ITEM 3.2B 1.25.2016 MinutesITEM 3-20
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
JAN UARY 25, 2016
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Tom
Darkenwald. Absent: Councilmember Jason Warehime.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1.Open Forum.
Keith Knutson, 6630 Odean Avenue NE, said he gave a design recommendation to City Planner
Licht regarding the new school. Mayor Stockamp said that is a school district project and the
city is not part of the design. Mr. Knutson also said regarding gazebos he recommends allowing
300 square feet. He further said the CVC has given warnings of not getting bit by mosquitos so
he feels there should be screens on those kinds of structures. City Planner Licht responded that
Mr. Knutson is referring to the Zoning Ordinance amendments on the consent agenda this
evening. He said this item was discussed and reviewed by the Planning Commission and it
meets the threshold and he doesn't recommend any changes.
2. Consider agenda approval.
City Engineer Wagner requested to pull Item 3.5A from the agenda and bring back to the next
meeting. City Administrator Johnson requested to add the following items; Item 5.2 Resolution
2016-07; Item 9.1 Art Alliance Grant; Items 9.2 Joint meeting with the Parks and Recreation
Commission on goals; Item 9.3 Motion to close per state statute 13D.05, subdivision 3, d., for a
closed session
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. January 11, 2016 Meeting.
B. January 11, 2016 Special Meeting.
C. January 13, 2016 Special Meeting.
3.3 Received Commission Minutes.
A. December 8, 2015 Heritage Preservation Commission.
B. December 8, 2015 Public Safety Commission.
C. January 4, 2016 Planning Commission.
3.4 Approve Motion to call the Board of Equalization meeting on April 25, 2016 at 5:30 PM.
' . Removed
3.6 Adopt Ordinance 2016-01 Amendments to Chapter 20 of the City Code (Zoning
Ordinance).
3.7 Approve Siren Purchase.
CM Heidner said to make sure the electronics are stalled high for the new siren.
CM Heidner motioned to approve with removal of Item 3.5A. Seconded by CM
Schroeder. All in favor. Motion carried.
4. Utilities:
4.1 West Digester Project.
Scott Schaefer, AE2S; reviewed the project summary and schedule. He further reviewed the bid
packages and alternates 2 and 3. He stated the advertisement for bid would be on the city
website this week. CM Heidner stated his concern on making sure secure. Mr. Schaefer to verify
with Controllogix.
CM Heidner motioned to advertise for bids for the West Wastewater Treatment
Facility Project as presented. Seconded by CM Schroeder. All in favor. Motion
carried.
4.2 2016 Water Tower Maintenance.
A. Water Tower #1 Proposal.
B. Water Tower #3 Proposal.
Utility Manager Neidermeier presented the staff report for water tower #1 and #3 proposals.
CM Heidner questioned the mixer and Scada control box installation. Utility Manager
Neidermeier said the contractor would provide the mixer and equipment and then the city
would install. He estimates one full day for installation and a half day for the electrical work at
an estimate of $2,500. CM Heidner questioned if this will affect the digester project. Mr.
Schaefer said correct there may be a schedule issue. City Engineer Wagner recommended
installation and wait to turn on until programmed. The City Council concurred. CM Darkenwald
asked if the control box is compatible with the digester. Utility Manager Neidermeier said yes
they will function together.
CM Schroeder motioned to approve KLM proposals for Water Tower 1 Engineering
and Specifications for a total proposal cost not to exceed $59,948.00 and KLM
proposals for Water Tower 3 exterior cleaning and mixer addition for a total
proposal cost of $28,875.00. Seconded by CM Heidner. All in favor. Motion carried.
5. Administration:
5.1 2016 CIP Purchases.
A. Truck Purchases
Street Operations Manager Kevin Lamson reviewed each requested item presented in the staff
report.
CM Heidner motioned to purchase a Mack tandem axle chassis from Nuss Truck
Equipment to replace PW11, a 2000 International and having Towmaster Inc.
complete the buildout of the truck with a net price of $210,031.25 after the truck is
traded in to Nuss Truck Equipment. Seconded by CM Schroeder one bullets. All in
favor. Motion carried.
CM Heidner motioned to purchase 2016 F-250 from Midway Ford to replace PW18
amount $30,003.70. Seconded by Mayor Stockamp. All in favor. Motion carried.
CM Heidner motioned to purchase new Parks 3/4 ton F-250 extended cab from
Midway Ford in the amount of $32,963.20. Seconded by CM Schroeder. All in favor.
Motion carried.
CM Schroeder motioned to purchase an F-350 one -ton chassis from Midway Ford for
a total of $52,946.48. Seconded by CM Heidner. All in favor. Motion carried.
CM Heidner stated next year there needs to be more detailed discussion with the CIP so then it
can just go through. The grading sheets for each vehicle provided during the CIP will also be
included in the future.
B. Field Painter Purchase.
Parks and Recreation Director Demant presented the staff report.
CM Heidner motioned to approve moving the purchase of a ballfield groomer from
2017 to 2016 and purchasing a used model for $8,470. Seconded by CM
Darkenwald. All in favor. Motion carried.
5.2 Resolution 2016-07 Regarding the support of a job creation fund application in connection
with Wagner SprayTech Corp/Wagner Holdings, Inc.
City Administrator Johnson stated she received a request from GreaterMSP to support a DEED
Job Creation Fund grant request for Wagner SprayTech. She stated the company will bring 42
jobs with an average pay of at least $21.00.
CM Darkenwald motioned to approve Resolution 2016-07-regarding the support of a
job creation fund application in connection with Wagner SprayTech Corp/Wagner
Holdings, Inc. Seconded by CM Heidner. All in favor. Motion carried.
6. Community Development:
6.1 P & F Properties:
A. Conditional Use Permit and Planned Unit Development Stage Plan for
development of a 54,400 foot manufacturing use.
City Planner Licht presented the staff report.
CM Heidner motioned to approve a PUD Development Stage Plan and conditional
use permit for Lot 1, Block 1 Great River Centre of Otsego Fourth Addition subject to
the 13 conditions outlined in the findings of decision dated January 22, 2016.
Seconded by CM Schroeder. All in favor. Motion carried.
7. Public Works:
7.1 Consider Resolution 2016-06 Authorizing Feasibility Report for Street Improvements within
James Addition.
City Engineer Wagner presented the staff report.
CM Heidner motioned to approve Resolution 2016-06 authorizing Hakanson
Anderson to prepare a Feasibility Report regarding the Street Improvements within
James Addition. Seconded by CM Schroeder. All in favor. Motion carried.
7.2 Quaday Avenue Feasibility Study.
CM Darkenwald asked the City Attorney if he should abstain from this item. City Attorney
MacArthur said yes. CM Darkenwald said he will be abstaining from this item and stepped down
from the dais at 8:15 PM.
City Engineer Wagner presented the staff report. The estimated cost of the feasibility study is
around $6,000. Staff requested direction on funding for the study. The Council agreed that per
per past practice the benefitting property owners are responsible for funding the feasibility
study. CM Heidner asked how many property owners. City Engineer Wagner said three. CM
Heidner asked if all properties benefit equally. City Engineer Wagner said it would have to be a
per acre division; swap land or money because the routes are not straight. CM Heidner said he
hesitates to go forward with the study with an agreement. City Attorney MacArthur said he
agrees and stated he feels strongly there should an agreement. City Administrator Johnson said
City staff will draft an agreement and bring back to the next meeting. The City Council
concurred.
CM Darkenwald returned to the dais at 8:22 PM.
8. City Council Reports and Updates.
8.1 Commission Liaison Updates For January.
A Heritage Preservation Commission Liaison Mayor Stockamp.
Mayor Stockamp said the commissioners are working on revisions for the second book and they
also have talked about involvement at the spring egg hunt event this year.
B. Parks & Recreation Commission Liaison CM Schroeder.
CM Schroeder was absent from the last meeting. Mayor Stockamp said the commission held a
worksession to review goals and action and are requesting a joint meeting with City Council.
C. Planning Commission Liaison CM Heidner.
CM Heidner said the Planning Commission reviewed the P&F CUP and Zoning Ordinance
amendments that are on the agenda this evening.
D. Public Safety Commission Liaison CM Warehime.
No update CM Warehime absent.
9. Staff Reports and Updates.
9.1 Art Alliance Grant.
Parks and Recreation Director Demant reviewed a request from the St. Cloud Area Arts Alliance
to hold theatrical productions this summer that would consist of two mini plays on Tuesdays
nights. They would like to work with the City to apply for a Central MN Arts Board grant in the
amount of $7,000 that would be used for staging, materials and transportation. The deadline
for the grant is February 10. Mayor Stockamp asked if the grant is not approved will they
expect that money from the city. Parks and Recreation Director Demant said it would be written
in the agreement that the city is not responsible. He further stated if the City Council approved
to move forward he will bring back agreement on February 8. The City Council concurred.
9.2 Joint meeting with the Parks and Recreation Commission on goals.
Parks and Recreation Director Demant said the Parks and Recreation Commission and City staff
are asking for a joint meeting with the City Council to review goals before their next meeting
February 16, 2016 at 6 PM. City Administrator Johnson said she believes CM Warehime is out of
town that week. CM Schroeder suggested setting tentatively and then following up with CM
Warehime.
Mayor Stockamp motioned to call a Special Meeting with the Parks and Recreation
Commission on February 16, 2016 at 6 PM at Prairie Center for reviewing the Parks
and Recreation goals. Seconded by CM Heidner. All in favor. Motion carried.
9.3 Closed Session.
City Administrator Johnson requested to close for a closed session per MN State Statute
13D.05, subdivision 3, d., for discussion on emergency response procedures, security
deficiencies, and to receive security briefings and reports.
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CM Darkenwald motioned to recess for a closed session at 8:36 PM. Seconded by CM
Schroeder. All in favor. Motion carried.
Mayor Stockamp motioned to open the closed session at 8:41 PM. Seconded by CM
Schroeder. All in favor. Motion carried.
CM Darkenwald motioned to close the closed session at 9:49 PM. Seconded by CM
Schroeder. All in favor. Motion carried.
CM Darkenwald motioned to reconvene the meeting at 9:51 PM. Seconded by CM
Heidner. All in favor. Motion carried.
10. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 9:52 PM.
Mayor Jessica Stockamp
ATTEST:
Tami Loff, City Clerk