03-26-12 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
MARCH 26, 2012
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Heather Eidem, New River Medical Center Representative, gave a Hospital District update.
2. Consider agenda approval.
CM Darkenwald requested to move item 3.2 to item 5.1. CM Heidner asked staff to check with
City Engineer Wagner that the location of a siren next to a power plant is ok. City Administrator
Johnson said that this was checked by City Engineer Wagner and there are no issues.
CM Scharber motioned to approve as amended. Seconded by CM Heidner. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve March 3, 2012 Special City Council Meeting Minutes. -REMOVED
3.3 Approve March 12, 2012 City Council Meeting Minutes.
3.4 Approve March 12, 2012 Special City Council Meeting Minutes.
3.5 Approve quote for Park equipment.
3.6 Approve Ordinance 12-04 and Resolution 12-20 regarding lawful gambling.
3.7 Approve Resolution 12-21 for disposal of unneeded property.
3.8 Approve 2012 mowing contract.
3.9 Approve Resolution 12-29 adopting a street sweeping policy.
3.10 Approve Resolution 12-22 appointing HPC member.
3.11 Accept Resignation from Police Commissioner Joel Torkelson.
3.12 Received February 8, 2012 Parks & Rec Commission Minutes.
3.13 Received February 21, 2012 Police Commission Minutes.
3.14 Received February 21, 2012 HPC Minutes.
3.15 Approve Agreement with Great River Energy for Siren Location.
3.16 Approve Resolution 12-23 updating the Police Commission bylaws.
3.17 Approve Resolutions 12-24, 12-27 and 12-28 accepting donations.
3.18 Approve Resolution 12-25 adopting the Park Shelter Policy & Ordinance
12-05 amending the fee schedule regarding the shelter at Prairie Park.
3.19 Approve Agreement and Release between the City and Jim MacGibbon for tennis
instructions on City tennis courts.
CM Heidner motioned to approve with removal of item 3.2. Seconded by CM
Schroeder. All in favor. Motion carried.
4. Administration.
4.1 Consider Resolution 2012-26 Redistricting.
City Clerk Loff presented the staff report.
CM Scharber motioned to approve Resolution 2012-26 establishing precincts and
polling places. Seconded by CM Darkenwald. All in favor. Motion carried.
4.2 Recommendation for Recreation Professional position.
City Administrator Johnson presented the staff report. The interview panels recommend the hire
of Ross Demant for Parks and Recreation Manager. In addition to recreation programming this
position would include management of the park maintenance department.
CM Schroeder motioned to authorize hiring of Ross Demant as Parks and Recreation
Manager with pay and leave as stated in this staff memo. Seconded by CM Heidner.
All in favor. Motion carried.
4.3 Consider entering into an agreement with Kinghorn for construction
management services.
City Administrator Johnson presented the staff report. Kinghorn Company has submitted a
proposal for the Public Works and City Hall projects. CM Darkenwald said that Kinghorn has
done a lot of good work in the community.
CM Heidner motioned to authorize entering into a contract with Kinghorn Company
for preconstruction services outlined in the proposal dated March 8, 2012,
contingent upon City Attorney approval of the contract. Seconded by CM Schroeder.
All in favor. Motion carried.
4.4 Website set up.
City Clerk Loff presented the staff report. Per the Administrative Subcommittee discussion City
staff solicited a quote from Graphic Designer Kim Welter to set up the main navigation and
design on the new city website.
CM Heidner motioned to approve quote from Kim Welter in the amount of $55.00
per hour from the Council Contingency budget. Seconded by CM Schroeder. All in
favor. Motion carried.
5 City Council Reports and Updates.
5.1 Approve March 3, 2012 Special City Council Meeting Minutes.
CM Scharber motioned to approve. Seconded by Mayor Stockamp. Motion carried 4-
0. CM Darkenwald abstained
City Administrator gave an update on the joint I-94 West Chamber of Commerce/City of Otsego
meeting with local businesses set for March 27th at 8 AM and March 29th at 4 PM.
6. Staff Reports and Updates.
6.1 CIP.
City Administrator Johnson gave an update of the status of the CIP and said if the City Council
agrees this item will be brought back to the City Council on April 23, 2012. The City Council
agreed.
6.2 Strategic Planning.
City Administrator Johnson said the City Council spent a full day March 3 on strategic planning.
It was discussed at that time that another session may be needed before implementation can
begin. She stated she received the draft Strategic Planning document from the facilitator today.
She further stated her plan is to have staff complete Strategic Goal Templates for each goal.
When staff has completed that step, another session with the facilitator, Council, and
management team would be scheduled. The City Council agreed.
6.3 EDA Work Session.
City Administrator Johnson said City staff would like to have the EDA call a workshop meeting
April 9, 2012 following the regular scheduled City Council meeting. The City Council agreed.
7. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 7:27 PM.
ATTEST: 4�—)
Tami Loff, City Clerk
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