ITEM 6.1A James Addition0tCITeF
MINNESOTA C.
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
February 8,2016
PRESENTER(s):
REVIEWED BY:
ITEM #:
Ron Wagner, City Engineer
Lori Johnson, City Administrator
6.1 A
AGENDA ITEM DETAILS
RECOMMENDATION:
Approve Resolution receiving feasibility report regarding improvement of streets within James Addition
— 88th Street NE (Page Ave. NE to West Plat Line), 87th Street NE (Page Ave. NE to Packard Ave. NE) &
Packard Ave. NE (871h Street NE north including cul-de-sac) and set a date for a Public Hearing for
residents to be presented project scope and possible assessment costs.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No Yes
BAC KG RO U N D/J U STI F I CATION:
The streets within James Addition are paved. The existing roadway consists of a 2 %" of bituminous
surface approximately 24' feet wide. The pavement is 26 years old and is experiencing block, alligator,
and thermal cracking due to its age. The value of existing housing is positively benefited by accessing a
bituminous paved street in good condition.
The existing street surface has a PCI (Pavement Condition Index) Rating of 42, well below the average in
the City of Otsego. Typically, pavements within PCI Ratings of 50 or less are in their final stages of useful
life and will need to be reconstructed or overlayed in the very near future.
City Council authorized the preparation of a Feasibility Study to determine what needs to be completed
to remedy the issues, determine a cost estimate and allocate costs. A public hearing to present the
study to the residents will need to be held at a council meeting with council possibly continuing toward
a project with the potential for assessments in accordance with MN State Statue 429. A resolution will
be presented later during this meeting, to determine if the council wishes to prepare plans and
specifications for the purpose of obtaining bids for the project.
Estimated assessments could vary some, dependent on a City Council decision on four secondary
accesses. The feasibility report includes the four properties in question and sets the proposed
assessments at $2,483.87 per unit. If the four properties are removed the feasibility report would be
amended and the proposed assessment would rise to $2,851.85 per unit.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
Feasibility Report
• Resolution 2016-14
• Nagel Associates Engagement Letter
Motion:
Approve Resolution 2016-14 Receiving Feasibility Report regarding streets within James Addition — 88th
Street NE (Page Ave. NE to West Plat Line), 87th Street NE (Page Ave. NE to Packard Ave. NE) & Packard
Ave. NE (87th Street NE north including cul-de-sac) and calling a Public Hearing for residents to be
presented project scope and possible assessment costs and approve Nagel Associates Engagement
Letter
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Assessments ❑ NO
Pavement Management Fund - 201
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
FEASIBILITY REPORT
FOR
PROPOSED STREET OVERLAY
STREET WITHIN JAMES ADDITION
CITY OF OTSEGO, MINNESOTA
February 2016
Prepared by:
1111Hakanson
Anderson
3601 Thurston Avenue
Anoka, MN 55303
Telephone: 763-427-5860
hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under State of
Minnesota Statutes Sections 326.02 to 326.16.
Ronald J. W er
26052
Reg. No.
D e
S;\Municipal\AOTSEGO\392\2016\ot392-2016 Feasibility.doc
TABLE OF CONTENTS
TITLE SHEET
TABLE OF CONTENTS
I.
INTRODUCTION .................... ..... 1
..............................................................
ll.
PROPOSED PROJECT............................................................................ 1
III.
INITIATION............................................................................................... 2
IV.
FEASIBILITY.............................................................................................2
V.
RIGHT-OF-WAY / EASEMENTS.............................................................. 2
VI.
PERMITS.................................................................................................. 2
VII.
COMPLETION.......................................................................................... 2
VIII.
PRELIMINARY PROJECT SCHEDULE .................................................... 3
IX.
ESTIMATED PROJECT COST................................................................. 4
X.
PROPOSED FUNDING............................................................................ 4
XI.
ESTIMATED ASSESSMENT.................................................................... 5
XII.
CONCLUSION AND RECOMMENDATION .............................................. 6
*.1;ill`31
LOCATIONMAP.............................................................................................I.... A
PHOTOS.............................................................................................................. B
PROPOSED STREET SECTIONS...................................................................... C
BENEFITING PROPERTIES MAPS.................................................................... D
PROPOSED STREET OVERLAY
STREETS WITHIN JAMES ADDITION
CITY OF OTSEGO, MN
I. INTRODUCTION
The purpose of this Feasibility Report is to present the City of Otsego with a
preliminary examination of municipal street improvements for Streets within James
Addition in Otsego, Minnesota (see Exhibit A — Project Location Map). The report
discusses the proposed scope of improvements, preliminary cost estimates and a
project schedule. The report has been prepared in compliance with Minnesota State
Statutes 429 for projects resulting in special assessments.
Some of the residents of James Addition have contacted the City regarding street
issues over the past several years. Last year a major patch was required to keep the
street drivable. The patch was full width and over 100' long. The existing street surface
has a PCI (Pavement Condition Index) Rating of 42, well below the average in the City
of Otsego. Typically, pavements with PCI Ratings of 50 or less are in their final stages
of useful life and will need to be reconstructed or overlayed in the very near future.
James Addition streets have been included on the Street Renewal list and included in
the Capital Improvement Plans (CIP) for several years. Due to this, the City Council
authorized a Feasibility Report be completed to determine costs and potential sources
of funding.
The existing roadway consists of a 2'/2" of bituminous surface approximately 24'
feet wide. 2 '/z" thick bituminous does not meet the current requirement for residential
streets which is a minimum of 3 '/2". The pavement is 26 years old and is experiencing
extensive block and thermal cracking due to its age. The value of existing housing is
positively benefited by accessing a bituminous paved street in good condition. (see
Exhibit B — existing photos)
II. PROPOSED PROJECT
The proposed street improvement project consists of improving streets within
James Addition, specifically 88t Street NE (from West plat line to Page Ave. NE), 87th
Street NE (from Packard Ave. NE to Page Ave. NE) and Packard Ave. NE (87t" Street
NE north including the cul-de-sac). Improvement work includes full depth patching in
required areas and placement of a 1 V2" overlay and shouldering. The proposed street
typical section would be in general conformance with City Street Standards.
The street section would be a paved rural section with no curb and gutter (see
Exhibit C).
Surface water within the project area will be conveyed the via the existing storm
sewer system through a combination of driveway culverts, ditches and cross culverts.
Center line culverts will be reviewed for structural integrity and replaced if needed. No
ditch work or driveway culvert replacement is included as part of this project.
III. INITIATION
The feasibility report was initiated by the City Council due to issues regarding the
age, pavement condition, and residents' concerns regarding the street.
IV. FEASIBILITY
From an engineering standpoint, the project is feasible, and will benefit the
properties being served. It can be accomplished as proposed, and need not be
constructed in conjunction with any other project. The City and the persons assessed
should review the project for benefit to determine the economic feasibility of the
proposed improvements.
V. RIGHT-OF-WAY / EASEMENTS
The existing streets and proposed street improvements are located within the
existing 66 foot wide right-of-way.
VI. PERMITS
No permits would be required to accomplish the work.
VII. COMPLETION
This project is proposed to be completed during the 2016 construction season.
2
VIII. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the street improvements for Streets within
James Addition:
Table I
City of Otsego
Streets within James Addition
Preliminary Project Schedule
2016
1.
City Council Receives Feasibility Report
and Schedules Public Hearing and
Feb 8
Orders Plans and Specs
2.
City Council Holds Public Hearing for
March 14
Improvement Project
3.
City Council Approves Plans and
Specifications and City Council Approves
March 28
and Authorizes to Advertise for Bid
4'
Open Bids
April 19
5.
City Council Considers Award of
April 25
Contract or Discontinues Process
7.
If Awarded, Contractor Completes
By August 31
Construction
8.
City Council Holds Assessment Hearing
September or October
and Adopts Assessment Roll
3
IX. ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the street
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed. The cost estimates are based on previous projects costs.
Table II estimates the cost for the paved rural section.
Table II
City of Otsego
Overlay of Streets within James Addition
Preliminary Cost Estimate Rural Section
Item Description
1/2" Overlay
Estimated
Quantity
1050
Unit Type
Tons
Cost per
Unit
$ 65.00
Extended
Per Unit
$ 68,250.00
3 1/2" Patch
350
Tons
$ 100.00
$ 35,000.00
Full Depth Saw Cut
100
LF
$ 5.00
$ 500.00
Mill 11/2" Deep
250
SY
$ 5.00
$ 1,250.00
Remove Pavement
1675
SY
$ 5.00
$ 8,375.00
Tack Oil
620
Gallons
$ 3.00
$ 1,860.00
Subgrade Prep
6
RDST
$ 180.00
$ 1,080.00
Class 5
500
Ton
$ 15.00
$ 7,500.00
Culvert Removal
50
LF
$ 5.00
$ 250.00
Culvert Replacement
50
LF
$ 50.00
$ 2,500.00
Shouldering 290 Ton $ 25.00
Construction TotalM
Overhead 15%
Project•
$ 7,250.00
$ 20,072.25
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (Exhibit D). The benefiting property owners is proposed to be assessed
approximately $77,000 and the City would provide the remaining 50% of the cost
approximately $77,000.
n
XI. ESTIMATED ASSESSMENT
By dividing the total benefiting property assessment cost ($77,000) by 31, the
number of assessable units, an assessment value is obtained. The estimated cost per
unit was determined to be $2,483.87 for the rural section (Table III Benefiting Property
Assessment Summary). The per unit method of assessment was used due to all the
benefiting properties are single family homes and use the street in much the same
manner.
Table III
Benefiting Property Assessment Summary
Streets within James Addition
Rural Section
The assessment portion of the project would be approximately 50% of the total project.
Ref#
PID#
NAME
ADDRESS
PROPOSED
ASSESSEMENT
1
118-0480-01090
John M & Theresa A Kornberg
15159 87th St NE Otsego MN 55330
$2,483.87
2
1 118-0480-01100
William J & Joy M Dow2ak
15135 87th St NE Otsego MN 55330
$2,403.87
3
118-0480-01110
Daniel J. Fietek
15117 87th St NE Otsego MN 55330
$2,483,87
4
118-0480-01120
Darren L. & Doreen E. Jackson
15073 87th St NE Otsego MN 55330
$2,483.87
5
118-0480-01130
Brent E. & Linda J. Lien
15061 87th St NE Otsego MN 55330
$2,483.87
6
118-0480-01140
Donald & Connie Streeter
8721 Packard Avenue NE Otsego MN 55330
$2,483.87
7
118-0480-01150
Deanna L. & Travis D. Mayer
8731 Packard Avenue NE Otsego MN 55330
$2,493.87
8
118-0480-01160
Timothy A. & Jennifer A. Bray
8743 Packard Avenue NE Otsego MN 55330
$2,483.87
9
118-0480-01170
Michael Dahlheimer
8759 Packard Avenue NE Otsego MN 55330
$2,483.87
10
1 118-0480-01180
Brian J. Rahn & Cindy J. Bethany
8775 Packard Avenue NE Otsego MN 55330
$2,483.87
11
118-0480-01190
Richard W. & Pamela L. Lam son
8793 Packard Avenue NE Otsego MN 55330
$2,483.87
12
118-0480-03130
Tod K. & Ly L. Vue
8809 Packard Avenue NE Otsego MN 55330
$2,483.87
13
118-0480-03120
Tracy Lindquist
8827 Packard Avenue NE Otsego MN 55330
$2,483.87
14
11 B-0480-03110
Jason C. Will
8841 Packard Avenue NE Otsego MN 55330
$2,483.87
15
118-0480-03100
Dean H. Lowe & Debra K. Ahlberg
8957 Packard Avenue NE Otsego MN 55330
$2,483.87
16
118-0480-03090
Troy L. & Amanda G. Hanson
8971 Packard Avenue NE Otsego MN 55330
$2,483.87
17
118-2730-01010
Zeigler Custom Homes Inc.
8850 Packard Avenue NE Otsego MN 55330
$2,483.87
18
118-2730-01020
Anthony J. & Julie L. Siegler
8836 Packard Avenue NE Otsego MN 55330
$2,483.87
19
118-0670-01010
Keneth W. & Jill L. Paige
15108 88th St NE Otsego MN 55330
$2,483.87
20
118-0480-03070
Larry L. Larson
15136 88th St NE Otsego MN 55330
$2,483.87
21
118-0480-03050
Steven R. & Eileen A. Schuck
15170 88th St NE Otsego MN 55330
$2,483.87
22
118-0480-02070
Byron D. Bethke
15171 88th St NE Otsego MN 56330
$2,483.87
23
118-04BO-02120
Thomas J. Kerchner & Mary Ann Norde
15107 88th St NE Otsego MN 55330
$2,483.87
24
118-0480-02110
Stephanie J. Jesberg
8783 Packard Ave NE Otsego MN 55330
$2,483.87
25
118-0480-02100
Mike Gervais & Kayla Summerland
8719 Packard Ave NE Otsego MN 55330
$2,483.87
26
118-0480-02090
Matthew R. & Michelle R. Beck -Weidner
15140 87th St NE Otsego MN 55330
$2,483.87
27
118-0480-02080
Jacob K. & Janine M. Yioja
15170 87th St NE Otsego MN 55330
$2,483.87
28
118-0480-02010
Scott & Jennifer S. Kasper
8719 Page Ave NE Otsego MN 55330
$2,483.87
29
118-0480-01080
Earl W. & Doris Lieske
15216 85th St NE Otsego MN 55330
$2,483.87
30
118-0480-01070
Sherry Darlene Hult
15194 85th St NE Otsego MN 55330
$2,483.87
31
118-0480-01060
Kevin M. Rudek
15160 85th St NE Otsego MN 55330
$2,483.87
$76,999,97
PID, Names, Addresses checked against County Beacon Tax Records as of 02/2/2016.
5
XII. CONCLUSION AND RECOMMENDATION
This report analyzed the feasibility o
The proposed improvements are necessary,
and engineering stand -point, and benefit the
D.
f improving streets within James Addition.
cost effective and feasible from a technical
properties proposed as shown on Exhibit
The project is proposed to be funded by assessing the benefiting properties as
well as receiving funds from the City of Otsego.
L
EXHIBIT A
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Hakanson Anderson Assoc,, Inc.
Civil Engineers and Land Surveyors
3601 Thurston Ave., Anoka, Minnesota 55303
763-427-5860 FAX 763-427-0520
www.hokcinson_anderson.com
LOCATION MAP
EXHIBIT A
STREET IMPROVEMENT — JAMES ADDITION
CITY OF OTSEGO, MINNESOTA
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EXHIBIT B
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EXHIBIT C
PROPOSED OVERLAY
2' 12' 12' 2'
1.5" BITUMINOUS WEAR
COURSE (LVWE450358)
TACK�PER2 FOOT WIDE — 2" CL 2 2 FOOT WIDE — 2CL 2
GRAVEL SHOULDER � ` GRAVEL SHOULDER
SEED
...,.... ._ SEED
EXISFING GRAVEL BASE
TOPSOIL EXISTING BITUMINOUS ROADWAY — 2Ya" TOPSOIL
PROPOSED PATCH/OVERLAY
2' 12' 12' 2'
1.5" BITUMINOUS WEAR
COURSE (LVWE450358)
TACK
2 FOOT WIDE — 2" CL 2
GRAVEL SHOULDER 1FT
2 FOOT WIDE — 2" CL 2
P—_ GRAVEL SHOULDER
SEED . r _—"--y
SEED
EXISTING GRAVEL BASE
TOPSOIL\-2" BITUMINOUS PATCH AFTER REMOVAL
TOPSOIL
OF FAILED ASPHALT do VERIFICATION OF
SOLID BASE MATERIAL
Hakanson Anderson Assoc,, Inc. TYPICAL SECTIONS SHEEP
Civil Engineers and Land Surveyors EXHIBIT C
3601 Thurston Ave., Anoka, Minnesota 55303 STREET IMPROVEMENT — JADES ADDITION DF
763-427-5860 FAX 763on.com 520
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EXHIBIT D
RESOLUTION NO. 2016-14
RESOLUTION RECEIVING REPORT
AND CALLING HEARING ON IMPROVEMENT
WHEREAS, pursuant to a resolution of the council adopted January 25, 2016, a
report has been prepared by Hakanson Anderson Associates, Inc. with reference to the
improvement of Streets within James Addition — 88th Street NE (Page Ave. NE to West
Plat Line), 87th Street NE (Page Ave. NE to Packard Ave. NE) & Packard Ave. NE (87th
Street NE north including cul-de-sac) and this report was received by the council on
February 8, 2016;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO,
MINNESOTA:
1. The council will consider the making of such improvement in accordance
with the report and the assessment of benefiting property for all or a portion of the cost
of the improvement pursuant to Minnesota Statutes Chapter 429 with the estimated total
cost of the improvement being $154,000.
2. A public hearing shall be held on such proposed improvement on the 14th
day of March, 2016 in the council chambers of the city hall at 7:00 p.m. and the clerk
shall give mailed and published notice of such hearing and improvement as required by
law.
Adopted by the council this 8th day of February, 2016.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Jessica Stockamp, Mayor
Tami Loff, Clerk
RES 16-12 ot392 Res Receiving Report and Calling Hearing on Improvement - James Addition
NAGELL APPRAISAL & CONSULTING
12805 Highway 55
Plymouth, MN 55441
Established in 1968
Minneapolis: 952-544-8966
St. Paul 651-209-6159
Central Fax 952-544-8969
Client: City of Otsego February 3, 2016
Attn: Andrew MacArthur, City Aty.
3601 Thurston Avenue North #103
Anoka, MN 55303
RE: A letter report regarding the special benefit if any for a street improvement project.
James Addition
Otsego, MN
Dear Andrew:
Thank you for your interest in obtaining services regarding the properties above. Per our conversation, you
indicated a preliminary opinion of market benefit if any to the adjoining properties in the above project.
Report Use: The report use is to assist the city for guidance regarding special assessment determination
for street improvement project.
Value Type: This report is not an appraisal, but rather provides a preliminary letter giving a general range
of market benefit if any for properties like those in the project area.
Property Description: About 30 residential parcels with varying site sizes.
Contact for access, Not necessary.
Scope of Report: (1) Drive by viewing of the subject properties and view the neighborhood. (2) Note the
physical and/or economic factors that could affect the properties. (3) Comment on market benefit if any
based on observations of the market. (4) Provide a general range of benefit if any for properties like those in
the project area. No specific sales data will be collected for this assignment. The general market comments
are based on past appraisals, experience and market information.
Report Format: A Letter Report will be used. It has short statements and descriptions including
appropriate photos, maps and exhibits are included. A PDF copy of the report plus two hard copies of report
will be provided.
Fee: The fee is $1,000. Any meetings, owner contact, appraisal reports, any discovery, preparation and
testifying would be extra and billed at $150 per hour. Client named above is responsible for payment in a
timely manner.
Due Date: The report can be completed in 3 weeks from signed confirmation.
Information needed by the appraiser: Feasibility report, maps and description of before and after
conditions of the road project.
Our company has 12 employees and has been in business since 1968 and has sufficient knowledge,
experience, education, resources and contacts to competently complete this assignment. Neither the
employment to make this report, nor the compensation for it, is contingent upon the findings. If you agree to
the above terms, please sign below and return by fax or mail. If you have any additional questions, please
do not hesitate to contact me.
Sincerely,
Signature
William R. Waytas, SRA, CRP
Certified General 4000813, MN Date
www.nagelimn.com
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