ITEM 3.2B 2.8.2016 MinutesITEM 3-2B
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
FEBRUARY 8, 2016
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Doug Schroeder and Jason
Warehime. Absent: Councilmember Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Adam Flaherty, Finance Director and Tam! Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider agenda approval.
City Administrator Johnson requested to add Item 9.1. Motion to close per State Statute
13D.05, subdivision 3, d., for a closed session.
CM Heidner motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. January 13, 2016 Special Meeting.
B. January 25, 2016 Megtbg.
C. January 25, 2016 Special Meeting_
3.3 CC Special Pay for January.
3.4 Accept Resignation from Parks and Recreation Commissioner Michael Stanga.
3.5 Approve MinnMed Application. (Ordinance 2016-02 & 03)
3.6 Approve Hire of Recreation Lead.
3.7 Approve Resolution 2016-12 accepting donation from Otsego Rod & Custom to the Parks
& Recreation.
3.8 Approve Resolution 2016-08 for initial acceptance of Arbor Creek 3rd Addition - Phase 2.
3.9 Adopt Resolution 2016-09 releasing Development Agreement for I-94 West Industrial
Park.
3.10 Adopt Resolution 2016-10 initial acceptance of Heritage Point 1st Addition.
3.11 Approve Resolution 2016-11 accepting donation to the Parks & Recreation from the Hllde
Family.
A. Payment for 70m Street/CSAH 37 Improvement Project to Fehn Companies, Inc.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
4. Community Development:
4.1 Gateway North Building #2.
City Planner Licht presented the staff report and noted that an updated development
agreement was distributed at the dais this evening. The applicant was present with no
comments. CM Warehime asked if there was an idea on the number of trucks or passenger
vehicles for this facility. City Planner Licht said there will be around 40-60 employees with an
additional 45 with future expansion and said that the developer didn't provided an information
on the trucks generated. CM Warehime said he would like to see signage for trucks to use CSAH
37. City Planner Licht said that it has been discussed with Duke at time of the design review
further stating they are public roads and the city can't enforce restrictions.
CM Heidner motioned to approve site and building plans for Gateway North Building
2 and the Gateway North Fifth Addition Final Plat, subject to the ten conditions
outlined in the findings and decision dated February 2, 2016, and to adopt
Resolution 2016-13 approving a development agreement. Seconded by CM
Warehime. All in favor. Motion carried.
5. Parks and Recreation:
5.1 Parks and Recreation Maintenance II job description and approve advertising.
Parks and Recreation Director Demant reviewed the recommendation to advertise hiring a Parks
and Recreation Maintenance II position at pay grade 6, step 1. City Administrator noted the
physical demands potion of the job description was distributed at the dais this evening. CM
Warehime asked with this job if less seasonal staff will be needed. Parks and Recreation
Director Demant said correct, two six month seasonal positions will not be hired.
CM Schroeder motioned to approve the job description and to begin advertising for
the Parks Maintenance II position. Seconded by Mayor Stockamp. All in favor.
Motion carried.
5.2 St Michael Otsego Albertville Rogers (SOAR) Regional Arts group Grant.
Parks and Recreation Director Demant presented the staff report. The City Council concurred
with rehearsal space for the SOAR production at Prairie Center with the understanding if the
space was needed for rentals or programs SOAR would use a different space within Prairie
Center. There was discussion of possible use of storage space for the props at the Old Town
Hall. City staff to review agreement with Gifts Anonymous before allowing use by SOAR.
6. Public Works:
6.1 James Addition Street Improvements.
A Approve Resolution 2016-14 Accepting Feasibility Improvement and Setting Public
Hearing on Improvements.
City Engineer Wagner presented staff report. There was discussion on whether secondary
accesses would receive the full assessment amounts. City Attorney MacArthur said he would
recommend going forward with the full amount and an appraisal will provide a
recommendation.
City Engineer Wagner stated the proposed improvement is necessary cost effective and feasible
from a technical and engineering stand point and benefit the properties proposed to be
assessed.
CM Warehime asked if the homeowners will be made aware of the pending project. City
Attorney MacArthur said the affected properties will receive notice for the public hearing. CM
Warehime asked how much some of those properties have been assessed previously. City
Engineer Wagner said he can look up the information and present it to the City Council at the
next meeting.
CM Warehime said approving this is not setting the assessment just the possible assessment
through a public hearing. City Attorney MacArthur said correct and the city can go down on
amount not up.
CM Warehime said this will be an overlay over existing. City Engineer Wagner said correct, the
holes will be patched and asphalt and then an inch and a half overlay over all. CM Warehime
said and there will be cracking. City Engineer Wagner said yes in 2-3 years you will see cracking
coming through.
CM Schroeder motioned to approve Resolution 2016-14 receiving Feasibility Report
regarding streets within James Addition- 88t" Street NE (Page Ave. NE to west plat
line), 87t" Street NE (Page Ave. NE to Packard Ave. NE) & Packard Ave. NE (87t"
Street NE north including cul-de-sac) and calling a Public Hearing for residents to be
presented project scope and possible assessment costs and approve Nagel
Associates Engagement Letter. Seconded by CM Heidner. All in favor. Motion carried.
B. Approve Resolution 2016-15 Ordering Plans and Specifications.
CM Heidner motioned to approve Resolution 2016-15 ordering the preparation of
Plans and Specification of the Improvement of streets within James Addition-88t"
Street NE (Page Ave. NE to West plat line), 87t" Street NE (Page Ave. NE to Packard
Ave. NE) & Packard Ave. NE (87t" Street NE north including cul-de-sac). Seconded by
CM Schroeder. All in favor. Motion carried.
City Engineer Wagner presented the staff report. Mayor Stockamp asked how long the road
would be closed. City Engineer Wagner said it would close around May- June and then reopen
in July. Mayor Stockamp asked if the bus service would be notified. City Engineer Wagner said
yes, city staff would contact the bus service, Sheriff and Fire Departments and then weekly
updates would be posted on the city website.
CM Heidner motioned to approve Resolution 2016-16 Accepting Plans and
Specifications for the Improvement of 80t" Street NE (550' west of MacIver Ave. NE
to Marlowe Ave. NE) and authorize advertisement for bids. Seconded by CM
Warehime. All in favor. Motion carried.
7. Administration:
7 1 Approve Memorandum of Understanding_ Between Albertville and Otsego Related to the
Study of Possible Joint Powers Agreement.
City Administrator Johnson presented. Mayor Stockamp said in the memo it states site locations
are included and questioned if Springsted doing the evaluation for a sites. City Administrator
Johnson said correct; it is included in the proposal Albertville approved and that staff will
provide information to Springsted. Mayor Stockamp said she would like the City Council, staff,
and fire chiefs to sit down and discuss before information is given to Springsted. CM Heidner
asked if Springsted will only be looking at Albertville portion location or will it be city wide. City
Administrator Johnson said she believes so, but that needs to be clarified as Albertville is the
lead on the contract and she has not had communication with Springsted on the contract. CM
Heidner said he is not comfortable unless other fire services are involved in the discussion. The
City Council concurred to amend the agreement removing the timing and fire station site
locations from the agreement.
CM Heidner motioned to approve the Memorandum of Understanding between the
City of Albertville and the City of Otsego regarding review and consideration of a
joint powers agreement for fire service with removal of the timing and fire station
site location. Seconded by CM Warehime. All in favor. Motion carried.
7 2 Quaday Extension South of CR37 Agreement.
City Attorney MacArthur reviewed the proposed agreement. He said no signature as of yet he is
just looking for the City Council's agreement of the form.
CM Heidner motioned to approve agreement to pay for costs of Feasibility Study -
Extension of Quaday Avenue Improvements. Seconded by CM Schroeder. All in
favor. Motion carried.
7.3 Consider Resolution 2016-17 Utility Rates.
Finance Director Flaherty presented the staff report.
CM Heidner motioned to approve Resolution 2016-17, Establishing Water and Sewer
utility rates for 2016. Seconded by CM Schroeder. All in favor. Motion carried.
7.4 Consider Coalition of Greater MN Request.
City Administrator Johnson presented the request. The City Council concurred to take no action
at this time.
8 City Council Reports and Updates.
CM Warehime said the Public Safety Commission will have speaker tomorrow night at their
regular meeting on CERT team (emergency response.)
City Administrator reminded the City Council of the special meeting scheduled for February 16
at 6:00 PM with the Parks and Recreation Commission.
City Administrator Johnson asked the Council if they wanted to reduce the HPC from seven to
five members in light of the existing three vacant seats with no applicants to fill the seats. The
City Council concurred to have City staff draft an amendment to the Heritage Preservation
Commission by-laws to a five member committee and bring back on February 22 consent
agenda.
City Planner Licht said the next Planning Commission meeting is March 7, 2016.
9 Staff Reports and Updates.
9.1 Closed Session.
City Administrator Johnson requested to close for a closed session per MN State Statute
13D.05, subdivision 3, d., for discussion on emergency response procedures, security
deficiencies, and to receive security briefings and reports.
CM Schroeder motioned to recess for a closed session at 8:08 PM. Seconded by CM
Warehime. All in favor. Motion carried.
CM Warehime motioned to open the closed session at 8:15 PM. Seconded by CM
Schroeder. All in favor. Motion carried.
CM Schroeder motioned to adjourn the closed session at 8:54 PM. Seconded by CM
Warehime. All in favor. Motion carried.
CM Warehime motioned to reconvene the regular meeting at 8:59 PM. Seconded by
CM Schroeder. All in favor Motion carried.
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10. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 8:59 PM.
ATTEST:
Tami Loff, City Clerk
Mayor Jessica Stockamp