07-08-09 PRI -r I=- M 3 -1
OTSEGO PARKS AND RECREATION COMMISSION MEETING
OTSEGO CITY HALL
JULY 8, 2009
7:00 PM
1. Call to Order.
Chair Kumar called the meeting to order at 7:10pm
Roll Call: Chair Beverly Kumar, Rose Cassidy, Kathy Roberts, Peter Torresani, and Mike Brumm
Absent: Susan Krekelberg and Krista Bean and Duane Lauseng.
Council: Mayor Jessica Stockamp and Council Member Mark Thorsted.
City Staff: Public Works Supervisor Brad Belair, Finance Director Gary Groen and Special
Licensing Sandy Lindenfelser.
2. Consider agenda approval.
Commissioner Torresanii motioned to approve the agenda as amended. Seconded by
Commissioner Cassady. All in favor. Motion carried.
3. Consider the following minutes:
3.1. June 10, 2009 Regular Meeting Minutes.
Commissioner Torresani motioned to approve the minutes as amended. Seconded
by Chair Kumar. All in favor. Motion carried.
4. Open Forum:
4.1 Parks Capital Improvement Plan and Finances
Finance Director Gary Groen updated the Commission on the Parks Capital Improvement Plan
and finances. Discussed the park maintenance budget and related expenses. Discussed park
trail improvements. Public Works Supervisor Belair will decide which parks are to be having
improvements done first. Discussed budget items for 2010. In addition to the Park
Commission Budget, there is money put aside for small capital items. How money is spent
relies on recommendations from the Park and Recreation Commission and what is approved by
the City Council. Discussed resources for park maintenance and equipment each year.
Discussed putting a packet together that will give an idea of what equipment needs to be
replaced in 2010. This will also identify money set aside each year for park maintenance
purposes.
5. Unfinished Business.
5.1 Prairie Park Rental Polky
All commissioners agreed that the policy was approved at the last Park and Recreation
Commission meeting.
6. Public Works Update.
6.1 Request for Soccer Fields
Public Works Supervisor Belair asked the Park and Recreation Commission's permission for use
of the baseball fields for the fall recreation program per Three Rivers Soccer Association Steve
Zoubek's request. Discussed how many fields would be needed and when the program would
be begin and end and what kind of conflict if any would there be with the use of the soccer
fields and the festival. Commission agreed to the use of the soccer fields as long as there is no
conflict with Community Ed and that the park is unavailable for the weekend of September 18 th
& 19th due to the festival and also October 17 th which is Pumpkin Patch Day. Brad will contact
Steve Zoubek.
Public Works Supervisor Belair handed out information regarding the Emerald Ash Borer and will
keep the Parks and Recreation Commission updated on this. Reported that they did install the
recycle cans and that 40 gallon recycle containers were ordered and received. Public Works is
looking into a way to secure these in the parks.
Christ Lutheran Church (about 60 youth) added 90 yards of mulch to Beaudry Park and Zimmer
parks. Public Works Supervisor Belair will get a list of names to Mayor Stockamp and a thank -
you will be mailed to those who participated.
Public Works Supervisor Belair reported more vandalism in School Knoll Park. Reported 28
irrigation heads were kicked off School Knoll Park on June 16 th and that repairs will be done.
The student involved in the vandalism in School Knoll Park will be providing restitution close to
$200.
Public Works Supervisor Belair discussed the budget for park upkeep. Mayor Stockamp
mentioned that very little money on the budget has been spent, to take a good look at the
budget handout — it can come out of the capital budget to make smaller purchases (recycle
bins, small sheds, etc). Belair stated that the DNR grant requires Prairie Park equipment to be
handicap accessible.
Commissioners discussed the design of signs for all city parks. Commissioner Brumm will look
into costs and quotes for different designs and materials. Commissioners agreed to set a limit
of $1000 per sign. Number of signs per park depends on the size of the park. It was brought
up that the sidewalk in Beaudry Park is not totally connected. Public Works Supervisor Belair
noted at the time of planning the original design was to include a bridge over the creek
completing the connection but was too costly because of creek restoration costs.
Public Works Supervisor Belair requested that a covered or shaded area by the ball fields be
brought up at the next meeting.
Commissioners would like to look into what could become of the old skate board site in Prairie
Park. Possible ideas include tether ball, floor hockey, bike safety, etc. Public Works Supervisor
Belair mentioned having SRF to take a look at it and give some ideas.
7. New Business.
7.1 Subcommittee Updates
A. All Sports (Commissioner Torresani)
Commissioner Torresani requested a schedule be drawn up for boys and girls baseball/softball
practices and games. Commission also requested City look at reserving the ball fields and
shelter for weekend tournaments.
B. Community Ed/Ids 728 (Commissioner Bean)
Discussed the purchase and cost of stock photos and whether to require waivers requesting
parent's permission allowing photos to be printed. Discussed the cost of two different
community education booklets being printed vs having just one printed. Decided not to agree
to anything until a quote on cost has been given.
C. Communication (Commissioners Krekelberg and Kumar)
D. Pumpkin Patch (Commissioner Roberts)
Commissioner Kumar stated that she put information about Pumpkin Patch Day in the August -
September Otsego View. She also included a thank you to Women of Today.
E. Santa Day — Open
F. Egg Hunt — Open
7.2 Tennis Court Doors
Public Works Supervisor Belair noted that some of the doors have been taken off but will check
with Pat Launderville of Public Works to see which ones have been removed.
7.3 Pride in our Parks: monthly report, new applications and status of current
Applications
Pride in our Parks update received. Brownie Troup will be in this weekend cleaning up planters
and picking up garbage in Prairie Park.
Commissioners discussed National Night Out and the use of city parks noting that the parks do
not have to be reserved for this event. Rhonda Wayclula of the Women of Today requested
permission to reserve the School Knoll Park for National Night Out. Commissioner Torresani
requested someone get back to her stating that the park is open to everyone. Mayor
Stockamp noted that anybody wanting to have their National Night Out in city parks should
register with Denise Andrusko of the Police Commission.
7.4 River Place Park (drawings)
Drawings not available at time of meeting, on August agenda.
7.5 Otsego Festival (Saturday, September 19th 10AM-5PM located in Prairie Park)
Commissioner Kumar discussed having a booth at the festival — because of the absence of
commissioners this was tabled.
8. Other.
9. Update on City Council actions by Mayor Stockamp.
Mayor Stockamp inquired about Commission members being trained on clefibulators noting that
City Staff has already been trained. Don Grant of MMUA will come in one evening and do the
training for Park and Recreation Commission members and any other commission members that
want the training. Commission members will discuss this at the next meeting, looking at a
possible September date.
10. Adjourn by 10 PIVI.
Motion by Commissioner Cassady to adjourn at 9:43 PM. Seconded by
Commissioner Torresani. All in favor. Motion carried.
Written By: Sandy Lindenfelser, Special Licensing