08-01-94 PRCITY OF QTSEGO
PARKS AND RECREATION COMMISSION
MINUTES OF AUGUST 1, 1.994 MEETING
Members Present:
Tom Baillargeon (Chairman) Floyd Roden (Council Member)
Debbie Carron 13111.01son U st Alternate)
Oarlyn Kofoed Roche Martin
Tom Constant Darlene Solberg
Carl Swenson
ests:
Merlin Otto
Tom Baillargeon called the meeting to order at T:35 p.m.
1. The board members present reviewed the. minutes of the July 12, 1994
meeting. Darlene Solberg moved to approve the minutes without changes. Carl
Swenson seconded the motion. All approved.
2. Recreationoordinator's Reoort:
Darlene Solberg passed out to all persons a preliminary itemized listing
of future expenses for the recreational" activities the sub -committee is
arranging. Jeff Ashfal provided to the committee several months ago a copy of
the Hanke ice skating.- rink rules and regulations. It was read by Darlene. The
Board stated that there would be NO HOCKEY on the current ice rink. -The board
will need to locate shovels for snow removal" by the attendant and/or skaters.
A set of consequences of actions will be Posted and,y-is.ibie. for all persons using
the facilities. Darlene stated she would provide4k rough draft of the working
Rules for the Council in time for their next_ meeting. " The total of the rink
operating budget wouTd be $3,548.00. Floyd stated that he may have a water tank
for use in flooding the rink area this coming year-.- Roche stated that he may be
able to assist in locating one also. It was determined by the Board that the
skating rink hours would be Monday though Friday 5:00 p.m. to 9:00 p.m.; Weekends
1:00 p.m. to 9:00 p.m.; and, Non -school days 1:00 p.m. to 9:00 p.m.
Tom Constant moved to approve the proposed Skating Rink Rules provided by
Jeff Ashfal, the skating supervisory position which includes the responsibilities
and job description for this position, and the proposed Recreational Activities
Budget as submitted by Darlene Solberg, with the only change to the budget being
repair expenditures for the ice rink in place of portable restrooms. Motion
seconded by Darlene Solberg. A11 approved.
As of this meeting date there are 16 persons registered for the safety camp
activity. Darlene and Debbie will stay on top of things as the camp date draws
near.
It was suggested that the Board's proposed hayride for October be combined
with the Community Education hayride and have a joint effort activity to be held
on City Park property. The Board was pleased to work with Community Ed. Tom
Baillargeon stated he would look into getting the hay for the wagons and also
what is needed for insurance coverage for the event. Floyd stated that he has
a wagon available. Debbie Carron/Darlene Solberg stated they would contact
Jaycees and Lions clubs to see if they would be willing to help. It was
suggested that Tom Saillargeon discuss the Park Board's interest in the hayride
and recommendation to the City Council.
3. Historical Society
According to Carl Swenson the City Council requested that the Historical
Society provide working By -Laws. Tom Baillargeon reiterated that if the Park
Board can be of any assistance to the Society, to please let the Board know.
4. Grant -Applications
The DNR Recreational Grant has
$118,000.00. The Board will not hear
early January,
been submitted for a total amount of
anything further until late December or
ISTEA grant is in the final stages. It continues to look good for Otsego
Park Board for funding for fiscal year 1996. Merlin Otto will advise the Board
on future developments.
5. Construction of Otseoo Prairie Park
Merlin Otto prepared in written for the Bids that were received for the
bituminous pathway and pads for construction of bike paths/trails within the
park. Low bids were (1) Omann ($10,768.00); (2) G&N Blacktopping ($11,960.00);
and, (3) Rum River ($12,028.08). Carl Swenson felt that the bids seemed quite
high because of his involvement with the County Park project. It was discussed
that it was very low in cost because of the large project (roads included). The
Board additionally reviewed the equipment which will need to be purchased.
Roche Martin moved to appropriate funds for equipment and rental of
equipment as follows:
1. Tables - (3) galvanized frame with wood upper to be -purchased by
Pilot Rock at $192.00 each;
2. Handicap table - (1) to be purchased by Pilot Rock at $200.00;
3. Grills - (4) to be purchased by Pilot Rock at $90.00 each;
4. Concrete - to be used as needed for supports; grills; horseshoe
pits; etc.; 5 yards at approximately $60.00 yard;
5. Trash kits - (5) at $50.00 each;
6. Miscellaneous hardware - i.e. turnbuckles; eyes; cord; bolts; at
approximately $50.00;
7. Volleyball Equipment - (2) Steel Cord $73.95 each; (4) galvanized
poles at $131.00
8. Horseshoe Pit - (8) stakes at $20.00
Subtotal: $2,045.00
To recommend to the City Council to accept the Omann Bros. bituminous bid
at $10,769.00, contingent upon Omann Bros. guarantee that the bituminous mix will
conform with MNDOT specifications, will meet inspection and test requirements
placed by the City. Additionally, Omann will be required to provide the City with
a one year warranty. The restroom rental for one year at approximately $1,200.00.
Motion was seconded by Tom Baillargeon, All approved.
If and when the recommendation is approved by City Council, Merlin Otto
will contact the appropriate persons and make arrangements for construction and
purchase to begin.
A proposed time line would be to have the bituminous completed by September
for possible fall picnic/open house/dedication celebration.
6. Articles for Star News and Otsego View
Safety camp will be promoted in the Star News in the coming weeks.
Additionally, volunteers will be needed to assist in assembling and construction
of the new park equipment. An article should be written soon with specifics for
request of public assistance. It was also suggested that Floyd talk to the
maintenance department about purchase of road signs, similar to the City Nall
sign, pointing the way to the park for ease of access for park users.
7. Operating Budget
The following proposed operating budget is to be submitted to the City
Council by Floyd Roden for the Park and Rec Commission for the year 1995:
Meeting:
Membership fees
0.00
Seminar costs
400.00
Supplies
100.00
Mileage
150.00
Miscellaneous
200.00
Publications
0.00
Consulting Services/Grant
Applications Costs
i.e. Merlin Otto
6,500.00
Activities (see attached
breakdown)
5,423.00
Capital Improvement
??????????
Total
$12,773.00
8. Capital Improvement Program
The Board will need to begin addressing the future of district
parks/playgrounds/trails in other areas of Otsego. It was recommended that a
subcommittee be formed to look into land acquisitions for future sites. Property
will need to be purchased is future areas are to be developed. The Board really
needs to being looking into development of western Otesgo. This will be topic
will need to be addressed continually.
9. With no further business to discuss, Roche Martin moved to adjourn.
Darlene Solberg seconded the motion. Motion approved. Meeting adjourned at
approximately 10:00 p.m.
2�
Dated: August ?, 1994 �a A— �a- -a---
9
Darlyn Ko o d, e retary
Park & Rec ation Commissi