06-13-01 PRMEMO
Date: March 14, 200
To: Park & Recreation Commission
From: City Administrator Mike Robertson
Re: Update on Agenda Items & other issues
of interest
I will not be able to attend the Park & Recreation
Commission meeting tonight, so I have written this
update of agenda items and other issues. Cynthia Putz-
Yang of Northwest Consultants will be present to
discuss the park plans and to make any changes
requested by the Park Commission.
1. Pay Checks for Park Personnel - When park personnel
are finished working, they fill out a time sheet and
submit it to Michelle Berg at Community Recreation.
She reviews the time sheets and then submits them to
US. We process them through our payroll, which is done
every two weeks. Depending on the timing of our
receipt of the time sheet, it can sometimes take 2-1/2
to 3 weeks from when someone submits their time sheet
to when they receive their check. The was one guy
whose time sheet got buried on our accountant's desk
and received his check later than he should. We have
made certain that won't happen again.
With regard to Julie Roden's missing check, upon review
we found that she had received it but had forgot to
record it in her checkbook. We made certain she
received her next check before she left on her trip.
2. Capital Improvement- Plan - No Capital Improvement
Plan (CIP) exists for parks or trails. Once the Park &
Trail plan has been approved, I will prepare a CIP
based on the approved plan and submit it to the Park &
Recreation Commission for review. I am anxious to do
this, because the CIP can be used to see if we are
charging an adequate park & trail fee for residential
developments.
3. gnrinkle_r System - No other work has been done on a
sprinkler system for Otsego Prairie Park. Updating the
previous cost estimates will be done as part of the ;
Park & Trail CIP.
4. Park Development Fund - As of January 1, 2001 we
have $632,169 in Park & Trail fees.
5. 2000 Park Budget - Park & Recreation Activities has
a preliminary (unaudited) surplus in the 2000 budget of
$1,550. Preliminary revenue figures show that Park &
Recreation earned $3,424 in recreation fees and
donations in 2000, for a surplus of $424. By previous
Council direction, any Park Budget surpluses are
transferred to the Park Shelter Fund to pay for the
park shelter construction. The remaining funds needed
to pay for the park shelter will come from the Park
Development Fund.
cc: City Council
City staff
Wkly
W