04-11-12 PR3601 Thurston Avenue N, Suite 100
Anoka, MN 55303
Phone: 763.231 .5840
Facsimile: 763.427.0520
TPCTPC@yPlanningCo.com
MEMORANDUM
TO: Parks and Recreation Commission
FROM: Daniel Licht, AICP
DATE: 5 April 2012
RE: Otsego — Prairie Park; Shade Structures
City staff has solicited quotes for shade structures and site furniture to be installed south
of the splash pad and shade structures at the baseball fields at Prairie Park. An
application for a grant from the Twins Community Fund was submitted to assist in
funding the shade structures at the baseball fields and a decision is expected by April
30. City staff is requesting consideration of these projects at the Parks and Recreation
Commission meeting on 11 April 2012. We will forward detailed information prior to the
Parks and Recreation Commission meeting via email on the proposed improvements as
soon as it is finalized.
C. Lori Johnson, City Administrator
Tami Loff, City Clerk
Brad Belair, Public Works Supervisor
Ross Dumont, Parks and Recreation Manager
TPC3601 Thurston Avenue N, Suite 100
Anoka, MN 55303
Phone: 763.231.5840
Facsimile: 763.427.0520
TPC� Plan ni ngCo. com
MEMORANDUM
TO: Otsego Parks and Recreation Commission
FROM: Daniel Licht, AICP
DATE: 11 April 2012
RE: Otsego — Prairie Park; Shade Structures
TPC FILE: 101.01
BACKGROUND
City staff has obtained cost estimates for installation of a shade structure to the south of
the splash pad at Prairie Park for review at the Parks and Recreation Commission
meeting on 11 April 2012.
Exhibits:
A. Shade structure dated April 6, 2012
B. Furniture quote dated April 6, 2012
ANALYSIS
The City constructed a splash pad at Prairie Park in 2011. The project included three
tables to be provided at the north side of the facility. However, spray patterns from the
splash pad necessitate relocation of the tables. The Prairie Park Master Plan
designates the area south of the splash pad for construction of a concrete pad for three
tables and provision of fabric shade structures that provides a sitting location with a
view of the splash pad and play containers. The draft Capital Improvement Plan
estimated a project cost of $30,000 to be paid from the Community Facilities Fund
(#208)
City staff obtained two quotes. One is for a 22' x 12' rectangular shade with a hip roof
design for $3,500.00. The second quote is for a structure with three sail panels over a
similar area for a cost of $17,585.00. The second option provides more visual interest
in the design of the structure in addition to providing shade. A decision as to the
shelter option to be installed should be directed by the Parks and Recreation
Commission. City staff also obtained quotes for three tables and two trash containers to
be installed at the shade structure. The cost estimate for the project is outlined below:
POSSIBLE ACTIONS
A. Motion to recommend City Council approval of the installation of a shade
structure and furniture in the amount of at Prairie Park.
B. Motion to table.
C. Lori Johnson, City Administrator
Tami Loff, City Clerk
Brad Belair, Public Works Supervisor
Ross Demant, Parks and Recreation Manager
2
Rectangular Shade
Sail Panel Shades
Shade Structure
$4,275.00
$17,585.00
Furniture
$3,306.55
$3,306.55
Installation (Public Works)
$2,000.00
$2,000.00
TOTAL
$4,581.55
$22,891.55
POSSIBLE ACTIONS
A. Motion to recommend City Council approval of the installation of a shade
structure and furniture in the amount of at Prairie Park.
B. Motion to table.
C. Lori Johnson, City Administrator
Tami Loff, City Clerk
Brad Belair, Public Works Supervisor
Ross Demant, Parks and Recreation Manager
2
F l a n a g a n
S a l e s I n c
am
pi
QUOTATION
pzciA%- • ll Ir'
%'�J44-'r
To: City of Otsego
Date:
April 6, 2012
8899 Nashua Ave NE
Otsego, MN 55330
Contact:
Brad Belair
Phone:
763.235.3175
Cell:
Project: Sun Shade by
Fax:
Sun Ports
Email:
BBelair@ci.otsego.mn.us
We are pleased to provide the following quotation on items supplied by See Below
Qty. Item Description Unit Price Extension
Option 1
1 12x20 Sun Ports 12'x 20' Fabric Sun Shade - 8' Entry Hip Roof
- Includes Sealed Engineered Draw & Shipping to 55330
- Includes Tax - 6.875%
Option 2
1 Sun Ports 14'x 22' Fabric Sun Shade - 8' Entry Hip Roof
14x22 - Includes Sealed Engineered Draw & Shipping to 55330
- Includes Tax - 6.875%
* Footing design and engineering by others
* Supply Only - Does NOT Include Installation
* Site Preparation by others/owner
$4,027.85
$4,275.00
Sub Total See Above
Freight Included
Tax 6.875% Included
Total -----------------
IMPORTANT INFORMATION:
♦ Quotation is valid for: 30 Days
♦ Freight based on shipment to Otsego, MN
♦ Shipment can currently be made in 4 - 5 Weeks upon order entry
♦ Terms: 30 Days Net Invoice.
Pricing based on above quantities — any changes may require a revised quotation.
♦ Orders will be placed upon receipt of a Purchase Order or your signed acceptance of this quotation.
Purchase Orders should be made out to Flanagan Sales, Inc.
Thank You! Flanagan Sales, Inc. sue aoefs
Project Manager
ACCEPTED BY: DATE:
2475 Maplewood Drive • Suite 114 . St. Paul • Minnesota • 55109
Phone: 651.633.0123 • 1.800.328.3557 • Fax: 651.633.1515 • E-mail: wecanhelp@flanagansales.com
Sun Ports Shade Structure — Either 12x20 or 1422 with 8' Eave Height — Direct Bury
Commercial Recreation Specialists
415 Investment Court
Verona, WI 53593
Phone: 608-848-8781
Quoted to:
City of Otsego
8899 Nashua Avenue NE
Otsego, MN 55330
U.S.A.
Attn: GaryGroen
Fax: 608-848-8782
Ship to:
Prairie Park
8899 Nashua Avenue NE
Otsego, MN 55330
U.S.A.
Quotation
Quote Number:
RRO12612B
Quote Date:
Jan 26, 2012
Page:
1
Customer ID
Good Thru
Payment Terms
Sales Rep
CITY OF OTSEGO
2/25/12
TBD
Ron Romans
Quantity
Item
Description
Unit Price
Extension
1.00
Custom Shade System Sail, Including (5) Columns & (3)
14,939.00
14,939.00
Canopies - Per Attached Drawing Dated 124/12, Colors: TBD
1.00
Pier -Mount Option
1,320.00
1,320.00
1.00
<DISCOUNT#SC>
DISCOUNT PER RON ROMENS
1,138.00
-1,138.00
—OPTIONS ***
*Minnesota Professional Engineer Sealed Drawings = $600
*Minnesota Professional Engineer Sealed Calculations= $300
*** NOTES ***
1.) Above pricing includes standard fabric and powder -coat
colors.
2.) Installation, concrete supplies, anchoring hardware, and
truck unloading are by others.
3.) Current lead time is approximately 4 to 6 weeks from date of
order.
Subtotal
15,121.00
NOTE: This quote is valid for 30 days. Please review the above information carefully. It defines your
order as we understand it. If satisfactory, please sign and date below, and then fax this quote to
Sales Tax
608-848-8782, or send a signed copy with your deposit to the address above. We will begin
processing your order upon receipt of both your DEPOSIT AND APPROVAL SIGNATURE, per the
Freight
2464.00
terms indicated on your quote above. Additional surcharges may apply depending on final delivery
address, actualdelveryrequirements, and payment method.
Total
17,585.00
Customer Acceptance: Date:
L i N; Fir
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L C) RAlffi
vViTH. YOU R,
10, N,
�rvzs a-V� .s2� M s�ial� v�1os sa1av� a�j
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ITEM 5.2
3601 Thurston Avenue N, Suite 100
Anoka, MN 55303
Phone: 763.231 .5840
Facsimile: 763.427.0520
TPCTPC,,, Plan ni ngCo. com
MEMORANDUM
TO: Parks and Recreation Commission
FROM: Daniel Licht, AICP
DATE: 5 April 2012
RE: Otsego — WFE Outlot A; Landscaping
TPC FILE: 101.01 — 12.01
City staff has solicited quotes for landscaping and site furniture for the east side of the
park parcel at Waterfront East. City staff is requesting consideration of this project at
the Parks and Recreation Commission meeting on 11 April 2012. We will forward
information prior to the Parks and Recreation Commission meeting via email on the
proposed improvements as soon as it is finalized.
C. Lori Johnson, City Administrator
Tami Loff, City Clerk
Brad Belair, Public Works Supervisor
Ross Dumont, Parks and Recreation Manager
TPC3601 Thurston Avenue N, Suite 100
Anoka, MN 55303
Phone: 763.231 .5840
Facsimile: 763.427.0520
TPCa—PlanningCo.r-om
MEMORANDUM
TO: Otsego Parks and Recreation Commission
FROM: Daniel Licht, AICP
DATE: 11 April 2012
RE: Otsego — Waterfront East Outlot A; Landscaping
TPC FILE: 101.01
BACKGROUND
City staff has obtained cost estimates for installation of landscaping on the east side of
Outlot A at Waterfront East for review at the Parks and Recreation Commission meeting
on 11 April 2012.
Exhibits:
A. Landscape quote dated March 29, 2012
B. Furniture quote dated April 9, 2012
C. Landscape Plan
ANALYSIS
This parcel adjacent to the Mississippi River is now fully under City ownership and has
been improved to date with construction of a regional stormwater basin and asphalt trail
with one mile distance around the stormwater pond. City staff prepared an updated
landscape plan for Outlot A taking into consideration aesthetic improvements and
maintenance concerns.
City staff is recommending proceeding with installation of the proposed overstory trees
on the east side of the stormwater basin adjacent to the Mississippi River together with
three benches and trash can sets. Installing the overstory trees will allow these plants
to become established and being growing. The balance of the low growing shrubs and
plants on the east side and all of the plants on the west side will be installed along with
additional site furniture concurrent with buildout of the Waterfront East development.
The cost estimate for the first phase improvement of Outlot A is outlined below:
Landscaping: $17,914.00
Site Furniture $ 5,765.91
Installation (furniture): $ 2,000.00
TOTAL: $25,679.91
Midwest Landscapes Inc. will install the proposed plantings whereas the Public Works
Department will install the site furniture.
The City Council directed as part of it's review of the 2012 Capital Improvement Plan
that the improvements of Waterfront East Outlot A be funded from the Capital Reserve
Fund (and not park dedication funds) as the costs incurred by the City are the result of
the settlement of a dispute related to the development agreement for Waterfront East.
POSSIBLE ACTIONS
A. Motion to recommend City Council approval of the quotes from Midwest
Landscapes Inc. for $25,679.91for installation of plantings and furniture to be
installed at Waterfront East Outlot A.
B. Motion to table.
C. Lori Johnson, City Administrator
Tami Loff, City Clerk
Brad Belair, Public Works Supervisor
Ross Demant, Parks and Recreation Manager
2
QUOTE
MIDIVEST LtNDSCAPESOutlot "A" East Side Plantings
' Waterfront East
TO D. Daniel Licht, AICP
NOTES:
* Pricing includes: trere, installation, 1 year warranty
March 29, 2012 DATE
$252.00
The Planning Company, LLC
$308.00
3601 Thurston avenue N., Suite 100
$215.00
Anoka, MN 55303
$215.00
763-231-5841
QTY
SIZE
DESCRIPTION
11
2.5" bb
Autumn Blaze Maple
11
2.5" bb
Discovery Elm
9
2.5" bb
Hackberry
8
T bb
Austrian Pine (sub: Ponderosa Pine)
14
6' bb
Autumn Brilliance Serviceberry clump
16
6' bb
Quaking Aspen clump
0
24" cont.
Flamingo Willow
0
24" cont.
Red Twigged Dogwood
0
24" cont.
Grey Dogwood
25
24" cont.
Black Chokeberry
0
18" cont.
Smooth Sumac
0
18" cont.
Red Snowbety
18
CY
Shredded Hardwood Mulch
NOTES:
* Pricing includes: trere, installation, 1 year warranty
March 29, 2012 DATE
$252.00
$2,772.00
$308.00
$3,388.00
$215.00
$1,935.00
$215.00
$1,720.00
$171.00
$2,394.00
$235.00
$3,760.00
$37.00
$0.00
$30.00
$0.00
$31.00
$0.00
$31.00
$775.00
$34.00
$0.00
$34.00
$0.00
$65.00
$1,170.00
TOTALI $17,914.00
* Substitutions: 2.5" bb Emerald Lustre lfaple for $135.00 ea, 2.5" bb Fall Fiesta Sugar Maple for $165.00 ea
— These trees can be used in place of any of the above 2.5" bb trees for a significant savings
6221 Oakwood Ave. NE * Otsego, MN 55330 * 763-241-1320 ph 763-241-1340 ft
PROPOSAL
DATE: April 9, 2012
QUOTE: 10162.4.9
CONTACT: BRAD BELAIR
PHONE:
FAX:
E-MAIL:
SHIP TO:
BILL TO: CITY OF OTSEGO
Please make PO's & Contracts out to:
Flagship Recreation, LLC
5607 Cedar Lake Rd S
St. Louis Park MN 55416
763.550.7860 - Office
763.550.7864 - Fax
Please remit payment to:
Flagship Recreation, LLC
5607 Cedar Lake Rd S
St. Louis Park MN 55416
We are pleased to submit this proposal to supply the following items:
QTY ITEM NO. DESCRIPTION
UNIT PRICE
EXTENDED AMT
2 92-60 6FT BENCH WITHOUT BACK - BRONZE
$810.00
$
1,620.00
1 58-60 6FT BENCH WITH BACK - BRONZE
$940.00
$
940.00
3 TR32METRO 32 GAL TRASH RECEPTACLE WITH LID AND LINER
$700.00
$
2,100.00
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE ORDER ONLY UPON
APPROVAL BY FLAGSHIP RECREATION, LLC CUSTOMER RECEIPT OF AN ORDER ACKNOWLEDGEMENT
CONSTITUTES SUCH APPROVAL.
Freight
Subtotal
Sales Tax
TOTAL
$
$
$735.00
5,395.00
$370.91
5,765.91
ACCEPTED BY CUSTOMER DATE
KIM AVELE)SON
PROPOSED BY:
Terms: 50% deposit due at time order placed. Balance - Net 15 days 1.5% finance charge on remaining balance
14/AP
Conifers for visual screen
and sound buffer. New development
to continue screen along 101 ROW.
20/SS
Shrub mossing to add to screen
and protect park users from
IF
6/H B
astory trees for shade
and park delineation
6/TH—
iomental trees forshade
1v/riD -
Overstory trees for shade .
Remove pioneer trees along
edge of pond
1r i
l�
i Jf
Preserve and
Cnhance Viewshed
8/AP, 10/SS
Conifer screen and shrub massing
for visual screen and sound
buffer.
Retain pioneer willow at end
for visual screen and sound buffer.
- 10/RS Noturolized Shrub Massing.
nch
- 8/ABS Naturalized Tree Massing.
X/XX
Establish native grasses on slope
leading to river.
--`` 6/ABM
Overstory Trees for shade and
visual interest against willow backdrop
18/DWC
Ornamental trees for shade
and grove effect.
100/GFS, 100/FRG.
4fi r
and to add seasonal colo
10/AE
Overstory trees for shade
and to delineate park edge''
90NRS
Shrub hedge for screening
and to delineate park edge
Picnic Tables
Preserve and
Enhance Viewshed
Mississippi
Existing Oak River
Preserve and protect
t41r,rstorytreeStosupflfirru•ntsxistrryy��f�fanting5_�,
to draw user tgpark and to cgnrl[crfeaiures
f 50/DBH
Flowermp;*, ub mass
mac.. 5/AE--�
° Overstorytrees forshade
a d [n delineate pdrk edge
` 45NRS—•
or�hedge for. screening
icCt define ate park edge
35/RTD — --
t lized shrub massing
\\\���s d tgdiscouroge access
to outlet structure.
6/ELM
Overstorytrees for shade
and screening
NA 1 "=200' (Approx)
35/FW Naturalized shrub massing.
6/ABS Naturalized tree massing.
Dayl i ly Naturalized tree massing.
Gardens
5/ABM
Overstory trees for
W
sual interest against
wooded backdrop.
-- 25/BC
Naturalized shrub
massing.
9/HB
Overstory
trees for shade
10/RS Naturalized shrub massing.
11 /DE Overstory trees for shade
t
and grove effect.
I IN
6/QA'=,
Naturalized `tree mdssing. ` -
35/FW
Naturalized shrub massing
X/XX
Establish native grosses
up to trail edge
Preserve and
Benches
Enhance Viewshed
g
t
-- 15/GD
Naturalized shrub massing.
-----40/RTD
Naturalized shrub massing.
--
10/QA
Dayl i ly Naturalized tree massing.
Gardens
5/ABM
Overstory trees for
W
sual interest against
wooded backdrop.
-- 25/BC
Naturalized shrub
massing.
9/HB
Overstory
trees for shade
CITY OF
0 T1"j d" 0
8899 Nashua Ave., -NF, Otse-o, M.N 55330
Rhone: 763-441-4414 1{ ax: 763-441-8823
Group Name (or Participa
ITEM 7.1
PRIDE IN OUR PARKS
PROGRAM
Month of: N Ct-y C- LI sZc.) I "Z—
Contact
Z -
Contact information for Responsible Individual:
Name: .J c it
Phoned}:2( 3•-2q 1 T U F 2 S� {e}:
.Activity Report:
e -mail -
MONTHLY REPORT
NOtesiComments:
Participant:
Please e-mail this report to citVh_ a!M! fl otse_go.►rrre.cts by the first Monday of each month.