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06-11-12 CCCLAIMS LIST CITY COUNCIL MEETING JUNE 11, 2012 TO: Tami Loff ITEM 3-1 Attached is the Claims List for the City Council. For more detail, please refer to the check detail registers. CLAIMS REGISTERS: VOIDED CHECKS: PAYROLL: 05-30-2012 $ 1,694.39 Check # 51620 05-30-2012 $ 27,734.50 Check # 51621 - # 51628 06-06-2012 $ 162,016.35 Check # 51629 - # 51679 NONE 05-30-2012 $ 36,631.67 WIRE TRANSFERS (BOND PAYMENTS): 06-06-2012 $ 10,645.00 *US Bank (6-14-12 wire transfer date) ELECTRONIC PYMTS FOR Bldg Permit Surcharge $ Century Link $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Aflac $ Total: $ GRAND TOTAL $ 238,721.91 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO 05/30/12 10:38 AM Page 1 *Check Summary Register© MAY 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051620 DMV 5/29/2012 $1,694.39 TAX. TITLE & REG FOR 2012 FORD Total Checks $1,694.39 CITY OF OTSEGO 05/30/1210:39 AM Page 1 *Check Detail Register© MAY 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051620 ,._ 5/29/2012 E 206-43100-501 Equipment $1,694.39 TAX, TITLE & REG FOR 2012 FORD F350 Total DMV $1,694.39 10100 BANK OF ELK RIVER $1,694.39 Fund Summary 10100 BANK OF ELK RIVER 206 CAPITAL EQUIPMENT REVOLVING $1,694.39 $1,694.39 CITY OF OTSEGO *Check Summary Register© MAY 2012 Name Check Date 10100 BANK OF ELK RIVER Paid Chk# 051621 ALLIANCE BENEFIT GROUP HSA 5/30/2012 Paid Chk# 051622 BLACKSTONE CONTRACTORS L 5/30/2012 Paid Chk# 051623 ROSS E DEMANT 5/30/2012 Paid Chk# 051624 E H RENNER & SONS 5/30/2012 Paid Chk# 051625 E H RENNER & SONS 5/30/2012 Paid Chk# 051626 ICMA RETIREMENT TRUST 5/30/2012 Paid Chk# 051627 LORI JOHNSON -WARNER 5/30/2012 Paid Chk# 051628 PUBLIC EMPLOYEES RETIREME 5/30/2012 Total Checks 05/30/12 10:38 AM Page 1 Check Amt $1,410.64 PPE 5/26/12 CH DTD 5/30/12 $8,140.80 PRAIRIE PARK SPLASH PAD $83.34 JUNE DEPOSIT - HSA ACCT #8040 $5,680.00 VFD AT PR PK IRRIG WELL $6,717.60 PR PK SPLASH PAD POLY GUARD SY $675.00 PLAN #304185 $83.34 JUNE DEPOSIT - HSA ACCT #448-9 $4,943.78 #677600 PPE 5/26/12 CH DTD 5/3 $27,734.50 CITY OF OTSEGO 05/30/1210:39 AM Page 1 *Check Detail Register© MAY 2012 Check Amt Invoice Comment .a�'...a.+a<^'...fr:.{,�.=.atm''v::<§wusr=�dw"Yz7a..`,=:t3 h�„��i ` .>:..,-;.. a ��'•�'s-:°� :�:a�.i:.�...� �;t ��e�mama,a 10100 BANK OF ELK RIVER Paid Chk# 051621 5/30/2012 ALLIANCE BENEFIT GROUP E 101-41600-123 Health $250.02 E 101-43100-123 Health $500.04 E 250-42410-123 Health $83.34 G 101-21706 Hospitalization/Medical Ins $577.24 Total ALLIANCE BENEFIT GROUP $1,410.64 PPE 5/26/12 CH DTD 5/30/12 PPE 5/26/12 CH DTD 5/30/12 PPE 5/26/12 CH DTD 5/30/12 PPE 5/26/12 CH DTD 5/30/12 Paid Chk# 051622 5/30/2012 BLACKSTONE CONTRACTORS LLC E 208-45210-390 Contracted Services $8_,140.80 FINAL PAY PRAIRIE PARK SPLASH PAD Total BLACKSTONE CONTRACTORS LLC $8,140.80 Paid Chk# 051623 5/30/2012 DEMANT, ROSS (HSA) G 101-21706 Hospitalization/Medical Ins Total DEMANT, ROSS (HSA) Paid Chk# 051624 5/30/2012 E H RENNER & SONS E 204-41400-310 Miscellaneous Total E H RENNER & SONS Paid Chk# 051625 5/30/2012 E H RENNER & SONS E 208-45210-390 Contracted Services Total E H RENNER & SONS $83.34 JUNE DEPOSIT - HSA ACCT #804092 �OJ.J4 $5,680.00 PAY 1/FINAL VFD AT PR PK IRRIG WELL $5,680.00 $6,717.60 PAY EST #1 PR PK SPLASH PAD POLY GUARD SYSTEM $6,717.60 Paid Chk# 051626 5/30/2012 ICMA RETIREMENT TRUST G 101-21705 Other Retirement --$675.00- -- PPE 5/26/12 PLAN #304185 -------- - Total ICMA RETIREMENT TRUST $675.00 Paid Chk# 051627 5/30/2012 JOHNSON -WARNER, LORI (HSA) -111— G G 101-21706 Hospitalization/Medical Ins $83.34 Total JOHNSON -WARNER, LORI (HSA) $83.34 Paid Chk# 051628 5/30/2012 PUBLIC EMPLOYEES RETIREMENT FD E 101-41600-121 PERA $529.05 E 101-41400-121 PERA $759.96 E 101-43100-121 PERA $1,137.99 E 250-42410-121 PERA $127.66 E 601-49400-121 PERA $50.17 E 602-49450-121 PERA $50.16 G 101-21704 PERA $2,288.79 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,943.78 10100 BANK OF ELK RIVER $27,734.50 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $6,884.77 204 INSURANCE RESERVE $5,680.00 208 COMMUNITY FACILITIES FUND $14,858.40 250 Comm. Dev. & Bldg Safety $211.00 601 WATER FUND $50.17 602 SEWER FUND $50.16 $27,734.50 JUNE DEPOSIT - HSA ACCT #448-98887 #677600 PPE 5/26/12 CH DTD 5/30/12 #677600 PPE 5/26/12 CH DTD 5/30/12 #677600 PPE 5/26/12 CH DTD 5/30/12 #677600 PPE 5/26/12 CH DTD 5/30/12 #677600 PPE 5/26/12 CH DTD 5/30/12 #677600 PPE 5/26/12 CH DTD 5/30/12 #677600 PPE 5/26/12 CH DTD 5/30/12 CITY OF OTSEGO *Check Summary Register@ JUNE 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051629 ADAM'S PEST CONTROL INC 6/6/2012 Paid Chk# 051630 ALBERTVILLE CAR CARE CENTE 6/6/2012 Paid Chk# 051631 ALL AUTO GLASS, INC. 6/6/2012 Paid Chk# 051632 BATTERIES PLUS 6/6/2012 Paid Chk# 051633 BEACON ATHLETICS 6/6/2012 Paid Chk# 051634 TONY BLOCK 6/6/2012 Paid Chk# 051635 BOYER TRUCKS 6/6/2012 Paid Chk# 051636 BRAUN INTERTEC 6/6/2012 Paid Chk# 051637 BROCK WHITE CO LLC 6/6/2012 Paid Chk# 051638 CHARTER COMMUNICATIONS L 6/6/2012 Paid Chk# 051639 CITY OF MONTICELLO 6/6/2012 Paid Chk# 051640 CNA, LTC 6/6/2012 Paid Chk# 051641 CONSTRUCTION BULLETIN 6/6/2012 Paid Chk# 051642 ROSS DEMANT 6/6/2012 Paid Chk# 051643 SCOTT FAHEY 6/6/2012 Paid Chk# 051644 FEHN COMPANIES 6/6/2012 Paid Chk# 051645 GOPHER STATE ONE -CALL INC 6/6/2012 Paid Chk# 051646 GRAINGER 6/6/2012 Paid Chk# 051647 H & L MESABI 6/6/2012 Paid Chk# 051648 INK WIZARDS, INC. 6/6/2012 Paid Chk# 051649 MACARTHUR LAW OFFICE LLC 6/6/2012 Paid Chk# 051650 MCFOA 6/6/2012 Paid Chk# 051651 MENARDS 6/6/2012 Paid Chk# 051652 RENE METCALF 6/6/2012 Paid Chk# 051653 METRO APPLIANCE RECYCLING 6/6/2012 Paid Chk# 051654 MID -AMERICA BACKFLOW PREY 6/6/2012 Paid Chk# 051655 MIDWAY FORD 6/6/2012 Paid Chk# 051656 MN DEPARTMENT OF HEALTH - 6/6/2012 Paid Chk# 051657 MN/WI PLAYGROUND 6/6/2012 Paid Chk# 051658 NAPA AUTO PARTS 6/6/2012 Paid Chk# 051659 HSBC BUSINESS SOLUTIONS 6/6/2012 Paid Chk# 051660 OFFICEMAX INCORPORATED 6/6/2012 Paid Chk# 051661 PETERBILT NORTH 6/6/2012 Paid Chk# 051662 PLAISTED COMPANIES 6/6/2012 Paid Chk# 051663 JOHN P. HOPKO 6/6/2012 Paid Chk# 051664 RANDY'S SANITATION 6/6/2012 Paid Chk# 051665 SOFTRONICS, INC. 6/6/2012 Paid Chk# 051666 ST. CROIX RECREATION CO. 6/6/2012 Paid Chk# 051667 SUPERIOR LAWN 6/6/2012 Paid Chk# 051668 TARGET BANK 6/6/2012 Paid Chk# 051669 THE UPS STORE #5093 6/6/2012 Paid Chk# 051670 DAVID THOMPSON 6/6/2012 Paid Chk# 051671 THE PLANNING COMPANY LLC 6/6/2012 Paid Chk# 051672 TRI-STATE BOBCAT 6/6/2012 Paid Chk# 051673 U OF MN EXTENSION SERVICE 6/6/2012 Paid Chk# 051674 ULINE, INC. 6/6/2012 Paid Chk# 051675 UNLIMITED ELECTRIC INC 6/6/2012 Paid Chk# 051676 VIKING INDUSTRIAL CENTER 6/6/2012 Paid Chk# 051677 W.W. GOETSCH ASSOCIATES IN 6/6/2012 Paid Chk# 051678 KIMBERLY A. WELTER 6/6/2012 Paid Chk# 051679 WRIGHT COUNTY AUDITOR -TRE 6/6/2012 06/06/12 12:41 PM Page 1 $84.43 QUARTERLY SERVICE $23.29 TIRE REPAIR $200.83 WINDSHIELD ON 2006 CHEV $11.88 9V BATTERY $147.23 BATTERS BOX $60.00 REIMBURSEMENT - SAFETY SHOES $913.41 SPRINGS, U -BOLTS, WASHER, HEX $2,679.00 70TH ST - MF TO MARLOWE $53.05 EROSION CONTROL BLANKET $119.00 MONTHLY SERVICE $1,009.97 APR ANIMAL CONTROL $97.10 LONG TERM CARE INS $315.00 AD FOR BIDS - ST MAINT $58.78 REIMBURSE - LAMINATING POSTERS $20.00 UTIL REFUND - 7765 LANDER $4,692.37 CLASS 5 $536.60 LOCATE TICKETS $113.12 SAFETY CAN $364.36 GRADER BLADES $121.20 UNIFORM - SEASONAL $5,752.00 70TH ST $70.00 MEMBERSHIP - TAMI LOFF $241.71 BEAUDRY PARK IRRIGATION $60.00 REIMBURSEMENT - SAFETY SHOES $32.55 RECYCLING - METER ELECTRONICS $2,418.89 RPZ REBUILDS $26,054.82 2012 FORD F350 $3,838.00 2ND QTR 2012 - WATER SUPPLY CO $1,656.56 TRASH RECEPTACLES $229.57 COUPLERS $64.32 U -BOLTS, LEAF SPRINGS $142.80 OFFICE SUPPLIES $88.19 FILTER $1,978.40 CLASS 5 $561.09 FERTILIZER $260.68 13400 90TH ST NE $6,025.86 UTIL - LABOR $2,060.81 8' PICNIC TABLES $10,791.17 W/S PROPERTIES $349.74 CAMERA $39.44 COLOR COPIES $10.00 SITE VISIT - 10191 JAMES $7,570.00 WAHNSCHAFFE $1,051.88 FINN BARKBLOWER 302 $171.00 SEPTIC SYSTEM GUIDES $215.05 RECLOSABLE BAGS $1,678.75 REPAIRS @ WELL#5 $175.91 SAFETY SUPPLIES $3,861.54 BLADELESS IMPELLER FOR LS #3 $50.00 PARKS & REC POSTER $72.895.00 JUNE SHERIFF PATROL Total Checks $162,016.35 CITY OF OTSEGO 06/06/12 12:39 PM Page 1 *Check Detail Register© JUNE 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051629 6/6/2012 ADAM S PEST CONTROL INC E 101-41940-390 Contracted Services $84.43 718219 QUARTERLY SERVICE Total ADAM S PEST CONTROL INC $84.43 Paid Chk# 051630 6/6/2012 ALBERTVILLE CAR CARE CENTER- ----'-E 101-43100-400 Repairs & Maint - Cont $23.29 62217 TIRE REPAIR Total ALBERTVILLE CAR CARE CENTER $23.29 Paid Chk# 051631 6/6/2012 ALL AUTO GLASS, INC. Total BRAUN INTERTEC E 101-43100-400 Repairs & Maint - Cont $200.83 2751757-0 WINDSHIELD ON 2006 CHEV 6/6/2012 BROCK WHITE CO LLC Total ALL AUTO GLASS, INC. $200.83 Paid Chk# 051632 6/6/2012 BATTERIES PLUS E 101-43100-210 Operating Supplies (GENERAL) 0.33-839473 9V BATTERY 111779R SPRINGS, U -BOLTS, WASHER, HEX Total BATTERIES PLUS _$11.88 $11.88 Paid Chk# 051633 6/6/2012 BEACON ATHLETICS Paid Chk# 051636 E 101-45200-210 Operating Supplies (GENERAL) $147.23 420020 -IN BATTERS BOX E 403-43100-302 Total BEACON ATHLETICS $147.23 Paid Chk# 051634 6/6/2012 BLOCK, TONY-�..,..,.-...-_...,....ua,�..�....._..�.........�..�___.�.�......,._.,,.e....._..�.-....�_.�._... Total BRAUN INTERTEC E 101-43100-227 Safety supplies $60.00 REIMBURSEMENT - SAFETY SHOES 6/6/2012 BROCK WHITE CO LLC Total BLOCK, TONY _ $60.00 Paid Chk# 051635 6/6/2012 BOYER TRUCKS E101-43100-220 Repair/Maint Supply (GENERAL) $913.41 111779R SPRINGS, U -BOLTS, WASHER, HEX Total BOYER TRUCKS $913.41 Paid Chk# 051636 6/6/2012 BRAUN INTERTEC E 403-43100-302 Engineering Fees $2,679.00 352264 70TH ST - MF TO MARLOWE Total BRAUN INTERTEC $2,679.00 Paid Chk# 051637 6/6/2012 BROCK WHITE CO LLC E 101-43100-220 Repair/Maint Supply (GENERAL) $53.05 12204196-00 EROSION CONTROL BLANKET Total BROCK WHITE CO LLC $53.05 Paid Chk# 051638 6/6/2012 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 051639 6/6/2012 CITY OF MONTICELLO E 101-42710-390 Contracted Services $1,009.97 12794 APR ANIMAL CONTROL Total CITY OF MONTICELLO $1,009.97 Paid Chk# 051640 6/6/2012 CNA, LTC G 101-21705 Other Retirement $97.10 1069422 LONG TERM CARE INS Total CNA, LTC $97.10 Paid Chk# 051641 6/6/2012 CONSTRUCTIONBULLETIN�� E 201-43100-351 Legal Notices Publishing $315.00 68388 AD FOR BIDS - ST MAINT Total CONSTRUCTION BULLETIN _ $315.00 Paid Chk# 051642 6/6/2012 DEMANT, ROSS (PERS) E 101-45250-440 Recreation Programming $58.78 REIMBURSE - LAMINATING POSTERS Total DEMANT, ROSS (PERS) $58.78 Paid Chk# 051643 6/6/2012 FAHEY, SCOTT R 601-37150 WATER SALES $20.00 UTIL REFUND - 7765 LANDER CITY OF OTSEGO 06/06/12 12:39 PM Page 2 *Check Detail Register© JUNE 2012 Check Amt Invoice Comment Total FAHEY, SCOTT $20.00 Paid Chk# 051644 6!6/2012 FEHN COMPANIES E 101-43100-370 Sand andGravel $4,692.37 25948 CLASS 5 Total FEHN COMPANIES $4,692.37 Paid Chk# 051645 6/6/2012 GOPHER STATE ONE -CALL INC E 101-41560-348 Utility Locates $536.60 40770 LOCATE TICKETS Total GOPHER STATE ONE -CALL INC $536.60 Paid Chk# 051646 6/6/2012 GRAINGER E 101-45200-240 Small Tools/Equipment $113.12 9837023325 SAFETY CAN Total GRAINGER $113.12 Paid Chk# 051647 6/6/2012 H & L MESABI E 101-43100-210 Operating Supplies (GENERAL) $364.36 85334 GRADER BLADES Total H & L MESABI $364.36 Paid Chk# 051648 6/6/2012 INK WIZARDS, INC. E 101-43100-225 Uniforms/Clothing Allowance 61815 UNIFORM - SEASONAL Total INK WIZARDS, INC. _$121.20 $121.20 Paid Chk# 051649 6/6/2012 MACARTHUR LAW OFFICE LLC E 101-41700-301 Legal Services $300.00 MEETINGS E 101-41700-301 Legal Services $5,408.50 GEN'L E 403-43100-301 Legal Services $43.50 70TH ST Total MACARTHUR LAW OFFICE LLC $5,752.00 Paid Chk# 051650 6/6/2012 MCFOA E 101-41400-355 Dues & Memberships $35.00 MEMBERSHIP - TAMI LOFF E 101-41600-355 Dues & Memberships $_35.00 MEMBERSHIP - KATHY GROVER Total MCFOA $70.00 Paid Chk# 051651 616/2012 MENARDS E 101-45200-220 Repair/Maint Supply (GENERAL) $43.63 70632 BEAUDRY PARK IRRIGATION E 408-43100-220 Repair/Maint Supply (GENERAL) $97.88 71398 BEAUDRY PARK DRAINAGE PROJ E 101-45200-210 Operating Supplies (GENERAL) $100.20 74407 TREATED WOOD Total MENARDS $241.71 Paid Chk# 051652 6/6/2012 METCALF, RENE E 101-43100-227 Safety supplies $60.00 REIMBURSEMENT - SAFETY SHOES Total METCALF, RENE $60.00 Paid Chk# 051653 6/6/2012 METRO APPLIANCE RECYCLING E 601-49400-100 Wages and Salaries (GENERAL) _$32.55. 580861 RECYCLING - METER ELECTRONICS Total METRO APPLIANCE RECYCLING $32.55 Paid Chk# 051654 6/6/2012 MID -AMERICA BACKFLOW PREVENTER E 101-45200-390 Contracted Services $1,244.75 RPZ REBUILDS E 602-49450-390 Contracted Services $388.80 RPZ REBUILDS E 101-43100-390 Contracted Services $785.34 RPZ REBUILDS :al MID -AMERICA BACKFLOW PREVENTER $2,418.89 Paid Chk# 051655 6/6/2012 MIDWAY FORD E 206-43100-501 Equipment $26,0_54.82 89904 2012 FORD F350 Total MIDWAY FORD $26,054.82 Paid Chk# 051656 6/6/2012 MN DEPARTMENT OF HEALTH - WATE E 601-49400-375 WATER TEST FEE $3,838.00 2ND QTR 2012 - WATER SUPPLY CONN FEE CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment otal MN DEPARTMENT OF HEALTH - WATE $3,838.00 Paid Chk# 051657 6/6/2012 MN/WI PLAYGROUND $5.99 F221320051 E 101-43100-210 E 203-45210-530 Improvements Other Than Bldgs $1,656.56 2012116 TRASH RECEPTACLES $76.69 Total MN/WI PLAYGROUND $1,656.56 Total PETERBILT NORTH $88.19 Paid Chk# 051658 6/6/2012 NAPA OF ELK RIVER INC 6/6/2012 PLAISTED COMPANIES E 101-43100-220 Repair/Maint Supply (GENERAL) $50.56 620310 COUPLERS E 101-43100-220 Repair/Maint Supply (GENERAL) $50.25 620378 COUPLERS E 101-43100-220 Repair/Maint Supply (GENERAL) $25.44 620380 COUPLER E 101-43100-220 Repair/Maint Supply (GENERAL) $8.22 621800 SWITCH E 101-43100-220 Repair/Maint Supply (GENERAL) $102.81 623457 BRAKE SHOES. CORE DEPOSIT E 101-43100-220 Repair/Maint Supply (GENERAL) ($7.71) 62.3799 CORE DEPOSIT REFUND FIN -ANTIVIRUS Total NAPA OF ELK RIVER INC $229.57 _ $37.50 2378 Paid Chk# 051659 6/6/2012 NORTHERN TOOL & EQUIPMENT CO E 101-45200-220 Repair/Maint Supply (GENERAL) $64.32_ 193013212 U -BOLTS, LEAF SPRINGS Total NORTHERN TOOL & EQUIPMENT CO $64.32 Paid Chk# 051660 6/6/2012 OFFICE MAX' E 101-41400-201 Office Supplies and Expenses $142.80 979335 OFFICE SUPPLIES Total OFFICEMAX $142.80 Paid Chk# 051661 6/6/2012 PETERBILT NORTH E 101-43100-210 Operating Supplies (GENERAL) $5.99 F221320051 E 101-43100-210 Operating Supplies (GENERAL) $5.51 F221350038 E 101-43100-210 Operating Supplies (GENERAL) $76.69 F221520048 $260.68 Total PETERBILT NORTH $88.19 Paid Chk# 051665 Paid Chk# 051662 6/6/2012 PLAISTED COMPANIES E 101-43100-370 Sand andGravel $1,013.67 43574 E 101-45200-210 Operating Supplies (GENERAL) $677.79 43574 E 408-43100-220 Repair/Maint Supply (GENERAL) $286.94 43574 $3,875.47 Total PLAISTED COMPANIES $1.978.40 E 250-42410-390 Paid Chk# 051663 6/6/2012 PROFESSIONAL TURF & RENOVATION E 101-45200-210 Operating Supplies (GENERAL) $561.09 239305 )tal PROFESSIONAL TURF & RENOVATION $561.09 Paid Chk# 051664 6/6/2012 RANDY S SANITATION FILTER FILTER ELEMENTS CLASS 5 BLACK DIRT, MULCH BUCKSHOT FERTILIZER 06/06/12 12:39 PM Page 3 E 101-43100-325 Garbage Service $123.55 13400 90TH ST NE E 101-41940-325 Garbage Service $137.13 8899 NASHUA AVE Total RANDY S SANITATION $260.68 Paid Chk# 051665 ' 6/6/2012 SOFTRONICS, INC. E 414-41940-390 Contracted Services $150.00 2378 PW BUILDOUT E 101-41650-309 EDP, Software and Design $1,725.51 2378 ADMIN - LAPTOP, DOCK STAT, EXT USB, FLASH DR E 101-41650-390 Contracted Services $3,875.47 2378 ADMIN IT - LABOR E 250-42410-390 Contracted Services $75.00 2378 BLDG - LABOR E 601-49400-390 Contracted Services $37.50 2378 UTIL - LABOR E 101-41600-201 Office Supplies and Expenses $124.88 2378 FIN -ANTIVIRUS E 602-49450-390 Contracted Services _ $37.50 2378 UTIL - LABOR Total SOFTRONICS, INC. $6,025.86 Paid Chk# 051666 6/6/2012 ST. CROIX RECREATION CO. E 203-45210-530 Improvements Other Than Bldgs $2,060.81 17289 8' PICNIC TABLES Total ST. CROIX RECREATION CO. $2,060.81 Paid Chk# 051667 6/6/2012 SUPERIOR LAWN CITY OF OTSEGO *Check Detail Register© E 602-49450-390 Contracted Services E 101-45200-390 Contracted Services E 101-41940-390 Contracted Services E 101-45200-390 Contracted Services E 602-49450-390 Contracted Services E 601-49400-390 Contracted Services $400.00 Total SUPERIOR LAWN Paid Chk# 051668 6/6/2012 TARGET BANK E 101-41400-201 Office Supplies and Expenses E 101-41600-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 101-43100-240 Small Tools/Equipment Total TARGET BANK Paid Chk# 051669 6/6/2012 THE UPS STORE #5093 E 101-45250-440 Recreation Programming Total THE UPS STORE #5093 Paid Chk# 051670 6/6/2012 THOMPSON, DAVID E 101-41530-101 Full -Time Employees Regular Total THOMPSON, DAVID Paid Chk# 051671 6/6/2012 TPC E 101-41570-303 Planning Fees E 101-41400-347 Newsletter E 414-45210-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 403-43100-303 Planning Fees E 101-41570-303 Planning Fees E 101-41900-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 101-41570-303 Planning Fees E 250-42410-303 Planning Fees G 701-22275 KALEIDOSCOPE CUP G701-22272 KC 6TH REPLAT (TO KC 10TH) G 701-22278 JOSHUA JOHNSON EASMENT VAC G 701-22277 WAHNSCHAFFE PUD E 101-41570-303 Planning Fees Total TPC Paid Chk# '051672 6/6/2012 TRI-STATE BOBCAT E 408-43100-410 Rentals (GENERAL) Total TRI-STATE BOBCAT JUNE 2012 Check Amt Invoice $1,322.04 469 $4,638.38 469 $1,918.41 469 $1,645.87 490 $633.23 490 $633.24 490 $10,791.17 Comment HERBICIDE SPRAY/FERTILIZER HERBICIDE SPRAY HERBICIDE SPRAY PARK PROPERTIES W/S PROPERTIES W/S PROPERTIES $16.36 24560847832 WORKSHOP/MTG SUPPLIES $15.35 24560866470 BINDERS $19.38 24560873812 MISC SUPPLIES $298.65 24561127079 CAMERA $349.74 $39.44 6610 COLOR COPIES - -$39.44 a�n nn I u.uu SITE VISIT - 10191 JAMES $50.00 830 CIP $200.00 831 OTSEGO VIEW $200.00 832 WFE PARK $250.00 832 PARKS $400.00 833 HPC $250.00 834 CITY CODE $500.00 835 70TH ST - LAMBERT TO ODEAN $200.00 836 UTILITY CODE $750.00 837 ECONOMIC DEVELOPMENT $800.00 838 GEN'L $2,000.00 839 GEN'L - MEETINGS $20.00 840 GEN'L $930.00 841 GEN'L-CODE $180.00 842 KALEIDOSCOPE $240.00 843 KC 6 REPLAT $120.00 844 JOHNSON $360.00 845 WAHNSCHAFFE $120.00 846 KC 11 $7,570.00 $1,051.88 E13375 FINN BARKBLOWER 302 $1,051.88 Paid Chk# 051673 6/6/2012 U OF MN EXTENSION SERVICE 06/06/12 12:39 PM Page 4 E 250-42410-201 Office Supplies and Expenses $171.00 136039 SEPTIC SYSTEM GUIDES Total U OF MN EXTENSION SERVICE $171.00 Paid Chk# 051674 6/6/2012 ULINE, INC. E 250-42410-201 Office Supplies and Expenses $215.05 44336509 RECLOSABLE BAGS Total ULINE, INC. $215.05 Paid Chk# 051675 6/6/2012 UNLIMITED ELECTRIC E 601-49400-400 Repairs & Maint - Cont $324.24 10175 REPAIRS @ WEST WATER TOWER CITY OF OTSEGO 06/06/12 12'39 PM Page 5 *Check Detail Register© JUNE 2012 Paid Chk# 051678 6/6/2012 WELTER, KIM E 101-45250-440 Recreation Programming $_50.00 PARKS & REC POSTER Total WELTER, KIM $50.00 Paid Chk# 051679 6/6/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $72,895.00 PATROL -12-6 JUNE SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $72,895.00 10100 BANK OF ELK RIVER $162,016.35 Fund Summary 10100 BANK OF ELK RIVER Check Amt Invoice Comment E 602-49450-400 Repairs & Maint - Cont $10.00 10176 WEST WWTF ENT LIGHT E 601-49400-400 Repairs & Maint - Cant $516.00 10176 REPAIRS @ WELL #5 E 601-49400-400 Repairs & Maint - Cont $120.00 10177 REPAIRS @ WELL #5 E 602-49450-400 Repairs & Maint - Cont $7_08.51 10177 REPAIRS @ WEST WWTF Total UNLIMITED ELECTRIC INC $1,678.75 Paid Chk# 051676 6/6/2012 VIKING INDUSTRIAL CENTER E 101-43100-227 Safety supplies $175.91 298110 SAFETY SUPPLIES Total VIKING INDUSTRIAL CENTER $175.91 Paid Chk# 051677 6/6/2012 W.W. GOETSCH ASSOCIATES INC E 602-49450-400 Repairs & Maint - Cont $3,861.54 8_8639 BLADELESS IMPELLER FOR LS #3 Total W.W. GOETSCH ASSOCIATES INC $3,861.54 Paid Chk# 051678 6/6/2012 WELTER, KIM E 101-45250-440 Recreation Programming $_50.00 PARKS & REC POSTER Total WELTER, KIM $50.00 Paid Chk# 051679 6/6/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $72,895.00 PATROL -12-6 JUNE SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $72,895.00 10100 BANK OF ELK RIVER $162,016.35 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $112,145.76 201 STREET PAVEMENT MANAGEMENT $315.00 203 PARK DEVELOPMENT $3,717.37 206 CAPITAL EQUIPMENT REVOLVING $26,054.82 250 Comm. Dev. & Bldg Safety $1,391.05 403 COLLECTOR RDS (FORMERLY MSA) $3,222.50 408 Otsego Creek Watershed $1,436.70 414 Revolving Capital Improvements $350.00 601 WATER FUND $5,521.53 602 SEWER FUND $6,961.62 701 DEVELOPMENT ESCROWS FUND $900.00 $162,016.35 ITEM 3-2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL Tuesday, May 29, 2012 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer; Tami Loff, City Clerk and Brad Belair, Maintenance Supervisor. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Randal Begin, 9227 Napier Avenue, said he wanted to let the City Council know he is planning on selling some of his land. Mr. Begin asked about the setbacks for the power lines. City Planner Licht said the survey should show them. CM Heidner said he believes it is 75 feet on each side of the center. 2. Consider agenda approval. CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items. 3.1 Approve Claims List. 3.2 Approve May 14, 2012 City Council Meeting Minutes. 3.3 Approve May 14, 2012 Special City Council Meeting Minutes. 3.4 Approve Resolution 2012-46 declaring surplus equipment and authorizing the sale. 3.5 Approve final payment to Blackstone for splash pad construction. 3.6 Approve 2012 crack sealing contract. 3.7 Approve purchase of road side mower attachments. 3.8 Approve 2012 dust coating contract. 3.9 Approve Resolution 2012-47 accepting purchase agreement for McDonald property. 3.10 Approve pay estimate #1 to EH Renner and Sons for Prairie Park splash pad poly guard system. 3.11 Approve pay estimate #1 to EH Renner for replacement of failed VFD at Prairie Park irrigation well. Mayor Stockamp said she spoke with Maintenance Supervisor Belair on item 3.4 regarding the picnic tables listed on the surplus list. She suggested those tables be kept and placed at the landing. The City Council agreed. CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion carried. 4. Public Works: 4.1 Consider awarding contract for 2012 street maintenance projects for seal coat and micro -surfacing. City Engineer Wagner presented the staff report. City staff is recommending removing the SunRay Farms area in the amount of $35,000 to meet the budgeted 2012 amount. Mayor Stockamp asked if the SunRay Farms area needs to be done this year. City Engineer Wagner said that there are still some homes being built and that City staff feels it can wait until next yea r. CM Heidner motioned to approve Resolution 2012-48 awarding to Pearson Brothers in the reduced amount of $316,056.33. Seconded by CM Scharber. All in favor. Motion carried. CM Heidner motioned to approve Resolution 2012-49 awarding Asphalt Surface Technologies Corp. in the amount of $184,555.00. Seconded by Mayor Stockamp. All in favor. Motion carried. 4.2 Water -tower #1 exterior painting options. City Engineer Wagner presented the staff report reviewing the options for water tower #1 exterior. Mayor Stockamp recommended waiting. CM Heidner asked how much revenue the antennas on the water towers bring in. City staff said $50-60,000 that goes into the water fund. CM Schroeder asked when the tower will be re -commissioned. City Engineer Wagner said four to six years. CM Darkenwald asked if there are any potential problems from the rust if the painting is delayed. City Engineer Wagner said no. Mayor Stockamp directed City staff to delay the exterior painting of Water-tower#1. The City Council agreed. City Administrator Johnson said staff will adjust it in next year's CIP. 5. Administration: 5.1 Consider approving the Public Works/City Hall project. City Administrator Johnson presented staff report. City Administrator Johnson said the current phones cannot be moved to the Public Works facility as originally thought because one set is digital and the other is IP thus there will be an additional cost to purchase new phones. The cost of $4,360.50 was just received from the phone vendor late this afternoon. The City Administrator Johnson said to offset those costs there is the option to remove the designer fee of $2,500 from the bid. She further recommended that the purchase of a new phone system scheduled for 2014 in the CIP be moved back several years. Mayor Stockamp asked the status of the work stations suggested for the lunch room. City Administrator Johnson said those work stations will not fit and City staff has identified other options for those workstations at the employee entrance and on the second floor. CM Scharber motioned to approve the Public Works Facility project as outlined in the floor plan dated May 17, 2012, with a budget of $145,495.00 per the cost prepared by Kinghorn Company also with the additional cost of the phone system and to approve the parking lot improvement project with a budget of $70,000. Seconded by CM Schroeder. All in favor. Motion carried. City Administrator Johnson said that the needed improvements to the City Hall front door should be addressed before the August primary elections. John Studer from Kinghorn Construction said he received a quote from Brinn for the doors and the installation by Becker Electric in the amount of $5,661. Mayor Stockamp said she will be abstaining because her husband works for Brinn. CM Schroeder motioned to approve quote in the amount of $5,661. Seconded by CM Heidner. Motion carried 4-0. Mayor Stockamp abstained. 5.2 Schedule 701h Street improvement open house. City Administrator Johnson presented staff report. She recommended the City Council call an open house for the 701h Street Improvement project on June 11 at 5:30 p.m. CM Darkenwald asked if we already closed the public hearing on May 14. City Administrator Johnson said that it 2 was not a public hearing but an informational meeting. She further stated the Council may hold another meeting to gather property owner input. CM Schroeder motioned to call a special meeting at 5:30 PM on Monday, June 11, 2012 for the purpose of conducting a 70th Street Improvement Open House. Seconded by Mayor Stockamp. All in favor. Motion carried. There was discussion on 70th Street proposed width. CM Darkenwald asked how much extra it would cost to construct paved shoulders verses non -paved. City Engineer Wagner said $120,000. CM Darkenwald asked City Engineer Wagner how he came to the number of $24,000 a year in savings for a paved shoulder. City Engineer Wagner said blading, extra gravel, patching and equipment cost that much per year. CM Darkenwald asked how long the road will last. City Engineer Wagner said it is constructed to last around 30 years. CM Heidner asked that there be a hand out for the open house providing the residents the different options. The City Council agreed. 5.3 Consider Lead Park Maintenance and Lead Street Maintenance positions. City Administrator Johnson presented the staff report. Staff is recommending that lead positions be created in both the Park Maintenance and Street Maintenance departments. City Administrator Johnson said if approved this will be posted to staff tomorrow with interviews in June. CM Heidner said he thought it was going to be just $1.00 increase not a step increase to Maintenance II. Mayor Stockamp agreed. CM Scharber asked if the pay has to be determined at this time or can we hold off on that part. City Administrator Johnson said the pay can be determined at the time of promotion. CM Scharber motioned to approve the creation of Lead Park Maintenance Worker and Lead Street Maintenance Worker positions with pay to be determined at the time of promotion. Seconded by CM Schroeder. All in favor. Motion carried. 6. City Council Reports and Updates. No items. 7. Staff Reports and Updates. 7.1 Needham Avenue storm drainage. City Engineer Wagner said City staff received a complaint from a resident on the drainage issues in the Needham Avenue area. Street Maintenance Supervisor Belair presented a map of the location. City Engineer Wagner said City staff is proposing a quick study on what it will cost to fix the issue. CM Darkenwald asked what the cost of that would be. City Engineer Wagner said about $1,500. CM Heidner motioned to have the City Engineer do a preliminary cost estimate to take care of this issue. Seconded by CM Schroeder. All in favor. Motion carried. Street Maintenance Supervisor Belair said with the rain there have been some minor issues on Jalger Avenue; there is water topping the road in Otsego Farms and there also is an issue around 58th /59th Street in Autumn Woods. City Engineer Wagner said the two new emergency sirens will be delivered next week. CM Darkenwald said there is still an issue with the light on County Road 42 not tripping. City Engineer Wagner said he did contact the county on that previously and will do so again. 8. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Schroeder. All in favor. Motion carried. Adjourned at 8:30 PM. ATTEST: Tami Loff, City Clerk :] Mayor Jessica Stockamp OHPC Meeting 5-8-12 Otsego Heritage Preservation Commission May 8, 2012 ITEM 3-3A Present: Toni Seroshek, Chris Wilson, Tom Constant, Gail Anderson, Jamie Plantenberg-Selbitschka. Also, Mayor Jessica Stockamp, Guest Jim Stockamp Toni called the meeting to order at 7pm and minutes of the last meeting were approved. An extended discussion was held with Jim Stockamp who has expertise with signage protection such as laminated glass, tempered glass, acrylic and resin panels. We discussed what our thoughts were regarding Otsego park signage citing wanting something similar to the state historical signage at places like the Kelley Farm. Jim recommended that a vertical sign not at a tilt would be better for preserving the sign. He offered to talk to his boss about putting together a prototype and seeing what it would cost for a series of signs 24' x 36" (7 or 8) including an aluminum frame and supports with a gasket around the picture on paper. The Commissioners agreed and Jim left the meeting. Commissioners were open to Jessica's idea that the final editing of the signs and graphics might be collaboration between a graphic artist and Dan Licht as City Planner. Tom Constant presented two Volumes of Wright County history from the year 1915 from the John and Angie Praught family. Tom will give Toni their home address and Toni will draft a thank you letter which will be sent to them via Tami Loff. Also, Toni will fill out an acquisition form. All attending were given the draft Gail had prepared for the historical information on each Park. We discussed having one sign of the general facts of local history to be placed at Prairie Park and then having more specific facts at the other parks with maybe one general fact each. Gail will add copy to the Frankfort Park and Zimmer Park descriptions. We discussed adding the history of how ginseng gathering saved many early settlers from losing their farms after the grasshoppers had devoured most of the crops to the Frankfort Park sign and Gail will get some specifics beyond what we have for Zimmer Park. 1 OHPC Meeting 5-8-12 [Type text] Jamie Plantenberg-Selbitschka updated us on the Strategic Planning process for School District 728 which includes a goal to partner and collaborate with community organizations. We updated her on our goal to provide some form of Otsego history to the School District. We agreed this could be a good match. We also updated Jamie re: the strategic planning sessions we had had under the Steps Program; Toni will give her the materials from that process. Chris will make a display case for a couple of the square nails she preserved from the MacDonald house. We have not heard yet from Dr. Rothaus on his report regarding the MacDonald house. Next meeting scheduled for Tuesday night, June 12, 2012, at the City Hall. Recorded by: Gail Anderson 2 ITEM 3_3B OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL May 9, 2012 7:00 PM Call to Order. Vice Chair Tristee Freeburg called the meeting to order at 7:03PM. Roll Call: Vice -Chair Tristee Freeburg; Commissioners; Kathy Roberts, Peter Torresani, Charles VonBerg and Rose Cassady; Absent: Chair Jim Kjendle, Commissioner Mike Brumm and Commissioner Susan Krekelberg. City Council: Councilmember Doug Schroeder and Mayor Jessica Stockamp. City Staff: Ross Demant, Parks and Recreation Manager, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 1. Open Forum: No Items. 2 Consider Agenda Approval: Commissioner Torresani motioned to approve the agenda as written. Seconded by Commissioner Roberts. All in favor. Motion carried. 3 Consider the Following Minutes: 3.1. April 11, 2012 Regular Meeting Minutes. Commissioner Torresani motioned to approve the minutes as written. Seconded by Commissioner Vonberg. All in favor. Motion carried. 4. Unfinished Business: 4.1. WFE Outlot A Landscape Plan. City Planner Licht presented the staff memorandum. After discussion, the Parks and Recreation commission decided to go with a mix of trees to be installed. Commissioner Torresani motioned to recommend City Council approve the installation of six (6) White Oak, eleven (11) Discovery Elm and five (5) Fiesta Sugar Maples along with furniture in Waterfront East Outlot A. Seconded by Commissioner Roberts. All in favor. Motion carried. 5. New Business: 5.1. Little Free Library. Ms. Amy Stemler of Elk River is interested in the installation of Little Free Library houses in Otsego parksand has met with Parks and Recreation Manager Demant regarding this program. The program involves donated books suitable for readers that Ms. Stemler will go through before placing them in the houses. Ms. Stemler will continue to monitor them every two weeks to make sure that each library house is well stocked. Once the Little Free Library houses are placed in the various parks, readers are able to take a book out, read it and return it to either the same library house or one that is placed in one of the other parks. The cost to build each library house is less than $50 and will be done by volunteers. Prints to build these houses can be obtained from Ms. Stemler. Pastor Pagh, of Christ Luthern Church said their youth group is willing to build five (5) of the library houses and Councilmember Doug Schroeder has offered to build two (2) houses. Commissioners decided to place one in Prairie Park and expanding to place them in all the parks. Commissioner Torresani motioned to approve the installation of Little Free Library houses in City parks. Seconded by Commissioner Vonberg. All in favor. Motion carried. 5.2. Skate Park Event. Mr. Justin Dedrick of Rogers High School presented a request to reserve the Prairie Park shelter and skate park for a skate contest and barbeque he is having to raise money for suicide prevention. This money will then be donated to the "Out of the Darkness" walk in Willmar that is to take place on Saturday, September 22, 2012 to raise money to benefit the American Foundation for Suicide Prevention. Mr. Dedrick is looking for sponsors as well as donations of prizes and food for this event. City Planner Licht said that City Staff met with Mr. Dedrick prior to the Parks and Recreation meeting and said that this would be an open to the public event and similar events have been held at City parks before. Mr. Dedrick is asking the Parks and Recreation commission if they would be willing to donate the park shelter at no cost for this event. Commissioner Roberts motioned for the Parks and Recreation Commission to donate the use of the park shelter and skate park on July 18, 2012 for this suicide prevention event at no cost? Seconded by Commissioner Cassady. All in favor. Motion carried. 6. Parks and Recreation Manager Update: 6.1. Events and Recreation Programs. Parks and Recreation Manager Demant provided an update on the summer event and recreation programming. Parks and Recreation Manager Demant presented a quote for installation of backstop hoods installed at the ball fields in Prairie Park. Commissioner Torresani motioned to recommend that City Council approve the $3,655.00 quote for installation of the backstop hoods on both backstops. Seconded by Commissioner Vonberg. All in favor. Motion carried. Parks and Recreation Manager Demant requested that the Parks and Recreation Commission consider recommending to City Council that Otsego Little League be recognized as a Youth Recreation Association. Commissioner Roberts motioned to approve a Resolution designating Otsego Little League as a recognized Youth Recreation Association related to the play field use policy. Seconded by Commissioner Vonberg. All in favor. Motion carried. Parks and Recreation Manager Demant updated that the calcium deposits on the splash pad have been cleaned up. It was noted that the unit that controls the pump is in the process of being replaced. City Planner Licht said that the pump was stuck by lightening during last week's storm and that they are looking into the warranty to see if this is covered. Parks and Recreation Manager Demant said that the splash pad should be up and running sometime this week, noting again, the Grand Opening on June 14, 2012. Frankfort Park is being completed along with the installation of the irrigation. An insert regarding Parks and Recreation will be included with the Otsego View. Parks and Recreation Manager Demant said that they have about twenty (20) kids signed up for T -Ball and our first two (2) soccer applications have been received. A tumbling program along with an arts and crafts program is in the makings, advertising for these programs will be on the City's website. Discussion of other parks and recreation programs include Otsego Park Racing Series and'a couple's canoe trip down the Mississippi River. 7. City Council Reports. Commissioners voted in a new Chair and Vice Chair. Commissioner Torresani was voted in as Chair and Commissioner Vonberg was voted in as Vice Chair. 8. Subcommittees. a. All Sports (Commissioner Torresani). Chair Torresani noted that we now have a new certified organization, Otsego Little League. Everything else seems to be going well. b Pumpkin Patch (Commissioners Roberts and VonBerg). Saturday October 20, 2012 Parks and Recreation Manager Demant said that he and Commissioner Roberts met last week to discuss planning for the event. C. Santa Day — (Commissioner Cassady and Vice Chair Freeburg). Saturday, December 8, 2012 Parks and Recreation Manager Demant said that he and Commissioner Cassady also met and noted that planning meetings may be scheduled as we get closer to the dates of all of the events. d Egg Hunt — (Chair Brumm and Chair Kjendle). Saturday, March 24, 2013 No Items. 9. Information: No items. 10. Adjourn by 10 PM. Vice Chair Vonberg motioned to adjourn the meeting. Seconded by Commissioner Cassady. All in favor. Meeting adjourned at 5:02pm. Written by Sandy Lindenfelser, Special Licensing ITEM 3_3C Otsego Police Commission Minutes May 8, 2012 Present: Jason Warehime, Dana VanDenBerg, Paul Fields, Denise Andrusko, Meghan Anderson, Jessica Stockamp. Police Officer: Officer Rob Gongoll Meeting called to order at: 6:30 p.m. Informational Handouts reviewed- Received and reviewed. Agenda: APPROVED MINUTES from: April meeting- Approved OPEN FORUM (5 minute limit): City and Boondocks are looking into more lighting on County RD 42. Law Enforcement Update: 5 fires in Otsego, Police dog Buck passed away and Saber will be taking his place. OLD BUISNESS: Road Clean-up was postponed until June 12 th meeting due to weather. Police Commission Vacancy- Still open. Posted on Otsego City web site. McGruff Volunteers — Meghan is keeping a list of people willing to be McGruff. NEW BUSINESS: Road Clean-up will be our next meeting June 12 weather permitting. National Night Out- Jason and Meghan are working on donations. We will discuss further during our July meeting. City Council Meeting Updates: • April 23, 2012 — Paul — The Boy Scouts were honored. • May 14, 2012 — Meghan - Nothing to report City Council Meeting assignments: • May 29, 2012- Jason • June 11, 2012 - Meghan Meeting Adjourned 7:35 p.m. Our June 12 meeting at 6:30 will be Road Clean up weather permitting. W Ot sTe F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 11 June 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.4 — Mech. Amusement Devices AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of an ordinance repealing the license requirements for mechanical amusement devices within the City. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKGROUN D/J USTI FICATION: Chapter 7, Section 1 of the City Code requires issuance of a City license for having coin operated mechanical gaming equipment, such as arcade games, pool tables, bowling alleys, etc., juke boxes and mechanical rides within a commercial business. This regulation was enacted in 1988 and is based upon authority to create mechanical amusement device licensing by Minnesota State Statue 449.20 adopted in the 1970's. The City Code also establishes a fee of $15.00 per device for the licenses. The authority for cities to license gaming equipment was implemented in the 1970s was the result of a concern about regulating arcades and the potential nuisances associated with these activities. The licensing of these devices provided cities an avenue to regulate or manage the number of machines and a process to revoke the license if the establishment and the use of the machines created a public nuisance. However, with the increase in popularity of home video game systems and hand held electronic devises the popularity of large arcades has waned and the potential for nuisances has diminished. There is no record of any nuisance issue associated with businesses in the City that have had gaming equipment. The City also has not issued any gaming equipment licenses for the last several li years. City staff believes the licensing of mechanic devises previously served a purpose when large video arcades were popular and it was necessary to regulate these establishments to insure an efficient response and a clear process to address nuisance issues. However, due to the lack of any history regarding nuisances related to mechanical amusement devises and with the decline in arcades and pool halls, the need for Otsego to regulate and license these machines is questionable. City staff recommends the City Code be revised to eliminate the required licensing of mechanical amusement devices effective December 31, 2012. The Administrative Subcommittee reviewed this item at their meeting on 6 June 2012 and recommended it be placed on the Consent Agenda for approval by the full City Council. SUPPORTING DOCUMENTS: X ATTACHED NONE A. Ordinance 2012-07 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Ordinance 2012-07 repealing Chapter 7, Section 1 of the City Code regulating mechanical amusement devices within the City. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA ❑ NO kCTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: ORDINANCE NO.: 2012-07 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REPEALING LICENSING REQUIREMENTS FOR MECHANICAL AMUESMENT DEVICES. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Chapter 7, Section 1 of the City Code is hereby repealed in its entirety and reserved for future use. Section 2. This Ordinance shall become effective 31 December 2012 upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 11th day of June, 2012. ATTEST: Tami Loff, City Clerk 1 CITY OF OTSEGO Jessica L. Stockamp, Mayor ip Y OF OtSTego MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Legal Andy MacArthur 11 June 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.5— Liquor License AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of a City Code amendment to change the provisions regarding the need for a public hearing for liquor license violations. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROUND/JUSTIFICATION: The City has adopted a schedule of penalties meant to be applied in the event of a violation of a liquor license. The existing City Code requires that City Council hold a hearing to consider the imposition of penalties pursuant to the schedule. The intent of adopting the schedule is that the imposition of penalties would be automatic except where the City Council found unique circumstances warrant deviation. Note that State Statute specifically requires the City to provide an opportunity for a hearing in the case of a license suspension or revocation. City staff has suggested that the City Council consider modification of the City Code to clarify that no hearing is required for violations that do not have the possibility for license suspension or revocation, and, in the case of violations that could result in suspension or revocation, to place the burden on the violator to request a hearing within a specific time frame or otherwise waive the hearing. City staff has drafted the attached amendment to that effect. The Administrative Subcommittee reviewed the proposed ordinance amendment at their meeting on 6 June 2012 and recommended that it be placed on the consent agenda for approval by the full City Council. SUPPORTING DOCUMENTS. x ATTACHED NONE A. Ordinance 2012-08 MOTION: (Please word motion as you would like it to appear in the minutes. Motion to approve Ordinance 2012-08 amending the City Code regarding suspension and revocation of liquor licenses. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA o NO ACTION TAKEN o APPROVED AS REQUESTED o DENIED o TABLED ❑ OTHER (List changes) COMMENTS: ORDINANCE NO.: 2012- 08 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AN ORDINANCE AMENDING THE CITY CODE REGARDING SUSPENSION AND REVOCATION OF LIQUOR LICENSES THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 7-2-13.A of the City Code is hereby amended to read as follows: A. Hearing. Except in cases of financial responsibility, no suspension or revocation of a license shall take effect until the licensee has been afforded an opportunity for a hearing pursuant to Minnesota Statutes 14.57 to 14.69. No hearingis s required if the offense only calls for a civil penalty. The licensee shall be provided notice of the opportunity to be heard but must affirmatively make such a request in writing within seven dus of receipt of notice, or the licensee has waived the right to a hearing. Section 2. Section 7-2-13.D of the City Code is hereby amended to read as follows: D. Notice. A licensee shall be given ten (10) days written notice of a penalty, suspension or revocation action stating the charges against the licensee, the right to request a hearing as well as a proposed date, time and place of the hearing if required. In the case of a civil penalty only there shall be no right to a hearing. In the case of a proposed suspension or revocation of the license the notice shall state that the licensee has a right to a hearing only if they affirmatively equest the hearing within seven (7) days of receipt of the notice and that the hearing is otherwise waived. Section 3. Section 7-3-1 LA of the City Code is hereby amended to read as follows: A. Hearing. Except in cases of financial responsibility, no suspension or revocation of a license shall take effect until the licensee has been afforded an opportunity for a hearing pursuant to Minnesota Statutes 14.57 to 14.69. No hearingis s required if the offense only calls for a civil penalty. The licensee shall be provided notice of the opportunity to be heard but must affirmatively make such a request in writing within seven (7) dam receipt of notice, or the licensee has waived the right to a hearing. Section 4. Section 7-3-11.D of the City Code is hereby amended to read as follows: D. Notice. 1. A licensee shall be given ten (10) days written notice of a penalty, suspension or revocation action stating the charges against the licensee, the right to request a hearing as well as a proposed date, time and place of the hearing if required. In the case of a civil penalty only there shall be no right to a hearing. In the case of a proposed suspension or revocation of the license the notice shall state that the licensee has a right to a hearing only if they affirmatively request the hearing within seven (7) days of receipt of the notice and that the hearing is otherwise waived. Section 5. This Ordinance shall become effective immediately upon its passage and publication. ADOPTED by the Otsego City Council this 29th day of May, 2012. MOTION BY: SECONDED BY: IN FAVOR: OPPOSED: 2 CITY OF OTSEGO I'm Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk OtsTeFo MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff June 11, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.6- Liquor License Renewals AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the attached liquor license renewals for July 1, 2012 to June 30, 2013. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? n/a n/a BACKGROUND/JUSTIFICATION: City staff has received all the necessary paperwork to renew the liquor license for the following establishments in the City of Otsego. • Boondox Bar and Grille -On Sale and Special Sunday License • Holiday Inn -On Sale and Special Sunday License • Riverwood Inn and Conference Center- On Sale and Special Sunday License • Rockwoods Grill & Backwater Bar- On Sale and Special Sunday License • Napa Valley Liquors -Off Sale License • Riverview Liquorette- Off Sale License • Target Corporation -Off Sale 3.2% License City staff has not received all the necessary paperwork back from Riverwood National or Vintage Golf Course so those two licenses will be brought to the next City Council meeting for consideration. SUPPORTING DOCUMENTS: X ATTACHED • Boondox Bar and Grille • Holiday Inn • Riverwood Inn and Conference Center • Rockwoods Grill & Backwater Bar • Napa Valley Liquors • Riverview Liquorette • Target Corporation MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the attached liquor license renewals for July 1, 2012 to June 30, 2013. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: Ot sTe o MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Administrator Johnson June 11, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.7 Public Works Project AGENDA ITEM DETAILS RECOMMENDATION: Approval of the attached public works remodeling project quotes. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes No BACKGROUND/JUSTIFICATION: Kinghorn Construction has solicited quotes for the public works remodeling project on the City's behalf. All of the items fall far below the statutory bidding threshold. Attached are the quotes for the items that are ready to be approved. The quotes are consistent with the project budget approved by the Council. Additional items will be presented at the next Council meeting. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE 1. Project quotes attached. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the attached quotes. BUDGET INFORMATION FUNDING: BUDGETED: X YES Included in the 2012 CIP Capital Revolving Fund ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: L.v i s i i i lion 11 V, V f J I J.Becher ■ ■ ■ ■ & Assoc. Inc. FLKCTRICAL CONTRACTORS & INTE=GRATION SPKCIALISTS 20610 Commerce Bouievard * Roeers, MN 55374 * 763-255-2812 * Fax 763-255-2797 Bid Proposal 6/6/2012 TO: Kinghorn Construction Attn: John Studer Phone: 763428-8088 Fax: 763.4288090 JOB., Otsego Public Works WORK DESCRIPTION: Furnish and install (14) 2x4-31amp parabolic light fixtures Furnish and install (37) duplex receptacles Furnish and install (2) GFI receptacles Furnish and install (10) single pole switches Furnish and install (1) combo voiceidata, duplex receptacle poke-thru floor box Furnish and install (1) base feed 120volt furniture connection Furnish and install (1) base feed voiceldata furniture opening Furnish and install (6)120volt circuits Furnish and install (19) voice/data openings Relocate existing 2x4 parabolic light Fixtures We will supply and install all materials, labor and equipment as per drawings and breakdown inclusive for the total amount of $14,645.00 General Conditions 1. All applicable taxes are Included In our submission. 2. The contractor shall not be held liable for errors or omissions in designs by others, nor Inadequacies of materials and equipment specified or supplied by others. 3. Equipment and materials supplied by the contractor are warranted only to the extent that the same are warranted by the manufacturer. 4. The contractor shall not be liable for indirect loss or damage. 5. Unless included in this proposal, all bonding and/or special Insurance requirements are supplied at additional cosi. 6. If a formal contract is required, its conditions must not deviate from this proposal without contractor's permission. Iu11, J. LV I L I I . 11111- r 7. Anything (verbal or written), express or implied elsewhere, which Is contrary to these conditions shall be null and void. B. A service charge of 1.5% per month (113% per annum) or the maximum legal rate. whichever is less, may be assessed if the invoice is not paid within 30 pays Follow Completion. 9. In the event that collection activity must be pursued in order to secure payment, Customer shall be solely responsible for all attorneys' fees, costs, and expenses incurred on behalf of Contractor arising out of or relating to Ihls Agreement or breach thereof. 10. APPLICABLE LAW: This Agreement shall be construed and Interpreted in accordance with the law of the Stale of Mlnnesola Res ectfully, Accepted by: ill Berggren City of Otsego Print Name: Lefebvre's Carpet 9310 Parrish Ave NE Elk River, MN 55330 Name / Address KINGHORN COMPANY 14198 NORTHDALE BLVD ROGERS, MN 55374 Estimate Date Estimate # 5/21/2012 4135 Phone # Fax # 763 441-4181 763 441-6820 Page 1 Project Item Area Description Total PROJECT: OTSEGO PUBLIC WORKS FACILITY Shaw UPPER LEVEL VOCATION 111 28 OZ / COLOR TBD/INSTALLED 7,590.50 OFFICES ETC OPTION I (Rooms 201,202,203,204,205,206,207,208,211,212,213,214,215,216,217, 218, 219) Shaw CPT BASE VOCATION 111 28 OZ / COLOR TBDANSTALLED 387.60 Misc Labor Misc Labor 200.00 Subtotal 8,178.10 Shaw LOWER RECEPTION VOCATION III 280Z / COLOR TBD / INSTALLED 86.08 AREA BASE OPTION I (103,104 - Desk Area/HC Counter) Subtotal 86.08 ESTIMATE ACCEPTED PLEASE SIGN BELOW THAT THIS IS THE AGREED PRICE AND PRODUCT. ANY CHANGES ADDED TO THIS WILL BE AN ADDITIONAL COST DATE Total Phone # Fax # 763 441-4181 763 441-6820 Page 1 I nterior Components l Group, Inc. Commercial Casework -Retail Fimur -tii-Office Fumiture 1646 E Hwy 23 St Cloud, MN 56304 320.230.9525 phone 320.230.9527 fax Pro osal2915 TO: Kinghorn Construction Attn: John Studer FROM: Matt Barden FAX: 763.428.8090 FAX: 320-230-9527 PHONE: 763.428.8088 PHONE: 320-230-9525 ext 117 REFERENCE: Otsego Public Works DATE: June 5, 2012 Section: Interior Architectural Woodwork Base Bid: $24,007.00 Installed *Pricing to reflect permit plan set dated 06-01-12 This proposal only includes the following: 2nd Floor Kitchenette 208: Plastic laminate upper and lower casework and plastic laminate countertop 2nd Floor Work Counter 208: Plastic laminate lower casework and plastic laminate countertop • 2nd Floor Admin Work Counter 201: Plastic laminate lower casework and plastic laminate countertop • 2nd Floor Admin Desk Area 201: Plastic laminate transaction top, plastic laminate countertops, plastic laminate privacy panel, plastic laminate casework, grommets and support brackets 2nd Floor Admin Backline 201: Plastic laminate casework, plastic laminate end panel supports and plastic laminate countertops (back of countertop will be finished at curtain wall) Main Level Building Inspector Workspace 103: Plastic laminate low wall cap, plastic laminate privacy/divider panel, plastic laminate casework, grommets, support brackets and plastic laminate countertops • Main Level Reception Area 101: Plastic laminate transaction top, plastic laminate countertops, plastic laminate casework, plastic laminate end panel, support bracket, grommets, diewall with plastic laminate facing, plastic laminate swing gate and plastic laminate low wall caps • Delivery: Delivery to Otsego, MN Accepted By: Please note — Pricing is based on the manufacturer's standard line of materials/colors unless called out in the plans or specifications. Matt Barden Email: mattb@interiorcomponentsgroup.com A&k ,�� CMBA TCH (800) 747-1980 www.tchco.com Bill CU102250 To: Kinghorn Company Inc 14198 Northdaie Blvd ROGERS, MN 55374 USA Phone: 763-428-8088 Fax: 763-428-8090 Contact: Quote Twin City Hardware - New Hope Initiated 5650 international Parkway From: New Hope, MN 55428 Phone: (763) 535-4660 Fax: (763) 535-2005 Ship TEMP To: OTSEGO PUBLIC WORKS OTSEGO, MN 55362 USA Phone: 763-428-8088 Fax: 763-428-8090 Contact: Page: 1 REPRINT SALES (QUOTE Quote No. SQ426156 Quote ;late: 04/30/12 Expiration Date: 07/30112 Payment Terms: N30 Salesperson: Dylan Tarbert Slsp Phone: (763) 535-4660 Slsp Email: dtarbert@tchco.com Cust PO No: OTSEGO Ship Method: Ship Via: TCH Type: GROUND Item No. Description Line Location Qty U/M Unit Price Total Price NS10a 10 -HM DOOR FRAMES 1 Each 2,315.00 2,315.00 NS110 10 -OAK WOOD DOORS 1 Each 1,150.00 1,150.00 UNFINISHED 206590 HINGE MORT BB5-4.5X4.5-US26D 33 Each 4.30 141.90 407310 AL50PDxSATx626 11 Each 138.00 1,518.00 LOCK CYL OFFICE LEVER 281012 LABOR MASTER KEY DIFFERENT 11 Each 6.00 66.00 STANDARD CYL (INCLUDE 1 CUT KEY) 299170 4040XPxRw]PAxTBSRTxAL 4 Each 216.17 864.68 CLOSER REGULAR 194700 WALL BUMPER CONCAVE 1407-630 11 Each 1.76 19.58 458222 6210 x 24VDC x FSE x US32D 4 Each 376.07 1,504.28 ELECTRIC STRIKE (028741-32) 281405 HOURLY LABOR RATE 4 Each 65.00 260.00 OUTSIDE SERVICE VENDOR FREIGHT02 FREIGHT CHARGE 02 2 Each 25.00 50.00 IF GLASS IS NEEDED ADD $600,00 TOTAL REVISED 5117112 REVISED 5118/12 FOR SCHLAGE AL SERIES ADD $1,668.00 FOR WOOD DOORS FROM ALGOMA PREFINISHED. LEAD TIME 5.6WEEKS. REVISED 5121112 ADD 52,975.00 FO -BULL LITE WOOD DOORS W/ GLASS I ,W[rPREFINISHED.5-6 WEEK LEAD TIME. Continued on Next Page....................................................................... Quote Twin City Hardware - New Hope TCHInitiated 5650 International Parkway From: New Hope, MN 55428 Phone: (763) 535-4660 Fax: (763) 535-2005 (800) 747-1980 www.tchco.com Item No. Description Line Location Qty Ulm Transferred from page 1........................................................................ REVISED 5131112 PER PLAN DATED 06101112 Page: 2 REPRINT SALES QUOTE Quote No. SQ426156 Unit Price Total Price Merch. Total: Freight Total: Subtotal: Total Sales Tax: Total (USD): 7,839.44 50.00 7,889.44 5 4.52 8` 6 Classic Glass & Mirror Re: Otsego Public Works - Otsego, MN June 4, 2012 We propose to furnish & install the following per HTG Architects drawing sheet Al dated June 1, 2012 and information received from John Studer at Kinghorn Construction. No specifications and/or addendums have been supplied at the time of this proposal. EXCLUSIONS • Final Cleaning, removal of glass stickers and Protection of installed and/or properly stored materials • Liquidated damages, temporary enclosures, temporary heating. • Performance bonds, payment bonds, building permits and field testing. • Demolition and/or preparation of openings for new materials. • Glass replacement of units damaged or broken by other trades. INCLUSION AND CLARIFICATIONS • Provide and install heavy glass wall with vertical polished edges. Joints will be open 1/8" butt joints. Channel will be 1" x 1" at the bottom and 1" x 13/4" at the top. • Provide and install one (1) X-0" x T-0" all glass door with top & bottom rails. 1 %11 x 4 %:" door header with concealed closer. Bottom pivot. • Finish at channels and hardware will be manufactures standard clear anodized finish. • Glass makeup is 1/2" clear tempered glass. • Provide and install 1/4" clear glass at five (5) hollow metal frames by others. Approximate size is 24" x 80" Tempered as required by code. • Tools and equipment for proper installation of materials. • Shop drawings as required by specifications. Engineered calculations not included. All material is guaranteed to be as specified, and the work to be performed in accordance with the drawings and specifications submitted for the above work and completed in a substantial workman like manner for the sum of: THREE THOUSAND EIGHT HUNDRED FIFTY and 00/100—Dollars $3.850.00 tax included With payment made as follows: Net 30 days for materials delivered or stored and/or labor performed Any alteration or deviation from above exclusions, inclusion, clarifications and or drawings and specifications involving extra costs will be executed only upon written change orders, and will become an extra charge over and above the estimated proposal. All agreements contingent upon strikes, accidents, or delays beyond our control. Note: This proposal may be withdrawn by Classic Glass & Mirror if not accepted within 15 days. Accepted by: Date: 19920 Industrial Drive ♦ Big Lake, MN 55309 Phone (763) 262-2881 ♦ Fax (763) 262-2882 www.classicglassandmirror.net JBECHER&ASSOWNC 20610 COMMERCE BLVD. ROGERS MN 55374 Phone: [763-428-8630] Fax: [763-428-8645] Bid Proposal June 4, 2012 JOB: City of Otsego Interior Access Control Bid Date: 6/4/12 WORK DESCRIPTION: Stand alone system for 4 interior doors per 20120601 -AT WITH RM NAMES We will supply and install all materials, labor and equipment as per drawings, specifications an addenda inclusive for the total amount of $6,564.01 Proposed Standalone System: • J.Becher to install 4 card readers on new interior doors • J.Becher to supply and install cabling to new card readers and strikes • Testing and training • Access system controlled by end user supplied computer • Proposed locations from Drawings labeled " 20120601-A1 WITH RM NAMES" sent 6-1-2012. General Conditions 1. All applicable taxes are included in our submission. 2. The contractor shall not be held liable for errors or omissions in designs by others, nor inadequacies of materials and equipment specified or supplied by others. 3. Equipment and materials supplied by the contractor are warranted only to the extent that the same are warranted by the manufacturer. 4. The contractor shall not be liable for indirect loss or damage. 5. Unless included in this proposal, all bonding and/or special insurance requirements are supplied at additional cost. 6. If a formal contract is required, its conditions must not deviate from this proposal without contractors permission. 7. Anything (verbal or written), express or implied elsewhere, which is contrary to these conditions shall be null and void. 8. A service charge of 1.5% per month (18% per annum) or the maximum legal rate, whichever is less, maybe assessed if the invoice is not paid within 30 Days Follow Completion. 9. In the event that collection activity must be pursued in order to secure payment, Customer shall be solely responsible for all attorneys fees, costs, and expenses incurred on behalf of Contractor arising out of or relating to this Agreement or breach there of. 10. APPLICABLE LAW: This Agreement shall be construed and interpreted in accordance with the law of the State of Minnesota Respectfully, Accepted by: Greg Lanz, Print Name: COMMERCIAL CONSTRUCTION SERVICES, INC. 8260 Arthur Street ( Suite H) ; i i\ I Ph: 763-785-0638 Spring Lake Park, MN. 55432 i Fax: 763-784-6033 Date: 05-21-12 D Li 1 1 / To: Kinghorn Company Attn: John S. Ph: (763) 428-8088 Fax: (763) 428-8090 Address: 14198 Northdale Blvd - Rogers MN 55374 Architect: HTG Job Name: Otsego Public Works Facility Date of plans: 06-01-12 Location: 13400 90th. St. N.E. - Otsego MN 55330 Addendums: 0 We Hereby submit specifications and estimates to furnish material and labor as follows: * Frame, fiberglass batt insulation, sheetrock, tape and sand new drywall Partitions to underside of existing ceiling grid, Half high walls & New soffit draft curtain per plan / as directed. * Patch, tape and sand existing drywall surfaces as required per plan & site visit. * Includes drywall box -outs around lineal heaters as required at new drywall partitions. * Includes F&I Break -Metal wall caps at locations new drywall partitions abutt exterior curtain wall as directed. * includes Install of H.M. Door frames per plan. * Includes F&I In -Wall Backing & Blocking as required per plan. We hereby propose to furnish material and labor - complete in accordance with above specifications for the sum of: Sixteen thousand seven hundred forty Dollars $ 16,740.00 Terms - Net 30 days. A finance charge of 1 1l2% per month is charged on all past due amounts. All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted per standard practices. Any alteration or deviation from above specifications involving extra cost or changes will be executed only upon written orders, and will become an extra charge over and above the submitted proposal. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by workers compensation Insurance. Authorized / Signature: Mark Edwards CFO Note: This proposal may be withdrawn by u if not Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of acceptance: Signature: Axwliml Ceilings Amens &.A.g H—ins iii able Pactiums Amus"SoimdPands CkaHd�rck/1add�rrk C o u s t 1 C$ 'Associates Inc 1250 Gane Ave North Golden Valley, MN 55422 763-544-8901 Fas 763-544-2928 W W W.ACOUSTICSASSOCIATES.COM Date: 6-1-12 To: Kinghorn Construction Job Name: Otsego Public works Location: Addenda: ttn: John Studer Architect: We propose to furnish the following materials for the above job in accordance with terms and conditions below of this proposal. Labor and equipment for installation is included unless specifically stated to the contrary: Patch: Existing ceilings at new walls to ceilings $1,208.00 For the Sum Of: FOB: JOB SITE $1,208.00 Delivery: INCLUDED On all flooring work, purchaser certifies the subsurface(s) to be properly cured, hardened, moisture protected and prepared per specified or generally accepted manufacturers standard for the performance set out in this proposal. Acoustics Associates, Inc will not be held responsible or liable for any defects of finished product due to improper or incorrect substrate preparedness. This proposal is subject to acceptance within :w nays. TERMS: Net cash payment for 90% of value of material delivered on job, and labor for installing materials in job, during previous 30 day period; shall be done 10th of following month. Balance net cash 30 days after completion. Unpaid balances after 60 days will be subject to interest at the annual rate of 12%. If collection efforts are required to achieve payment, purchaser shall be responsible for all costs incurred including attorney's fees. All taxes now or hereafter levied by any Federal, State or local authority, upon sale of foregoing materials, are not included in the price and shall be paid by purchaser unless specially stated otherwise in this proposal. Accepted By: Title: Date: Customer Order #: Acoustics Associates, Inc Gary Carlson Project Manager VvINDOWCOVERINGS LLC 1206 Liberty Court Sartell, MN 56377 Phone # 320.654.0567 Fax # 320.654.6327 Name / Address City of Otsego 13400 90th St. N.E. Otsego, MN 55330 Email: Elicht6508@aol.com Estimate Date Estimate # 5/28/2012 1020 Signature Terms Project Description Qty Cost Total Bali Solar Shading Systems Sheerweave 2500 72.75x99 4 199.00 796.00T Bali Solar Shading Systems Sheerweave 2500 82.25x99 3 225.00 675.00T Bali Solar Shading Systems Sheerweave 2500 84.5x99 1 232.00 232.00T Bali Solar Shading Systems Sheerweave 2500 58x99 1 159.00 159.00T Bali Solar Shading Systems Sheerweave 2500 42.5x99 1 116.00 116.00T Bali Solar Shading Systems Sheerweave 2500 50x99 1 137.00 137.00T Bali Solar Shading Systems Sheerweave 2500 100x99 1 274.00 274.00T Bali Solar Shading Systems Sheerweave 2500 90.5x99 1 248.00 248.00T Bali Solar Shading Systems Sheerweave 2500 91.5x99 2 250.00 500.00T Bali Solar Shading Systems Sheerweave 2500 80.5x99 1 220.00 220.00T Installation 1 600.00 600.00T Subtotal $3,957.00 Sales Tax (7.375%) $291.83 Total $4,248.83 Signature AM Painting of Princeton, Inc. 32015 128th St. NW - Suite A Princeton, MN 55371 Name / Address Kinghorn Construction Co 14198 Northdale Blvd Rogers. MN 55374 Attn: John S Estimate Date Estimate # 6/1/2012 2811 Customer Signature Project Otsego Maintenance Description Qty Cost Total Mask as necessary. Prime, paint all walls and ceilings per print. 7,822.00 7,822.00 Finish any new doors and frames. Repaint frames in work area on 1 st floor. No other woodwork is included in this proposal other than the new doors. Additional walls and doors and frames. 562.00 562.00 All materials are supplied by AM Painting and are included in 0.00 0.00 proposed price. This proposal is for plans dated 6/1/2012 0.00 0.00 Total 58,384.00 Customer Signature ECHAN,I�AL April 25, 2012 Proposal # 1218 Via Email: One Page Mr. John Studer Kinghorn Construction 14198 Northdale Boulevard Rogers, MN 55374 JOB NAME: Ostego Public Works, Ostego Dear John, Thank you for the opportunity to be of service to you. We propose the following work as detailed below: DESIGN CONSIDERATIONS: ♦ The system we are proposing meets ASHRAE 62-2004 standards. ♦ Zoning will be as follows: Zone 1: City clerk office Zone 2: Conference room, administration area and exterior office next to city clerk Zone 3: Future work stations, interior office and storage area Zone 4: Large office, interior office, future workstations and storage area SCOPE OF WORK: ♦ Obtain permits and approvals. ♦ Relocate lay -in diffusers and grilles to serve the new floor plan. ♦ Provide and install additional lay -in diffusers and grilles as needed. RELATED WORK NOT INCLUDED: ♦ Electrical wiring. ♦ Relocation of three (3) thermostats. Specific controls contractor maybe required. ♦ Certified balance and report. CONTRACT AMOUNT: The above work will be done for the sum of. $2,785.00. If you find the above proposal acceptable, please sign below and mail the original copy to our office. If you need further information or clarification or have any revisions, please contact me at: (763) 381-7302. Sincerely, Ron Spande Signature: President Date: RTS Mechanical LLC * (763) 381-7302 * (763) 633-9550 Fax * 306 Colbert Avenue NW * Buffalo, MN 55313 0 it � 60 M'T FIRE PROTECTION INC. 4439 Hwy. 12, P.O. Box 69 Waverly, Minnesota 55390 763-658-4483 Fax #: 763-658-4921 June 4, 2012 Kinghorn Company 14198 Northdale Blvd. Rogers MN 55374 Re: Otsego Public Works Dear Sir/Madam: Sentry Fire Protection proposes to relocate and add sprinklers to accommodate the new office wall lay out. The system is designed to NFPA 13, plans dated 6-1-12 and walk through on 4/20/2012. The cost make this modifications is Two Thousand Three Hundred Forty Dollars ($2,340.00). Sincerely, John J. Weber Accepted: Date: GR MECHANICAL Plumbing and Heating Inc. May 17, 2012 Mr. John R. Studer Kinghorn Construction 14198 Northdale Blvd Rogers, MN 55374 RE: Otsego Public Works John, 20151 Revised II GR Mechanical proposes to supply and install waste, vent, water and hook up fixtures as follows, per Minnesota state code. 1. Stainless steel sink, double compartment, with deck mounted faucet. 2. Hookup owner supplied dishwasher. For the Sum of ....................................$ 3,975.00 Note: Due to the rapidly changing world and national events our material pricing is fluctuating daily. GR Mechanical can only hold the above pricing for 15 days. Exclusions: 1. Electrical wiring or component. 2. HVAC or fire protection sprinkler. 3. Dumpster charges. 4. Roofing. 5. Wall or ceiling patch. Please call with any questions. Sincerely, Gary Reinking GR/nak Above Price Accented: By Whom: Date: 12401 Ironwood Circle, Suite 500 • Rogers, Minnesota 55374 9 (763) 428-2663 • Fax (763) 428-7656 ip Ot sezoTF MINNE DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works Streets Streets Supervisor Brad Belair June 6, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Planner Licht 3.8— Speed Wagon AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends the purchase of a new speed wagon (radar trailer) to replace the current one based on the quotes received. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The City has owned a speed wagon since 2002, which has proven to be a valuable tool to address concerns by residents regarding speeding vehicles and to collect data to support traffic control improvements. The current speed wagon due to age has become unreliable by displaying speeds intermittently and because of outdated electronics provides questionable data. The criteria City staff used to evaluate a potential replacement is equipment and options including LED speed display, solar power, and data collection. Cost and also the availability of a local service representative was also a factor. The Public Works Subcommittee did not make a recommendation on the purchase and directed the decision be made based on input from the full City Council. The Administrative Subcommittee subsequently discussed the replacement of the current speed wagon and the value it has in addressing the concerns of the public and reviewed options available. The consensus of the Administrative Subcommittee recommended purchase the basic speed wagon equipped with data collection. City staff has reviewed several manufacturers and models available with prices ranging from $7,500- $15,000 and recommend the purchase of the Wanco WSDT3-SPD Radar -Speed Trailer from Street Smart Rentals of Lino Lakes, MN. The Wanco unit is designed for local street and law enforcement use rather than highway construction use that other models reviewed are intended for. The total cost of the unit including freight and sales tax is $10,352.05. The 2012 CIP included $9,000 for the replacement of the speed trailer as Project PW -12-004 to be funded from the Capital Equipment Fund. The purchase price of $10,352.05 will be offset by the trade or sale of the current speed trailer although the trade/sale value has not yet been determined. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Quotes and specifications RECOMMENDATION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the purchase of the Wanco WSDT#-SPD Radar -Speed Trailer from Street Smart Rentals for $10,352.05. BUDGET INFORMATION FUNDING: BUDGETED: X YES Capital Equipment Revolving Fund (#206) o NO ACTION TAKEN QUOTATION 7526 4' Avenue REFERENCE NLZMR Lino Lakes, MN. 55014 ITF11-888-653-68001WI651-653-4648 QUOTATION 0200126 IF1651-653-4631 Mike Grange Entered by 02 on 06-06-12 CUSTOMER # 003539 P.O.# JOB # DATE OUT 06-06-12 Otsego, City of (MN) BILI' TO. 8899 Nashua Ave NE DATE IN Otsego, MN 55330 PHONE # 763 235-3175 SHIP TO: SAME QTY EQUIPNENT # DESCRIPTION FAX # UNIT COST 763 441-8823 0457-0001 1 Wanco Speed Limit Trailer 6275.00 >> SERIAL NUMBER: PF10-03877 WSDT3-SPD 0449-0001 1 Wanco Traffic Data Collector 3125.00 0900-0006 1 SSR Freight Charge 250.00 4 Week Extended 6,275.00 MFG WANCO # TRAFFIC DATA COL 3,125.00 MFG STREE # MISC SUB TOTAL TAX ESTIMATED 250.00 9,650.00 702.05 10,352.05 PAGE 1 OF 1 Wanco - Radar -Speed Trailer for Law Enforcement r Weight Approx. 870 lbs. (395 kg) Construction loss Ow Trailer MIG -welded steel tubing Speed -display cabinet Aluminum sheet construction, NEMA 4 rated Coating Powder -coated and oven -baked Sign Aluminum sheet Tires ST205/75D 13 Power Batteries Two 6 V do golf cart -type, wired for 12 V do power supply; four batteries optional Page 3 of 4 http://www.wanco.com/products/detail.php?prd_id=128&type_id=2 6/5/2012 Wanco - Radar -Speed Trailer for Law Enforcement Page 1 of 4 Traffic Safety • Law Enforcement Security & Surveillance Power and Light Radar -Speed Trailer for Law Enforcement WSDT3-SPD The new Wanco radar -speed trailer for law enforcement has the largest portable speed sign available today. With changeable speed limit indication and radar -triggered speed display, the radar -speed trailer instructs motorists to slow down by flashing their excessive speed. Features Extra -large full -matrix display Optical lenses and sun shades over 26 -inch LED characters Selectable speed -limit setting Clearly displays speed in mph (one or two digits) or km/h (up to three digits —see international model) Software -controlled selection of speed units, mph or km/h 24x30 -inch regulatory speed -limit sign included, other sizes available Regulatory sign has changeable speed -limit numbers Approach -only K -band radar measures speeds from 5 to 150 mph (8 to 240 km/h), at a distance of up to 1500 feet (450 meters) Radar unit is CE compliant, FCC approved http://www.wanco.com/products/detail.php?prd_id=128&type_id=2 6/5/2012 P 0 tsTeFMISOTA TO: Otsego Mayor and City Council FROM: Lori Johnson, City Administrator DATE: June 5, 2012 RE: 70th Street Feasibility Report Background: At the special 70th Street Improvement Open House meeting immediately prior to the regular City Council meeting on June 11, 2012, the 70th Street Feasibility Report will be presented to property owners along the improvement project area. At that meeting the affected property owners and residents will have an opportunity to provide input to the City Council and staff regarding the 70th Street project. No City Council action will be taken at the special meeting; it is a time to listen to comments and suggestions from residents and property owners and to answer their questions about the project. Therefore, the 70th Street Feasibility Report is on the agenda at the regular City Council meeting as well. No action is needed on this item unless the City Council would like to amend the Feasibility Report following input from the public. Changes may be made to the project at this meeting by adoption of a motion specifying the desired changes and directing the City Engineer to adjust the Feasibility Report to reflect those changes. Finally, if you would need another copy of the Feasibility Report or if you have any questions prior to the upcoming meetings on this project, please contact the City Engineer or me. Ot CITY O E O MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Finance Department Gary Groen June 11, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Andy Berg, Partner with AEM & BACKGROUND/JUSTIFICATION: The City's financial statements are audited on an annual basis in accordance with Minnesota statutes. Gary Groen, Finance Director Lori Johnson 5.1 AGENDA ITEM DETAILS RECOMMENDATION: The annual audit of the City's 2011 financial statements was completed by Abdo, Eick & Meyers, LLP. Andy Berg is a partner with the firm and will be presenting an overview of the financial statements during the presentation on Monday, June 11, 2012. The annual financial report and management letter were in the mail slots on Wednesday, June 6 for your review prior to the presentation. I am requesting that the City Council accept the annual audit of the 2011 financial statements. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? There is no contract. No public hearing is required. BACKGROUND/JUSTIFICATION: The City's financial statements are audited on an annual basis in accordance with Minnesota statutes. The 2011 audit began with preliminary work and planning in January, 2012 and final fieldwork was completed in April. A report draft was reviewed by the finance department as the responsibility of fair presentation of the City's financial position and results of the 2011 operations is the responsibility of the finance department. The auditor's responsibility is to express an opinion about whether the financial statements are fairly presented in all material respects in accordance with generally accepted accounting principles. A substantial amount of work, by both the City's finance department and the staff of Abdo, Eick & Meyers, LLP, is required to complete this project. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE 2011 Financial Statements & 2011 Management Letter MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to accept the financial report and management letter BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES Not Applicable Not Applicable ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: OtAfg TFo MINN DEPARTMENTINFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 11 June 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 6.1— Wahnschaffe PUD -CUP AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the application as set forth in the attached Findings of Fact. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. Held by Planning Commission on 4 June 2012 BACKG ROUN D/J USTI FICATION: The Planning Commission held a public hearing on 4 June 2012 to consider the application of Douglas and Robyn Wahnschaffe for a PUD -CUP to construct a detached accessory building on their property at 10191 James Avenue NE. Mr. Wahnschaffe was present to represent his request. There were no comments from the public. Furthermore, the Planning Commission raised no significant issues or questions with the application. The public hearing was closed and the Planning Commission voted 5-0 to recommend approval of the application subject to the conditions prepared by City staff. SUPPORTING DOCUMENTS: X ATTACHED ::i NONE A. Findings of Fact MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve a PUD -CUP for construction of a detached accessory building at 10191 James Avenue NE subject to the conditions outlined in the Findings of Fact as presented. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: ❑ TABLED ❑ OTHER (List changes) 6-5-12 otsllF go MINNESOTA FINDINGS & DECISION PUD -CUP APPLICANT: Douglas and Robyn Wahnschaffe APPLICATION: Request for approval of a PUD -CUP to allow construction of a detached accessory building on the lot at 10191 James Avenue NE. CITY COUNCIL MEETING: 11 June 2012 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot 1, Block 8, Mississippi Pines, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for rural residential uses within the Permanent Rural Area. C. The subject site is zoned R -C, Residential Rural Open Space Cluster District. D. The applicant is proposing construction of a detached accessory building; Section 20-60- 8.C.2.a requires that the proposed detached accessory building be located behind the rear line of the principal structure and that it be within 150 feet of the principal structure; the applicant is requesting approval of a PUD -CUP to allow for construction of the detached accessory building forward of the rear line of the principal building. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-21 of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Finding: The R -C District was established to implement the goals of the Comprehensive Plan for a unique rural residential area within Otsego that would maximize the aesthetic value of the Mississippi River. The Mississippi Pines subdivision was approved under the R -C District requirements along with a PUD -CUP to allow for several unique lot configurations, including the subject site, again to maximize visibility and proximity of the Mississippi River. These lots have unique location criteria distinct from the "typical" lots in Mississippi Pines that front onto public streets within the neighborhood. Based on these characteristics, the proposed location of the detached accessory building is appropriate to the subject site and results in a minimum loss of existing tree cover. The requested PUD -CUP amendment related to location of a detached accessory building on this lot is consistent with the intent to provide flexibility in site development within the R -C District. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The subject site is heavily wooded and surrounded on the west, north and east by permanent open space. There is another flag lot developed with a single family dwelling to the south but existing tree cover and the setback of the proposed detached accessory building will provide screening of the structure. The proposed detached accessory building will not be visible from the public street. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed detached accessory building will comply with all applicable provisions of the Zoning Ordinance and Building Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The proposed detached accessory building will not generate any additional traffic beyond the typical single family residential use of the property. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed detached accessory building will not generate any additional demand for public services beyond the typical single family residential use of the property. F. The Planning Report dated 15 February 2012 prepared by the City Planner, The Planning Company LLC., is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 4 June 2012 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission recommended by a 5-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: 1. The applicant shall obtain a building permit prior to initiating any construction upon the subject site. 2. The exterior finish material shall be the same on all four sides of the building as is used on the principal dwelling. 3. The maximum area of the detached accessory building is 1,500 square feet. 4. The detached accessory building shall not exceed a height of 16 feet as defined by the Zoning Ordinance. 2 MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the City Council of the City of Otsego this 11th day of June, 2012. Tami Loff, City Clerk CITY OF OTSEGO By: Jessica L. Stockamp, Mayor IV 0tsTe F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 11 June 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 6.2 — Kaleidoscope Charter for a permanent expansion. During the public hearing a representative of the townhouse homeowners association spoke regarding School IUP AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the application as set forth in the attached Findings of Fact. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. Held by Planning Commission on 16 April 2012. BACKG ROUND/J USTI FICATION: The Planning Commission held a public hearing on 16 April 2012 to consider the application of Kaleidoscope Charter School for an interim use permit to allow for placement of a temporary structure with six classrooms. Mr. Greg Buhl was present at the Public Hearing (and subsequent meetings) to represent Kaleidoscope Charter School. The use of a temporary structure is being requested to accommodate increased enrollment at the School while officials proceed with planning and construction for a permanent expansion. During the public hearing a representative of the townhouse homeowners association spoke regarding placement of the temporary structure and potential visibility from their homes. City staff addressed the separation of the school facility from the residential uses both by physical distance and by existing vegetation along the School's south property line. The temporary structure had also been proposed north of the existing building, which would have provided additional screening. However, the need to provide parking and fire access resulted in a modified site plan presented to the Planning Commission that places the temporary unit northwest of the existing structure. The Planning Commission recognized the need of Kaleidoscope Charter School to accommodate increasing enrollments and the time needed to plan and construct an expansion of the existing building. However, the Planning Commission was concerned that the proposed schedule outlined with the application was not feasible. The Planning Commission closed the public hearing but the application was tabled to allow for additional information to be provided. School officials worked with their construction advisors to present at the 4 June 2012 Planning Commission meeting a revised schedule that would provide for completion of a building expansion project by the 2016-2017 school year. The Planning Commission accepted feasibility of the revised schedule and were more comfortable that an extension of the IUP would likely not be necessary. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Findings of Fact MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve an interim use permit for use of temporary class rooms at Kaleidoscope Charter School subject to the conditions outlined in the Findings of Fact as presented. BUDGET INFORMATION FUNDING: BUDGETED: O YES NA ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: W OtCI�egog MINNESOTA APPLICANT: Kaleidoscope Charter School 6-5-12 FINDINGS & DECISION INTERIM USE PERMIT APPLICATION: Request for approval of an interim use permit to allow for use of temporary classroom facilities. CITY COUNCIL MEETING: 11 June 2012 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot, 1, Block 1, Dara Glen, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for industrial uses within the West Sanitary Sewer District. C. The subject site is zoned INS, Institutional District. D. The applicant is proposing installation of a temporary structure with six classrooms upon the property; temporary classroom facilities are allowed as an interim use within the INS District in accordance with Section 20-90-3.B.1 of the Zoning Ordinance. E. Consideration of the application is to be based upon (but not limited to) the criteria set forth by Section 20-4-2.F of the Zoning Ordinance: The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Finding: The Comprehensive Plan includes the policy that public facilities such as schools be developed to the highest standards of design and performance to serve as an example to private development and create a source of community pride and identity. The existing Kaleidoscope Charter School reflects and is consistent with the intent of this policy. The need for the temporary classrooms is based on the expansion of the educational program at Kaleidoscope Charter School, which is a benefit to the community. Moreover, the use of the temporary classroom unit will allow Kaleidoscope Charter School to plan, fund and construct a permanent addition to the facility that is consistent with the existing structure and the policies of the Comprehensive Plan. 2. The proposed use's compatibility with present and future land uses of the area. Finding: The proposed temporary classroom unit is located on the north side of the building and thus not visible to existing and planned residential uses to the south. The area west, north and east of the subject site from which the temporary classroom unit would be visible is planned for industrial use and no compatibility issues would be expected. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Finding: The proposed use will comply with the applicable requirements of the Zoning Ordinance and Building Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Finding: The subject site is served by Kalland Avenue which has been constructed as a commercial/industrial street connecting to 70th Street. The proposed use will include additional traffic generation but this traffic will be within the capacity of existing City streets. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Finding: The proposed use will expand education opportunities in Otsego but will not affect the City's direct services. F. The Planning Report dated 12 April 2012 and memorandum dated 31 May 2012 prepared by the City Planner, The Planning Company LLC., is incorporated herein. G. The Otsego Planning Commission conducted a public hearing at their regular meeting on 16 April 2012 to consider the application, preceded by published and mailed notice; upon review of the application, and other evidence, the public hearing was closed and the Planning Commission tabled the request to allow for additional information to be presented. Upon receipt of this information, the Planning Commission at their meeting on 4 June 2012 recommended by a 5-0 vote that the City Council approve the request based on the findings outlined above. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The interim use permit shall terminate upon any one of the following events (whichever occurs first): a. The use shall terminate, the temporary modular building removed from the property and the site restored by 1 September 2016. b. Upon violation of conditions under which the permit was issued. C. Upon change in the City's zoning regulations which renders the use non -conforming. d. The redevelopment of the use and property upon which it is located to a permitted or conditional use as allowed within the respective zoning district. 2. The temporary modular structure shall require application for a building permit that is subject to review and approval by the Building Official. 3. The main drive aisle off of Kalland Avenue shall be posted as a fire lane and parking along its length is prohibited. 2 4. Installation of any exterior lighting upon the subject site shall comply with Section 20-16-10 of the Zoning Ordinance, subject to review and approval of the Zoning Administrator. 5. Provision of adequate stormwater drainage facilities in compliance with Section 20-16-9 of the Zoning Ordinance shall be provided, subject to review and approval of the City Engineer. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 11th day of June, 2012. CITY OF OTSEGO By: Jessica L. Stockamp, Mayor Attest: Tami Loff, City Clerk OtsTeF o MINNESOTA g DEPARTMENT INFORMATION SWPPP Public Hearing ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner June 11, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 7.1 AGENDA ITEM DETAILS BACKGROUND: As part of the City of Otsego's SWPPP (Storm Water Pollution Prevention Program), an annual public hearing in required to allow public input regarding any storm water concerns. Each year at least 20% of all storm ponds must be inspected and any deficiencies noted and corrected. We have attached 2011 findings. Currently, the City is divided into four inspection phases. 2012 is the 4th year of the program so all city storm ponds have received at least one inspection. The cost to complete the inspections, any corrective actions, other storm water pollution prevention programs along with other storm sewer projects are either funded by a storm water impact fee or general funds. A breakdown of all related storm water related expenditures, revenues and fund balances is attached. In 2011, an illicit discharge was discovered and remedied. The illicit discharge was the inadvertent draining of a large chlorinated swimming pool into the City's storm sewer system. Internal building piping was modified to ensure future pool draining would be to the sanitary sewer system. Other Storm Water Pollution Prevention Programs include providing the citizens with information regarding pollution prevention via The View, the City website, brochures', and at a booth at the festival. An annual report due by June 301h will be prepared and include any public comments heard during the public hearing. The report will summarize the City of Otsego 2011 Storm Water Pollution Prevention Program and be sent to the MPCA. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No Yes SUPPORTING DOCUMENTS: x ATTACHED NONE List: Storm Water Pond Inspection Phases Exhibit 2011 and 2012 Noted Deficiencies per Inspections Storm Water Funding Report Map of CIM District RECOMMENDATION: (Please word motion as you would like it to appear in the minutes.) Storm water funding appears adequate and it is staffs' recommendation that the CIM rates remain the same. BUDGET INFORMATION FUNDING: BUDGETED: x YES CIM — Storm Water Fund #222 :1 NO SWPPP — General Fund #101 Otsego Creek Fund #408 ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: MR a 0 im 6 Fl OtC= 0�e 2011 POND MAINTENANCE Cl) WASHOUT/SEDIMENT AT WEST FES (2) SEDIMENT AT SOUTH-EAST FES (� EROSION/ SEDIMENT ALONG NORTH SIDE OF POND AND TREES AROUND POND SEDIMENT AT SOUTH FES AND IN PIPE EROSION/SEDIMENT AT ALL FES 0 SEDIMENT IN POND BOTTOM SEDIMENTATFES n SEDIMENT AT NORTH-EAST & SOUTH-EAST FES s EROSION/SEDIMENTAT SOUTH-WEST & NORTH FES AND TREES AROUND POND LEGEND POND MAINTENANCE REQUIRED �uumaj PHASE BOUNDARY un �im,rG FPARELS N W+E S 1�'Hakanson Anderson Fill ■J OtCITY OF se o MINNESOTA 2011 STRUCTURE MAINTENANCE Q+ REPAIR INLET PIPE GROUTE Qz REPAIR INLET PIPE GROUTE n SEDIMENT AT OUTLET FES LEGEND • MAINTENANCE REQUIRED STRUCTURE PHASE BOUNDARY POND PARELS N W+E S 1:-;--VAHakanson Anderson City of Otsego Storm Water Report for the Year Ended December 31, 2011 CIM - Storm SWPPP - Water General Revenue Storm water fees General Fund property taxes Special assessments against benefitting properties - Island View drainage Interest allocation Total Revenue Expenditures In -district excluding depreciation Island View drainage 88th & Packard culvert replacement Creek cleaning Culverts Transfer for Hall's Pond Jetvac debt service Total Expenditures $ 71,762 $ 72,032 43,266 $ 61,266 51,553 12,260 $ 63,813 26,729 34,170 2,914 $ 63,813 Otsego Creek Fund #408 21,477 $ 21,477 60,440 86,407 $ 146,847 Cash and Investment Balance, December 31, 2011 $ 49,483 $ - $ 679,525 Street sweeping is necessary for vehicle and pedestrian safety, water quality and environmental concerns. Street Sweeping is reported as part of the General Fund expenditures and totaled $18,640 for 2011