07-12-94 PR�1 TY OF OTSEGO
PARKS AND RECREATION ;rc7MMISSIO,N
htilivl i �-F MF JVLY 1L t 19999 t 19f±CTITAPPI
NG
Mernherc Present:
Tom Baillargeon (Chairman)
Debbis Carron
Darl vn Kofoed
Floyd Roden (Council t4omber)
Tom Constant
Carl Swenson
Guests:
Merlin Otto
Tom Ba i l largeon called the :flee t- i:ig Lor order at 7:30 ry,.%M
I. The board members present revie%ed the minutes of the June 14, 1994
mepting_ Tt wn,s ngte,i thf;A in item inn, 2 the words Yulleyball fitld: should read
baseball fields. Tom Constant motions to approve the Minutes with corructipn
noted. bobbie Carron seconded the motion. All approved.
?_ The_ Board then discussed the Grant applications. Merlin submitted to the
Board a draft of the Outdeor Recreation Grant Program Application fat" approval.
It was discussed that the total project application being submitted is
10*118,0001.00. A commitment letter from the soccer sssocietiun stating that it
will gays for t_h- final pnsts will be needed. merlin implemented playground
equipment as discussead fn our June art}etiiiy 3nt_i pl;blic hearinq. It was fella that
;playground equipwnt was nPrP;gRry. An equipment plan will need to be atiacfied
to the propD5al and the Beard selected an example from a playground catalogue,
The Park Board discu55ed and all agreed that it mould be ins*alling anti
assembling the equipment as naQded throughout this project, The Board ti,,ould be
the volunteer- labor for the park prosect.
MOtiOtl AaS 31dde by Oar-lyn Kofacd to f2acept tee July 12, 1:94 draft "Outdoor
ticrcrr,ation Crant Proarai>i A- lizatiW a5 prepared try Marlin with the fallowing
additional attachments: (pl %tter from :}ccer Association, (2; Pla y�tJrvutill
equipment selection from cat:alvgue; and, (3) Letter stating that tfla Park Board
will volunteer time and labor; for con.%tr;xtion of playground equipment, et;..
Merlin will then subm, t: the ;ippl ication to the City Council on ,July 25, 199' for
their, recommendation and approvftl. Motic,n was seconded vy Tato CuribLint. All
appy^owed -
Merlln also Stated that he vhoull need an execated copy 3f the July, 1994
$t�yrd meeting minutes to attach to the a.ppl!cat y1Qri a3 song as possible and before
the ,July 25th meet inn wiUi Vie CotaiC;l. Oarlyn, as secretary, stated she would
f a them to his o f ice bopefr111 y by ttciri�ZV, 'Lily 18th.
Berlin statold -Fiat the ISTFA grant Arppliutj."n war, moving right along 4A
the 3election ,r�rccQss.
3. Park Construct n - The Elk river survey hhs not yat been proyided to the
BoArd by Jeff Ashfal- He will provide it when CGMPleted_
The City COUnCil approved phase 1 of Prairie Park Development Plan. My un
rv'aa mrzd by Torn Conatant and �.etxndud by Debbie f.a.rron to begin getting hir(s from
rrntractvrs for coris%ruc.tii,n. Motion approved. Tom Constant, Tom Dialllarndon,
and Floyd Roden will stake the pathwzy and discuss the location for instailatian
of culverts as needed. Torn, Tom and`loyd also stated that they would mark
(flag) the ;mall trees and brush ZLi would need removed durin this
constr'ucti,n process. L`ebbie Car. -on ,Hilt rP�earr.h the Cost of tables, gr•i�15 and
trash cans. Tera Constant, will rcocarch sports equipment, aylvrr raper and Stakes
for Voljeyj,:dll. The completion date of Phase I of thn pari; plan will be left
opcan root' i more information is gathered.
Carl Swenson motioned that the guard should regk1est from the City Council
to ask that the maintenance coe'iv mow on an as mended basis the grassy areas
within the park. Motlon was seconded by Uarlyn Kofoed-, and all approved_
4, 5kating Rink Report - It was against sLat-.d i.hat we must qe't & copy of
Rules and Regulations for the Rink soon_ pebble Carron stated that Tiff Ashfal
was working on this and would submit solnething to the guard at the August
meeting.
5. acluty -Carl Swenson stated that the ordinancp wigz finAlly
apprnvRH and the members of the committee are very exclted race again, Tom
Baillargecin no -ted thi' Che Park Board waulii like to continue to support and
a55i5t the Vist6pical board in 4ny way pos.,iblP and to please keep us informed.
5. Articie5 for the Star News. and Otsego U7ft - nothing new to report. It was
re4t�rrnnended that, an article be subm-rtted to each for• Lhe Scifel.y Camp scheduled
For Augu}t L3,4, 25th, Aciditior�a i 1 v, it para; srcrTgested that an article should
be considered for volunteer, hElp to provide lab, -)r for the p4rk. playground.
?� call Activities -
again the `allowing `ncr� sugestiran5 for tall actin i#les.
(a) nature hung (b) wood IG -t- - tree information ,program,, Cc) gun safety program;
and, (d Halloween hayride. Dabbie Carron rrotioncd and Darlyn KQfoed seconded
that the subcommittee aaw jerf Ashfal look. into the cost and the orgaF1i7iit ir;n of
the propro5pii natirrp hunt for 6-12 year olds, All approved. A family Halloween
hayride! might be something that the dates and/or the Lions club wtluld lire to
asiist in, Tentative data would be Saturday, October z9, 1y44. Ano'-heri
suggestion was a punt, pa?? and 'Kick program that could be sponsur-ed by the
k"aycC 5/Lior;5. Tom Baillargeon vrnuld like to see gore in4lorrmation and
'reaS bi l ity into these• two functions. Debbie Carron rrijt fed to have more
ir, urr.reGivr; at the August mee-Ling, Uebbie also ;t•.ati rd {hat the gun 3afa:y
pr ogrnro is a lway3 put on by Community Education but it was noted that C i Ly Hall
Could be used for this funcrLllon.
d: Safety vamp Peportz Debbie Cur'ron stated that JEft Ashfal hired Michpllp
E3errj, to be ttfl• lend st ft per Fnn and mare wiI I he reportel on at the, August hoard
Meeting.
�U
will Il)1.1
9. Capital vem ram - questions that need tO be answered bV the
Park Board are (1) vilrat wi I I be ntLr ded for 1995 and (2) what wi 11 it cost. Thasa
gUideline5 must b& suhrnitted tQ thct City COUnCil far consideration for the 1995
budget. It WAS di5Gu55ed that SOM City Park Boards request an overall 7-1P,
budget yearly_ Our board members stated that this would be fine in a year where
we tort not rerluustinq a lama amount of monetary a-Wstance neZing to be
mctLched in grant applications, as wQ have this year. Some expen5e5 need to be
alTocated from a general fund such as, maintenance M Uhe upcoming park, trash
removal, etc_ It war. Stated and agreed that over time our aerating expenres
wiTT increase but for now w2 'wlll need to deal with these expenses as they risme
lap. The Park Board does not necessarily need to :ame up with a enpifal
-it
imProvemt-" r•ezquL-st fcir 1995 but rather, a general 4:nP�;n5r, budget veh i h i5
anticip,itcd to be rrrinimal for ,
lgq,
10, Other - Carl Swenson stated that the sentence to Sotyice crew hes 5fated
they will have time in the near future to remove dead branches and to prune the
large trees a; needed. Carl mkido a mrfflon to approve the work by the crew,
Da.r lyn Kofoed seconded, and motion was approved.
11.k'i�h rrU tier Lher bu3lness .� discuss, Vehhie Carron im0finned to adjourn_
Tom Con;tant seconded the mc;tion, Motion approved-
Dat--ed;
pproved_Dated: July 18r 1994
aaelyn Kia ed, Secret#y '
Park, a tiPrreation cammission
I1d•rNA.i :1 i.i`i• }�i_
�.. ��41; �U Ot-l:1,
OTSEGO PARKS &. RECREATION COMMISSION
8899 Nashua Avenue NE
Otsego, Mn. 55330
July 18, 1994
RE: Quote for asphalt trail
Dear Contractor:
The City of Otsego Park and Recreation Commission is now
accepting quotes for the first phase of the new Otsego
Prairie Park. Enclosed herein are the specifications needed
to quote this trail. Quotes will be received until
July 22, 1994 and forwarded to the City Council for
approval.
If interested please forward you quote to the above noted
address. Thanks!
Cordially,
��61V
Thomas Baillargeo .,/ Chair
Otsego Parks and Recreation Commission