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04-09-12 CC
CLAIMS LIST CITY COUNCIL MEETING APRIL 9, 2012 TO: Tami Loff ITEM 3-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 04-04-2012 $ 128,762.49 Check # 51388 - # 51429 VOIDED CHECKS None PAYROLL 04-04-2012 $ 36,137.33 WIRE TRANSFERS (BOND PAYMENTS) None ELECTRONIC PYMTS FOR MARCH: Bldg Permit Surcharge $ Century Link $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Aflac $ Total: $ GRAND TOTAL $ 164,899.82 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO 04/04/12 9:41 AM Page 1 *Check Summary Register© APRIL 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051388 FLEX ONE - AFLAC 4/4/2012 $42.00 FLEX FEES Paid Chk# 051389 ALLIANCE BENEFIT GROUP HSA 4/4/2012 $1,296.87 PPE 3/31/12 CH DTD 4/4/12 Paid Chk# 051390 AVENET, LLC 4/4/2012 $175.00 SITE REBUILD FOR NEW WEBSITE Paid Chk# 051391 BANYON DATA SYSTEMS, INC. 4/4/2012 $1,257.07 FUND/POS ANNUAL SUPPORT Paid Chk# 051392 BEAR ALARMS 4/4/2012 $117.56 WT #1 ANTENNA REPLACEMENT Paid Chk# 051393 BEAUDRY OIL & SERVICES INC. 4/4/2012 $2,777.09 WELL HOUSE #3 - GENERATOR FUEL Paid Chk# 051394 BOYER TRUCKS 4/4/2012 $170.89 WHEEL Paid Chk# 051395 CENTRAL HYDRAULICS, INC. 4/4/2012 $32.34 SWIVEL ELBOWS/MALE PIPE FITTIN Paid Chk# 051396 CHARTER COMMUNICATIONS LL 4/4/2012 $119.00 MONTHLY SERVICE Paid Chk# 051397 CITY OF MONTICELLO 4/4/2012 $288.56 FEB ANIMAL CONTROL Paid Chk# 051398 CNA, LTC 4/4/2012 $80.92 LONG TERM CARE INS Paid Chk# 051399 DAKOTA SUPPLY GROUP 4/4/2012 $12,263.91 WATER METERS Paid Chk# 051400 DEHMER FIRE PROTECTION 4/4/2012 $494.87 ANNUAL FIRE EXT MAINT/INSP Paid Chk# 051401 DH ATHLETICS LLC 4/4/2012 $209.52 FRANKFORT PK TENNIS NET Paid Chk# 051402 ECM PUBLISHERS INC 4/4/2012 $114.50 LEGAL - PUBLIC HEARING Paid Chk# 051403 FASTENAL COMPANY 4/4/2012 $143.15 MISC OPERATING SUPPLIES Paid Chk# 051404 KATHY GROVER 4/4/2012 $128.21 MILEAGE TO MCFOA CONFERENCE Paid Chk# 051405 HAKANSON ANDERSON ASSOC 4/4/2012 $691.60 L1 BLK 1, PL CRK FARMS Paid Chk# 051406 HELGESON MAILING SERVICE L 4/4/2012 $1,133.53 SPRING 2012 NEWSLETTER Paid Chk# 051407 ICMA RETIREMENT TRUST 4/4/2012 $675.00 PLAN #304185 Paid Chk# 051408 INK WIZARDS, INC. 4/4/2012 $70.54 OTSEGO CREST EMBROIDERY - ROSS Paid Chk# 051409 LORI JOHNSON -WARNER 4/4/2012 $83.34 APR DEPOSIT - HSA ACCT #448-98 Paid Chk# 051410 ANDREW JORDAHL 4/4/2012 $132.11 W/S REFUND - 9151 KAHL CT Paid Chk# 051411 LONG & SONS 4/4/2012 $1,111.50 CITY HALL MAR CLEANING Paid Chk# 051412 MACARTHUR LAW OFFICE LLC 4/4/2012 $7,245.50 REMINGTON COVES Paid Chk# 051413 MENARDS 4/4/2012 $71.61 SCHOOL KNOLL FENCE REPAIR Paid Chk# 051414 MN MUNICIPAL UTILITIES ASSO 4/4/2012 $2,237.50 2ND QTR SAFETY MGMT PROG Paid Chk# 051415 NAPA AUTO PARTS 4/4/2012 $42.48 AIR HOSES Paid Chk# 051416 NEWMAN TRAFFIC SIGNS 4/4/2012 $573.97 SIGN MAT'L Paid Chk# 051417 NORTH STAR AWARDS & TROP 4/4/2012 $26.72 JANET (HPC) NAME PLATE Paid Chk# 051418 OFFICEMAX - A BOISE CO 4/4/2012 $268.52 OFFICE SUPPLIES Paid Chk# 051419 PUBLIC EMPLOYEES RETIREME 4/4/2012 $4,610.91 #677600 PPE 3/31/12 CH DTD 4/4 Paid Chk# 051420 RANDY'S SANITATION 4/4/2012 $262.36 8899 NASHUA AVE Paid Chk# 051421 RICOH AMERICAS CORPORATIO 4/4/2012 $379.43 RICOH COPIER LEASE Paid Chk# 051422 RICOH AMERICAS CORPORATIO 4/4/2012 $311.70 WIDE FORMAT PRINTER Paid Chk# 051423 ROYAL TIRE INC. 4/4/2012 $516.22 TIRES - 2005 CHEVY TRUCK Paid Chk# 051424 STANDARD INSURANCE CO 4/4/2012 $746.95 #150697 APR LIFE INS Paid Chk# 051425 TARGET BANK 4/4/2012 $139.69 MEETING SUPPLIES Paid Chk# 051426 THE PLANNING COMPANY LLC 4/4/2012 $7,290.00 MEETINGS Paid Chk# 051427 WRIGHT COUNTY AUDITOR -TRE 4/4/2012 $72,895.00 APRIL SHERIFF PATROL Paid Chk# 051428 WRIGHT COUNTY SURVEYOR 4/4/2012 $2,000.00 2011 AERIAL PHOTOGRAPHY Paid Chk# 051429 XCEL ENERGY 4/4/2012 $5,534.85 5850 RANDOLPH Total Checks $128,762.49 CITY OF OTSEGO 04/04/12 9:41 AM Page 1 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051388 4/4/2012 AFLAC -FLEX ONE E 101-41400-390 Contracted Services $42.00 222255ER FLEX FEES Total AFLAC -FLEX ONE $42.00 Paid Chk# 051389 - 4/4/2012 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $463.47 PPE 3/31/12 CH DTD 4/4/12 E 250-42410-123 Health $83.34 PPE 3/31/12 CH DTD 4/4/12 E 101-43100-123 Health $500.04 PPE 3/31/12 CH DTD 4/4/12 E 101-41600-123 Health $250.02 PPE 3/31/12 CH DTD 4/4/12 Total ALLIANCE BENEFIT GROUP $1,296.87 Paid Chk# 051390 4/4/2012 AVENET, LLC E 101-41100-801 CONTINGENCY $175.00 30509 SITE REBUILD FOR NEW WEBSITE Total AVENET, LLC $175.00 Paid Chk# 051391 4/4/2012 BANYON DATA SYSTEMS, INC. E 101-41600-390 Contracted Services $1,257.07 147675 FUND/POS ANNUAL SUPPORT Total BANYON DATA SYSTEMS, INC. $1,257.07 Paid Chk# -651392 4/4/2012 BEAR ALARMS E 601-49400-400 Repairs & Maint - Cont $117.56 3397 WT #1 ANTENNA REPLACEMENT Total BEAR ALARMS $117.56 Paid Chk# 051393 4/4/2012 BEAUDRY OIL & SERVICES INC. E 101-43100-202 Gas & Oil $337.16 769009 PW - GENERATOR FUEL E 602-49450-202 Gas & Oil $1,144.55 769009 EAST WWTF - GENERATOR FUEL E 602-49450-202 Gas & Oil $1,093.09 769009 WEST WWTF - GENERATOR FUEL E 601-49400-202 Gas & Oil $202.29 7.6.9009 WELL HOUSE #3 - GENERATOR FUEL Total BEAUDRY OIL & SERVICES INC. $2,777.09 Paid Chk# 051394 4/4/2012 BOYER TRUCKS E 101-43100-210 Operating Supplies (GENERAL) $170._89 109158R WHEEL Total BOYER TRUCKS $170.89 Paid Chk# 051395 4/4/2012 CENTRAL HYDRAULICS, INC. E 101-43100-220 Repair/Maint Supply (GENERAL) $32.34 20682 SWIVEL ELBOWS/MALE PIPE FITTINGS Total CENTRAL HYDRAULICS, INC. $32.34 Paid Chk# 051396 4/4/2012 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00_ MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 051397 4/4/2012 CITY OF MONTICELLO E 101-42710-390 Contracted Services $288.56 12494 FEB ANIMAL CONTROL Total CITY OF MONTICELLO $288.56 Paid Chk# 051398 4/4/2012 CNA, LTC G 101-21705 Other Retirement $80.92 1047199 LONG TERM CARE INS Total CNA, LTC $80.92 Paid Chk# 051399 4/4/2012 DAKOTA SUPPLY GROUP E 601-49400-210 Operating Supplies (GENERAL) $12,263.91 7276192 WATER METERS Total DAKOTA SUPPLY GROUP $12,263.91 Paid Chk# 051400 4/4/2012 DEHMER FIRE PROTECTION E 101-41940-390 Contracted Services $49.48 6233 ANNUAL FIRE EXT MAINT/INSP E 250-42410-390 Contracted Services $49.49 6233 ANNUAL FIRE EXT MAINT/INSP CITY OF OTSEGO 04/04/12 9:41 AM Page 2 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment E 101-43100-390 Contracted Services $395.90 6233 ANNUAL FIRE EXT MAINT/INSP Total DEHMER FIRE PROTECTION $494.87 Paid Chk# 051401 4/4/2012 DH ATHLETICS LLC E 101-45200-210 Operating Supplies (GENERAL) $209.52 1.2015 FRANKFORT PK TENNIS NET Total DH ATHLETICS LLC $209.52 Paid Chk# 051402 4/4/2012 ECM PUBLISHERS INC E 101-43100-350 Print/Binding (GENERAL) $47.00 IC347541 PW SEASONAL EMPL AD E 101-41400-350 Print/Binding (GENERAL) $67.50 IC347822 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $114.50 Paid Chk# 051403 4/4/2012 FASTENAL COMPANY E 101-43100-210 Operating Supplies (GENERAL) $80.79 MNELK36046 MISC OPERATING SUPPLIES E 101-45200-210 Operating Supplies (GENERAL) $62.36 MNELK36136 DISC'S FOR BLADES Total FASTENAL COMPANY $143.15 Paid Chk# 051404 4/4/2012 GROVER, KATHY E 101-41600-360 Education/Training/Conferences $128.21 MILEAGE TO MCFOA CONFERENCE Total GROVER, KATHY $128.21 Paid Chk# 051405 4/4/2012 HAKANSON ANDERSON ASSOC INC E 602-49450-302 Engineering Fees $691.60 28.957 L1 BLK 1, PL CRK FARMS Total HAKANSON ANDERSON ASSOC INC $691.60 Paid Chk# 051406 4/4/2012 HELGESON MAILING SERVICE LLC E 101-41400-347 Newsletter $1,133.53 3871 SPRING 2012 NEWSLETTER Total HELGESON MAILING SERVICE LLC $1,133.53 Paid Chk# 051407 4/4/2012 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $675.00 PPE 3/31/12 PLAN #304185 Total ICMA RETIREMENT TRUST $675.00 Paid Chk# 051408 NC...-.__ 4/4/2012 INK WIZARDS, INC."-- ..__....-_... --- .. E 101-45250-440 E Recreation Programming $6.41 61357 OTSEGO CREST EMBROIDERY - ROSS E 101-41400-201 Office Supplies and Expenses $64.13 61357 OTSEGO CREST EMBROIDERY - ROSS Total INK WIZARDS, INC. $70.54 Paid Chk# 051409 4/4/2012 JOHNSON -WARNER, LORI (HSA) G 101-21706 Hospitalization/Medical Ins $83.34 APR DEPOSIT - HSA ACCT #448-98887 Total JOHNSON -WARNER, LORI (HSA) $83.34 Paid Chk# 051410 4/4/2012 JORDAHL, ANDREW R 601-37150 WATER SALES $132.11 W/S REFUND - 9151 KAHL CT Total JORDAHL, ANDREW $132.11 Paid Chk# 051411 4/4/2012 LONG & SONS E 101-43100-389 Cleaning Services $363.37 12-124 PW MAR CLEANING E 101-41940-389 Cleaning Services $748.13 12-124 CITY HALL MAR CLEANING Total LONG & SONS $1,111.50 Paid Chk# 051412 4/4/2012 MACARTHUR LAW OFFICE LLC E 101-41700-301 Legal Services $5,578.00 GENERAL G 701-22271 BARTHEL CUP $377.00 BARTHEL G 701-22426 FIN PLAT ARBOR CRK 3 $72.50 ARBOR CREEK 3RD E 101-41700-301 Legal Services $1,218.00 REMINGTON COVES Total MACARTHUR LAW OFFICE LLC $7,245.50 Paid Chk# 051413 4/4/2012 MENARDS CITY OF OTSEGO *Check Detail Register© APRIL 2012 Check Amt Invoice E 101-45200-220 Repair/Maint Supply (GENERAL) $53.18 50666 E 101-45200-220 Repair/Maint Supply (GENERAL) $18.43 50666 Total MENARDS $71.61 Paid Chk# 051414 4/4/2012 MN MUNICIPAL UTILITIES ASSOC E 101-41400-360 Education/Training/Conferences $559.38 39080 E 101-41600-360 Education/Training/Conferences $559.38 39080 E 101-43100-360 Education/Training/Conferences $559.37 39080 E 250-42410-360 Education/Training/Conferences $559.37 3.9080 Total MN MUNICIPAL UTILITIES ASSOC $2,237.50 Paid Chk# 051415 4/4/2012 NAPA OF ELK RIVER INC Comment PARK REPAIR SUPPLIES SCHOOL KNOLL FENCE REPAIR 2ND QTR SAFETY MGMT PROG 2ND QTR SAFETY MGMT PROG 2ND QTR SAFETY MGMT PROG 2ND QTR SAFETY MGMT PROG 04/04/12 9:41 AM Page 3 E 101-43100-210 Operating Supplies (GENERAL) $12.60 611246 GREASE FITTING/KIT E 101-43100-210 Operating Supplies (GENERAL) $17.07 611300 AIR HOSES E 101-43100-210 Operating Supplies (GENERAL) $12.81 614788 FLAT GLASS MIRR Total NAPA OF ELK RIVER INC $42.48 Paid Chk# 051416 4/4/2012 NEWMAN TRAFFIC SIGNS $126.94 812862 E 101-41400-201 E 101-43100-393 Sign & Signal Mat I Purchased $573.97 TI -0246940 SIGN MAT'L $268.52 Total NEWMAN TRAFFIC SIGNS $573.97 4/4/2012 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 Paid Chk# 051417 4/4/2012 NORTH STAR AWARDS E 101-45250-440 Recreation Programming $16.03 3741 E 101-45300-310 Miscellaneous $10.69 37.41 Total NORTH STAR AWARDS $26.72 Paid Chk# 051418 4/4/2012 OFFICEMAX E 250-42410-201 Office Supplies and Expenses $126.94 812862 E 101-41400-201 Office Supplies and Expenses $141.58 812862 Total OFFICEMAX $268.52 Paid Chk# 051419 4/4/2012 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $51.21 E 601-49400-121 PERA $51.21 E 250-42410-121 PERA $130.05 E 101-43100-121 PERA $1,137.15 E 101-41600-121 PERA $529.05 E 101-41400-121 PERA $577.56 G 101-21704 PERA $2,134.68 3tal PUBLIC EMPLOYEES RETIREMENT FD $4,610.91 Paid Chk# 051420 4/4/2012 RANDY S SANITATION E 101-43100-325 Garbage Service E 101-41940-325 Garbage Service Total RANDY S SANITATION ROSS (P&R) NAME PLATE JANET (HPC) NAME PLATE OFFICE SUPPLIES OFFICE SUPPLIES #677600 PPE 3/31/12 CH DTD 4/4/12 #677600 PPE 3/31/12 CH DTD 4/4/12 #677600 PPE 3/31/12 CH DTD 4/4/12 #677600 PPE 3/31/12 CH DTD 4/4/12 #677600 PPE 3/31/12 CH DTD 4/4/12 #677600 PPE 3/31/12 CH DTD 4/4/12 #677600 PPE 3/31/12 CH DTD 4/4/12 $124.35 13400 90TH ST $138.01 8899 NASHUA AVE $262.36 Paid Chk# 051421 4/4/2012 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $379.43 14584853 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 051422 4/4/2012 RICOH AMERICAS CORPORATION E250-42410-410 Rentals (GENERAL) $311.70 14584854 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $311.70 Paid Chk# 051423 4%4/2012 ROYAL TIRE INC. E101-43100-210 Operating Supplies (GENERAL) $516.22 N310066275 TIRES - 2005 CHEVY TRUCK Total ROYAL TIRE INC. $516.22 Paid Chk# 051424 4/4/2012 STANDARD INSURANCE CO CITY OF OTSEGO *Check Detail Register© E 601-49400-130 Employer Paid Ins (GENERAL) E 250-42410-130 Employer Paid Ins (GENERAL) E 101-41400-130 Employer Paid Ins (GENERAL) E 602-49450-130 Employer Paid Ins (GENERAL) E 101-43100-130 Employer Paid Ins (GENERAL) E 101-41600-130 Employer Paid Ins (GENERAL) Total STANDARD INSURANCE CO Paid'Chk# 051425 "'4i4/20'12- TARGET BANK E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 101-43100-201 Office Supplies and Expenses Total TARGET BANK Paid Chk# 051426 4/4/2012 TPC APRIL 2012 Check Amt Invoice Comment $13.42 #150697 APR LIFE INS $82.36 #150697 APR LIFE INS $130.08 #150697 APR LIFE INS $13.41 #150697 APR LIFE INS $350.29 #150697 APR LIFE INS $157.39 #150697 APR LIFE INS $746.95 726 04/04/12 9:41 AM Page 4 $25.70 24560737964 MEETING SUPPLIES $32.04 24560901904 MEETING SUPPLIES $41.35 24560907476 MEETING SUPPLIES $40.60 24561118545 JUMP DRIVE $139.69 726 POLICIES E 101-41570-303 Planning Fees $1,150.00 724 PARKS E 101-41570-303 Planning Fees $200.00 725 HPC E 101-41570-303 Planning Fees $100.00 726 POLICIES E 101-41570-303 Planning Fees $850.00 727 CITY CODE E 403-43100-303 Planning Fees $150.00 728 70TH - MF TO OAKWOOD E 601-49400-303 Planning Fees $150.00 729 WATERING BAN E 101-41570-303 Planning Fees $550.00 730 ECONOMIC DEVELOPMENT E 101-41570-303 Planning Fees $400.00 731 GENERAL E 101-41570-303 Planning Fees $40.00 732 GENERAL E 101-41570-303 Planning Fees $1,750.00 733 MEETINGS E 250-42410-303 Planning Fees $1,110.00 734 GEN'L - CODE E 101-41570-303 Planning Fees $420.00 735 GRC/APPELLO G701-22272 KC 6TH REPLAT (TO KC 10TH) $180.00 736 KC 6TH REPLAT TO KC 10TH G 701-22273 MN NATIVE LNDSCP SIGN AMEND $60.00 737 MNL E 101-41570-303 Planning Fees $60.00 738 REMINGTON COVES G 701-22274 MUNICH CUP $120.00 739 MUNICH CUP Total TPC $7,290.00 Paid Chk# 051427 4/4/2012 WRIGHTCO UNITY AUDITOR -TREASURE E 101-42100-390 Contracted Services $72,895.00 PATROL -12-4 APRIL SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $72,895.00 Paid Chk# 051428 4/4/2012 WRIGHT COUNTY SURVEYOR E 101-41400-391 GIS Services $2,000.00 3.2612 2011 AERIAL PHOTOGRAPHY Total WRIGHT COUNTY SURVEYOR $2,000.00 Paid Chk# 051429 4/4/2012 XCEL ENERGY E 602-49450-322 Utilities $122.72 16935 56TH CT E 601-49400-322 Utilities $1,284.23 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $63.21 17388 52ND ST E 602-49450-322 Utilities $4,064.69 5850 RANDOLPH Total XCEL ENERGY $5,534.85 10100 BANK OF ELK RIVER $128,762.49 CITY OF OTSEGO 04/04/12 9A1 AM Page 5 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $103,890.53 250 Comm. Dev. & Bldg Safety $2,453.25 403 COLLECTOR RDS (FORMERLY MSA) $150.00 601 WATER FUND $14,214.73 602 SEWER FUND $7,244.48 701 DEVELOPMENT ESCROWS FUND $809.50 $128,762.49 ITEM 3-2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL MARCH 26, 2012 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Heather Eidem, New River Medical Center Representative, gave a Hospital District update. 2. Consider agenda approval. CM Darkenwald requested to move item 3.2 to item 5.1. CM Heidner asked staff to check with City Engineer Wagner that the location of a siren next to a power plant is ok. City Administrator Johnson said that this was checked by City Engineer Wagner and there are no issues. CM Scharber motioned to approve as amended. Seconded by CM Heidner. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items. 3.1 Approve Claims List. 3.2 Approve March 3, 2012 Special City Council Meeting Minutes. -REMOVED 3.3 Approve March 12, 2012 City Council Meeting Minutes. 3.4 Approve March 12, 2012 Special City Council Meeting Minutes. 3.5 Approve quote for Park equipment. 3.6 Approve Ordinance 12-04 and Resolution 12-20 regarding lawful gambling. 3.7 Approve Resolution 12-21 for disposal of unneeded property. 3.8 Approve 2012 mowing contract. 3.9 Approve Resolution 12-29 adopting a street sweeping policy. 3.10 Approve Resolution 12-22 appointing HPC member. 3.11 Accept Resignation from Police Commissioner Joel Torkelson. 3.12 Received February 8, 2012 Parks & Rec Commission Minutes. 3.13 Received February 21, 2012 Police Commission Minutes. 3.14 Received February 21, 2012 HPC Minutes. 3.15 Approve Agreement with Great River Energy for Siren Location. 3.16 Approve Resolution 12-23 updating the Police Commission bylaws. 3.17 Approve Resolutions 12-24, 12-27 and 12-28 accepting donations. 3.18 Approve Resolution 12-25 adopting the Park Shelter Policy & Ordinance 12-05 amending the fee schedule regarding the shelter at Prairie Park. 3.19 Approve Agreement and Release between the City and Jim MacGibbon for tennis instructions on City tennis courts. CM Heidner motioned to approve with removal of item 3.2. Seconded by CM Schroeder. All in favor. Motion carried. 4. Administration. 4.1 Consider Resolution 2012-26 Redistricting. City Clerk Loff presented the staff report. CM Scharber motioned to approve Resolution 2012-26 establishing precincts and polling places. Seconded by CM Darkenwald. All in favor. Motion carried. 4.2 Recommendation for Recreation Professional position. City Administrator Johnson presented the staff report. The interview panels recommend the hire of Ross Demant for Parks and Recreation Manager. In addition to recreation programming this position would include management of the park maintenance department. CM Schroeder motioned to authorize hiring of Ross Demant as Parks and Recreation Manager with pay and leave as stated in this staff memo. Seconded by CM Heidner. All in favor. Motion carried. 4.3 Consider entering into an agreement with Kinghorn for construction management services. City Administrator Johnson presented the staff report. Kinghorn Company has submitted a proposal for the Public Works and City Hall projects. CM Darkenwald said that Kinghorn has done a lot of good work in the community. CM Heidner motioned to authorize entering into a contract with Kinghorn Company for preconstruction services outlined in the proposal dated March 8, 2012, contingent upon City Attorney approval of the contract. Seconded by CM Schroeder. All in favor. Motion carried. 4.4 Website set up. City Clerk Loff presented the staff report. Per the Administrative Subcommittee discussion City staff solicited a quote from Graphic Designer Kim Welter to set up the main navigation and design on the new city website. CM Heidner motioned to approve quote from Kim Welter in the amount of $55.00 per hour from the Council Contingency budget. Seconded by CM Schroeder. All in favor. Motion carried. 5. City Council Reports and Updates. 5.1 Approve March 3, 2012 Special City Council Meeting Minutes. CM Scharber motioned to approve. Seconded by Mayor Stockamp. Motion carried 4- 0. CM Darkenwald abstained City Administrator gave an update on the joint I-94 West Chamber of Commerce/City of Otsego meeting with local businesses set for March 27th at 8 AM and March 29th at 4 PM. 6. Staff Reports and Updates. 6.1 CIP. City Administrator Johnson gave an update of the status of the CIP and said if the City Council agrees this item will be brought back to the City Council on April 23, 2012. The City Council agreed. 6.2 Strategic Planning. City Administrator Johnson said the City Council spent a full day March 3 on strategic planning. It was discussed at that time that another session may be needed before implementation can begin. She stated she received the draft Strategic Planning document from the facilitator today. She further stated her plan is to have staff complete Strategic Goal Templates for each goal. When staff has completed that step, another session with the facilitator, Council, and management team would be scheduled. The City Council agreed. 6.3 EDA Work Session. City Administrator Johnson said City staff would like to have the EDA call a workshop meeting April 9, 2012 following the regular scheduled City Council meeting. The City Council agreed. 7. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion carried. Adjourned at 7:27 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk ��se�I o MINN ESUTIi DEPARTMENT INFORMATION ITEM Request for City Council Action 3.3 ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: City Attorney City Attorney MacArthur April 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator 3.3 Remington Coves Agreement AGENDA ITEM DETAILS RECOMMENDATION: City Council approve attached Agreement between the City of Otsego and Minnwest Bank relative to escrow funds for Remington Coves. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes, approval of Agreement to settle legal dispute. No. BACKGROUND/JUSTIFICATION: The City of Otsego was served with a legal action in December in which it was a named Defendant, initiated by Title Professionals and Abstract Company. This lawsuit was not covered by the City's insurance and related to a $90,000.00 escrow being held by Title Professionals to complete landscape and erosion control in Remington Coves First Addition. The escrow was deposited with Title Professionals pursuant to an Agreement between the original developer Otsego Development, LLC and a builder, Cottage Builders, Inc. The deposit remained with Title Professionals over the last six years with no claim against the funds being made by any party. The City was unaware of this escrow until the legal action was commenced. The legal action initiated by Title Professionals was an Interpleader action which is where the Plaintiff does not know who to pay out funds which it holds, and therefore deposits the funds into Court and allows the Court to decide to whom they should be paid. On behalf of the City I answered the complaint asserting a City interest in the funds up to $63,380.00, which was the estimated cost of the landscaping and erosion control as supplied by the City Planner and City Engineer. The other Defendants, which included the original developer and builder, did not answer the Complaint. Minnwest Bank, which had subsequently foreclosed on virtually all of the property within Remington Coves First Addition, did answer and asserted the right to unconditional use of all of the funds. A representative of Minnwest recently met with City staff to come to some Agreement regarding use of the funds. The meeting resulted in a proposed Agreement between the parties in which the funds would be released to Minnwest but the amount claimed by the City would be held in escrow pursuant to the Agreement by Minnwest and would only be used for landscaping and erosion control purposes within Remington Coves First Addition, as set forth in the original Agreement between the Developer and Builder. The funds can be withdrawn by the City and used to complete any work not completed by Minnwest within a reasonable period of time. The Agreement would be signed by both parties and would be part of the Stipulation and Order dismissing the lawsuit. City staff believes that the attached Agreement is beneficial to the City and should be approved by the City Council. SUPPORTING DOCUMENTS: X❑ ATTACHED ❑ NONE 1. Proposed agreement. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Agreement between City of Otsego and Minnwest Bank MV Relative to Escrow for Landscaping and Erosion Control within Remington Coves First Addition. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: AGREEMENT BETWEEN CITY OF OTSEGO AND MINNWEST BANK MV RELATIVE TO ESCROW FOR LANDSCAPING AND EROSION CONTROL WITHIN REMINGTON COVES FIRST ADDITION AGREEMENT entered into this day of , 2012 between the City of Otsego (CITY), a municipal corporation under the laws of the State of Minnesota and Minnwest Bank MV, a banking corporation under the laws of the State of Minnesota (MINNWEST). The Agreement affects the following real property located in Wright County, Minnesota; See Exhibit A WHEREAS, CITY entered into a Planned Unit Development/ Conditional Use Agreement for that property with Otsego Development, LLC platted as REMINGTON COVES dated November 12, 2004 and recorded at the Office of the County Recorder, Wright County, Minnesota; and WHEREAS, said Agreement set forth certain improvements that were to be made to the property as conditions of CITY approval of the development; and WHEREAS, Otsego Development, LLC subsequently entered into a Builder Relationship Agreement and Addendum 1 thereto with Cottage Builders, Inc. pertaining to certain lots within the Plat, specifically 43 Bayhome lots; and WHEREAS, pursuant to that Agreement an escrow in the amount of $90,000.00 was established with Title Professionals and Abstract Company to insure completion of certain erosion control and landscape items; and WHEREAS, no claim was made against those escrowed funds over the last six plus years by Otsego Development, LLC or Cottage Builders; and WHEREAS, MINNWEST has foreclosed on the property and is the current owner of the vast majority of lots in question; and WHEREAS, Title Professionals and Abstract Company initiated an Interpleader action captioned as Stearns County File No. 73 -CV -11-11310 and has deposited the money into court minus its costs and attorney fees; and WHEREAS, both the CITY and MINNWEST have answered the Interpleader action and have both claimed the funds in escrow; and WHEREAS, CITY and MINNWEST have reached an Agreement as to possession and utilization of the escrowed funds. NOW, THEREFORE IT IS AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. CITY will agree to MINNWEST' S request that the funds currently escrowed in Court will be released to MINNWEST as follows: $63,380.00 for the sole purpose of making needed landscape and erosion control improvements so far not accomplished within and related to the lots currently owned by MINNWEST as set forth in the Builders Relationship Agreement and Addendum I for which the escrow was originally established, and the balance to be returned to MINNWEST, without condition. 2. MINNWEST shall proceed in a timely manner to make the erosion control improvements not yet completed within and related to the individual lots as they are developed utilizing the escrowed funds, said improvements to be made to the satisfaction of the CITY at the time of physical development of each lot. a. Installation of all landscaping in accordance with Exhibit B, not yet completed. b. Maintenance and implementation of erosion control measures, mowing vegetation and prevention of noxious weeds in accordance with City code. 3. CITY will communicate to MINNWEST what improvements need to be made in conjunction with lot development as set forth on Exhibit B and a date upon which they need to complete the improvements. MINNWEST 2 shall use the escrowed funds to complete the required improvements in a timely manner and to the satisfaction of the CITY. In the event that the improvements are not completed in a timely manner (more than sixty days from the date of CITY notification) or are not satisfactorily completed, MINNWEST shall provide a portion or all of the Security to the CITY for purposes of completing the improvements. CITY will utilize these funds only for the purpose of making the improvements and reimbursing itself for any costs incurred by CITY in making the improvements. 4. This Addendum is separate from the Developers Agreement between CITY and Otsego Development, LLC and does not act to negate any of the terms and conditions of that Agreement or the conditions of development approval previously established by the CITY. 5. Except to the extent of the $63,380.00 released for the specific purposes set out herein, nothing in this Agreement shall expand the obligations of MINNWEST beyond its obligations as a lot owner. 6. Upon execution of this Agreement, CITY will execute a Settlement Stipulation with MINNWEST, requesting that the Court distribute the escrowed funds to MINNWEST and releasing all other claims that each may have against the escrow. 7. This Agreement is binding upon the Parties and can only be modified by written Agreement of both parties. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk MINNWEST BANK MV M Its COUNTY OF WRIGHT ) ) ss STATE OF MINNESOTA) Subscribed and sworn before me this day of March, 2012 by Jessica Stockamp, Mayor and Tami Loff, City Clerk of the City of Otsego with authority and on Behalf of the City of Otsego. NOTARY PUBLIC COUNTY OF STEARNS ) ) ss STATE OF MINNESOTA) Subscribed and sworn before me this day of March, 2012 by the of Minnwest Bank MV with authority And on behalf of Minnwest Bank MV. NOTARY PUBLIC DRAFTED BY: Andrew MacArthur MACARTHUR LAW OFFICE, LLC 3601 Thurston Avenue N Suite 103 Anoka, MN 55303 763- 231-5850 An EXHIBIT A Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6), Seven (7), Eight (8) and Nine (9), Block Seven (7); Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6), Seven (7), Eight (8) and Nine (9), Block Eight (8); Lots One (1), Two (2), Three (3), Ten (10), Eleven (11), Twelve (12) and Thirteen (13), Block Nine (9); Lot One (1), Block Ten (10); and Lots One (1), Two (2), Three (3), Four (4), Five (5), Six (6), Nine (9), Ten (10), and Eleven (11), Block Eleven (11), All in Remington Coves First Addition, according to the plat and survey thereof on file and of record in the office of the County Recorder in and for Wright County, Minnesota. OtsTeF o MINNESOTA DEPARTMENT INFORMATION ITEM 3_4 Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 9 April 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson Item 3.4 — Accept Donations AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolutions 2012-30 and 2012-31 accepting donations from Otsego businesses to be used by the Parks and Recreation Commission for events. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUND/JUSTIFICATION: The Parks and Recreation Commission solicited donations to be used for the Easter Egg event that was held on 31 March 2012. Denny's and Rockwoods Bar & Grille each generously agreed to donate gift cards to their restaurants to the Parks and Recreation Commission. Minnesota Statues 465.03 requires the City Council accept the donation by resolution. City staff has drafted resolutions for consideration and adoption at the 26 March 2012 City Council meeting pursuant to State law. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Resolution 2012-30 B. Resolution 2012-31 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt Resolutions 2012-30 and 2012-31 accepting donations to the Parks and Recreation Commission. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES N/A o No ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 - 30 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION TO THE PARKS AND RECREATION COMMISSION. WHEREAS, the Otsego Denny's Restaurant has made a donation of five (5) gift cards having a total cash value of fifty dollars ($50.00) to the City of Otsego to be used by the Parks and Recreation Commission for event programming; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks Otsego Denny's Restaurant for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by Otsego Denny's Restaurant is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9th day of April, 2012. CITY OF OTSEGO Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk RESOLUTION NO.: 2012 - 31 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION TO THE PARKS AND RECREATION COMMISSION. WHEREAS, Rockwoods Bar & Grille has made a donation of two (2) gift cards having a total cash value of fifty dollars ($50.00) to the City of Otsego to be used by the Parks and Recreation Commission for event programming; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks Rockwoods Bar & Grille for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by Rockwoods Bar & Grille is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 9th day of April, 2012. CITY OF OTSEGO I:y,6 Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk 0tSTe r O MINNE507A DEPARTMENT INFORMATION ITEM Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Water and Sewer City Clerk Loff April 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.5 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to accept certificates of commendation for the West and East WWTF and staff. Certificates of Commendation. AGENDA ITEM DETAILS RECOMMENDATION: Accept certificates of commendation for the West and East WWTF and staff. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: The City of Otsego received certificates of commendation from the Minnesota Pollution Control Agency recognizing the West and East wastewater treatment facility and staff. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE 1. Certificate of Commendation for the West WWTF. 2. Certificate of Commendation for the East WWTF. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to accept certificates of commendation for the West and East WWTF and staff. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES N/A ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: 3_5 Minnesota Pollution Control Agency C rlrrJrJ r�rrr D F- r ��,�� r�r�-rJ C)Ji Awarded to the City of Otsego -West Facility and its wastewater treatment facility staff Recognizing exemplary effort expended in the year 2011, to comply with the Minnesota Pollution Control Agency's Permit Program. Your efforts help protect and preserve the waters of Minnesota. March 22, 2012 Alw, ao��� Paul W. Aasen, Commissioner Minnesota Pollution Control Agency r DINAEN D)TA'ATIO , N ,_�,P�TIFICATE OF I Awarded to the City of Otsego -East Facility and its wastewater treatment facility staff Recognizing exemplary effort expended in the year 2011, to comply with the Minnesota Pollution Control Agency's Permit Program. Your efforts help protect and preserve the waters of Minnesota. March 22, 2012 A- I . I 1pa.% (AAAMM qW__ mmwft� Paul W. Aasen, Commissioner OtsTeF o MINNESOTA DEPARTMENT INFORMATION ITEM 3_6 Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff April 9, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.6 held at the Otsego Public Works Facility on April 23, 2012 to review the CIP. Set a Special Meeting AGENDA ITEM DETAILS RECOMMENDATION: Approve setting a special City Council meeting following the regular scheduled City Council meeting to be held at the Otsego Public Works Facility on April 23, 2012 to review the CIP. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? N/A N/A BACKGROUND/JUSTIFICATION: City staff will follow up with items on the Capital Improvement Plan. SUPPORTING DOCUMENTS: ❑ ATTACHED X NONE MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to set a special City Council meeting following the regular scheduled City Council meeting to be held at the Otsego Public Works Facility on April 23, 2012 to review the CIP. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES N/A ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: OtsTeF O MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 9 April 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 5.1— Fitness 101 5K Run AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of a Special Event Permit to allow Fitness 101 to stage a 5K Run on 19 May 2012 ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUND/JUSTIFICATION: Fitness 101 has proposed staging a 5K run on 19 May 2012 at Boondox Bar & Grille through the residential neighborhood to the west with Otsego County Park being a half -way point. The run would start at 9:OOAM and end approximately one hour later. The organizers will have volunteers along the route to direct runners and alert traffic as needed. In that the run is being done over City streets, a Special Event Permit is required in accordance with Chapter 7, Section 5 of the City Code. City staff will inform the Wright County Sheriff's office, Elk River Fire and area ambulance services of the event but no other action is required by the City. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Letter dated April 9, 2012 requesting Special Event Permit B. Map of 5K route MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve a Special Event Permit for Fitness 101 to allow a 5K run upon City streets on May 19, 2012. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA o No ACTION TAKEN ❑ APPROVED AS REQUESTED o DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: April 9, 2012 Mayor and City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 Dear Mayor and City Council Members: Fitness 101 would like to put on a 5k run/walk to raise money for a AED machine(heart defibullator) on May 19, 2012. The race would start/end in Boondox Bar and Grille parking lot (we have talked to them and gotten the ok) following a route mapped by City staff through the neighborhood to the west. We would start gathering at 8am and the race itself starting at 9am, taking probably a little over an hour to complete. We have talked to Otsego Rod & Custom for help to direct runners along the route. If they are unable to we have at least 20 volunteers from the gym. Aside from directing runners, we would like to set up a water station at the halfway point at Otsego County Park, which the Bank of Elk River may provide. Our advertising will be as simple as posting flyers throughout the community where we are allowed, on our official website, in our club, on our facebook page and maybe on running websites such as active.com and runningintheusa.com. We are requesting a special event permit from the City Council at your meeting on April 9, 2012 and will be attending to answer any questions you may have. Thank you for your consideration. Sincerely, Ashley Moonen i I I I I I I N.E. 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