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04-23-12 CC
CLAIMS LIST CITY COUNCIL MEETING APRIL 23, 2012 TO: Tami Loff ITEM 3_7 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 04-18-2012 $ 114,305.24* Check # 51430 VOIDED CHECKS 04-18-2012 $ (31.10)* Check # 51316 PAYROLL 04-18-2012 $ 35,298.51 WIRE TRANSFERS (BOND PAYMENTS) None ELECTRONIC PYMTS FOR APRIL: Bldg Permit Surcharge $ 1,927.51 Century Link $ 294.05 Centerpoint Energy $ 2,172.48 Dept. of Revenue -Fuel Tax $ 236.32 (Mar) $ 93.24 (Apr) Dept. of Revenue -Sales Tax $ 463.00 (Mar) $ 508.00 (Apr) Elk River Utilities $ 2,342.85 Wright -Hennepin $ 14,395.17 Delta Dental $ 1,181.02 Aflac $ 1,400.72 Total: $ 25,014.36 GRAND TOTAL $ 174,587.01 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO *Check Summary Register© APRIL 2012 04/18/12 11:34 AM Page 1 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051430 AIRGAS NORTH CENTRAL 4/18/2012 $229.03 ACETYLENE, OXYGEN, HAZMAT Paid Chk# 051431 ALLIANCE BENEFIT GROUP HSA 4/18/2012 $463.47 PPE 4/14/12 CH DTD 4/18/12 Paid Chk# 051432 BATTERIES PLUS 4/18/2012 $54.39 BATTERIES Paid Chk# 051433 MICHAEL R BRUMM 4/18/2012 $563.55 EASTER EVENT SUPPLIES Paid Chk# 051434 CITY OF OTSEGO 4/18/2012 $1,144.40 5850 RANDOLPH - EAST WWTF Paid Chk# 051435 CROW RIVER FARM EQUIPMEN 4/18/2012 $125.86 MISC OPERATING SUPPLIES Paid Chk# 051436 DJ'S TOTAL HOME CENTER 4/18/2012 $58.52 BOLTS FOR COURT BACKBOARDS Paid Chk# 051437 ECM PUBLISHERS INC 4/18/2012 $232.50 LEGAL - PUBLIC HEARING Paid Chk# 051438 ELK RIVER PRINTING 4/18/2012 $57.61 BUSINESS CARDS - LORI Paid Chk# 051439 ENVENTIS TELECOM, INC. 4/18/2012 $564.92 TELEPHONE Paid Chk# 051440 ERA LABORATORIES, INC. 4/18/2012 $775.00 ACUTE TOXICITY - EAST WWTF Paid Chk# 051441 FINKEN'S WATER CENTERS 4/18/2012 $31.14 BOTTLED WATER Paid Chk# 051442 FIRST LAB 4/18/2012 $39.95 RANDOM - OTTERNESS Paid Chk# 051443 G & K TEXTILE LEASING SYSTE 4/18/2012 $590.36 UNIFORMS & MATS Paid Chk# 051444 GOODIN COMPANY 4/18/2012 $322.12 SEAL KITS/GASKETS Paid Chk# 051445 GOPHER STATE ONE -CALL INC 4/18/2012 $204.75 LOCATE TICKETS Paid Chk# 051446 H & L MESABI 4/18/2012 $774.04 GRADER PICKS Paid Chk# 051447 HAKANSON ANDERSON ASSOC 4/18/2012 $23,083.23 RIVERWOOD NAT'L Paid Chk# 051448 HD SUPPLY WATERWORKS, LT 4/18/2012 $3.07 IRRIGATION PARTS Paid Chk# 051449 HEALTH PARTNERS 4/18/2012 $6,204.60 MAY MEDICAL Paid Chk# 051450 HOME DEPOT CREDIT SERVICE 4/18/2012 $25.59 WOOD LATH Paid Chk# 051451 194 WEST CHAMBER OF COMM 4/18/2012 $25.00 BUSINESS & COMMUNITY PROGRAM Paid Chk# 051452 ICMA RETIREMENT TRUST 4/18/2012 $675.00 PLAN #304185 Paid Chk# 051453 MENARDS 4/18/2012 $45.31 MAINT SUPPLIES Paid Chk# 051454 METRO WEST INSPECTION SVC 4/18/2012 $4,875.00 BLDG INSP SVCS - 97.5 HRS Paid Chk# 051455 MIDWEST OVERHEAD CRANE 4/18/2012 $428.07 CRANE INSPECTION Paid Chk# 051456 MINNESOTA UNEMPLOYMENT 1 4/18/2012 $6,190.04 1 ST QTR 2012 - ACCT #7993041 Paid Chk# 051457 MONTICELLO ANIMAL CONTROL 4/18/2012 $270.00 ANIMAL CONTROL Paid Chk# 051458 NORTH MEMORIAL URGENT CA 4/18/2012 $22.00 DOT RANDOM - OTTERNESS Paid Chk# 051459 HSBC BUSINESS SOLUTIONS 4/18/2012 $68.62 TARP, BLADES Paid Chk# 051460 OFFICEMAX INCORPORATED 4/18/2012 $525.24 OFFICE SUPPLIES Paid Chk# 051461 PEOPLE SERVICE INC. 4/18/2012 $48,725.29 MONTHLY SERVICE Paid Chk# 051462 POMP S TIRE SERVICE INC 4/18/2012 $16.71 TIRE REPAIR Paid Chk# 051463 PUBLIC EMPLOYEES RETIREME 4/18/2012 $4,829.07 #677600 PPE 4/14/12 CH DTD 4/1 Paid Chk# 051464 RICOH AMERICAS CORPORATIO 4/18/2012 $1,377.18 1ST QTR 2012 COPIES Paid Chk# 051465 SCOTT OLMSTEAD BUILDERS IN 4/18/2012 $1,000.00 7660 LAMONT - LNDSCP ESC REFUN Paid Chk# 051466 DENISE AND RYAN SNYDER 4/18/2012 $31.10 W/S REFUND - 6524 MACKENZIE Paid Chk# 051467 SPRINGSTED INC 4/18/2012 $3,497.43 FACILITATION SERVICES Paid Chk# 051468 TRYCO LEASING INC. 4/18/2012 $57.55 ESTUDIO 282 COPIER Paid Chk# 051469 WENSMAN, STEPHEN 4/18/2012 $660.00 ECONOMIC DEVELOPMENT INTERN Paid Chk# 051470 WRIGHT COUNTY AUDITOR -TRE 4/18/2012 $2,436.81 MARCH FINE/FEE DISB Paid Chk# 051471 WRIGHT COUNTY RECORDER 4/18/2012 $46.00 KITTREDGE 6TH REPLAT Paid Chk# 051472 XCEL ENERGY 4/18/2012 $661.55 16501 53RD - ST LIGHT Paid Chk# 051473 YALE MECHANICAL 4/18/2012 $968.75 SPRING MAINT - EAST WWTF Paid Chk# 051474 ZARNOTH BRUSH WORKS INC 4/18/2012 _ $1,325.42_ SWEEPER SUPPLIES Total Checks $114,305.24 CITY OF OTSEGO 04/18/12 11:34 AM Page 1 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment - 10100 BANK OF ELK RIVER Paid Chk# 051316 3/7/2012 EXECUTIVE TITLE NORTHWEST, LLC R 601-37150 WATER SALES ($31.10) Total EXECUTIVE TITLE NORTHWEST, LLC ($31.10) Paid Chk# 051430 4/18/2012 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $43.89 105534674 E 101-43100-210 Operating Supplies (GENERAL) $185.14 105566411 Total AIRGAS, INC. $229.03 Paid Chk# 051431 4/18/2012 ALLIANCE BENEFIT GROUP G 101-21706 Hospitalization/Medical Ins $463.47 Total ALLIANCE BENEFIT GROUP $463.47 Paid Chk# 051432 4/18/2012 BATTERIES PLUS E 602-49450-322 E 101-43100-210 Operating Supplies (GENERAL) $54.39 0_33-836884 Total BATTERIES PLUS $54.39 Paid Chk# 051433 4/18/2012 BRUMM, MICHAEL VOID CHECK #51316 ACETYLENE, OXYGEN, HAZMAT OXYGEN, ACETYLENE, CUTTING TIPS, ETC. PPE 4/14/12 CH DTD 4/18/12 BATTERIES E 101-45250-440 Recreation Programming $563.55 EASTER EVENT SUPPLIES E 101-41400-350 Total BRUMM, MICHAEL $563.55 LEGAL - PUBLIC HEARING Paid Chk# 051434 4/18/2012 CITY OF OTSEGO $232.50 E 602-49450-322 Utilities $136.15 7551 LANCASTER -WEST WWTF E 101-45200-322 Utilities $8.55 5400 RANDOLPH - IRRIG E 101-45200-322 Utilities $8.55 11313 77TH - IRRIG E101-45200-322 Utilities $8.55 1040071ST-IRRIG E 101-45200-322 Utilities $8.55 6480 MASON - IRRIG E 101-45200-322 Utilities $8.55 15501 83RD - IRRIG E 602-49450-322 Utilities $584.94 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $8.55 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $103.54 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $268.47 5850 RANDOLPH - EAST WWTF Total CITY OF OTSEGO $1,144.40 Paid Chk# 051435 4/18/2012 CROW RIVER FARM EQUIPMENT E 101-43100-210 Operating Supplies (GENERAL) $125.86 153469 MISC OPERATING SUPPLIES Total CROW RIVER FARM EQUIPMENT $125.86 Paid Chk# 051436 4/18/2012 DJ S TOTAL HOME CENTER E 101-45200-220 Repair/Maint Supply (GENERAL) $25.97 60467 BOLTS FOR COURT BACKBOARDS E 101-45200-210 Operating Supplies (GENERAL) $32.55 60771 COURT SUPPLIES AND OIL FOR BLOWERS Total DJ S TOTAL HOME CENTER $58.52 Paid Chk# 051437 4/18/2012 ECM PUBLISHERS INC E 101-41400-350 Print/Binding (GENERAL) $67.50 IC348171 LEGAL - PUBLIC HEARING E 101-41400-350 Print/Binding (GENERAL) $165.00 IC348546 LEGAL - PUBLIC HEARING Total ECM PUBLISHERS INC $232.50 Paid Chk# 051438 4/18/2012 ELK RIVER PRINTING & PARTY PLU E 101-45200-210 Operating Supplies (GENERAL) $12.95 31930 BUSINESS CARDS - ROSS DEMANT E 101-41400-201 Office Supplies and Expenses $44.66 31930 BUSINESS CARDS - LORI Total ELK RIVER PRINTING & PARTY PLU $57.61 Paid Chk# 051439 4/18/2012 ENVENTIS E 101-41400-320 Telephone E 250-42410-320 Telephone E 101-43100-320 Telephone $141.23 TELEPHONE $282.46 TELEPHONE $141.23 TELEPHONE CITY OF OTSEGO *Check Detail Register© APRIL 2012 Check Amt Invoice Comment Total ENVENTIS $564.92 Paid Chk# 051440 ... 4/18/2012 ERA LABORATORIES, INC. E 602-49450-390 Contracted Services $775.00 120298 ACUTE TOXICITY - EAST WWTF Total ERA LABORATORIES, INC. $775.00 Paid Chk# 051441 4/18/2012 FINKEN S WATER CARE E 101-41940-390 Contracted Services $31.14 BOTTLED WATER Total FINKEN S WATER CARE $31.14 Paid Chk# 051442 4/18/2012 FIRST LAB E 101-43100-201 Office Supplies and Expenses $39.95 518025 RANDOM - OTTERNESS Total FIRST LAB $39.95 Paid Chk# 051443 4/18/2012 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $44.36 1043123385 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $111.29 1043128315 UNIFORMS & MATS E 101-41940-390 Contracted Services $133.60 1043128316 MATS E 101-43100-225 Uniforms/Clothing Allowance $44.36 1043133300 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $73.84 1043138241 UNIFORMS & MATS E 101-41940-390 Contracted Services $133.60 1043138242 MATS E 101-43100-225 Uniforms/Clothing Allowance $49.31 1043143222 UNIFORMS & MATS Total G & K TEXTILE LEASING SYSTEM $590.36 30088 Paid Chk# 051444 4/18/2012 GOODIN COMPANY E 101-43100-402 Repairs/Maint Buildings $322.12 1086180-00 SEAL KITS/GASKETS $774.04 Total GOODIN COMPANY $322.12 Paid Chk# 051445 4/18/2012 GOPHER STATE ONE -CALL INC E 101-41560-348 Maps $204.75 35547 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $204.75 Paid Chk# 051446 4/18/2012 H & L MESABI Engineering E 101-43100-210 Operating Supplies (GENERAL) $774.04 H85065 GRADER PICKS RIVERWOOD NAT'L RANCH ACRES LOT INQUIRY BARTHEL CUP BARPNESS CODE VIOLATION LOT GRADING REVIEWS MSAA 85TH ST ROW 70TH ST (LAMBERT TO ODEAN) GENERAL WETLAND REVIEWS SPLASH PAD STREET MATTERS FINANCE - CIP MISC GRADING & SS ISSUES REDISTRICTING WATER ISSUES SEWER ISSUES SIRENS MTGS TH 101 TURNBACK COUNCIL ITEMS CITY MAP 04/18/12 11:34 AM Page 2 Total H & L MESABI $774.04 Paid Chk# 051447 4/18/2012 HAKANSON ANDERSON ASSOC INC G 701-22315 RIVERWOOD NATIONAL $43.63 30086 E 101-41560-302 Engineering Fees $125.00 30087 G 701-22271 BARTHEL CUP $651.00 30087 E 101-41560-302 Engineering Fees $250.00 30087 R 101-34330 GRADING REVIEWS $187.50 30088 E 101-41560-302 Engineering Fees $100.00 30089 E 403-43100-302 Engineering Fees $50.00 30090 E 403-43100-302 Engineering Fees $3,875.80 30094 E 101-41560-302 Engineering Fees $200.00 30095 E 208-45210-302 Engineering Fees $400.00 30096 E 101-41560-302 Engineering Fees $887.83 30097 E 101-41560-302 Engineering Fees $597.50 30097 E 101-41560-302 Engineering Fees $70.00 30097 E 101-41560-302 Engineering Fees $1,045.80 30097 E 601-49400-302 Engineering Fees $771.90 30097 E 602-49450-302 Engineering Fees $146.10 30097 E 414-42000-302 Engineering Fees $1,676.73 30097 E 101-41560-302 Engineering Fees $686.65 30097 E 101-41560-302 Engineering Fees $1,804.52 30097 E 101-41560-302 Engineering Fees $187.50 30097 E 101-41560-302 Engineering Fees $653.73 30098 RIVERWOOD NAT'L RANCH ACRES LOT INQUIRY BARTHEL CUP BARPNESS CODE VIOLATION LOT GRADING REVIEWS MSAA 85TH ST ROW 70TH ST (LAMBERT TO ODEAN) GENERAL WETLAND REVIEWS SPLASH PAD STREET MATTERS FINANCE - CIP MISC GRADING & SS ISSUES REDISTRICTING WATER ISSUES SEWER ISSUES SIRENS MTGS TH 101 TURNBACK COUNCIL ITEMS CITY MAP 04/18/12 11:34 AM Page 2 CITY OF OTSEGO *Check Detail Register© E 101-41560-302 Engineering Fees E 101-41560-348 Maps E 101-41400-391 GIS Services E 403-43100-302 Engineering Fees E 201-43100-302 Engineering Fees E 101-41560-302 Engineering Fees E 101-41560-302 Engineering Fees E 101-41560-302 Engineering Fees Total HAKANSON ANDERSON ASSOC INC APRIL 2012 Check Amt Invoice Comment 4/18/2012 HEALTH PARTNERS Total ICMA RETIREMENT TRUST $866.60 30099 STAFF MTGS $3,441.32 30100 GOPHER ONE MAPS $76.65 30101 GIS $1,394.86 30102 70TH ST (MARLOWE TO MF) $1,612.11 30103 ROADWAY MGMT $80.00 30104 NPDES PHASE II $477.50 30105 PW SUBCOMMITEE $723.00 30106 OTSEGO TOWNSITE $23,083.23 Paid Chk# 051448 4/18/2012 HD SUPPLY WATERWORKS, LTD E 101 -45200-220 Repair/Maint Supply (GENERAL) $3.07 4610162 IRRIGATION PARTS Total HD SUPPLY WATERWORKS, LTD $3.07 04/18/12 11:34 AM Page 3 Paid Chk# 051449 4/18/2012 HEALTH PARTNERS Total ICMA RETIREMENT TRUST $675.00 Paid Chk# 051453 4/18/2012 MENARDS E 101-41400-123 Health $15.44 54525 MAINT SUPPLIES $1,048.30 40110574 MAY MEDICAL E 250-42410-123 Health Repairs/Maint Buildings $347.90 40110574 MAY MEDICAL E 101-43100-123 Health $3,710.10 40110574 MAY MEDICAL E 101-41600-123 Health E101-41400-140 $1,098.30 40110574 MAY MEDICAL 1ST QTR 2012 -ACCT #7993041 Total HEALTH PARTNERS $6,204.60 7799809 1 ST QTR 2012 - ACCT #7993041 Paid Chk# 051450 4/18/2012 HOME DEPOT 7799809 1ST QTR 2012 - ACCT #7993041 Total MINNESOTA E 101-43100-210 Operating Supplies (GENERAL) $25.59 5022936 WOOD LATH 4/18/2012 MONTICELLO ANIMAL CONTROL Total HOME DEPOT $25.59 Contracted Services $270.00 Paid Chk# 051451 4/18/2012 1 94 WEST CHAMBER OF COMMERCE E 101-41400-360 Education/Training/Conferences $25.00 159 BUSINESS & COMMUNITY PROGRAM Total 194 WEST CHAMBER OF COMMERCE $25.00 Paid Chk# 051452 4/18/2012 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $675.00 4_/_14/12 PLAN #304185 Total ICMA RETIREMENT TRUST $675.00 Paid Chk# 051453 4/18/2012 MENARDS $4,875.00 E101-41940-220 Repair/Maint Supply (GENERAL) $15.44 54525 MAINT SUPPLIES E 101-45200-220 Repair/Maint Supply (GENERAL) $29.87 54633 IRRIGATION PARTS Total MENARDS $45.31 Paid Chk# 051454 4/18/2012 METRO WEST INSPECTION SVC INC. E 250-42410-390 Contracted Services $4,875.00 BLDG INSP SVCS - 97.5 HRS Total METRO WEST INSPECTION SVC INC. $4,875.00 Paid Chk# 051455 4/18/2012 MIDWEST OVERHEAD CRANE E 101-43100-402 Repairs/Maint Buildings $428.07 70709 -IN CRANE INSPECTION Total MIDWEST OVERHEAD CRANE $428.07 Paid Chk# 051456 4/18/2012 MINNESOTA UNEMPLOYMENT INS E101-41400-140 Unemployment Comp (GENERAL $3,468.00 7799809 1ST QTR 2012 -ACCT #7993041 E 250-42410-140 Unemployment Comp (GENERAL $2,678.00 7799809 1 ST QTR 2012 - ACCT #7993041 E 101-43100-140 Unemployment Comp (GENERAL $44.04 7799809 1ST QTR 2012 - ACCT #7993041 Total MINNESOTA UNEMPLOYMENT INS $6,190.04 Paid Chk# 051457 4/18/2012 MONTICELLO ANIMAL CONTROL E 101-42710-390 Contracted Services $270.00 625 ANIMAL CONTROL Total MONTICELLO ANIMAL CONTROL $270.00 Paid Chk# 051458 _ 4/18/2012 NORTH MEMORIAL URGENT CARE E 101-43100-201 Office Supplies and Expenses $22.00 DOT RANDOM - OTTERNESS CITY OF OTSEGO 04/18/12 11:34 AM Page 4 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment Total NORTH MEMORIAL URGENT CARE $22.00 "Paid Chk# 051459 4/18/2012 NORTHERN TOOL & EQUIPMENT CO E 101-43100-210 Operating Supplies (GENERAL) $68.62191016087 TARP, BLADES Total NORTHERN TOOL & EQUIPMENT CO $68.62 Paid Chk# 051460 4N8/2012 OFFICEMAX E 250-42410-201 Office Supplies and Expenses $55.07 119950 E 101-41400-201 Office Supplies and Expenses $247.30 119950 E 101-41600-201 Office Supplies and Expenses $160.01 119950 E 101-41600-201 Office Supplies and Expenses $73.57 153758 E 101-41600-201 Office Supplies and Expenses $11.95 154802 E 101-41400-201 Office Supplies and Expenses $50.91 154802 E 101-41600-201 Office Supplies and Expenses ($73.57) 58153727 PERA Total OFFICEMAX $525.24 )tal PUBLIC Paid Chk# 051461 4/18/2012 PEOPLE SERVICE INC. Paid Chk# 051464 E 602-49450-390 Contracted Services $1,447.29 19245 E 602-49450-390 Contracted Services $32,574.54 19245 E 601-49400-390 Contracted Services $14,703.46 19245 INC Total PEOPLE SERVICE INC. $48,725.29 Miscellaneous Paid Chk# 051462 4/18/2012 POMP S TIRE SERVICE INC $1,000.00 E 101-43100-400 Repairs & Maint - Cont $16.71 166581 Total POMP S TIRE SERVICE INC $16.71 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES POLLUTANT SAMPLING - EAST WWTF MONTHLY SERVICE MONTHLY SERVICE TIRE REPAIR Paid Chk# 051463 4/18/2012 PUBLIC EMPLOYEES RETIREMENT FD E 101-43100-121 PERA $1,136.50 #677600 PPE 4/14/12 CH DTD 4/18/12 G 101-21704 PERA E 101-41100-801 $2,235.68 #677600 PPE 4/14/12 CH DTD 4/18/12 E 602-49450-121 PERA $52.60 #677600 PPE 4/14/12 CH DTD 4/18/12 E 250-42410-121 PERA $127.66 #677600 PPE 4/14/12 CH DTD 4/18/12 E 101-41600-121 PERA $529.05 #677600 PPE 4/14/12 CH DTD 4/18/12 E 101-41400-121 PERA $694.97 #677600 PPE 4/14/12 CH DTD 4/18/12 E 601-49400-121 PERA $52.61 #677600 PPE 4/14/12 CH DTD 4/18/12 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,829.07 Paid Chk# 051464 4/18/2012 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $1,377.18 415053088 1ST QTR 2012 COPIES Total RICOH AMERICAS CORPORATION $1,377.18 Paid Chk# 051465 4/18/2012 SCOTT OLMSTEAD BUILDERS INC E 702-41400-310 Miscellaneous $1,000.00 7660 LAMONT - LNDSCP ESC REFUND Total SCOTT OLMSTEAD BUILDERS INC $1,000.00 Paid Chk# 051466 4/18/2012 SNYDER, DENISE & RYAN R 601-37150 WATER SALES $31.10 W/S REFUND - 6524 MACKENZIE Total SNYDER, DENISE & RYAN $31.10 Paid Chk# 051467 4/18/2012 SPRINGSTED INC E 101-41100-801 CONTINGENCY $3,497.43 1 FACILITATION SERVICES Total SPRINGSTED INC $3,497.43 Paid Chk# 051468 4/18/2012 TRYCO LEASING INC. E 101-43100-413 Office Equipment Rentals $57.55 6097 ESTUDIO 282 COPIER Total TRYCO LEASING INC. $57.55 Paid Chk# 051469 4/18/2012 WENSMAN, STEPHEN E 101-41100-801 CONTINGENCY $660.00 ECONOMIC DEVELOPMENT INTERN CITY OF OTSEGO *Check Detail Register© APRIL 2012 Check Amt Invoice Comment Total WENSMAN, STEPHEN $660.00 Paid Chk# 051470 4/18/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $2,436.81 MARCH FINE/FEE DISB tal WRIGHT COUNTY AUDITOR -TREASURE $2,436.81 Paid Chk# 051471 4/18/2012 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00_ $42,405.24 KITTREDGE 6TH REPLAT Total WRIGHT COUNTY RECORDER $46.00 250 Comm. Dev. & Bldg Safety $8,366.09 Paid Chk# 051472 4/18/2012 XCEL ENERGY 414 Revolving Capital Improvements $1,676.73 601 WATER FUND E 101-43160-322 Utilities $30.29 701 DEVELOPMENT ESCROWS FUND 16501 53RD - ST LIGHT E 601-49400-322 Utilities $177.28 16575 61 ST - WT #3 E 101-43160-322 Utilities $215.78 RIVERPOINTE LIGHTS E 101-45200-322 Utilities $210.70 5400 RANDOLPH - PARK E 601-49400-322 Utilities $27.50 5740 RANDOLPH - WELL #8 Total XCEL ENERGY $661.55 Paid Chk# 051473 4/18/2012 YALE MECHANICAL E 602-49450-402 Repairs/Maint Buildings $294.50 128555 SPRING MAINT - EAST WWTF E 602-49450-402 Repairs/Maint Buildings $674.25 12.8576 SPRING MAINT - WEST WWTF Total YALE MECHANICAL $968.75 Paid Chk# 051474 4/18/2012 ZARNOTH BRUSH WORKS INC E 101-43100-210 Operating Supplies (GENERAL) $731.03 138200 -IN SWEEPER SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $594.39 138230 -IN SWEEPER SUPPLIES Total ZARNOTH BRUSH WORKS INC $1,325.42 10100 BANK OF ELK RIVER $114,274.14 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $42,405.24 201 STREET PAVEMENT MANAGEMENT $1,612.11 208 COMMUNITY FACILITIES FUND $400.00 250 Comm. Dev. & Bldg Safety $8,366.09 403 COLLECTOR RDS (FORMERLY MSA) $5,320.66 414 Revolving Capital Improvements $1,676.73 601 WATER FUND $15,732.75 602 SEWER FUND $37,065.93 701 DEVELOPMENT ESCROWS FUND $694.63 702 BUILDERS ESCROW FUND $1,000.00 $114,274.14 04/18/12 11:34 AM Page 5 ITEM 3-2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL APRIL 9, 2012 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Daryl Jorgensen, 13480 96th Street NE, asked if the City is realigning Nashua north of CR 39. Staff indicated realignment was included in the draft Capital Improvement Plan (CIP) for future construction. No work is planned for 2012 and City Administrator Johnson stated the neighbors would be notified when the project proceeds. Mr. Jorgenson said that there is currently work being done on Nashua. City Administrator Johnson said that City staff is doing some work on the culd-sac so that the snow plows have a turn around. Mr. Jorgenson said that he would like to be part of the long range plans of extension of Nashua because he would like to see black top and sewer and water at that time. Ashley Moonen, 14801 82nd Circle NE, works at 101 Fitness and is proposing a 5K run. Mayor Stockamp said this item will be added to the agenda. 2. Consider agenda approval. Mayor requested to add item 5.1 Fitness 101 5K Run. CM Heidner has a question on item 3.6 calling a special meeting on CIP; will the City Council be provided a revised copy of the CIP in advance. City Administrator Johnson said yes City staff will have it available by the Monday prior to the meeting. CM Heidner motioned to approve as amended. Seconded by CM Scharber. All in favor. Motion carried. 3 Consent Agenda. (Non -controversial items). 3.1 Approve Claims List. 3.2 Approve March 26, 2012 City Council Meeting Minutes. 3.3 Approve Remington Coves agreement. 3.4 Approve Resolutions 2012- 30 and 31 accepting donations from Denny's and Rockwoods Bar & Grille. 3.5 Accept certificates of commendation for the West & East WWTF. 3.6 Approve setting April 23, 2012 Special City Council meeting to review CIP. CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion carried. 4 City Council Reports and Updates. CM Darkenwald said the stoplight on north bound CR 42, right hand lane, is not cycling. City Administrator Johnson said she will notify City Engineer Wagner. Mayor Stockamp said that the Otsego Easter event was well attended. CM Schroeder said he will not be at the next City Council meeting because he will be out of town. 5. Staff Reports and Updates. 5.1 Fitness 101 5K Run. City Planner Licht presented the staff report. Fitness 101 has proposed a 5K fundraiser run on May 19, 2012, starting at Boondox Bar & Grille going through the residential neighborhood on the west of Otsego to the County Park and back. Mayor Stockamp asked how much this permit would cost. City Planner Licht said it is free of charge. CM Darkenwald asked who will receive the AED machine bought with the money raised. Ms. Moonen said it is for 101 Fitness. CM Heidner asked if 101 Fitness will need a special permit though the county. City Planner Licht said no but staff can notify them of the event. Mayor Stockamp motioned to approve a Special Event Permit for Fitness 101 to allow a 5K run on City streets on May 19, 2012. Seconded by CM Schroeder. All in favor. Motion carried. City Administrator Johnson gave an update on the new Parks and Recreation Manager, Ross Demant; he started on Thursday and has been busy working on items that he will present at this week's Parks and Recreation Commission meeting regarding recreation programming. 6. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:15 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp OtsTer o MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 23 April 2012 PRESENTER(s): REVIEWED BY: ITEM t!: Consent Agenda City Administrator Johnson 3.3 — Gift/Donation Policy AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolution 2012-32 adopting a policy regarding gifts and donations. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKG RO U N D/1 USTI F I CATI ON: The Parks and Recreation Commission has previously solicited donations from several community businesses to be used in association with their events. The Police Commission has also solicited donations for National Night Out. City staff discussed that there should be a more defined process that is coordinated administratively regarding approaching businesses and other organizations in the City for donations. The intent of this process is to consider of all of the City's programs and facilities that may need donations recognizing that businesses have limitations on the amount they may choose to donate. A secondary issue is to ensure appropriate representation of the City and handling of donations in accordance with State Statute. Based on these discussions, City staff a policy for consideration by the City Council. The City Administrator would approve City staff seeking donations for various City activities as well as maintaining a list of needed donations should the City be contacted. The Finance Department will be responsible for the processing of the donations as required by State Statute including acceptance by the City Council through adoption of a resolution. The proposed policy was reviewed at the Administrative Subcommittee on 11 April 2012 and they recommended approval by the City Council. SUPPORTING DOCUMENTS: X ATTACHED �:i NONE A. Resolution 2012-32 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-32 establishing a policy pertaining to solicitation of gifts and donations. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: POLICY 02.11 GIFTS AND DONATIONS Section 02.11.01 Purpose 02.11.02 Definitions 02.11.03 Prohibitions 02.11.04 Gifts of Substantial Value 02.11.05 Criteria 02.11.06 Donations List 02.11.07 Amendments 02.11.01: PURPOSE: A. The City of Otsego encourages gifts and donations to enhance the quality of life in the community and to improve the efficiency and effectiveness of City services. B. The purpose of this policy is to set up procedures for receipt of gifts and donations to the City of Otsego. C. This policy is intended as a guide in reference to the publication Guide to Minnesota Statutes 10A.071 issued by the Minnesota Campaign Finance Board for City officials, advisory commissioners, City staff, volunteers and the general public for compliance with Minnesota Statutes 10A.71, as may be amended. D. This policy shall be implemented in conjunction with other City policies including but not limited those related to conflict of interest, donations and employee requirements. 02.11.02: DEFINITIONS: The following terms shall be defined as follows for the purposes of this Policy: Direct Financial Interest. Not the general interest that every taxpayer has in the decisions of a local official, but is rather the more immediate and personal interest that one has in a decision that affects one differently from others, such as a tax abatement on a particular parcel. Gift. Money, real or personal property, a service, a loan, a forbearance or forgiveness of indebtedness, or a promise of future employment, that is given and received without the giver receiving consideration of equal or greater value in return, and shall include but is not limited to, food, beverages, tickets to sporting events, free travel or lodging, loans of personal property for less than fair market value, preferential treatment for services, payment or other obligations or honoraria defined Minnesota Rules 4510.0100 Subp. 5. Interested Person. A person or a representative of a person or association that has a direct financial interest in a decision that a local official is authorized to make. Local Official. An elected City Council member, an individual appointed to serve on an advisory committee or City staff. 02.11.03: PROHIBITION: A. An interested person may not give a gift or request another to give a gift to a local official and a local official may not accept a gift from an interested person. B. The prohibitions in this section do not apply if the gift is: 1. Anything of monetary value that is given or loaned to a candidate or committee for a political purpose. 2. Services to assist an official in the performance of official duties, including but not limited to providing advice, consultation, information, and communication in connection with legislation, and services to constituents; 3. Services of insignificant monetary value. 4. A plaque or similar memento recognizing individual services in a field of specialty or to a charitable cause. 5. A trinket or memento of insignificant value 6. Informational material with a resale value of five dollars ($5.00) or less. 7. Food or a beverage given at a reception, meal, or meeting away from the recipient's place of work by an organization before whom the recipient appears to make a speech or answer questions as part of a program. B. The prohibitions in this section do not apply if the gift is given: 1. Because of the recipient's membership in a group, a majority of whose members are not local officials, and an equivalent gift is given to the other members of the group. 2. By an interested person who is a member of the family of the recipient, unless the gift is given on behalf of someone who is not a member of that family. 2 02.11.04: GIFTS OF SUBSTANTIAL VALUE: A. All potential donors are urged to consult with the City Administrator or their designee(s) before proceeding with plans to ensure maximum utilization of gifts and donations. B. Solicitation of donations: 1. Advisory commissioners, City staff or volunteers may solicit gifts or donations on behalf of the City only by first receiving permission from the City Administrator. 2. Departments may receive a single authorization to solicit funds for the entire year for a specific program or programs. 3. Major changes in funding of these programs and new programs must receive specific authorization from the City Administrator. C. Acceptance: 1. All departments that receive gifts or donations must report the receipt of the gift to the Finance Department, which shall prepare 2. The Finance Department shall request City Council action to accept the donation by adoption of a resolution pursuant to Minnesota Statutes 465.03 by a majority vote of the City Council. 3. The gift or donation must meet City criteria in order to be accepted and the City Council shall make the final determination on the acceptability of a gift or donation. D. All gifts and donations become City property under the complete jurisdiction of the City Council. E. Recognition shall be given to the individuals or groups providing gifts and donations to the City, unless otherwise stipulated by the donor. 02.11.05: CRITERIA: A. The gift or donation must have a purpose consistent with those of the City. B. The gift or donation must be offered by a source acceptable to the City. C. The gift or donation shall not result in ongoing costs which the City Council would be unwilling to fund when the gift or donation funds are exhausted, unless 3 specific authorization to the contrary is given by the City Council at the time the gift or donation is accepted. D. If such up front authorization is not given, sufficient gifts or donations to meet all anticipated staff and material costs need to be in hand before City commitment is made to personnel and/or materials. E. The gift or donation shall not bring undesirable or hidden costs to the City. F. No gift or donation shall place restrictions on the City that are unacceptable to the City Council. G. The gift or donation shall not be inappropriate or harmful to the residents of the City. H. The acceptance of a gift or donation shall not imply City endorsement of any product or service. I. The gift or donation shall not be in conflict with any provision of federal, state or municipal law. 02.11.06: DONATIONS LIST. The City Clerk shall maintain a list of needed equipment or projects which are not currently being funded by the City. This "Donations List" shall be made available to groups or individuals who are interested in making gifts or donations to the City. SECTION 02.11.07: AMENDMENTS: A. The City Council may amend this policy at any time. Modifications of the policy shall be effective on the date said modifications are approved by City council resolution. B. The policy will be reviewed periodically by City staff, the Parks and Recreation Commission and/or City Council. The City Clerk will keep on file comments and complaints received regarding this policy. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. 4 RESOLUTION NO.: 2012 - 32 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION APPROVING A POLICY PERTAINING TO SOLITIATION OF GIFTS AND DONATIONS TO THE CITY. WHEREAS, The City of Otsego encourages gifts and donations to enhance the quality of life in the community and to improve the efficiency and effectiveness of City services; and, WHEREAS, the City Council finds it necessary to set up a policy and procedures for receipt of gifts and donations to the City of Otsego; and, WHEREAS, City staff has drafted a policy in the form attached hereto as Exhibit A; and, WHEREAS, this policy is intended as a guide in reference to compliance with Minnesota Statutes 10A.71, as may be amended; and, WHEREAS, this policy is to be implemented in conjunction with other City policies including but not limited those related to conflict of interest, donations and employee requirements; and, WHEREAS, the Administrative Subcommittee at their meeting on 12 April 2012 reviewed the proposed policy and recommends it's approval; and, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the policy regarding gifts and donations attached as Exhibit A is hereby adopted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 23 d day of April, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. Stockamp, Mayor 2 ITEM 3_4 Otsego Police Commission Minutes March 13, 2012 Present: Jason Warehime, Dana VanDenBerg, Rob VanDenBerg, Paul Fields, Denise Andrusko, Jessica Stockamp. Police Officer: Officer Pete Walker Meeting called to order at: 6:45 p.m. Informational Handouts reviewed- Received and reviewed. Agenda: APPROVED MINUTES from: February meeting- Approved OPEN FORUM (5 minute limit): Jessica informed us of a snowmobile complaint that was sent to the City on 85th street. The resident was asked to attend the City Council meeting or Police Commission meeting to voice his or her concern. Snowmobile Club followed up with the resident. Law Enforcement Update: Nothing noteworthy. OLD BUISNESS: Motioned, voted and approved an addition to the Police commission bylaws that allowed the removal of an excessively absent member, such as: Any member of the Police Commission that is absent from 3 consecutive meetings may be dismissed by a majority vote of the commission, or by a majority vote of the City Council, or by the Mayor. And recommended adding Police Commission Terms should be reviewed annually, suggested to be held during our October meeting to review remaining terms and renewal requests. Jessica will submit to City Legal for appropriate language. NEW BUSINESS: Road Clean-up will be our next meeting April 10th. A Police Commission opening has been posted on the city web site. Denise has accepted the position of Chair person. Calendar of Events: Easter Egg Hunt (3/31.12) Otsego View Submission Dates—Submission dates are: Feb 2 (spring), May 3 (Summer), July 19 (fall), October 4 (Winter). City Council Meeting Updates: • February 27, 2012- nothing to report • March 12, 2012 — Paul talked about the snowmobile complaint and that the Snowmobile Club has followed up with the resident. City Council Meeting assignments: • March 26, 2012 - Dana • April 9, 2012 — Denise Meeting Adjourned 7:40 p.m. Our April 10th meeting at 6:30 will be Road Clean up weather permitting. ITEM 3-5 Otsego Heritage Preservation Commission March 13, 2012 Present: Toni Seroshek, Chris Wilson, Gail Anderson, John Noll, John Constant, Commissioners. Guest: Jamie Plantenberg-Selbitschka. Jessica Stockamp, Mayor. Dan Licht, City Planner. Chair Toni called the meeting to order at 7:05pm. The last minutes of the OHPC were approved. Introductions were exchanged between Jamie Plantenberg-Selbitschka and the Commissioners and an informal interview commenced, including some history of the OHPC so that Jamie could get a perspective on what we do. Considering Jamie's marketing skills, the Commissioners agreed we as a Committee could be enriched if she were to becomes an alternate Commissioner of the OHPC and Jamie agreed she would like to serve. Jamie Plantenberg- Selbitschka was nominated as an alternate Commissioner; the motion seconded and it passed unanimously. This recommendation will now go to the City Council for its action. Toni announced that she is perceiving a revised deadline for the grant application for signage in the parks. She suggests we prepare for the next cycle of grants which will be due in mid- September. We discussed the signs some of us had viewed at the Kelley Farm and what we envision as being close to that model. They are on legs and tilted toward the reader, low enough for most 10 -year-olds to read. Gail expects information from the History Center on signage tomorrow and she will forward that to Chris. Chris and Tom agree to attend the Parks and Recreation meeting tomorrow night to share with them what we are thinking about and to get any feedback they have regarding the project. We did discuss the existing sign shelters at the parks which are not being used right now, but Mayor Jessica feels that when a Recreation Director is hired, they will be used for notices and schedules. There has been no correspondence from Dr. Rothaus on the MacDonald/Peavy house. Gail will email Dan to see if he has talked with Dr. Rothaus lately and if there is a revised schedule for receiving the report. We discussed the OHPC archival needs and whether that process should take place before or after a possible move for the OHPC office back to the City building after they move to Public Works and the City building becomes a community center. After discussion we agreed that the cataloguing process could take place now and it would make the move easier. Gail Anderson, Recorder ITEM 3-6 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL March 14, 2012 7:00 PM Call to Order. Chair Jim Kjendle called the meeting to order at 7:01 PM. Roll Call: Chair Jim Kjendle; Vice -Chair Tristee Freeburg; Commissioners; Susan Krekelberg, Peter Torresani and Charles VonBerg; Commissioner Mike Brumm arrived at 7:06pm and Commissioner Kathy Roberts arrived at 7:17PM. Absent: Commissioner Rose Cassady City Council: Councilmember Doug Schroeder and Mayor Jessica Stockamp. City Staff: Brad Belair, Public Works Supervisor, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 1. Open Forum: There was no one present to address the Commission. 2. Consider Agenda Approval. Chair Kjendel requested to add Item 4.2 Park Historical Marker Signs to the agenda. Commissioner Torresani motioned to approve the agenda as amended. Seconded by Commissioner Krekelberg. All in favor. Motion carried. 3. Consider the Following Minutes: 3.1. February 8, 2012 Regular Meeting Minutes. Commissioner Krekelberg motioned to approve the minutes as written. Seconded by Vice -Chair Freeburg. All in favor. Motion carried. 4. Unfinished Business: 4.1. Recreation Programming Update. Councilmember Schroeder gave an update on the recreation program noting that interviews have been conducted to hire a Recreation Professional with a decision expected at the March 26, 2012 City Council Meeting. 4.2. Park Historical Marker Signs. Commissioner Chris Wilson, 8600 O'Dean Avenue NE approached the Parks and Recreation Commission as a member of the Heritage Preservation Commission (HPC) along with Commissioner Tom Constant, 13776 85th Street NE, with preliminary research the HPC has done to install historical markers at Otsego's parks. City Planner Licht said that this project was initiated between the Parks and Recreation Commission and HPC several years ago to promote community identity through the naming of the City's parks. Ms. Wilson said that HPC will be applying for a Minnesota's Art and Cultural Heritage Fund Grand to help fund this project, which would require a matching grant of City funds. City Planner Licht said that a more detailed proposal will be put together and an update presented to the Parks and Recreation Commission at a future meeting. 5. New Business. 5.1. 2012-2016 Capital Improvement Plan. City Planner Licht presented the park elements of the Capital Improvement Plan as prepared by City staff and reflecting the review by the City Council to date. Commissioner Krekelberg motioned to recommend City Council approval of the proposed park and trail system improvements as presented in the draft Capital Improvement Plan. Seconded by Chair Kjendle. All in favor. Motion carried. 5.2. 2012 Quote for Prairie Park play structure. City Planner Licht presented quotes for play equipment in Prairie Park. Commissioner Torresani motioned to approve that City Council purchase the High Stepper net climber Option B along with the Primetime Swing Frame and equipment as presented on the Quote from Minnesota -Wisconsin Playground dated February 16, 2012. Seconded by Commissioner Brumm. All in favor. Motion carried. 5.3. Prairie Park Shelter Policy. City Planner Licht presented the staff report. Commissioner Roberts said they should also consider raising the rental fee. Chair Kjendle motioned to recommend to the City Council an amendment of the Park Shelter Rental Policy to allow for two reservation periods seven days a week at Prairie Park. Seconded by Commissioner Torresani. Vote was 4-1 with Commissioner Torresani apposed. Motion carried. Commissioner Brumm motioned to recommend establishing Park Shelter Reservation Fees of $20 per day. Seconded by Commissioner Vonberg. Discussion of the motion. Commissioner Brumm amended his motion to recommend the park shelter reservation fee to be raised from $10 to $20 per time slot on weekends and holidays and $10 per time slot on weekdays. Seconded by Commissioner Vonberg. All in favor. Motion carried. 5.4. Discussion of Tennis Lessons. City Planner Licht presented the staff report. Mayor Stockamp asked if the individual requesting use of the tennis court needed to be accepted as a recognized organization under the Field Use Policy. City Planner Licht said the Field Use Policy does not apply to the use of the tennis courts at this time. Commissioner Krekelberg suggested advertisement for this on the City's website. Commissioner Torresani motioned to recommend to City Council the use of Otsego tennis courts for tennis lessons by Jim MacGibbon per his proposal contingent upon liability release and proof of insurance by Mr. MacGibbon with no fee. Seconded by Commissioner Krekelberg. All in favor. Motion carried. 6. Park Maintenance Update. Public Works Supervisor Belair said they are excited to see the snow is melting. The Public Works Department staff is in the parks inspecting the courts making sure they are ok to begin installing the nets. The bang board has been reconstructed in Zimmer Park and one will be installed along with tennis court nets in Frankfort Park soon. The Public Works Department has also received early requests from Three Rivers Soccer Association to put up the soccer nets. 7. Pride in Our Parks Update. Public Works Supervisor Belair said there is nothing to report at this time, but is anticipating activity with the nice weather and reports will be coming in soon. 8. City Council Reports. Councilmember Schroeder reported that the City Council is reviewing the proposed Capital Improvement Plan. Council Member Schroeder also said that the City Council is in the process of hiring for the Recreation Professional position and is hoping to introduce the individual at the next Parks and Recreation Commission meeting. 9. Subcommittees. a. All Sports (Commissioner Torresani). City Planner Licht and Public Works Supervisor Belair will be meeting to finalize the schedule for field usage. b. Pumpkin Patch (Commissioners Roberts and VonBera). Saturday October 20, 2012 No Updates. C. Santa Day — (Commissioner Cassady and Vice Chair Freeburg). Saturday, December 8, 2012 No Updates. d. Egg Hunt — (Chair Brumm and Chair Kjendle). Saturday, March 31, 2012 Vice -Chair Freeburg gave an update on the contract and fees for the clown. Council Member Schroeder noted that Mayor Stockamp has purchased the bags and eggs and they have been delivered. Commissioners will meet at 6:30pm on Friday March 30, 2012 to fill bags and set up for the event. Commissioner Brumm said that the Otsego Royalty will be volunteering along with the Boy Scout troops for this event for face painting and tattoos. Commissioner Brumm also said that bigger signs for the event are needed showing the number of eggs allowed per child. Commissioner Krekelberg said that this information should also be advertised on the City's website as well as making all City staff aware in case they receive phone calls regarding the event. Commissioner Brumm said he received a $100 donation from the Bank of Elk River and will use this towards the purchase of the bikes. 10. Information: No additional information. 11. Adjourn by 10 PM. Commissioner Toressani motioned to adjourn the meeting. Seconded by Vice - Chair Freeburg. All in favor. Meeting adjourned at 8:32 pm. Written by Sandy Lindenfelser, Special Licensing 06TYe F O MINNESOTA nCOADTIIACAIT IAIICl10MAT1(1A1 Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Parks and Recreation Ross Demant, Parks and Recreation Manager April 23, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda Lori Johnson, City Administrator 3.7 PT Seasonal Park The City would like to start Rene Metcalf on April 24th to assist park maintenance staff with mowing due to the unusually warm Spring. Rene will be working approximately 22 weeks at about 27 hours per Maintenance SUPPORTING DOCUMENTS: ❑ ATTACHED X❑ NONE MOTION: (Please word motion as you would like it to appear in the minutes.) Employee Ar_CAInA ITGM nGTAII C RECOMMENDATION: Recommend the hiring of Rene Edward Metcalf at the rate of $13 per hour as a seasonal park maintenance employee ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The City would like to start Rene Metcalf on April 24th to assist park maintenance staff with mowing due to the unusually warm Spring. Rene will be working approximately 22 weeks at about 27 hours per week. Rene Metcalf is a returning employee and pending council approval will start on April 24, 2012. SUPPORTING DOCUMENTS: ❑ ATTACHED X❑ NONE MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to hire Rene Metcalf at $13 per hour for summer seasonal position starting on April 24th, 2012. Rl1DGFT INFORMATION FUNDING: BUDGETED: X YES General Fund 101-45200-104 ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: ❑ TABLED ❑ OTHER (List changes) Ot STOF e O MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 23 April 2012 No. No BACKG ROU ND/J USTI FICATION: PRESENTER(s): REVIEWED BY: ITEM H: Consent Agenda City Administrator Johnson 3.8 —Accepting Donation AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolution 2012-33 accepting a cash donation to the City for park development ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKG ROU ND/J USTI FICATION: The City received a donation of $276.00 from Geoffery and Cheryl Boyd to be used for park development. This amount is equivalent to the cost to purchase and install a shade tree. Minnesota Statues 465.03 requires the City Council accept the donation by resolution. City staff has drafted resolutions for consideration and adoption at the 26 March 2012 City Council meeting pursuant to State law. SUPPORTING DOCUMENTS: X ATTACHED [i NONE A. Resolution 2012-33 MOTION: (Please word motion as you would like it to appear in the minutes.) .Motion to approve Resolution 2012-33 accepting a donation for park development. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 - 33 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION ACCEPTING A DONATION FOR PARK DEVELOPMENT. WHEREAS, Geoffery and Cheryl Boyd and have made a donation of two hundred seventy-six dollars ($276.00) to the City of Otsego to be used for park development purposes; and, WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with adoption of a resolution of the governing body; and, WHEREAS, the City of Otsego sincerely thanks Mr. and Ms. Boyd for their generous donation and for its support of the community. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the donation by Geoffery and Cheryl Boyd is hereby accepted. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 23'd day of April, 2012. CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk Ot STr e O MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: Community Development REQUESTOR: City Planner Licht MEETING DATE: 23 April 2012 project not conform to applicable development regulations or not compatible with area conditions. PRESENTER(s): Consent Agenda REVIEWED BY: City Administrator Johnson ITEM k: 3.9 — River Ridge AGFNDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolution 2012-34 extending the PUD-CUP/preliminary plat approval for River Ridge to 1 May 2013 as the circumstances have not changes that would make the project not conform to applicable development regulations or not compatible with area conditions. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKGROUND/JUSTIFICATION: The City Council approved a PUD-CUP/Preliminary Plat for River Ridge on 13 April 2009. The proposed River Ridge development is located on 20 acres adjacent to Quaday Avenue north of 72nd Street and would consist of 132 townhouse dwelling units. Under Minnesota Statutes 462.358. Subd. 3c approval of a preliminary plat is valid for one year. Section 21-3-2.K.8 of the Subdivision Ordinance allows the City Council to extend the preliminary plat approval for an additional period. The City has previously extended the PUD-CUP/preliminary plat approvals as performance standards applicable to the development have not changed and neither have the existing conditions in the area. The property owner, Mr. Daniel Hennum is requesting another one year extension of the project approvals to 1 May 2013. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Resolution 2012-34 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-34 extending the PUD-CUP/preliminary plat approval for River Ridge to 1 May 2013 BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA o No ACTION TAKEN ❑ APPROVED AS REQUESTED o DENIED o TABLED E OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 - 34 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION EXTENDING THE PUD-CUP/PRELIMINARY PLAT APPROVAL FOR RIVER RIDGE. WHEREAS, the City of Otsego approved a PUD-CUP/Preliminary Plat application on 13 April 2009 for a development to be known as River Ridge; and, WHEREAS, the developer has not submitted application for final plat approval or otherwise initiated construction as allowed by the project approvals as of this date; and, WHEREAS, Minnesota Statues 462.358 Subd. 3c provides that approval of a preliminary plat application is valid for one (1) year; and, WHEREAS, Section 21-3-2.K.8 of the Subdivision Ordinance provides that the City Council may extend the validity of a preliminary plat approval beyond one (1) year at its discretion; and, WHEREAS, the property owner has requested an additional extension of the PUD-CUP/preliminary plat approval; and, WHEREAS, circumstances have not changed that would make the project as approved not comply with the City's Comprehensive Plan, Zoning Ordinance or Subdivision Ordinance; and, WHEREAS, the characteristics of the area have not changed in any way that would make the project as approved incompatible with the area. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the approval of PUD-CUP/Preliminary Plat of River Ridge shall be extended to 1 May 2012. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 23 d day of April, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor 1A OF Otk�&o MINNESOTA DEPARTMENT INFORMATION ORGINATING DEPARTMENT: REQUESTOR: Administration I City Clerk Loff PRESENTER(s): Consent Agenda Request for City Council Action MEETING DATE: April 23, 2012 REVIEWED BY: ITEM #: Citv Administrator Johnson 1 3.10 Resolution 2012-35 JMU9zIYN/'1 1 1 Gm v1_ I r+1w RECOMMENDATION: Approve Resolution 2012-35 amending Resolution 2012-26 establishing Precincts and Polling locations. ARE YOU SEEKING APPROVAL OF A CONTRACT?IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The SOS office has requested we consider appending an A to the precinct name, so that it is P -1A and P- TA since portions of the precinct boundary follows the boundary of School District 728. State Statute requires a differentiation between the two. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE 1. Resolution 2012-35 2. Otsego precinct map MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-35 amending Resolution 2012-26 establishing Precincts and Polling locations. �11l1n CT IwIGn�11AATIf1A1 �NL/VG 1 119rVI�I�In I Ivl� FUNDING: BUDGETED: ❑ YES N/A o NO A f%*r f%w1 T A WC AI %01 IV1V IAI\L.1• o APPROVED AS REQUESTED o DENIED o TABLED o OTHER (List changes) COMMENTS: CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-35 RESOLUTION AMENDING RESOLUTION 2012-26 ESTABLISHING PRECINCTS AND POLLING PLACES WITHIN THE CITY OF OTSEGO. WHEREAS, the Legislature of the State of Minnesota has been redistricted based on the results of the 2010 US Census; and, WHEREAS, Minnesota Statute Section 204B.14, subd. 3 (d) requires that precinct boundaries must be reestablished within sixty (60) days of when the legislature has been redistricted or at least nineteen (19) weeks before the state primary election, whichever comes first; and, WHEREAS, the City Clerk has developed proposed precincts and precinct boundaries based on legislature district boundaries and US Census Tract boundaries as shown on the map attached as Exhibit A; and, WHEREAS, the City adopted Resolution No. 2012-26 on March 26, 2012 establishing precincts and polling places, which was subsequently transmitted to the office of the Minnesota Secretary of State; and WHEREAS, the Secretary of State responded by requesting technical changes in the Precinct designations and descriptions; and WHEREAS, said technical changes are included in the descriptions contained in this Resolution which supersede, replace and modify the descriptions contained in Resolution 2012-26; and WHEREAS, residents shall be responsible to verify with the City Clerk the precinct assignment for their property in addition to consulting this Resolution, including Exhibit A. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Otsego, County of Wright, and State of Minnesota hereby establishes these modified voting precinct designations and descriptions and polling places as graphically depicted on Exhibit A in place of the designations and descriptions contained in Otsego Resolution No. 2012-26 and summarized as follows: Precinct 1A (City Hall, 8899 Nashua Avenue NE): That part of the City lying southerly and westerly of the following described line; Beginning at the intersection of the east line of the City and N.E. River Road (C.S.A.H. 42) thence west along the N.E. River Road (C.S.A.H. 42) to N.E. 65th Street; thence west along N.E. 65th Street and its extension to State Highway 101; thence north along State Highway 101 to N.E. 70th Street; thence west along N.E. 70th Street to N.E. Odean Avenue; thence north along N.E. Odean Avenue to N.E. 85th Street; thence west along N.E. 85th Street to N.E. Nashua Avenue; thence north along N.E. Nashua Avenue to the 95th Street(C.S.A.H. 39); thence west along N.E. 95th Street (C.S.A.H. 39) to the intersection with the west line of the Southwest Quarter of the Northeast Quarter of Section 13, Township 121, Range 24 being the boundary between Elk River (as shown on SY 2010-11 ISD 728 map) and Monticello (as shown on SY 5-2-2007 ISD 882 map) School Districts; thence north along said west line and school districts boundary to the northwest corner of said Southwest Quarter of the Northeast Quarter and a corner of the school districts boundary; thence east along the north line of said Southwest Quarter of the Northeast Quarter and the school districts boundary to the northeast corner of said Southwest Quarter of the Northeast Quarter and school districts corner; thence north along the east line of Government Lot 2; said Section 13 and the boundary between the Elk River and Monticello School districts to the north line of the City of Otsego. Precinct 2A (Otsego Elementary, 8125 River Road NE): That part of the city described as follows: Beginning at the intersection of the northerly boundary of the City and N.E. Parrish Avenue (C.S.A.H. No. 42); thence south along N.E. Parrish Avenue and the N.E. River Road (C.S.A.H. 42) to the intersection with State Highway 101; thence south along State Highway 101 to N.E. 70th Street (C.S.A.H. No. 37); thence west along N.E. 70th Street to N.E. Odean Avenue; thence north along N.E. Odean Avenue to N.E. 85th Street, thence west along N.E. 85`h Street to N.E. Nashua Avenue; thence north along N.E. Nashua Avenue to 95th Street (CSAH 39); thence west along N.E. 95th Street (C.S.A.H 39) to the intersection with the west line of the Southwest Quarter of the Northeast Quarter of Section 13, Township 121, Range 24 being the boundary between Elk River (as shown on 2010-11 ISD 728 map) and Monticello (as shown on SY 5-2-2007 ISD 882 map) School Districts; thence north along said west line and the school districts boundary to the northwest corner of said Southwest Quarter of the Northwest Quarter and a corner of the school districts boundary; thence east along the north line of said Southwest Quarter of the Northeast Quarter and the school districts boundary to the northeast corner of said Southwest Quarter of the Northeast Quarter and a corner of the school districts 0 boundary; thence north along the east line of Government Lot 2, said Section 13 and the boundary between the Elk River and Monticello School Districts to the north line of the City of Otsego; thence easterly along said north line of the City of Otsego to the point of beginning. Precinct 3 (combined polling location with Precinct 2A, Otsego Elementary, 8125 River Road NE): That part of the City lying easterly and northerly of the following described line: Beginning at the intersection of the northerly boundary of the City and N.E. Parrish Avenue (C.S.A.H. No. 42) thence south along N.E. Parrish Avenue and the N.E. River Road (C.S.A.H. 42) to State Highway 101; thence southerly along State Highway 101 to N.E. 65th Street; thence easterly along N.E. 65`h Street and its extensions to the N.E. River Road (C.S.A.H. 42); thence easterly along the N.E. River Road to the east line of the City. MOTION BY: � a tolej►101:Y&q ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 23 t day of April 2012. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk 3 - P R E C I N T 1A ----- POPULATIO -,]]Hakanson Anderson 6,471 19 i 1 C�. ..... .......... ,7� CITY OF se o MINNESOTA ------------------ ri JT ESU -- , 1,500 0 1,500 3,000 ••• (, 1 Feet I PRECINCT 42� POPULATI N 5 1 C .� P R E c i �'e - s• POPULATION 590 - s Legend 36 Precinct 1 A Polling Location - -- Precinct 1 A Otsego City Hall - 8899 Nashua Ave Precinct 2A .... --- _ a Precinct 2A & 3 Polling Location - ' Precinct 3 Otsego Elementary School - 8125 River Road lip ot STe r o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Finance Department Gary Groen, Finance Director April 23, 2012 control is addressed in the revised purchasing policy. Resolution 2012-36 along with the revised purchasing policy is attached for your review and approval. ARE YOU SEEKING APPROVAL OF A CONTRACT? PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda Lori Johnson, City Administrator 3.11 Purchasing Policy AGENDA ITEM DETAILS RECOMMENDATION: The revised purchasing policy was reviewed by the Administrative Sub -Committee and recommended for City Council approval. The finance department will be issuing and monitoring the use of credit cards issued to the city administrator and department heads for conducting city business. This use and control is addressed in the revised purchasing policy. Resolution 2012-36 along with the revised purchasing policy is attached for your review and approval. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? There is no contract. No public hearing is required. BACKGROU ND/J USTIFICATION: The City's purchasing policy has been revised to include a more comprehensive description of credit card use and user responsibility, the inclusion of a completely new section on page five that relates to emergency purchasing, and slightly revised some of the purchasing limits for department heads and the city administrator. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE List: Revised purchasing policy and credit card user agreement MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the revised purchasing policy. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES Not Applicable Not Applicable ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: CITY OF OTSEGO PURCHASING POLICY Section I. Purpose The purpose of this policy is to establish the procedures for purchases made on behalf of the City of Otsego. This policy applies to employees and commission members only. It does not apply to contracted employees such as engineering, planning or attorneys. This policy has the following objectives: 1. To ensure that purchases comply with all applicable laws; 2. To ensure that taxpayers receive the lowest price and the best value for their tax dollars when the City purchases goods and services; 3. To provide clear and consistent guidelines for authorized City employees/purchasers to follow; 4. To limit the discretion of City officials and thus limit the possibility of fraud or favoritism. Section II. Purchasins Oversight The Finance Director or designee is responsible for the overall purchasing function. Department Heads shall be responsible for purchasing items within their respective budgets. All contracts, bonds, and instruments of every kind to which the City is a party shall be signed by the Mayor and/or the City Clerk on behalf of the City and shall be executed in the name of the City. City credit applications must be approved by the City Clerk. Section III. Purchasing Levels Department Heads shall have the authority to authorize and/or approve purchases up to $2,500 based on appropriations contained in the City's Budget. The City Administrator shall have the authority to authorize and/or approve purchases up to $10,000 based on appropriations contained in the City's Budget. Purchases that are greater than $10,000 and items specifically identified through the annual budget must be approved by the City Council prior to the commencement of the purchasing process. Section IV. Use of Purchase Orders Purchase orders will be required for all purchases greater than $2,500 and may be issued for lesser amounts if requested by the vendor. Certain items purchased on a regular basis from the same vendor do not require a purchase order. These items will include items such as bulk fuel, etc. Before presentation of the purchase order to the vendor/contractor, the Department Head, Finance Director, and City Administrator must sign the Purchase Order. The Department Head must specify the source of funding for the purchase and fully complete the Purchase Order; the Finance Director must ensure adequate funding is available from the funding source and the City Administrator must provide assurance that City Council or his/her approval, as applicable, has been obtained for the purchase. These procedures apply to the purchase of supplies, materials, equipment, or the rental thereof, or the construction, alteration, repair, or maintenance of real or personal property. All purchases City of Otsego Purchasing Policy Page Two must be consistent with the approved annual budget. All telephone or verbal quotes must be followed with written confirmation. Section V. Purchasing Procedures Purchases may be made by the following methods: • Regular purchasing procedures • Price agreements • Emergency purchasing • Cooperative purchasing • Establish use of charge accounts 1. Purchases of less than $2,500 The purchase may be made in the open market by an authorized purchaser. The authorized purchaser may be any City employee with the approval of the Departmental Supervisor. Authorized purchasers are strongly encouraged to seek quotations from several vendors if the anticipated cost approaches $2,500. All original invoices, packing slips or other documentation should be forwarded to the finance department to begin the payment approval process as soon as possible. 2. Purchases from $2,501 to $10,000 The purchase should be based on a minimum of two (2) written quotations. Quotations may be obtained by telephone or in written form via facsimile, delivery service, or Internet. Quotations must have a specific date and time period for which they are valid. All quotations shall be kept on file for a minimum of one (1) year and include the names of vendors providing the quotations, the amounts of the quotations, and each successful quotation signed and dated. Quotation files will be maintained in the finance department. If no quotations or only one quotation is received, the reason for the deviation from standard policy guidelines should be documented in writing, such as sole source vendor, and be attached to the invoice to be paid in the finance department. 3. Purchases from $10,001 to $100,000 The proposed purchase must be presented to Council for approval before the commencement of the purchasing process. The purchase may be made either via sealed bids or by obtaining two (2) or more written quotations, without advertising for bids or otherwise complying with the requirements of competitive bidding laws. Quotations may be obtained by telephone or in written form via facsimile, delivery service, or Internet. Quotations must have a specific date and time period for which they are valid. All quotations shall be kept on file for a minimum of one (1) year and include the names of City of Otsego Purchasing Policy Page Three the vendors providing the quotations, the amount of the quotations, and each successful quotation signed and dated. If quotations are obtained by phone, they must be followed up with a signed quotation to be considered a valid quotation. The quotations must be forwarded to the City Council for selection and approval. This approval shall be accomplished by completion of a Request for City Council Action form submitted at a regularly scheduled Council meeting. A Purchase Order must be completed. 4. Purchases exceeding $100,000 The proposed purchase must be presented to Council for approval before the commencement of the purchasing process. Purchases or contracts exceeding $100,000 require formal sealed bids solicited by public notice in accordance with Minnesota Statute 471.345, Subd.3. The City shall prepare or cause to be prepared, the specifications, the advertisement to solicit sealed bids, the opening and tabulation of bids, and any necessary investigation of the bids. The City's designated representative shall recommend to the City Council which bid is the lowest, responsible bid. The City Council shall determine the lowest responsible bidder and shall accept such bid. In all cases, the City Council reserves the right to accept or reject any or all of the bids, and waive informalities therein. The City has reasonable discretion in determining the lowest responsible bidder. Not only must a successful bidder submit the lowest bid price and substantially meet the terms and conditions of the specifications, the low bidder must be considered "responsible" and have the capacity to perform the proposed contract. "Responsibility" includes such considerations as the bidders' financial responsibility, integrity, ability, skill, and likelihood of providing faithful and satisfactory performance. There is more latitude in purchasing items of equipment not capable of exact specifications. In making such a purchase, the City Council may exercise reasonable discretion in determining the lowest responsible bidder. The City Council may consider, in addition to the bid price, the quality, suitability, and adaptability of the article for its intended use. 5. Purchasing through Cooperative purchasing agreements In accordance with Minnesota Statutes Section 471.35, Subd. 15, a municipality may contract for the purchase of supplies, materials, or equipment without regard to the competitive bidding requirements in the statutes if the purchase is through a national municipal association's purchasing alliance or cooperative created by a joint powers agreement that purchases items from more than one source on the basis of competitive bids or quotations. Under these programs, several governmental units can enter into an agreement to authorize one party to solicit bids and provide for the purchase at the option of each participating governmental unit. Once the governmental units agree on the specifications of the item, one party may advertise for bids on behalf of all the parties that participate in the agreement. Rather than specify a specific number of items, the advertising participant will advertise for a range of quantities estimated for the entire group. Each participating City of Otsego Purchasing Policy Page Four unit can make the final decision on whether to purchase the items from the successful bidder. The City currently participates in the Cooperative Purchasing Venture (CPV) administered by the Minnesota State Board of Administration. 6. Exclusions From Competitive Bidding Requirements It is not necessary to advertise for bids for: • Professional services such as those provided by engineers, lawyers, architects, planners, accountants, and other services requiring technical, scientific or professional training, • The purchase of real estate, or • The purchase of non-competitive products patented or obtainable from only one source and this circumstance must meet statutory requirements for a sole source vendor. Travel All expenditures for travel and training need prior approval by the Department Head. The travel request will then be forwarded to the City Administrator for approval. The City has a separate travel reimbursement policy detailing this process. Invoice Approval All invoices received at the City offices, whether by mail, fax or delivery, shall be forwarded to the finance department. Original receipts, quotations, packing slips and other purchase documentation should also be forwarded to the finance department. In the finance department, invoices will be matched with other supporting documentation and invoices will be reviewed to determine the invoices are mathematically correct. The reviewed invoices will be placed in separate folders in the finance department for review and approval by the department head. Department Heads will be notified of any deficiencies in the documentation accumulated. Department Heads shall review all invoices for expenditures of their departments and verify the validity of the charges. Department Heads shall sign and appropriately code invoices after ascertaining that the goods or services have been delivered to the City in the quantities listed and that the amounts charged are correct. The packing list or other documentation of receipt should be attached to the signed invoice. Certain invoices are excluded from Department Head review and approval. These include monthly invoices which are allocated to departments based on employee costs or other factors, e.g., health insurance, life insurance, dental insurance, retirement funds, utilities, telephone invoices, refuse removal. However, if unusual or non- recurring charges appear on any of these invoices, Department head approval should be obtained prior to processing. Payments will only be made from the original invoice; payments from statements are not allowed. Employee reimbursements must be submitted on the approved form and must be signed by the employee and the Department Head. All non -mileage reimbursements must have the original receipts attached. City of Otsego Purchasing Policy Page Five Invoice Approval - continued All purchases/payments shall be reviewed and ratified by the City Council at their regular meeting before payments are released. Some payments may need to be released prior to a City Council meeting. In those instances, items such as payroll, benefits, and other payments made electronically will be listed for approval on the claims list of the next City Council meeting. Price Agreements Price agreements may be used to acquire items the City frequently purchases in small quantities, i.e. gasoline, propane, and heating fuel. A price agreement is a contract between the City and a vendor. Under it, the vendor agrees to supply all of the City's requirements for the specified commodity during the period of agreement. The price may be fixed or variable, such as a fixed discount from market price. Such price agreements expedite delivery, reduce paperwork, and generally result in lower prices. The estimated annual cost of the price agreement shall be considered in determining the appropriate purchasing procedure. Emergency Purchasing Under Minnesota's Emergency Management Act, cities are given the authority to enter into contracts during emergencies without following normally required procedures, such as the bidding requirements of state contract law. There are two types of emergencies that may be relevant on the local level: an "emergency" and a "public health emergency". An "emergency" is defined as an unforeseen combination of circumstances that calls for immediate action to prevent a "disaster" from developing or occurring. A "disaster" is defined as a situation that creates an actual or imminent serious threat to the health and safety of persons, or a situation that has resulted or is likely to result in a catastrophic loss to property or the environment and for which traditional sources of relief and assistance within the affected area are unable to repair or prevent the injury or loss. A "public health emergency" means an occurrence or imminent threat of an illness or health condition in Minnesota where there is evidence that the cause of illness or health condition is bio -terrorism, or an airborne infectious agent or toxin and that the illness poses a high probability of a large number of deaths or disabilities or widespread exposure to an airborne infectious agent that poses a significant risk to a large number of people. When an emergency occurs that may jeopardize public safety or the health and welfare of employees or citizens, the City Administrator or appropriate department head may authorize a necessary emergency purchase. Department head emergency purchases and the reason for the purchase must be reported in writing including supporting documentation to the City Administrator within 24 hours of the situation and reported to the City Council as soon as possible. At least two competitive quotations should be obtained whenever possible as part of the purchasing process. If there is any question about whether an emergency exists per the definitions of the Minnesota Emergency Management Act, the City Council, City Administrator and his/her designee must consult with the City Attorney whenever practicable. City of Otsego Purchasing Policy Page Six Disaster Purchasing The Mayor may declare a local disaster or emergency. The declaration shall not be continuing for a period in excess of three (3) days except by, or with the consent of, the City Council. A disaster may result from fire, flood, tornado, blizzard, destructive winds, or other natural causes, or from sabotage, hostile action, or from hazardous material mishaps or catastrophic measures, or emergencies that are technological in nature. During a declared emergency, the City may enter into contracts and incur obligations necessary to combat the disaster by protecting the health and safety of persons and property, and providing assistance to victims of such disasters. The City may exercise such power as deemed necessary without complying with purchasing procedures prescribed by law pertaining to the performance of public work, entering into rental equipment agreements, purchase of supplies and materials, limitations upon tax levies, and the appropriation and expenditures of public funds, including, but not limited to, publication of resolutions, publication of call for bids, provisions of personnel laws and rules, provisions related to low bids, and requirement for budgets. Use of City Credit Cards In accordance with MN Statute 471.382, the City Council may authorize the use of a credit card by any official or employee otherwise authorized to make a purchase on behalf of the City. The City Administrator, in consultation with the Finance Director and Department Heads, will determine which personnel will be assigned and any restrictions that pertain to the individual cardholder. Any official or employee of the City who makes or directs a purchase by credit card that is not approved by the City Council is personally liable for the amount of that purchase. All purchases by credit card must comply with the statutes, rules and policies applicable to City purchases. The City Council shall approve the establishment of all credit card accounts. The finance department shall keep a record of all credit cards issued and the official or employee properly authorized to use a City credit card. All employees authorized to use a City credit card will receive and sign a credit card user agreement form to be retained on file in the Finance Department. Credit card purchases must comply with the following requirements: • The credit card will be issued in the employee's name and must not be used where the City has a store account. • Claims presented to the City for payment must be in writing, itemized and submitted to the finance department within two business days. Billings from credit card companies do not contain the necessary detail to satisfy this requirement and therefor, the employee cardholder must retain original invoices and receipts for all items purchased by credit card. • The City will not use a credit card for carrying debt. The City will pay all credit card balances on a monthly basis. The City will not be responsible for interest charges accruing as a result of untimely submission of credit card receipts and payment requests. City of Otsego Purchasing Policy Page Seven • No cash access (ATM) is allowed. • Improper use of the credit card will result in disciplinary action up to and including termination from employment as outlined in the City's personnel manual • When the cardholder's employment with the City terminates, the employee must immediately return the credit card to their supervisor. • The Finance Department must be notified immediately of any problems, issues or discrepancies an employee has with use of the credit card. • The credit card user agreement must be signed by the employee cardholder and their supervisor. • The terms of the credit card user agreement are considered a part of the credit card and purchasing policies. Date This policy becomes effective upon adoption by the City Council. CITY OF OTSEGO CREDIT CARD USER AGREEMENT The use of the City XXXXXXXXX is a liability to the City of Otsego not a personal liability to the cardholder. It will not have any impact on the cardholder's personal credit rating. Your signature below is verification that you have read the City's Purchase Card Policy and agree to comply with it as well as the following: 1. I agree the card is for City -approved purchases only and will never be used for personal charges. 2. The card is issued in my name. I will not allow any other person to use the card. 3. Improper use of this card can be considered misappropriation of City funds. This will result in disciplinary action up to and including termination of employment. 4. All charges will be billed directly to and paid directly by the City. The bank cannot accept any monies from me directly; therefore any personal charges billed to the city will be considered a misappropriation of City funds. 5. If the card is lost or stolen, I will immediately notify XXXXXXXXXXX by calling the 24 hour telephone number XXXXXXXXX and the Finance Director. Within one day I will provide a written letter to my supervisor and the Finance Director explaining in detail the loss of the card and the time of notification to the credit card company. 6. I agree to surrender the card immediately to my supervisor upon termination of employment, whether for retirement, voluntary, or involuntary reasons. 7. Within two days of making a purchase with my card, I will complete and submit to my supervisor a Claim Form. I will attach the original receipt and any other supporting documentation for the purchase to the Claim Form. 8. I will work with the finance department to resolve any discrepancies with regard to activity on my card. 9. I understand a purchaser card is not provided to all employees. Assignment is based on my need to purchase materials for the City and/or to provide for City travel. My card may be revoked based on change of assignment or location. I understand the card is not an entitlement nor reflective of title or position. 10. I understand that I am responsible for any purchases that do not have receipts and proper documentation, purchases made without authorization, and purchases that do not meet the public purpose expenditure guidelines and shall immediately reimburse the city for such purchases. If I do not, I authorize the city to deduct the purchase from my next paycheck and all subsequent paychecks until the full amount is reimbursed. Employee Signature Employee Printed Name Supervisor Signature Supervisor Printed Name Date Department CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-36 RESOLUTION APPROVING REVISED CITY PURCHASING POLICY WHEREAS, the City previously adopted a Purchasing Policy in April 23, 2007 and WHEREAS, the City has made certain revisions in the Policy including the following: 1. Provisions for emergency purchasing under the Minnesota Emergency Management Act. 2. Increase in Purchasing Levels for Department Heads and City Administrator. 3. Expanded use of and additional restrictions on the Use of City Credit Cards. 4. Requirement that employees and Supervisors sign an approved Credit Card User Agreement. NOW, THEREFORE the City Council of the City of Otsego, Wright County, Minnesota resolves as follows: 1. The Revised City of Otsego Purchasing Policy as attached hereto is hereby adopted and is effective from this date forward. 2. The previously adopted City of Otsego Purchasing Policy is no longer in force and effect. ADOPTED this 23`d day of April, 2012. MOTION FOR APPROVAL BY: SECONDED BY: IN FAVOR: OPPOSED: CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk P Ot STe r O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Finance Department Gary Groen, Finance Director April 23, 2012 ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No PRESENTER(s): Consent Agenda REVIEWED BY: Lori Johnson, City Administrator ITEM #: 3.12 Fund Balance transfers AC.FNDA ITEM DETAILS RECOMMENDATION: The schedule of year-end accounting transfers includes those transfers between funds that were part of the 2011 budget, transfers in accordance with fund balance policy and other accounting transfers to combine or close project funds. Each is explained in the attached memo along with the year-end accounting transfer schedule. In addition, the Economic Development Loan Fund is included for 2012. The Administrative Sub -Committee reviewed the transfers and recommends approval. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The attached memo explains each transfer item. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE List: Memo dated April 9, 2012 and detail schedule MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-37 approving the transfer of monies to finance the projects described in the attached memo. RIIDGFT INFORMATION FUNDING: BUDGETED: ❑ YES ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: ❑ TABLED ❑ OTHER (List changes) 410 otS T e F o MINNESOTA TO: Otsego Mayor and City Council FROM: Gary Groen, Finance Director DATE: April 9, 2012 RE: Approval of 2011 Year End Transfers and 2012 Transfer to Establish Loan Fund Background: Financial transactions that require the transfer of money between funds within the City requires the formal approval of the City Council. Some transfers are approved as part of the formal approval of the 2011 budget. Those transfers approved as part of the 2011 budget process and city policies included the following: • $82,000 is transferred from Building Safety to the General Fund. This transfer supports the General Fund operations. • $420,000 is transferred from the General Fund to the Pavement Management Fund. This is the annual budgeted transfer for the seal coating, crack filling and striping of city streets. • $109,772 is transferred from the General Fund to the Street Reconstruction Fund to provide financing for the City's share of future local, non -collector street construction and reconstruction projects. • $42,000 is transferred from the General Fund to the Trail Pavement Management Fund to provide financing for the annual trail maintenance projects. • $98,000 is transferred from the General Fund to the Park Capital Equipment Fund to provide financing for playground equipment and other park maintenance projects. • $160,000 is transferred from the General Fund to the Capital Equipment Fund. This transfer finances the annual purchase of public works and park equipment. • $45,415 is transferred from the Municipal Building Fund to the General Fund to finance the costs of old public works building and council chambers improvements. • $400,000 is transferred from the General Fund to the Revolving Capital Improvements Fund in accordance with the recently approved fund balance policy. • $44,000 was transferred from the utility enterprise funds to finance the debt service requirements of the JetVac truck. $18,000 is transferred from the Stormwater Utility Fund; $8,000 is transferred from the Water Fund; $18,000 was transferred from the Sewer Fund The above transfers between funds have previously been approved as part of the 2011 budget. They are included here as a final recap of the 2011 transfers made between funds of the City. The following additional transfers have been made in the 2011 year-end financial statement but have not yet been approved by City Council: • The resources, totaling $1,236,862, in the east and west fire district capital reserve funds are combined into one fund referred to as the Fire Capital Reserve Fund. • The various street collector fund resources, totaling $38,923, are combined into the Collector Street Fund. The transfer combines the resources of the West Street Improvements, Street Access Fees and also finances the deficits related to the 78`" Street and Page Avenue construction projects. • $3,640 is transferred from the Park Tree Fund to the Park Development Fund to finance a portion of the landscaping improvement around the Prairie Park splash pad built in 2011. • $24,460 is transferred from the Water Enterprise Fund to the Wellhead Protection Fund. The costs of each activity have been accounted for separately but combined when reported in the annual financial statements. • The storm water expenditures in the Halls Pond Watershed District, totaling $86,407 are reimbursed from the Otsego Creek Watershed Fund and the Halls Pond Watershed Fund is closed. • The balance in the South Mississippi Watershed District, totaling $77,958, was transferred to the Quaday Street Improvement Project to reimburse the expenditures paid from the improvement fund and the South Mississippi Watershed District Fund is closed. 2 The following transfer will be recorded in 2012 and establishes an Economic Development Loan Fund. • $150,000 is transferred in 2012 from the Revolving Capital Improvements Fund to establish an Economic Development Loan Fund. Action Requested I am requesting the approval to transfer monies to finance the above-mentioned projects and close funds for accounting purposes. As noted some of the transfers have been approved as part of the budget process while other have not been previously approved by City Council. If approved, the 2011 transfers will be reported in the City's financial statements for the year ended December 31, 2011 and the 2012 transfer to establish the Economic Development Loan Fund will be reported in the current year. Attachments Schedule of all transfers discussed City of Otsego 2011 Year -End Transfers to Finance Balance of Projects Transfer Transfer Fund No. Fund/Description To From BUDGETED TRANSFERS 101 General $ 82,000.00 250 Building Safety $ 82,000.00 to record budgeted transfer 209 Street Reconstruction Fund 109,772.00 201 Pavement Management 420,000.00 101 General 101-43100-720 529,772.00 to record budgeted transfer 206 Capital Equipment 160,000.00 101 General 101-49300-720 160,000.00 to record budgeted transfer 202 Trail Pavement Management 42,000.00 205 Park capital Equipment 98,000.00 101 General 101-45200-720 140,000.00 to record budgeted transfer 101 General Fund 45,414.88 441 Municipal Building 45,414.88 To transfer budgeted reimbursement for old PW building maintenance & reimbursement for City Hall work (sound system) 395 Cert. of Indebtedness - JetVac 44,000.00 222 Stormwater Utility Fund 18,000.00 601 Water Fund 8,000.00 602 Sewer Fund 18,000.00 To finance annual debt service payments IN ACCORDANCE WITH FUND BALANCE POLICY 414 Revolving Capital Improvements 400,000.00 101 General Fund 101-49300-720 400,000.00 to record year end transfer in accordance with fund balance policy FUND EQUITY TRANSFERS TO COMBINE OR CLOSE OUT FUNDS 214 Fire Capital Reserve 1,236,861.57 210 Elk River Fire District 602,801.20 211 Albertville Fire District 572,703.60 212 Rogers Fire District (12,314.11) 213 Monticello Fire District 73,670.88 To combine components of Fire Capital Reserve Funds 403 Collector Street Fund 269,369.38 230,446.55 424 Street Access Fees - City Wide 32,804.34 440 West Street Improvements 236,565.04 417 78th & Page 36,719.60 418 78th Street Construction 193,726.95 To combine street collector resources 203 Park Development Fund 3,640.64 207 Park Tree Fund 3,640.64 To transfer balance for splash pad and improvements 499 Wellhead Protection 24,459.42 601 Water Fund 24,459.42 To combine compnents of water operation 407 Hall's Pond 86,407.44 408 Otsego Creek 86,407.44 365 2004 Improvement Bond - Quaday 77,957.69 409 South Mississippi Watershed 77,957.69 To close out watershed balances Totals $ 3,330,329.57 $ 3,330,329.57 City of Otsego 2012 Transfers to Finance the Establishment of the Economic Development Loan Fund Fund No. Fund/Description 295 Economic Development Loan Fund 414 Revolving Capital Improvements To establish Loan Fund Totals Transfer To $ 150,000.00 $ 150,000.00 Transfer From $ 150,000.00 $ 150,000.00 City of Otsego Transfer to Revolving Capital Improvements Year Ended December 31, 2011 2012 Budgeted Expenditures $ 3,571,175 Fund balance requirement 45% of subsequent years expenditures 45% General Fund fund balance required at 12/31/11 1,607,029 General Fund balance per preliminary balance 2,008,549 Transfer to Revolving Capital Improvements Fund $ 401,520 Rounded to $ 400,000 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012-37 RESOLUTION APPROVING 2011 YEAR END FINANCIAL ACCOUNTING TRANSFERS AND THE TRANSFER REQUIRED TO ESTABLISH AN ECONOMIC DEVLOPMENT LOAN FUND IN 2012 WHEREAS, governmental accounting requires that monies dedicated to specific projects or activities are accounted for in separate funds of the City, and WHEREAS, the financing of various projects or activities may require the transfer of monies from one fund to another whether included in the annual operating budgets or other transfers, and WHEREAS, it is appropriate for the City Council to review and approve such interfund transfers as part of its responsibilities for the financial oversight of the City's resources, and WHEREAS, prior to completion of the final accounting for the year ended December 31, 2011, the City Council must officially approve the 2011 interfund transfer of monies, and WHEREAS, in April, 2012, the City Council established an Economic Development Loan Fund with a $150,000 transfer from the Revolving Capital Improvements Fund, and WHEREAS, the establishment of the Loan Fund will be recorded in the 2012 financial statements, and WHEREAS, a schedule of all interfund accounting transfers is included in this resolution by reference to the attached Exhibit A, NOW THEREFOE BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota that the 2011 year-end financial accounting transfers and the 2012 transfer to establish the Economic Development Loan Fund included on the attached exhibit is hereby approved. MOTION to adopt the resolution made by Council Member and seconded by Council Member IN FAVOR: OPPOSED: ADOPTED by the City Council of the City of Otsego this 23t' day of April, 2012. CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk 2 0 OtsTe�o V MINNESOTA nGDARTRAFNT WIMPMATMN Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner April 23, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 3.13 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Resolution 2012-39. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The City of Otsego received an $800,000 federal grant for construction of 70th Street with an off street bike path from Lambert Lane to Odean Avenue. The state is requiring a Resolution from the City stating its intention to fund the local share estimated to be $1,400,000. That number does not include any ROW acquisition costs which will be local share also. After the state receives the signed resolution the 70th Street Project will be added to the 2016 STIP (State Transportation Improvement Plan). SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE List: Resolution 2012-39 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-39 indicating Otsego's intention to fund the local share of the 70tH Street project estimated to be $1,400,000. 1Z InfZ'FT INF PMATMN FUNDING: BUDGETED: X YES MSA State Aid ❑ NO A( TIf1N TAKEN �:i APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO. 2012-39 RESOLUTION APPROVING THE CITY OF OTSEGO TO MATCH APPROVED FEDERAL FUNDING UNDER SAFE, ACCOUNTABLE, FLEXIBLE, EFFICIENT TRANSPORTATION EQUITY ACT: A LEGACY FOR USERS (SAFETEA-LU) WHEREAS, the Minnesota Department of Transportation (Mn/DOT) established eight Area Transportation Partnerships throughout the State of Minnesota to develop prioritized lists of transportation projects seeking federal funding under Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) for inclusion in the State Transportation Improvement Program (STIP); and WHEREAS, the Central Minnesota Area Transportation Partnership (ATP) prioritizes projects seeking SAFETEA-LU funding in the Counties of Benton, Cass, Crow Wing, Isanti, Kanabec, Mille Lacs, Morrison, Sherburne, Stearns, Todd, Wadena, and Wright; and is finalizing the completion of its 2013-2016 Area Transportation Improvement Program (ATIP) that becomes a subset of Minnesota's 2013-2016 STIP; and WHEREAS, Region 7W Transportation Policy Board, representing the Counties of Benton, Sherburne, Stearns and Wright supports the ATP in the execution of its responsibilities by soliciting and selecting projects in Region 7W and recommending them for inclusion in the ATP's Draft ATIP; and WHEREAS, the ATP grants regions the authority to determine the federal SAFETEA-LU funding amount recommended for each project that is selected for programming in the ATP in order to maximize limited federal funds and leverage local resources to address the transportation needs of each region; and WHEREAS, Region 7W Transportation Policy Board recommended the ATP program federal funds in the amount of $800,000 in year 2016 of its 2013-2016 ATIP for S.P. 217-112-002 to construct and reconstruct 70th Street from Lambert Ave to Odean Ave in Otsego, including bike/ped trail, to be constructed in 2014 with payback in 2016, submitted by the City of Otsego; and WHEREAS, each jurisdiction and/or agency must acknowledge the amount of federal funds recommended by the Region 7W Transportation Policy Board and commit the necessary local funding to match the SAFETEA-LU funds requested, as well as any other funding that may be necessary to complete the project as proposed in its application; and WHEREAS, the City of Otsego acknowledges the $800,000 in federal SAFETEA-LU federal funds that is being recommended by the ATP for S.P. 217-112-002, and understands that a minimum local financial match of $1,400,000 will be necessary based on the present cost estimate to fully implement the project; and THEREFORE BE IT RESOLVED, the City of Otsego agrees to commit the necessary local revenues to match the SAFETEA-LU funds approved by the ATP and included in the STIP and to cover any other costs that may be necessary to complete the project as submitted. Adopted by the council this day of Motioned By: Seconded By: All in Favor: Those Opposed: Tami Loff, Clerk 2012. Jessica Stockamp, Mayor OtsTe r o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEP11 ARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 23 April 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 5.2 — Prairie Park shade structure AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends purchase and installation of a shade structure and furniture for Prairie Park. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUN D/J USTI FICATION: The Parks and Recreation Commission at their meeting on 11 April 2012 reviewed quotes for a proposed shade structure and furniture to be located south of the splash pad. The structure consists of three fabric sail panels over a concrete pad with three tables and two trash containers. The proposed improvement will provide a sitting area in proximity to the splash pad with visibility of the other play structures at Prairie Park. The proposed improvement will also add to the picnic facilities within the park needed in response to increased use of the existing 60x30 shelter. Parks and Recreation Manager Demant will oversee the installation of the shade structure with Public Works Department staff and equipment. Equipment Cost Shade Structure $17,585.00 Furniture $3,306.55 Installation (Public Works) $2,000.00 TOTAL $22,891.55 SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Commercial Recreation Specialists quote dated Jan 26, 2012 (shade structure) B. Minnesota Wisconsin Playground quote dated 4/11/2012 (tables/trash containers) C. Shade structure image (color will be Forest Green) D. Shade structure plan E. Prairie Park Master Plan detail MOTION: (Please word motion as you would like it to appear in the minutes.) .Motion to approve purchase and installation of a shade structure and furniture at Prairie Park in the amount off $22,891.55 to be paid for from the Community Facilities Fund (#208). BUDGET INFORMATION ... . . ........... . .. . FUNDING: BUDGETED: X YES $30,000 Community Facilities Fund (#208) ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: Ots7e F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 23 April 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 5.2 — Prairie Park shade structure AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends purchase and installation of a shade structure and furniture for Prairie Park. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUND/J USTI FICATION: The Parks and Recreation Commission at their meeting on 11 April 2012 reviewed quotes for a proposed shade structure and furniture to be located south of the splash pad. The structure consists of three fabric sail panels over a concrete pad with three tables and two trash containers. The proposed improvement will provide a sitting area in proximity to the splash pad with visibility of the other play structures at Prairie Park. The proposed improvement will also add to the picnic facilities within the park needed in response to increased use of the existing 6000 shelter. Parks and Recreation Manager Demant will oversee the installation of the shade structure with Public Works Department staff and equipment. Equipment Cost Shade Structure $17,585.00 Furniture $3,306.55 Installation (Public Works) $2,000.00 TOTAL $22,891.55 SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Commercial Recreation Specialists quote dated Jan 26, 2012 (shade structure) B. Minnesota Wisconsin Playground quote dated 4/11/2012 (tables/trash containers) C. Shade structure image (color will be Forest Green) D. Shade structure plan E. Prairie Park Master Plan detail MOTION: (Please word motion as you would like it to appear in the minutes.) .Motion to approve purchase and installation of a shade structure and furniture at Prairie Park in the amount off $22,891.55 to be paid for from the Community Facilities Fund (#208). BUDGET INFORMATION FUNDING: BUDGETED: X YES $30,000 Community Facilities Fund (#208) oNO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: Commercial Recreation Specialists 415 Investment Court Verona, WI 53593 Phone: 608-848-8781 Quoted to: City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 U.S.A. Attu: GaryGroen Fax: 608-848-8782 Ship to: Prairie Park 8899 Nashua Avenue NE Otsego, MN 55330 U.S.A. Quotation Quote Number: RRO12612B Quote Date: Jan 26, 2012 Page: 1 Customer ID Good Thru Payment Terms Sales Rep CITY OF OTSEGO 2/25/12 TBD Ron Romans Quantity Item Description Unit Price Extension 1.00 Custom Shade System Sail, Including (5) Columns & (3) 14,939.00 14,939.00 Canopies - Per Attached Drawing Dated 124/12, Colors: TBD 1.00 Pier -Mount Option 1,320.00 1,320.00 1.00 <DISCOUNT#SC> DISCOUNT PER RON ROM ENS 1,138.00 -1,138.00 -*-OPTIONS*** *Minnesota Professional Engineer Sealed Drawings = $600 *Minnesota Professional Engineer Sealed Calculations = $300 *** NOTES *** 1.) Above pricing includes standard fabric and powder -coat col ors. 2.) Installation, concrete supplies, anchoring hardware, and truck unloading are by others. 3.) Current lead time is approximately4 to 6 weeks from date of order. Subtotal 15,121.00 NOTE: This quote is valid for 30 days. Please review the above information carefully. It defines your order as we understand it. If satisfactory, please sign and date below, and then fax this quote to Sales Tax 608-848-8782, or send a signed copy with your deposit to the address above. We will begin processing yourorder upon receipt of both your DEPOSIT AND APPROVAL SIGNATURE, per the Freight 2464.00 terms indicated on your quote above. Additional surcharges may apply depending on final delivery Total 17,585.00 address, actual delivery requirements, and payment method. Customer Acceptance: Date: PLAYGROUND City of Otsego Attn: Brad Belair 8899 Nashua Ave. NE Otsego, MN 55330 Phone: 763-441-8137 Fax: 763-360-3236 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800-622-5425 1763-546-7787 Fax 763-546-5050 1 info@mnwiplay.com Shade Shelters QUOTE #5456 04/11/2012 Ship To Zip: 55330 1 Shade GT -Shade - 12'x 20' Hip Shade Shelter $3,500.00 $3,500.00 - Option: Certified Drawings $935.00 4 Shade GT -Shade - 22'x 10' Hip Shade Fabric $3,500.00 $14,000.00 Shelter, 10' Entry Ht, 90 Wind Load & 10 Snow Load - Certified Shop Drawings $935.00 3 6J2GVP KayPark - 6' Plastisol coated picnic table, $679.00 $2,037.00 black frame, 2 3/8" frame - PVC color- black, brown, red, purple, blue, green, yellow, almond or gray 2 132LRVPIG KayPark - 32 gallon plastisol coated trash $312.00 $624.00 recept. - PVC color- black, brown, red, purple, blue, green, yellow, almond or gray 2 155LRVP KayPark - Plastic Dome lid $96.00 $192.00 - color: Blue, red, yellow, gray or brown 2 CP32 KayPark - Plastic Liner $27.00 $54.00 Contract: USC SubTotal: $20,407.00 Discount: ($700.00) Tax: $1,468.84 Estimated Freight: $2,995.00 Total Amount: $24,170.84 This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions. Our quotation is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of 51,000.00 to be supported by your written purchase order made out to Gametime, c/o Minnesota/Wisconsin Playground. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Page 1 of 2 v v.. Z tSR��}�<tu�s?1�t�cif+�,�i,��itvlp �..�, t t I� ►+S^ -:',q4s�.�� <'V .'/ .?� ,,, S't( 4.,���'�*4;i�. J?� '�.�. �'� p'- ;. 4;j \7 Y '+. - - `�> ::�.� !�'��� ���� t '93I,Y �. j�(: ti, i r .�� t �.;cs�'..a �•, �". `.v .r.1; �l�f ���Ael-i.r_. ''` t. ti. ".4rOTE: PRRIELPA-INAR AND 'E'Ei4TATME: DRAINNG, NOI- FOR t ONSTRUC;TION. ALL SHMAIN [S VL)BJECT TO C-HANGE BY NIFFR PRAOF! Tr,-,, 14",er;TH YOURR, TION, toY j W Ot STe r O MINNESOTA g nFPARTMFNT INFnRMATIC)N Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 23 April 2012 Ms. Terri Munich for a conditional use permit to allow relocation of an existing single family dwelling to a vacant lot within the City. Ms. Munich was present at the public hearing. The adjacent resident to the east spoke of concerns for potential damage to existing Lilac PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 5.1— Munich CUP ArFNnA ITFM nFTAII R RECOMMENDATION: City staff recommends approval of the application as set forth on the attached findings of fact and decision. ARE YOU SEEKING APPROVAL OF A CONTRACT? No. IS A PUBLIC HEARING REQUIRED? Planning Commission held on 16 April 2012 BACKGROU ND/J USTI FICATION: The Planning Commission held a public hearing on 16 April 2012 to consider the application of Ms. Terri Munich for a conditional use permit to allow relocation of an existing single family dwelling to a vacant lot within the City. Ms. Munich was present at the public hearing. The adjacent resident to the east spoke of concerns for potential damage to existing Lilac shrubs along the common property line and the public street being blocked. City staff said that they will work with the applicant and the company contracted to move the structure regarding these issues. The Planning Commission raised no other issues with the request. The public hearing was closed and the Planning Commission voted 6-0 to recommend approval subject to conditions. Findings of Fact and Decision have been drafted consistent with the recommendation of the Planning Commission are attached for consideration by the City Council at their meeting on 23 April 2012 at 7:OOPM. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Findings of Fact and Decision MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve a conditional use permit to allow relocation of an existing structure to a lot in Otsego subject to the stipulations outlined on the Findings of Fact and Decision. BUDGET INFORMATION FUNDING: NA BUDGETED: ❑ YES ❑ NO ACTIC)N TOKFN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: 10 CITY Ot�eoo MINNESOTA APPLICANT: Terri Munich 4-19-12 FINDINGS & DECISION CONDITIONAL USE PERMIT APPLICATION: Request for approval of a conditional use permit to allow relocation of an existing single family dwelling to a lot located at 14367 78th Street in Otsego. CITY COUNCIL MEETING: 23 April 2012 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot 11, Block 4 Walesche Estates 2nd Addition, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for low density residential land uses within the Long Range Urban Service Area. C. The subject site is zoned R-3, Long Range Urban Service District. D. The applicant is proposing to move an existing single family dwelling to the subject site, which is currently vacant; relocation of existing structures to a lot in Otsego is allowed as a conditional use. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-25 of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the official City Comprehensive Plan. Finding: The Comprehensive Plan includes the policy that the character of individual neighborhoods shall be reinforced, maintained and upgraded. The relocation of an existing stick built single family dwelling meeting all applicable requirements of the Building Code and Zoning Ordinance to a vacant lot in this neighborhood is consistent with this policy. 2. The proposed use's compatibility with present and future land uses of the area. Finding. The area is developed with low density single family residential uses, which are planned to continue by the Comprehensive Plan. As such, the proposed use will be compatible with present and future land uses. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The subject site and relocated structure will conform with all applicable performance standards established by the Building Code and Zoning Ordinance. 4. Traffic generation by the proposed use in relation to the capabilities of streets serving the property. Finding: The relocated structure will access off of 78th Street, which is a local residential street with adequate capacity to serve traffic generated by the proposed use. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed use is consistent with the Comprehensive Plan and conforms to the Zoning Ordinance and therefore is anticipated to be provided for within the City's existing service capacity. F. The Planning Report dated 11 April 2012 prepared by the City Planner, The Planning Company LLC., is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 21 February 2012 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 6-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: 1. A building permit is applied for and approved by the Building Official prior to relocation of the structure. 2. The relocated structure shall be ready for occupancy within six (6) months from the date of location on site, subject to approval of the Building Official. 3. The applicant is to submit a certificate of survey identifying the building, septic system and well locations; The survey shall include temporary stakes at 25 foot intervals along the east property line extending 150 feet back from the front lot line. 4. The design of an on-site septic system and well are subject to review and approval of the Building Official. 5. A security in the amount of $5,000.00 as required by Section 20-19-3 of the Zoning Ordinance is posted at the time the building permit is issued and shall be returned upon issuance of a certificate of occupancy. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: 2 ADOPTED by the City Council of the City of Otsego this 23rd day of April, 2012. CITY OF OTSEGO By: Jessica L. Stockamp, Mayor Attest: Tami Loff, City Clerk 0 t AfgTOF O MINN n1=PAPTM1=NT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner April 23, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 4.1 A[.FNIIA ITEM n1=TAII S RECOMMENDATION: City Staff recommends approval of 2012 Street Maintenance Plans and advertising for bids. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Annually, the City undertakes a street maintenance projects to maintain safety and to maintain the City's investment in street infrastructure. Plans are attached that include micro -surfacing for Odean Ave S. of 85th St. and 78th St. Both are collector streets and are 13 to 14 years of age and have either some rutting or surface raveling issues. Micro -surfacing has been determined to be a cost effective method to restore proper crown and prevent further raveling. Only the drive lanes will be treated with micro - surfacing. A fog seal will be applied to the shoulders. A fog seal will also be applied to two a few residential streets. The fog seal will help retain surface rock placed from previous seal coats that have performed well and to 96th St. to make the street more aesthetic while also sealing in the patches that were completed last summer. Seal coating will occur on streets as deemed necessary by both age and performance evaluation. This will be the first seal coat project for a large portion of the new development area on the west side of the city. Striping will also occur to on approximately 50% of the City's striped streets, primarily in the eastern half of the city. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE List: Construction Plans 12-01 and 12-02 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-38 approving 2012 Otsego Street Maintenance Plans and Specs for Project numbers 12-01 and 12-02 authorizing advertisement for bids. BUDGET INFORMATION FUNDING: BUDGETED: xYES 201 Pavement Management Fund- $486,000 ci NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO. 2012-38 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2012 STREET MAINTENANCE PROJECTS, #12-01 and #12-02 WHEREAS, pursuant to a request from the council, Hakanson Anderson has prepared plans and specifications for the improvement of 2012 Street Maintenance Projects, #12-01 and #12-02, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such plans and specifications, dated April 18, 2012, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall specify the work to be done, shall state that bids will be opened at 1:00 p.m. on May 16, 2012, in the council chambers of the city hall, 8899 Nashua Avenue NE, Otsego, MN 55330. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5.0 per cent of the amount of such bid. Adopted by the council this day of Motioned By: Seconded By: All in Favor: Those Opposed: Tami Loff, Clerk Res 12-38 Accepting Plans and Specs 2012. Jessica Stockamp, Mayor 2072 OTSEGO STREET MAINTENANCE PROJECT CONSTRUCTION PLANS FOR SEAL COATING AND STREET STRIPING CITY OF OTSEGO PROJECT NO. 12-01 Hal<anson Anderson Civil Engineers and Land Surveyors 3601 Thurston Ave, Anoka, Minnesota 55303 763-4275860 FAX 763-427-0520 Wovo has -enc com GOVERNING SPECIFICATIONS THE 2005 EDITION OF THE MIN14ESOTA DEPARTMENT OF TRANSPORTATION 'STANARD SPECIFICAITONS FOR CONS TRUC TIN'SHALL APPLY. ALL FDERAL. STATE AND LOCAL LAWS, REGULATIONS, AND ORDINANCES SHALL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT SHEET INDEX THIS PLAN CONTAINS XX SHEETS SHEETNO. DESCRIPTION 1 TITLE SHEET 2 ESTIMATED QUANTITIES & NOTES 3 TABULATIONS 4 STRIPING DETAILS 5 OVERALLPLANS 6 SEAL COATING PLANS 7-20 STRIPING PLANS I herely celtify that this plan, specification, or report Was prepared by me or under my direct sic -)n avid that I am a duly Licensed Profess'oNX. "# Nk the laws of the State of (ylirne Rt>NA 1 GNER, PE. Date J I AJulv 6. 2011 Lic. No. 26052 CITY PROJECT 12-01 20 O N M I- 0 11 N 0000 M H J Q d E N H N w 0 w N d E3 a N C _ N N V 0 O U � Y LINED PEDESTRAIN CROSSING DETAIL PEDESTRIAN PAVEMENT MARKING DETAIL (PERPENDICULAR INTERSECTION) PAVEMENT MARKING LANE PAVEMENT MARKING VEHICLE LANE EDGE OF VEHICLE LANE <s- -SPACED TO AVOID WHEEL PATHS I LANE J7 3 FT. VEHICLE LANE I �-6 FT.--] m 1. CROSSWALK AND STOP LINE MARKINGS SHALL BE LATEX PAINT. 2. CROSSWALK MARKINGS TO BE CENTERED AND ALIGNED ON CENTER LINE AND LANE LINES. MAKE ADJUSTMENTS IN MEDIAN AREA. 3. FOR CROSSWALK MARKINGS, A MINIMUM OF 18" CLEAR DISTANCE MUST BE LEFT ADJACENT TO CURB. 4. AT SKEWED CROSSWALKS, THE BLOCKS ARE TO REMAIN PARALLEL TO THE LANE LINES 5. REMOVE ALL CONFLICTING PAVEMENT MARKINGS AS DIRECTED BY THE ENGINEER. TYPICAL PAVEMENT MARKING CURB opo to o ao WHITE 0 N DOUBLE YELLOW 0 N WHITE oma trio w CURB 1. PAVEMENT MARKINGS SHALL BE LATEX PAINT. 2. CROSSWALK MARKINGS TO BE CENTERED AND ALIGNED ON CENTER LINE AND LANE LINES. MAKE ADJUSTMENTS IN MEDIAN AREA. 3. FOR CROSSWALK MARKINGS, A MINIMUM OF 18" CLEAR DISTANCE MUST BE LEFT ADJACENT TO CURB. 4. AT SKEWED CROSSWALKS, THE BLOCKS ARE TO REMAIN PARALLEL TO THE LANE LINES 5. REMOVE ALL CONFLICTING PAVEMENT MARKINGS AS DIRECTED BY THE ENGINEER. VARI VARII VARI TURN LANE DETAIL (RIES RIES TRIES ARROWS THROUGH LANE - 9.0' TURN & THROUGH LANE - 13.0' TURN LANE - 8.0' 1. INITIAL SPACING -50 FT. RECOMMENDED. RANGE OF 30-80 FT. DEPENDING ON APPROACH SPEED AND LENGTH OF TURN LANE. 2. MESSAGE SPACING -40 FT. RECOMMENDED. MINIMUM OF 25 FT. FOR SHORT TURN LANES. 3. INTERMEDIATE SPACING -RECOMMEND A MINIMUM OF 100 FT. AND A MAXIMUM OF 150 FT. DEPENDING ON APPROACH SPEED AND LENGTH OF TURN LANE. 4. FINAL SPACING -RECOMMEND 20 FT. OR AS CLOSE AS POSSIBLE WITH RESPECT TO THE SPACING CRITERIA LISTED ABOVE. 5. NUMBER OF MESSAGE UNITS -FOR TURN LANES LESS THAN 200 FT. IN LENGTH ONE SHOULD BE SUFFICIENT AND FOR TURN LANES GREATER THAN 200 FT. IN LENGTH TWO SHOULD BE SUFFICIENT. IN RURAL AREAS ONE MESSAGE UNIT MAY BE SUFFICIENT REGARDLESS OF THE LENGTH. IT IS RECOMMENDED THAT IN THIS CASE THE HEAD OF THE ARROW BE LOCATED AT OR NEAR THE MIDPOINT OF THE TURN LANE VAIC KCVIWUN I nereby certify that this plan, spealflcaf n or report was DISIM UL prepared by me or under my dire, p>� slon and that I - - SHEET am a duly Llaensed Prolan arlpj der the lbws RJW Hakanson Anderson CITY OF STRIPING DETAILS of the State of Minnes \\\00\\001����``11\\'' pP,ln; -- - Civil Engineers and Land Surveyors 0tse a 4 lia � DMS 3601 Thurston Ave., Anoka, Minnesota 55303 DETAILS OF . ItUNAWt1EtlD 763-427-5860 FAX 763-427-0520 X Date XX XX/XX Ilr, Na. 26052 RJyy www.hokanson-anderson.com MINNESOTA CITY OF OTSEGO, MINNESOTA 5 OT387-2012 A IN Legend DENOTES PROPOSED SEAL COATING STRIPING LOCATION CITY Or se o MINNESOTA 1.500 0 1,500 3,000 Feet cDATA REVISION Iherely certify the; the p'3nspeaficahon or report was o -pled su am ead hL cm ed prolessydp(�re Egg ei W1the /a.s Othe State o//U eS3t 'l���"1� � ["l � Ry+1f46j SAjhERPE �`-5 a•:e. E+ R�iS „ Civil Engineers and Cand Surveyors —�"HakanSon 3601Thurston Ave., Anoka. N,mnesota 55303 IT,� 763-427-5860 FAX 763-427-0520 'Anderson vmwhaa-mccom CITY OF OTSEGO 2012 STREET MAINTENANCE PROJECT CITY PROJECT NUMBER: 12-01 OVERALL PLAN CITY OFOTSEGO,MINNESOTA _ ^5 - 20 q„t 6SN -__ 70 70 Legend DENOTES PROPOSED SEAL COATING otf1l, OF 0 S� MINNESOTA 9 1,500 0 1,500 3,000 Feet 1 he'e!y-'tAytha: fhis p'en. sperrfi=anon, or report was p epared by me or under my dred su ry+s gn,Yt{(d that! am a duly U:ensed Professr� gfne laws the sfa:e of l�. ,ems h f ' 1 r�(�r C I�/' Rr��.. AGr,-R P -son ^=S: 6 • RJW --- Civil Engineers and Land Surveyors �'id�<dIISOII 3501 Thurston Ave.. Anoka, N,innesota 55303 763-427-5860 FAX763-427-0520r 15 m-haa-Inccom CITYOFOTSEGO 2012 STREET MAINTENANCE PROJECT CITY PROJECT NUMBER: 12-01 SEAL COAT OVERALL PLAN CITY OF 0TSEG0. MINNESOTA _ g 2� �44i5}.-r esl�1-111Ander _` �Je Legend DENOTES PROPOSED STRIPING u t� CITY Cid se o 1,500 0 1,500 3,000 Feet DATA REVISION Iherel —tdy thattha p;an, rPe^rh-eLooe/»tt was p,epared by me or under my dre-f suQQ����yyavr,.��itl fha / am a duly Licensetl PWessjop' E g¢rvcF�+ide; The /a: s errnre�s©er ti�nei II II (r C � ` rR�kALk;J1'VAGKE%e PE ^'eJ .tr . ho •5^ = a, �RJ6Y - Civil En sneers and Land Surve ors ' � HakanSQn 3601 rhursto^Ave . Anoka Nmnesaa 55393 Anderson 763-427-5860 FAX 763.427-0520 mm haadne com —rd CITY OF O TSEGO 2012 STREET MAINTENANCE PROJECT CITY PROJECT NUMBER. 12-01 STRIPING OVERALL PLAN CITY OF OTSEGO, MINNESOTA 7 20 __ BSN ''''EY RJIM1' 7, 2012 - 9:48om K:\COO—eng\GUtN I_h ULUtKJ\U IJtt- I\VIJtUU JIKIHINU t1A5L\dw9\U ISLUU JIKINING EJASL.dwg v D m 00000 SEE ABOVE i I N A A A A y I I s Itj I U) M O O O m 0 0 r- < < C v v w O O z * m m 3:_ z =i = --1 O 0r M m `� D r o 1 I I I <9> <e>04 I a n N D A {� N < 0 s x mV I m * O O -+ > m D = r I m O 0 z f z O i D I 3'eT z W I m sao� 0 X X NnaP v X o'er L f s y j v c I 1 �Vjrt I , O I I •v t I a � I Q o I I z � I { 0 ( I `t II I i I J j , I I ' I r? I V n I p N 7 Q jco 01 o am- i (n ! y`"o i 0D>>� p a x u m o I I � °isacZ I i 3 w (D i f1 V O C 30 -0 J fn p d =3 I i ONw N 0 1 I I I a w ! m O a J i s < N o t �i O I ! m N 1 I i 1 0 � I j 0 ' C"> I O �a I 0 -0 m c - C) m J z 1 LZj I z O Irl I a ! ( I I J I i I OD i f i SEE SHEET 9 J y i � = N � � O a N V SEE BELOW am W 83RD ST NE If E ro a of N O N 1. Fro W f W W Z N S 2 p w I an 3 — Z 50 0 50 100 SCALE IN FEET n vLD z z x n A D I LLULNU .I n 1 4" DOUBLE SOLID YELLOW © i W A Z — J SOLID YELLOW — m — — — — ® CROSSWALK MARKING (3'X6') y Y ® 4" BROKEN WHITEO _ PAVEMENT DIRECTION ARROWS 1 W 12" SOLID WHITE l Y to I A D I LLULNU .I n 1 4" DOUBLE SOLID YELLOW © 12" SOLID YELLOW V) O4" SOLID YELLOW ]� 24" SOLID WHITE n O 4" SOLID WHITE ® CROSSWALK MARKING (3'X6') y Y ® 4" BROKEN WHITEO _ PAVEMENT DIRECTION ARROWS yl C5> 12" SOLID WHITE so o so 100 ,zi v SCALE IN FEET DATE REVISION I hereby certify that thle plan, specificof n or report was 0131M BY. - prepared by me or under my direr, �py� aIon and that I c am a duly Licensed Profenmq�1�1� der th. laws RAW Hakanson Anderson OFy NASHUA STRIPING 9 0 of the State of Mlnnesati 111\`\1�1r`" pp1MIB: --- Civil Engineers and Land Surveyors , CITY PROJECT 12-01 of a \\0\`A1��111�\ DMS 3601 Thurston Ave., Anoka, Minnesota 55303 Otk Oau1�u tr 763-427-5860 FAX 763-427-0520 20 Date XX XX Lic. No, 26052 RJW www.hokonson—anderson.com MINNESOTA C CITY OF OTSEGO. MINNESOTA nT_iR7—?nt 7 0 W 3 ------------ _ -.- 3 WII 2 N r an an I s Z� 50 0 50 100 SCALE IN FEET LEGEND O4" DOUBLE SOLID YELLOW © 12" SOLID YELLOW O4" SOLID YELLOW O 24" SOLID WHITE O4" SOLID WHITE ® CROSSWALK MARKING (3'X6') ® 4" BROKEN WHITE O PAVEMENT DIRECTION ARROWS O12" SOLID WHITE DATE REVISION I hereby certify that this plan, speoiflcat n or report woe pLaM R. prepared by me or under my dire slan and that I RJw -- - TY OF NASHUA STRIPING SHEET am o duly Licensed Prof.s�j der the laws - Hakanson Anderson of the State of MInnesw1C.11\ o¢teltr, - -- Civil Engineers and Land Surveyors ot�fgo l CITY PROJECT 12-01 1GDMS 3601 Thurston Ave., Anoka, Minnesota 55303 OF �' MWn, 763-427-5860 FAX 763-427-052020pe}e_ XXIX _/ X Lia No. 62 RJW www.hakonson—anderson.com MINNESOTCITY OF OTSEGO, MINNESOTA SHEETS 0T387-2012 E co a; N 0 N a' O4" DOUBLE SOLID YELLOW O4" SOLID YELLOW O4" SOLID WHITE ® 4" BROKEN WHITE O12" SOLID WHITE © 12" SOLID YELLOW O24" SOLID WHITE ® CROSSWALK MARKING (3'X6') OPAVEMENT DIRECTION ARROWS 50 0 50 100 SCALE IN FEET ✓n,I ncviaiu" i nereoy cernty mar rnis pion, apeculcet n or report was FR�JW g; --- prepared by ce or under my dlrecA �p alon and that 1_,�Hakanson Anderson CITY OF ODEAN STRIPING5"oma duly Lfcenaed Profsa q@j� ''N' der the Iowa tse oof the state of Alinnea \\\DD\\1111����``11\\'' ; Civil Englneel-s and Land Surveyors �',.MS 3601 Thurston Ave., Anoka, Minnesota 55303CITY PROJECT 12-01It. 763-427-5860 FAX 763-427-0520 pate XX X Ltc. Ne. 26052It. www.hakanson—anderson.com MINNESOTAL CITY OF OTSEGO. MINNESOTA OT1117-7ni7 2012 OTSEGO STREET MAINTENANCE PROJECT CONSTRUCTION PLANS FOR MICRO SURFACING AND STREET STRIPING CITY OF OTSEGO PROJECT NO. 12-02 —`MHakanson Anderson Civil Engineers and Land Surveyors 3601 T nurston Ave., Anka, Vmneso:a 553)3 763-:27.5660 FAX 763-427-0520 u%ra has -in: corn GOVERNING SPECIFICATIONS THE 2005 EDITION OF THE MINNESOTA DEPARTMENT OF TR.ANSPORTADC': 'STANARD SPEGFICAITONS FOR CONSTRUCTIN' SHALLAPPLY ALL FDERAL. STATE AND LOCAL LAWS. REGULATIONS, AND ORDINANCES SHALL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. SHEET INDEX THIS PLAN CONTAINS XX SHEETS SHEET N0. DESCRIPTION 1 TITLE SHEET 2 ESTIMATED QUANTITIES B NOTES 3 TABULATIONS 4 STRIPING DETAILS 5 OVERALL PLANS 6 SEAL COATING PLANS 7.17 STRIPING PLANS I herely certify that this plan, specification, or report was prepared by me or under my direct supe <lc:nt3 and that I am a duly Licensed Profess'oQE �g i .e� c dei- the laws of theState of`� i ne L I `V f Rte>NALD J WAGNER, P.E. Date July 6. 2011 Llc, No 26052 CITY PROJECT 12-02 17 E a N N N a SUMMARY OF QUANTITIES BASIS OF ESTIMATED QUANTITIES CONSTRUCTION NOTES 1. BITUMINOUS MATERIAL FOR FOG SEAL SHALL BE CRS -2P FOR ROADS. 2. PAVEMENT ARROWS (LT, RT, THRU) WILL BE PAID 1 EACH, COMBO PAVEMENT ARROWS (LT-THRU, RT-THRU, LT-THRU-RT) WILL BE PAID PER ARROW I.E. 2 OR 3 EACH. 3. CROSSWALK MARKINGS SHALL BE 3' X 6' WHERE OLD MARKINGS ARE COVERED WITH THE SEAL COAT. ALL OTHER CROSSWALK BLOCKS SHALL MATCH THE INPLACE PATTERN. 4. CONTRACTOR IS RESPONSIBLE FOR PLACING TABS FOR THE EXISTING PAVEMENT MARKINGS IN AREAS THAT WILL BE COVERED BY THE SEAL COAT OR FOG -SEAL. 5. CITY WILL MARK PAVEMENT MARKINGS FOR MICRO -SURFACING. ROADS USING NEW AGGREGATE SEAL COAT AGGREGATE 20 LBS/YD BITUMINOUS MATERIAL (CRS -2P) 0.22 GAL/YD DATE REVISION I hereby ...Iffy that this plan, apero�lfl�aatlI��?�npp� or report was OKI) of. -.--- ampardulyyLfeen eE under Profesm�1y dlydlrll``��errrrTV[aldOenr 1h� law. I R.1w - Hakanson Anderson CITY OF CITY PROJECT 12-02 S i� of the State of Mlnnesq�l►vpv 'Vn pp, rr Civil Engineers and Land Surveyors �Cfgo ` QUANTITIES AND NOTES� DMS 3601 Thurston Ave., Anoka, Minnesota 55303J -KUNALUpm„, 763-427-5860 FAX 763-427-05200 Date XX X/XX Lfc. No. 26052 RJW www.hakanson—anderson.com MINNESOTCITY OF OTSEGO, MINNESOTA s rs kZ41MA Item No. Description Estimated Total Quantity 1 2582.501 PAVEMENT MESSAGE ARROW - PAINT 27 EACH 2 2582.502 4 DOUBLE SOLID LINE YELLOW - PAINT 25,349 LF 3 2582.502 4 SOLID LINE WHITE - PAINT 43,487 LF 4 2582.502 12 SOLID LINE WHITE - PAINT 1955 LF 5 2582.502 24 SOLID LINE WHITE - PAINT 503 LF 6 2582.502 24 SOLID LINE YELLOW - PAINT 247 LF 7 2582.503 CROSSWALK MARKING 3X6 BLOCKS - PAINT 100 SF 8 2563.601 TRAFFIC CONTROL 1 LS 9 2355.502 BITUMINOUS MATERIAL FOR FOG SEAL X GAL 10 2356.609 MICRO -SURFACING 67,904 SY 11 2102.502 PAVEMENT MARKING REMOVAL X LF 12 2102.501 PAVEMENT MARKING REMOVAL X SF BASIS OF ESTIMATED QUANTITIES CONSTRUCTION NOTES 1. BITUMINOUS MATERIAL FOR FOG SEAL SHALL BE CRS -2P FOR ROADS. 2. PAVEMENT ARROWS (LT, RT, THRU) WILL BE PAID 1 EACH, COMBO PAVEMENT ARROWS (LT-THRU, RT-THRU, LT-THRU-RT) WILL BE PAID PER ARROW I.E. 2 OR 3 EACH. 3. CROSSWALK MARKINGS SHALL BE 3' X 6' WHERE OLD MARKINGS ARE COVERED WITH THE SEAL COAT. ALL OTHER CROSSWALK BLOCKS SHALL MATCH THE INPLACE PATTERN. 4. CONTRACTOR IS RESPONSIBLE FOR PLACING TABS FOR THE EXISTING PAVEMENT MARKINGS IN AREAS THAT WILL BE COVERED BY THE SEAL COAT OR FOG -SEAL. 5. CITY WILL MARK PAVEMENT MARKINGS FOR MICRO -SURFACING. ROADS USING NEW AGGREGATE SEAL COAT AGGREGATE 20 LBS/YD BITUMINOUS MATERIAL (CRS -2P) 0.22 GAL/YD DATE REVISION I hereby ...Iffy that this plan, apero�lfl�aatlI��?�npp� or report was OKI) of. -.--- ampardulyyLfeen eE under Profesm�1y dlydlrll``��errrrTV[aldOenr 1h� law. I R.1w - Hakanson Anderson CITY OF CITY PROJECT 12-02 S i� of the State of Mlnnesq�l►vpv 'Vn pp, rr Civil Engineers and Land Surveyors �Cfgo ` QUANTITIES AND NOTES� DMS 3601 Thurston Ave., Anoka, Minnesota 55303J -KUNALUpm„, 763-427-5860 FAX 763-427-05200 Date XX X/XX Lfc. No. 26052 RJW www.hakanson—anderson.com MINNESOTCITY OF OTSEGO, MINNESOTA s rs kZ41MA tilD LINED PEDESTRAIN CROSSING DETAIL PAVEMENT MARKING PEDESTRIAN PAVEMENT MARKING DETAIL (PERPENDICULAR INTERSECTION) CROSSWALK DETAIL PEDESTRIAN PAVEMENT MARKING DETAIL (PERPENDICULAR INTERSECTION) i LANE PAVEMENT MARKING VEHICLE LANE f e= .,, EDGE OF VEHICLE LANE —SPACED TO AVOID WHEEL PATHS LANE y 3 FT. VEHICLE LANE F� 6 FT —I I,- 1. CROSSWALK AND STOP LINE MARKINGS SHALL BE LATEX PAINT. 2. CROSSWALK MARKINGS TO BE CENTERED AND ALIGNED ON CENTER LINE AND LANE LINES. MAKE ADJUSTMENTS IN MEDIAN AREA. 3. FOR CROSSWALK MARKINGS, A MINIMUM OF 18" CLEAR DISTANCE MUST BE LEFT ADJACENT TO CURB. 4. AT SKEWED CROSSWALKS, THE BLOCKS ARE TO REMAIN PARALLEL TO THE LANE LINES S. REMOVE ALL CONFLICTING PAVEMENT MARKINGS AS DIRECTED BY THE ENGINEER. TYPICAL PAVEMENT MARKING 1. PAVEMENT MARKINGS SHALL BE LATEX PAINT. 2. CROSSWALK MARKINGS TO BE CENTERED AND ALIGNED ON CENTER LINE AND LANE LINES. MAKE ADJUSTMENTS IN MEDIAN AREA. 3. FOR CROSSWALK MARKINGS, A MINIMUM OF 18" CLEAR DISTANCE MUST BE LEFT ADJACENT TO CURB. 4. AT SKEWED CROSSWALKS, THE BLOCKS ARE TO REMAIN PARALLEL TO THE LANE LINES S. REMOVE ALL CONFLICTING PAVEMENT MARKINGS AS DIRECTED BY THE ENGINEER. VAR VARII VAR TURN LANE DETAIL STOP BAR ARIES ARROWS THROUGH LANE - 9.0' TURN & THROUGH LANE - 13.0' TURN LANE - 8.0' RIES 1. INITIAL SPACING -50 FT. RECOMMENDED. RANGE OF 30-80 FT. DEPENDING ON APPROACH SPEED AND LENGTH OF TURN LANE. 2. MESSAGE SPACING -40 FT. RECOMMENDED. MINIMUM OF 25 FT. FOR SHORT TURN LANES. 3. INTERMEDIATE SPACING -RECOMMEND A MINIMUM 1RIES OF 100 FT. AND A MAXIMUM OF 150 FT. DEPENDING ON APPROACH SPEED AND LENGTH OF TURN LANE. 4. FINAL SPACING -RECOMMEND 20 FT. OR AS CLOSE AS POSSIBLE WITH RESPECT TO THE SPACING CRITERIA LISTED ABOVE. S. NUMBER OF MESSAGE UNITS -FOR TURN LANES LESS THAN 200 FT. IN LENGTH ONE SHOULD BE SUFFICIENT AND FOR TURN LANES GREATER THAN 200 FT. IN LENGTH TWO SHOULD BE SUFFICIENT. IN RURAL AREAS ONE MESSAGE UNIT MAY BE SUFFICIENT REGARDLESS OF THE LENGTH. IT IS RECOMMENDED THAT IN THIS CASE THE HEAD OF THE ARROW BE LOCATED AT OR NEAR THE MIDPOINT OF THE TURN LANE I he -.by certify that This plan, spsclffcot' or report woe pf9�p fl: - rs nred b m. or under m diredd slon and thol 1 _ Hakanson Anderson am c duly by Profen y n der fh. lew. RJw -- C ITY of STRIPING DETAILS SHEET of the Slafe of Mlnnes� g( �MRf. Civil Engineers and Land Surveyors UJ"� ' DMS 3601 Thurston Ave., D Anoka, Minnesota 55303 DETAILS of i �6j fie: 763-427-586D FAX 763-427-0520 X Date XX X/XX Lie. No. 26052 RJW www.hokonson—anderson.com MINNESOTA CITY OF OTSEGO, MINNESOTA SHEETS MAA7-9r11 7 CURB opo iso m 0 WHITE N DOUBLE 0 YELLOW N opo mom WHITE CURB 1. PAVEMENT MARKINGS SHALL BE LATEX PAINT. 2. CROSSWALK MARKINGS TO BE CENTERED AND ALIGNED ON CENTER LINE AND LANE LINES. MAKE ADJUSTMENTS IN MEDIAN AREA. 3. FOR CROSSWALK MARKINGS, A MINIMUM OF 18" CLEAR DISTANCE MUST BE LEFT ADJACENT TO CURB. 4. AT SKEWED CROSSWALKS, THE BLOCKS ARE TO REMAIN PARALLEL TO THE LANE LINES S. REMOVE ALL CONFLICTING PAVEMENT MARKINGS AS DIRECTED BY THE ENGINEER. VAR VARII VAR TURN LANE DETAIL STOP BAR ARIES ARROWS THROUGH LANE - 9.0' TURN & THROUGH LANE - 13.0' TURN LANE - 8.0' RIES 1. INITIAL SPACING -50 FT. RECOMMENDED. RANGE OF 30-80 FT. DEPENDING ON APPROACH SPEED AND LENGTH OF TURN LANE. 2. MESSAGE SPACING -40 FT. RECOMMENDED. MINIMUM OF 25 FT. FOR SHORT TURN LANES. 3. INTERMEDIATE SPACING -RECOMMEND A MINIMUM 1RIES OF 100 FT. AND A MAXIMUM OF 150 FT. DEPENDING ON APPROACH SPEED AND LENGTH OF TURN LANE. 4. FINAL SPACING -RECOMMEND 20 FT. OR AS CLOSE AS POSSIBLE WITH RESPECT TO THE SPACING CRITERIA LISTED ABOVE. S. NUMBER OF MESSAGE UNITS -FOR TURN LANES LESS THAN 200 FT. IN LENGTH ONE SHOULD BE SUFFICIENT AND FOR TURN LANES GREATER THAN 200 FT. IN LENGTH TWO SHOULD BE SUFFICIENT. IN RURAL AREAS ONE MESSAGE UNIT MAY BE SUFFICIENT REGARDLESS OF THE LENGTH. IT IS RECOMMENDED THAT IN THIS CASE THE HEAD OF THE ARROW BE LOCATED AT OR NEAR THE MIDPOINT OF THE TURN LANE I he -.by certify that This plan, spsclffcot' or report woe pf9�p fl: - rs nred b m. or under m diredd slon and thol 1 _ Hakanson Anderson am c duly by Profen y n der fh. lew. RJw -- C ITY of STRIPING DETAILS SHEET of the Slafe of Mlnnes� g( �MRf. Civil Engineers and Land Surveyors UJ"� ' DMS 3601 Thurston Ave., D Anoka, Minnesota 55303 DETAILS of i �6j fie: 763-427-586D FAX 763-427-0520 X Date XX X/XX Lie. No. 26052 RJW www.hokonson—anderson.com MINNESOTA CITY OF OTSEGO, MINNESOTA SHEETS MAA7-9r11 7 Legend DENOTES PROPOSED FOG SEALING DENOTES PROPOSED MICRO SURFACING STRIPING LOCATION L fff seo MINNESOTA 1,500 0 1.500 3.000 Feet - I herely ceddy thatth:s Pre, spe[ihcehon. or report n' at -tib.r—Er _---- = Prepared Dy me or under my Dred sugary wQe ritllhat I RJN' _ am B tluy Lr;ensed Process a E Fire tle� the I.:rs I the stereo 2-�,�. �_,t., E, Hakaitson Givd En3ineers and Lany Surveyors CITY OF OTSEGO OVERALL PLAN '9 I I�JI I . _ 3601 Thurston Ave, Anoka. N,mnesota55303`� 2012 STREET MAINTENANCE PROJECT(� x I 1 ~�RJY��Ancierson 763.427.5860 FNX 763-427-0520 Iwvw.haa-Inc com CITY PROJECT NUMBER: 12-02 CITY OF OTSEGO, MINNESOTA Fc E: CITY OF se o IIINNEsoTa 1,500 0 1,500 3,000 Feet z h Legend \\ •, / DENOTES PROPOSED MICRO -SURFACING TRAVEL LANES & FOG SEAL SHOULDERS 1 i �—` `—''� DENOTES PROPOSED FOG SEAL s ti W O ,DATA REVI ON (berryttAMylna(lNspen.specAKa(bn,orreport:vas wepared by me or undo my bred super q /W fne: l ame dufy Licensed proless gA+c' b-�dp,me(B:vs or me sraClee wMime p I fY`'"_ Il �I S xs•GvaaBr RJW [—� / t t Civil Engineers and Land Surveyors —` t ! a ka n s o n 3601 Thurston Ave.. Anoka, Minneso!a 55333 763-427-5860 FAX 763-427-0520 '.� An Cier 50 (� :wm..haa-mccom CITY OF OTSEGO 2012 STREET MAINTENANCE PROJECT CITY PROJECT NUMBER: 12-02 MICRO SURFACING AND FOG SEAL OVERALL PLAN CITY OF OTSEGO, MINNESOTA x v BSN _r_L. nate • 43NER ?� cN_ 2, Rey 0 07 Legend DENOTES PROPOSED STRIPING CITY OF sego MINNESOTA 1.500 0 1,500 3.000 Feet Ih'relycen ly(be: (n3 da saecM:efwn o're�Grf .vae =S;. N:: E• _- s-__' peparrd by me m under my d+ed su -n aSd fh I amad yt rnsedaroras�p e`y . `rnem , Orme Sta:eor�i efl I\1I RJ15' J:-]—IjAnderson -{�I��115��� 3601 Tnuangine Engineers oka dinn s�ors CI TY OF 0TSEG0 STRIPING OVERALL PLAN 7 I (• )- t I c: z 7E3.427-5866 fAX 763-427-0520 v.�r.r.haa-incccom 2012 STREET MAINTENANCE PROJECT CITY PROJECT NUMBER: 12-02 CITY OF OTSEGO. MINNESOTA 17