06-11-12 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
June 11, 2012
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Daniel Licht, City Planner;
Ron Wagner, City Engineer; Andy MacArthur, City Attorney and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Jason Warehime, Metro Appliance Recycling, presented the City Council the 2012 spring
recycling week results for the city of Otsego. CM Heidner asked if the amount collected was
more or less than last year. Mr. Warehime stated he didn't have the 2011 results. He further
stated that this year is comparable to the 2010 results. The City Council thanked Mr. Warehime.
2 Consider agenda approval.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
3 Consent Agenda (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve May 29, 2012 City Council Meeting Minutes.
3.3 Received Commission Minutes:
A. Heritage Preservation Commission May 8, 2012.
B. Parks & Recreation Commission May 9, 2012,
C. Police Commission May 8, 2012.
3.4 Approve Ordinance 2012-07 Re: mechanical amusement devices.
3.5 Approve Ordinance 2012-08 amending the City Code regarding suspension and
revocation of liquor license.
3.6 Approve Liquor License renewals.
3.7 Approve public works remodeling project quotes.
3.8 Approve purchase of a new speed wagon.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
4. Public Works:
4.1 Reconsider 70" Street feasibility report.
City Administrator Johnson presented the item stating the Council can make changes to the
feasibility study at this meeting if desired. CM Heidner said he would like to see the street
width change to 24' paved with 4' of gravel and 4' paved shoulder on each side.
City Engineer Wagner said both options are functional but his concern is it causes the bump
outs to be more extreme and for the cars that are turning into a driveway.
CM Darkenwald asked how this would affect the people pulling off onto their driveways. City
Engineer Wagner said that the wheel base of a car is typically six feet so one wheel would be
on the paved surface and the other on gravel. He further stated that in front of most of the
homes there will be a paved section wide enough for a vehicle to turn off. CM Darkenwald
asked how the wider gravel would affect maintenance costs. City Engineer Wagner said there
are less road issues the wider the road gets. He said that there would only be the replacement
of gravel now and then. CM Darkenwald asked if the 36' paved would have any effect on the
money we are receiving from 7W Region. City Engineer Wagner said no both options meet the
state standards.
CM Scharber asked CM Heidner for his reasons for wanting the paved surface narrower CM
Heidner said he feels there will cost savings in the long run with seal coating and crack filling.
CM Darkenwald asked City Engineer Wagner for the cost estimates for 40' versus36' paved. City
Engineer Wagner said $120,000 in savings in construction costs from 40' paved down to 28'
paved. City Engineer said he estimates maintenance cost to be around $25,000 a year. City
Engineer Wagner said the road is constructed to last 30 years. CM Darkenwald said he would
spend $120,000 upfront to save $25,000 in annual savings over the life of the road. CM Heidner
stated he doesn't feel that those are the right annual maintenance costs.
CM Heidner motioned to approve with amended changes to include 24' drive surface
with 4' paved and 4' gravel shoulder on each side. Motion failed due to no second.
CM Scharber motioned to amend the Feasibility report to read as recommended by
staff with the 36' paved surface. Seconded by CM Darkenwald. Motion carried 4-1.
CM Heidner voted nay.
5. Administration:
5.1 Audit.
Andy Berg, Abdo, Eick & Meyers LLP, presented the annual audit of the City's 2011 financial
statements.
CM Schroeder motioned to accept the financial report and management letter.
Seconded by CM Scharber. All in favor. Motion carried.
6. Community Development:
6.1 Wahnschaffe:
A PUD -CUP amendment to allow placement of a detached
accessory building forward of the principal dwelling on a lot
within the R -C District.
City Planner Licht presented the staff report.
CM Heidner motioned to approve a PUD -CUP for construction of a detached
accessory building at 10191 James Avenue NE subject to the four conditions listed
in the Planners report dated June 5, 2012. Seconded by CM Schroeder. All in favor.
Motion carried.
6.2 Kaleidoscope Charter School:
A Interim Use Permit (IUP) to allow installation of temporary
modular classrooms.
City Planner Licht presented the staff report.
2
CM Scharber motioned to approve an interim use permit for use of temporary class
rooms at Kaleidoscope Charter School subject to the five conditions outlined in the
Findings of Fact as presented. Seconded by CM Heldner. All in favor. Motion carried.
7. Public Hearing:
7.1 Annual Storm Water Pollution Prevention Program.
A. Mayor will open the Public Hearing.
B. Presentation by City Engineer.
C. Public Comments.
D. Close the Public Hearing.
Mayor Stockamp opened at the Public Hearing at 7:38 PM.
City Engineer Wagner presented the report. CM Heidner asked if the City assessed the Island
View drainage. City Engineer Wagner said yes but the $26,729 was the total cost of the project.
CM Heidner said that the map doesn't show inspection of the ponds in the Heritage Plans or
Meadowlands developments. City Engineer Wagner agreed that those need to be added to the
inspection list.
CM Scharber asked if we are inspecting 25 percent per year and only 20 percent is required can
we skip next year. City Engineer Wagner said yes we can skip next year.
Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:45 PM.
8. City Council Reports and Updates.
Mayor Stockamp gave a reminder of the Splash Pad Grand Opening on June 14, 2012 at 5:30
PM.
9. Staff Reports and Updates.
9.1 June 25 City Council photo reminder.
City Clerk Loff reminded the City Council of their scheduled photos on June 25 starting at 6 PM.
City Administrator Johnson gave an update on the Business Retention meeting held last week
and said that the next meeting is scheduled for August 22, 2012 at 8 AM. She stated a sign
subcommittee will be meeting to discuss signage.
10. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in
favor. Motion carried. Adjourned at 7:48 PM.
ATTEST:
Mayor Jessica Stockamp
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Tam! Loff, City Clerk