hold harmless and defend CITY from and against any
claims, costs, causes of action, expenses and liabilities, including but not limited to
reasonable attorney's fees the City incurs because of ISD 728's negligent acts or its
failure to comply with the terms of the Agreement.
CITY agrees to indemnify, hold harmless and defend ISD 728 from and against any
claims, costs, causes of action, expenses and liabilities, including but not limited to
reasonable attorney's fees ISD 728 incurs because of CITY's negligent acts or its failure
to comply with the terms of the Agreement.
LENGTH OF TERM OF AGREEMENT AND TERMINATION
This Agreement shall take effect upon approval by CITY and ISD 728. The Agreement
shall be reviewed annually. The Agreement may be terminated by either of the parties
upon six months notice. The actual date of withdrawal upon notice shall be the last day of
the calendar year occurring at least six months after the notice.
MERGER
Any and all previous agreements, either written or verbal, are hereby merged into this
Agreement.
COUNTERPARTS
This agreement may be executed in any number of counterparts and each shall be deemed
to be an original, and this Agreement shall be binding upon those executing anyone of
such counterparts.
2010 PAYMENT
The parties agree that CITY payment to ISD 728 for Community Recreation Services
rendered in 2010 shall be $
ADOPTED by the City Council of the City of Otsego this day of
.2010.
CITY OF OTSEGO
Jessica Stockamp, Mayor
Tami Loff, City Clerk
ADOPTED by the ISD 728 Board this day of 52010.
. ,t
INDEPENDENT SCHOOL DISTRICT NO. 728
m
Its: