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06-25-12 CCCLAIMS LIST CITY COUNCIL MEETING JUNE 25, 2012 TO: Tami Loff ITEM 3-1 Attached is the Claims List for the City Council. For more detail, please refer to the check detail registers. CLAIMS REGISTERS: VOIDED CHECKS: gem 06-20-2012 $ 317,328.35 Check # 51680 - # 51742 06-21-2012 $ 4,350.00 Check 4 51743 NONE 06-13-2012 $ 38,952.11 ELECTRONIC PYMTS FOR JUNE: Bldg Permit Surcharge $ 0.00 Century Link $ 293.96 Centerpoint Energy $ 557.91 Dept. of Revenue -Fuel Tax $ 58.80 Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 1,912.34 Wright -Hennepin $ 14,529.24 Delta Dental $ 1,220.17 Aflac $ 1,400.72 Total: $ 19,973.14 GRAND TOTAL $ 380,603.60 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO 06/20/12 9:18 AM Page 1 *Check Summary Register© Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051680 AFFORDABLE SANITATION 6/20/2012 $157.22 PORTA RENTALS - BASEBALL TOURN Paid Chk# 051681 AIRGAS NORTH CENTRAL 6/20/2012 $45.64 OXYGEN/ACETYLENE/HAZMAT Paid Chk# 051682 ALLIANCE BENEFIT GROUP HSA 6/20/2012 $577.24 PPE 6/9/12 CH DTD 6/13/12 Paid Chk# 051683 BANK OF ELK RIVER 6/20/2012 $565.26 2012 INT REF - MISSISSIPPI SHO Paid Chk# 051684 BARGEN INC. 6/20/2012 $4,070.00 INFRARED PATCHES Paid Chk# 051685 BEAUDRY OIL & SERVICES INC. 6/20/2012 $5,951.70 GAS & OIL Paid Chk# 051686 CENTRAL TURF & IRRIG SUPPL 6/20/2012 $187.88 CORNERSTONE PLUS 2.5 GAL Paid Chk# 051687 CHET'S SHOES, INC. 6/20/2012 $119.00 BRAD SHERRILL SAFETY SHOES Paid Chk# 051688 CITY OF ELK RIVER 6/20/2012 $87,907.52 2ND HALF 2012 FIRE CONTRACT Paid Chk# 051689 CITY OF OTSEGO 6/20/2012 $2,995.06 7551 LANCASTER -WEST WWTF Paid Chk# 051690 CROW RIVER FARM EQUIPMEN 6/20/2012 $157.60 MISC OPERATING SUPPLIES Paid Chk# 051691 CRYSTEEL TRUCK EQUIPMENT, 6/20/2012 $267.19 BACKRACK, BRACKET Paid Chk# 051692 DARRELL R. ERVASTI 6/20/2012 $512.25 STREAMLINER 70P CHALKER Paid Chk# 051693 DJ'S TOTAL HOME CENTER 6/20/2012 $55.43 DUCT TAPE, CLAMPS Paid Chk# 051694 ECM PUBLISHERS INC 6/20/2012 $135.00 LEGAL - PUBLIC HEARING Paid Chk# 051695 ENVENTIS TELECOM, INC. 6/20/2012 $565.26 TELEPHONE Paid Chk# 051696 FEDERAL SIGNAL CORP 6/20/2012 $23,245.33 SIRENS & ACCESSORIES Paid Chk# 051697 FINKEN'S WATER CENTERS 6/20/2012 $31.14 BOTTLED WATER Paid Chk# 051698 G & K TEXTILE LEASING SYSTE 6/20/2012 $817.31 MATS Paid Chk# 051699 DR. DAVID GILGENBACH 6/20/2012 $356.25 2012 INT REF - MISSISSIPPI SHO Paid Chk# 051700 GOPHER SPORT 6/20/2012 $638.32 EQPT FOR TBALL & SOCCER CLINI Paid Chk# 051701 JIM GORNICK 6/20/2012 $60.00 SAFETY SHOES Paid Chk# 051702 GRAINGER 6/20/2012 $1,005.16 JOBSITE CHEST Paid Chk# 051703 HAKANSON ANDERSON ASSOC 6/20/2012 $33,857.18 NPDES Paid Chk# 051704 HD SUPPLY WATERWORKS, LT 6/20/2012 $374.98 WATER VALVE REPAIRS Paid Chk# 051705 HEALTH PARTNERS 6/20/2012 $6,409.70 JULY MEDICAL Paid Chk# 051706 HELGESON MAILING SERVICE L 6/20/2012 $1,527.31 SUMMER 2012 NEWSLETTER Paid Chk# 051707 HOME DEPOT CREDIT SERVICE 6/20/2012 $39.67 BLACKTOP PATCH Paid Chk# 051708 HOUSTON ENGINEERING, INC. 6/20/2012 $57.50 GIS SERVICES Paid Chk# 051709 ICMA RETIREMENT CORP 6/20/2012 $675.00 PLAN #304185 Paid Chk# 051710 INK WIZARDS, INC. 6/20/2012 $1,527.40 T -BALL SHIRTS, CAPS Paid Chk# 051711 KEY LAND HOMES 6/20/2012 $26.00 W/S REFUND - 7342 LAMONT Paid Chk# 051712 KNIFE RIVER CORPORATION 6/20/2012 $904.17 GROUT - SW CATCH BASIN REPAIRS Paid Chk# 051713 TAMI LOFF 6/20/2012 $39.10 MILEAGE Paid Chk# 051714 LONG & SONS 6/20/2012 $1,293.88 CITY HALL MAY CLEANING Paid Chk# 051715 LUBRICATION TECHNOLOGIES, 6/20/2012 $1,831.10 OIL Paid Chk# 051716 MARTIES FARM SERVICE INC 6/20/2012 $246.88 SEED - BEAUDRY PK DRAINAGE Paid Chk# 051717 MENARDS 6/20/2012 $100.65 NUTS, BOLTS, LUMBER Paid Chk# 051718 METRO WEST INSPECTION SVC 6/20/2012 $7,600.00 BLDG INSP SVCS - 152 HRS Paid Chk# 051719 MN DEPT OF HEALTH 6/20/2012 $50.00 WELL PERMIT #545303 - 9124 OHL Paid Chk# 051720 MN NATIVE LANDSCAPES, INC. 6/20/2012 $880.00 SIGN AMENDMENT ESCROW REFUND Paid Chk# 051721 MN/WI PLAYGROUND 6/20/2012 $22,905.07 PLAYGROUND EQPT Paid Chk# 051722 NORTH MEMORIAL URGENT CA 6/20/2012 $66.00 COLLECTION - BLOCK, KNUTSON, M Paid Chk# 051723 HSBC BUSINESS SOLUTIONS 6/20/2012 $128.71 GRIND WHEEL Paid Chk# 051724 NORTHLAND TRUST SERVICES, 6/20/2012 $44,650.00 JETVAC BOND PAYMENT Paid Chk# 051725 NOVA COMMUNICATIONS 6/20/2012 $210.00 PHONE/VM ADJUSTMENTS Paid Chk# 051726 OFFICEMAX INCORPORATED 6/20/2012 $146.32 OFFICE SUPPLIES Paid Chk# 051727 OMANN BROTHERS INC. 6/20/2012 $389.56 BLACKTOP SUPPLIES Paid Chk# 051728 PEOPLE SERVICE INC. 6/20/2012 $47,278.00 MONTHLY SERVICE Paid Chk# 051729 PITNEY BOWES 6/20/2012 $425.79 PSTG MTR/LETTER OPENER Paid Chk# 051730 POMPS TIRE-ROGERS 6/20/2012 $25.00 FLAT REPAIR Paid Chk# 051731 PROTECTIVE LIFE INS CO 6/20/2012 $715.26 2012 INT REF - MISSISSIPPI SHO Paid Chk# 051732 PUBLIC EMPLOYEES RETIREME 6/20/2012 $4,949.35 #677600 PPE 6/9/12 CH DTD 6/13 Paid Chk# 051733 TERMINAL SUPPLY CO 6/20/2012 $29.92 OPERATING SUPPLIES Paid Chk# 051734 TOLEDO PHYSICAL EDUCATION 6/20/2012 $33.88 PLACE MARKERS FOR SOCCER CLINI Paid Chk# 051735 TOWN & COUNTRY FENCE 6/20/2012 $3,655.00 FIELDS 2 & 3 BACKSTOP HOODS Paid Chk# 051736 Paid Chk# 051737 Paid Chk# 051738 Paid Chk# 051739 Paid Chk# 051740 Paid Chk# 051741 Paid Chk# 051742 CITY OF OTSEGO *Check Summary Register© JUNE 2012 06/20/12 9:18 AM Page 2 Name Check Date Check Amt TRACTOR SUPPLY CREDIT PLA 6/20/2012 $86.68 SPLASH PAD SUPPLIES TRYCO LEASING INC. 6/20/2012 $57.55 ESTUDIO 282 COPIER DIRK UDEE 6/20/2012 $60.00 SAFETY SHOES WRIGHT COUNTY AUDITOR -TRE 6/20/2012 $1,438.18 MAY FINE/FEE DISB WRIGHT COUNTY RECORDER 6/20/2012 $46.00 WAHNSCHAFFE PUD -CUP WRIGHT COUNTY RECORDER 6/20/2012 $46.00 KALEIDOSCOPE INTERIM USE PERMI XCEL ENERGY 6/20/2012 $2,122.80 16575 61ST - WT #3 Total Checks $317,328.35 CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment 06/20/12 9:22 AM Page 1 10100 BANK OF ELK RIVER Repair/Maint Supply (GENERAL) $114.05 Paid Chk# 051680 6/20/2012 AFFORDABLE SANITATION SUPPLIES - BEAUDRY DRAINAGE E 101-43100-210 E 101-45250-440 Recreation Programming $157.22 10490 PORTA RENTALS - BASEBALL TOURNAMENT Total AFFORDABLE SANITATION $157.22 IRRIGATION SUPPLY, INC Paid Chk# 051681 6/20/2012 AIRGAS, INC. E 101-43100-210 Operating Supplies (GENERAL) $45.64 9902580113 OXYGEN/ACETYLENE/HAZMAT Total AIRGAS, INC. $45.64 E 101-43100-227 Paid Chk# 051682 6/20/2012 ALLIANCE BENEFIT GROUP $119.00 6440632 G 101-21706 Hospitalization/Medical Ins $577.24 PPE 6/9/12 CH DTD 6/13/12 Total ALLIANCE BENEFIT GROUP $577.24 Paid Chk# 051683 6/20/2012 BANK OF ELK RIVER -1 6/20/2012 CITY OF ELK RIVER E 101-41400-201 Office Supplies and Expenses $50.00 SAFE DEPOSIT BOX #434 R375-36100 Special Assessments $515.26 118-038-00104 2012 INT REF - MISSISSIPPI SHORES Total BANK OF ELK RIVER -1 $565.26 $87,907.52 Paid Chk# 051684 6/20/2012 BARGEN INC. Paid Chk# 051689 E 201-43100-400 Repairs & Maint - Cont $4,070.00 212364 INFRARED PATCHES Total BARGEN INC. $4,070.00 Utilities Paid Chk# 051685 6/20/2012 BEAUDRY OIL & SERVICES INC. E 101-43100-202 Gas & Oil $5,951.70 771109 GAS & OIL Total BEAUDRY OIL & SERVICES INC. $5,951.70 7551 LANCASTER -WEST WWTF Paid Chk# 051686 6/20/2012 CENTRAL IRRIGATION SUPPLY, INC E 408-43100-220 Repair/Maint Supply (GENERAL) $114.05 6024055-00 SUPPLIES - BEAUDRY DRAINAGE E 101-43100-210 Operating Supplies (GENERAL) $73.83 6024375-00 CORNERSTONE PLUS 2.5 GAL Total CENTRAL IRRIGATION SUPPLY, INC $187.88 Paid Chk# 051687 6/20/2012 CHETS SHOES, INC. E 101-43100-227 Safety supplies $119.00 6440632 BRAD SHERRILL SAFETY SHOES Total CHETS SHOES, INC. $119.00 Paid Chk# 051688 6/20/2012 CITY OF ELK RIVER E 101-42200-390 Contracted Services $87,907.52 201206072903 2ND HALF 2012 FIRE CONTRACT Total CITY OF ELK RIVER $87,907.52 Paid Chk# 051689 6/20/2012 CITY OF OTSEGO E101-45200-322 Utilities $198.53 1040071ST-IRRIG E 602-49450-322 Utilities $105.68 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $8.55 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $623.81 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $204.35 5850 RANDOLPH - EAST WWTF E 101-45200-322 Utilities $665.70 6480 MASON - IRRIG E 101-45200-322 Utilities $340.97 11313 77TH - IRRIG E 101-45200-322 Utilities $388.85 5400 RANDOLPH - IRRIG E 101-45200-322 Utilities $450.07 15501 83RD - IRRIG E 602-49450-322 Utilities $8.55 7551 LANCASTER -WEST WWTF Total CITY OF OTSEGO $2,995.06 Paid Chk# 051690 6/20/2012 CROW RIVER FARM EQUIPMENT E 101-45200-210 Operating Supplies (GENERAL) $157.60 154562 MISC OPERATING SUPPLIES Total CROW RIVER FARM EQUIPMENT $157.60 Paid Chk# 051691 6/20/2012 CRYSTEEL TRUCK EQUIPMENT E 101-43100-240 Small Tools/Equipment $267.19 FP146718 BACKRACK, BRACKET CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment Total CRYSTEEL TRUCK EQUIPMENT $267.19 Paid Chk# 051692 6/20/2012 D. ERVASTI SALES CO. E 101-45200-240 Small Tools/Equipment $512.25 11523 BOTTLED WATER Total D. ERVASTI SALES CO. $512.25 $31.14 Paid Chk# 051693 6/20/2012 DJ S TOTAL HOME CENTER Paid Chk# 051698 E 101-45200-210 Operating Supplies (GENERAL) $12.76 61595 E 101-45200-400 Repairs & Maint - Cont $23.49 61916 E 408-43100-220 Repair/Maint Supply (GENERAL) $19.18 62243 Total DJ S TOTAL HOME CENTER $55.43 Uniforms/Clothing Allowance Paid Chk# 051694 6/20/2012 ECM PUBLISHERS INC UNIFORMS & MATS E 101-43100-225 E 101-41400-350 Print/Binding (GENERAL) $135.00 IC351419 E 101-41940-390 Total ECM PUBLISHERS INC $135.00 1043177818 Paid Chk# 051695 6/20/2012 ENVENTIS Uniforms/Clothing Allowance $47.52 E 101-43100-320 Telephone $141.31 Uniforms/Clothing Allowance E 101-41400-320 Telephone $141.31 E 101-41940-390 E 250-42410-320 Telephone $282.64 MATS Total G Total ENVENTIS $565.26 STREAMLINER 70P CHALKER KEYS FOR PARKS OIL DUCT TAPE, CLAMPS LEGAL - PUBLIC HEARING TELEPHONE TELEPHONE TELEPHONE Paid Chk# 051696 6/20/2012 FEDERAL SIGNAL CORP E 414-42000-501 Equipment $23,245.33 94059301 SIRENS & ACCESSORIES Total FEDERAL SIGNAL CORP $23,245.33 Paid Chk# 051697 6/20/2012 FINKEN S WATER CARE E 101-41940-390 Contracted Services $31.14 BOTTLED WATER Total FINKEN S WATER CARE $31.14 Paid Chk# 051698 6/20/2012 G & K TEXTILE LEASING SYSTEM E 101-43100-225 Uniforms/Clothing Allowance $114.44 1043167962 UNIFORMS & MATS E 101-41940-390 Contracted Services $138.80 1043167963 MATS E 101-43100-225 Uniforms/Clothing Allowance $47.52 1043172878 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $76.99 1043177817 UNIFORMS & MATS E 101-41940-390 Contracted Services $138.80 1043177818 MATS E 101-43100-225 Uniforms/Clothing Allowance $47.52 1043182767 UNIFORMS & MATS E 101-43100-225 Uniforms/Clothing Allowance $114.44 1043187706 UNIFORMS & MATS E 101-41940-390 Contracted Services $138.80 1043187707 MATS Total G & K TEXTILE LEASING SYSTEM $817.31 Paid Chk# 051699 6/20/2012 GILGENBACH, DR. DAVID R375-36100 Special Assessments $356.25 118-054-00101 2012 INT REF - MISSISSIPPI SHORES Total GILGENBACH, DR. DAVID $356.25 Paid Chk# 051700 6/20/2012 GOPHER SPORT E 205-45250-501 Equipment E 205-45250-501 Equipment Total GOPHER SPORT Paid Chk# 051701 6/20/2012 GORNICK, JIM E 101-43100-227 Safety supplies Total GORNICK, JIM Paid Chk# 051702 6/20/2012 GRAINGER E 101-45250-440 Recreation Programming E 101-45250-440 Recreation Programming Total GRAINGER $266.80 8494986 EQPT FOR TBALL & SOCCER CLINIC $371.52 8494986 EQPT FOR TBALL & SOCCER CLINIC $638.32 $60.00 SAFETY SHOES $60.00 $502.58 9851090044 JOBSITE CHEST $502.58 9851090044 JOBSITE CHEST ; I,Uuo. Io 06/20/12 9:22 AM Page 2 CITY OF OTSEGO 06/20/12 9:22 AM Page 3 *Check Detail Register© 10ma zGIN Check Amt Invoice Comment Paid Chk# 051703 6/20/2012 HAKANSON ANDERSON ASSOC INC E 101-41560-302 Engineering Fees $50.00 30333 BLOCK 78, TOWNSITE OF OTSEGO E 101-41560-302 Engineering Fees $187.50 30334 MISC DEV REVIEWS G 701-22272 KC 6TH REPLAT (TO KC 10TH) $230.60 30334 KC10 R 101-34330 GRADING REVIEWS $1,750.00 30335 LOT GRADING E 101-41560-302 Engineering Fees $1,005.50 30336 MSAA E 403-43100-302 Engineering Fees $6,427.76 30337 70TH ST (MARLOWE TO MF) E 101-41560-302 Engineering Fees $353.75 30339 WETLANDS E 101-41560-302 Engineering Fees $322.05 30340 NPDES E 601-49400-302 Engineering Fees $928.00 30341 WT #1 EXT PAINTING E 203-45210-302 Engineering Fees $1,074.28 30342 SRTS BIKE TRAIL E 101-41560-302 Engineering Fees $100.00 30345 PW SUB COMM MTGS E 101-41560-302 Engineering Fees $599.95 30346 STAFF MTGS E 414-43100-302 Engineering Fees $50.00 30347 MISC OTSEGO/ALBERTVILLE ISSUES E 601-49400-391 GIS Services $38.33 30349 GIS E 602-49450-391 GIS Services $38.32 30349 GIS E 101-41400-391 GIS Services $268.28 30349 GIS E 101-41560-348 Utility Locates $6,743.81 30351 GOPHER ONE MAPS E 408-43100-220 Repair/Maint Supply (GENERAL) $1,140.60 30352 BEAUDRY PK DRAINAGE E 208-45210-302 Engineering Fees $371.65 30352 PRAIRIE PK SPLASH PAD E 201-43100-302 Engineering Fees $2,087.87 30357 ROADWAY MGMT E 403-43100-302 Engineering Fees $2,655.78 30358 70TH ST (LAMBERT TO ODEAN) E 101-41560-302 Engineering Fees $466.65 30359 MISC GRADING & SS ISSUES E 250-42410-302 Engineering Fees $525.00 30359 MISC PERMITS E 414-42000-302 Engineering Fees $300.00 30359 SIRENS E 601-49400-302 Engineering Fees $466.65 30359 MISC WATER E 602-49450-302 Engineering Fees $1,794.32 30359 MISC SEWER E 414-41945-302 Engineering Fees $933.05 30359 PW PARKING LOT E 101-41560-302 Engineering Fees $2,947.48 30359 MISC ENG Total HAKANSON ANDERSON ASSOC INC $33,857.18 Paid Chk# 051704 6/20/2012 HD SUPPLY WATERWORKS, LTD E 601-49400-220 Repair/Maint Supply (GENERAL) $374.98 4903158 WATER VALVE REPAIRS Total HD SUPPLY WATERWORKS, LTD $374.98 Paid Chk# 051705 6/20/2012 HEALTH PARTNERS E 101-41400-123 Health $1,048.30 40557079 JULY MEDICAL E 101-41600-123 Health $1,098.30 40557079 JULY MEDICAL E 101-43100-123 Health $3,710.10 40557079 JULY MEDICAL E 250-42410-123 Health $347.90 40557079 JULY MEDICAL E 101-45250-123 Health $205.10 40557079 JULY MEDICAL Total HEALTH PARTNERS $6,409.70 Paid Chk# 051706 6/20/2012 HELGESON MAILING SERVICE LLC E 101-41400-347 Newsletter $1,527.31 3888 SUMMER 2012 NEWSLETTER Total HELGESON MAILING SERVICE LLC $1,527.31 Paid Chk# 051707 6/20/2012 HOME DEPOT E 101-43100-434 Blacktop Supplies $39.67 8096396 BLACKTOP PATCH Total HOME DEPOT $39.67 Paid Chk#051708 6/20/2012 HOUSTON ENGINEERING, INC. E 101-41400-391 GIS Services $57.50 11455 GIS SERVICES Total HOUSTON ENGINEERING, INC. $57.50 Paid Chk# 051709 6/20/2012 ICMA RETIREMENT CORP G 101-21705 Other Retirement $675.00 PPE 6/9/12 PLAN #304185 CITY OF OTSEGO *Check Detail Register© JUNE 2012 06/20/12 9:22 AM Page 4 Check Amt Invoice Comment Total ICMA RETIREMENT CORP $675.00 Paid Chk# 051710 6/20/2012 INK WIZARDS, INC. E 101-45250-440 Recreation Programming $287.50 61990 T -BALL SHIRTS, CAPS E 101-45250-440 Recreation Programming $1,239.90 62003 T -BALL SHIRTS, CAPS Total INK WIZARDS, INC. $1,527.40 Paid Chk# 051711 6/20/2012 KEY LAND HOMES R 601-37150 WATER SALES $26.00 34080-00 W/S REFUND - 7342 LAMONT Total KEY LAND HOMES $26.00 Paid Chk# 051712 6/20/2012 KNIFE RIVER CORPORATION E 222-49490-220 Repair/Maint Supply (GENERAL) $904.17 257933 GROUT - SW CATCH BASIN REPAIRS Total KNIFE RIVER CORPORATION $904.17 Paid Chk# 051713 6/20/2012 LOFF, TAM] E 101-41400-321 Mileage[Travel $39.10 MILEAGE Total LOFF, TAMI $39.10 Paid Chk# 051714 6/20/2012 LONG & SONS E 101-43100-210 Operating Supplies (GENERAL) $52.23 12-225 PW CLEANING SUPPLIES E 101-43100-389 Cleaning Services $363.38 12-225 PW MAY CLEANING E 101-41940-203 Other Supplies $130.14 12-225 CITY HALL CLEANING SUPPLIES E 101-41940-389 Cleaning Services $748.13 12-225 CITY HALL MAY CLEANING Total LONG & SONS $1,293.88 Paid Chk# 051715 6/20/2012 LUBRICATION TECHNOLOGIES E 101-43100-202 Gas & Oil $1,660.52 2058172 OIL E 101-43100-210 Operating Supplies (GENERAL) $170.58 2062621 GREASE Total LUBRICATION TECHNOLOGIES $1,831.10 Paid Chk# 051716 6/20/2012 MARTIES FARM SERVICE INC E 408-43100-220 Repair/Maint Supply (GENERAL) $246.88 804933 SEED - BEAUDRY PK DRAINAGE Total MARTIES FARM SERVICE INC $246.88 Paid Chk# 051717 6/20/2012 MENARDS E 408-43100-220 Repair/Maint Supply (GENERAL) $3.92 76665 FITTINGS - BEAUDRY DRAINAGE E 101-45200-220 Repair/Maint Supply (GENERAL) $70.12 79598 NUTS, BOLTS, LUMBER E 222-49490-220 Repair/Maint Supply (GENERAL) $26.61 79608 FAST SET CONCRETE Total MENARDS $100.65 Paid Chk# 051718 6/20/2012 METRO WEST INSPECTION SVC INC. -.. E 250-42410-390 Contracted Services $7,600.00 BLDG INSP SVCS - 152 HRS Total METRO WEST INSPECTION SVC INC. $7,600.00 Paid Chk# 051719 6/20/2012 MN DEPT OF HEALTH E 601-49400-201 Office Supplies and Expenses $50.00 WELL PERMIT #545303 - 9124 OHLAND Total MN DEPT OF HEALTH $50.00 Paid Chk# 051720 6/20/2012 MN NATIVE LANDSCAPES, INC. G 701-22273 MN NATIVE LNDSCP SIGN AMEND $880.00 701-22273 SIGN AMENDMENT ESCROW REFUND Total MN NATIVE LANDSCAPES, INC. $880.00 Paid Chk# 051721 6/20/2012 MN/WI PLAYGROUND E 205-45210-501 Equipment $22,905.07 2012139 PLAYGROUND EQPT Total MN/WI PLAYGROUND $22,905.07 Paid Chk# 051722 6/20/2012 NORTH MEMORIAL URGENT CARE E 101-43100-201 Office Supplies and Expenses $66.00 COLLECTION - BLOCK, KNUTSON, MILLER CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment Total NORTH MEMORIAL URGENT CARE $66.00 Paid Chk# 051723 6/20/2012 —NORTHERN TOOL & EQUIPMENT CO E 101-43100-240 Small Tools/Equipment $107.26 191023638 2 DUAL PURP PINTLE W/2" REC E 101-43100-210 Operating Supplies (GENERAL) $21.45 191023638 GRIND WHEEL Total NORTHERN TOOL & EQUIPMENT CO $128.71 Paid Chk# 051724 6/20/2012 NORTHLAND TRUST SERVICES, INC E 399-47000-601 Debt Sry Bond Principal $40,000.00 Paid Chk# 051732 JETVAC BOND PAYMENT E 399-47000-602 Bond Interest $4,650.00 $2,291.38 JETVAC BOND PAYMENT Total NORTHLAND TRUST SERVICES, INC. $44,650.00 E 101-41600-121 PERA Paid Chk# 051725 6/20/2012 NOVA COMMUNICATIONS PERA $1,136.13 E 250-42410-121 E 101-41400-320 Telephone $60.00 60908 PHONE/VM ADJUSTMENTS E 101-41400-320 Telephone $60.00 60909 PHONE/VM ADJUSTMENTS E 101-41400-320 Telephone $90.00 60910 PHONE/VM ADJUSTMENTS $29.92 46051-00 Total NOVA COMMUNICATIONS $210.00 Paid Chk# 051726 6/20/2012 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $62.54 397499 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $83.78 401012 OFFICE SUPPLIES Total OFFICEMAX $146.32 Paid Chk# 051727 6/20/2012 OMANN BROTHERS INC. E 101-43100-434 Blacktop Supplies $97.53 9615 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $146.31 9634 BLACKTOP SUPPLIES E 101-43100-434 Blacktop Supplies $145.72 9655 BLACKTOP SUPPLIES Total OMANN BROTHERS INC. $389.56 Paid Chk# 051728 6/20/2012 PEOPLE SERVICE INC. E 601-49400-390 Contracted Services $14,703.46 19494 MONTHLY SERVICE E 602-49450-390 Contracted Services $32,574.54 19494 MONTHLY SERVICE Total PEOPLE SERVICE INC. $47,278.00 Paid Chk# 051729 6/20/2012 PITNEY BOWES E 101-41400-413 Office Equipment Rentals Total PITNEY BOWES Paid Chk# 051730 6/20/2012 POMPS TIRE-ROGERS E 101-43100-400 Repairs & Maint - Cont Total POMPS TIRE-ROGERS Paid Chk# 051731 6/20/2012 PROTECTIVE LIFE INS CO R375-36100 Special Assessments $425.79 4705027-JN12 PSTG MTR/LETTER OPENER $425.79 525.00 700000719 FLAT REPAIR .71LJ.UU $715.26 118-038-00105 2012 INT REF - MISSISSIPPI SHORES #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 OPERATING SUPPLIES 06/20/12 9:22 AM Page 5 Total PROTECTIVE LIFE INS CO yi io.co Paid Chk# 051732 6/20/2012 PUBLIC EMPLOYEES RETIREMENT FD G 101-21704 PERA $2,291.38 E 101-41400-121 PERA $759.23 E 101-41600-121 PERA $529.05 E 101-43100-121 PERA $1,136.13 E 250-42410-121 PERA $127.66 E 601-49400-121 PERA $52.95 E 602-49450-121 PERA $52.95 )tal PUBLIC EMPLOYEES RETIREMENT FD $4,949.35 Paid Chk# 051733 6/20/2012 TERMINAL SUPPLY CO, INC. E 101-43100-210 Operating Supplies (GENERAL) $29.92 46051-00 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 #677600 PPE 6/9/12 CH DTD 6/13/12 OPERATING SUPPLIES 06/20/12 9:22 AM Page 5 CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment Total TERMINAL SUPPLY CO, INC. $29.92 Paid Chk# 051734 6/20/2012 TOLEDO PHYSICAL EDUCATION SUPP E 205-45250-501 Equipment $33.88 151894-00 :)tal TOLEDO PHYSICAL EDUCATION SUPP $33.88 Paid Chk# 051735 6/20/2012 TOWN & COUNTRY FENCE E 203-45210-390 Contracted Services $3,655.00 920088 Total TOWN & COUNTRY FENCE $3,655.00 Paid Chk# 051736 6/20/2012 TRACTOR SUPPLY E 208-45210-530 Improvements Other Than Bldgs $86.68 100088683 Total TRACTOR SUPPLY $86.68 Paid Chk# 051737 6/20/2012 TRYCO LEASING INC. E 101-43100-413 Office Equipment Rentals $57.55 6216 Total TRYCO LEASING INC. $57.55 Paid Chk# 051738 6/20/2012 UDEE, DIRK E 101-43100-227 Safety supplies $60.00 Total UDEE, DIRK $60.00 Paid Chk# 051739 6/20/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $1,438.18 tal WRIGHT COUNTY AUDITOR -TREASURE $1,438.18 Paid Chk# 051740 6/20/2012 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 051741 6/20/2012 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 051742 6/20/2012 XCEL ENERGY E 601-49400-322 Utilities $1,579.93 E 101-43160-322 Utilities $194.67 E 101-45200-322 Utilities $198.81 E 101-43160-322 Utilities $27.57 E 601-49400-322 Utilities $121.82 Total XCEL ENERGY $2,122.80 10100 BANK OF ELK RIVER $317,328.35 06/20/12 9:22 AM Page 6 PLACE MARKERS FOR SOCCER CLINIC FIELDS 2 & 3 BACKSTOP HOODS SPLASH PAD SUPPLIES ESTUDIO 282 COPIER SAFETY SHOES MAY FINE/FEE DISB WAHNSCHAFFE PUD -CUP KALEIDOSCOPE INTERIM USE PERMIT 5740 RANDOLPH - WELL #8 RIVERPOINTE LIGHTS 5400 RANDOLPH 16501 53RD - ST LIGHT 16575 61 ST - WT #3 CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $136,354.51 201 STREET PAVEMENT MANAGEMENT $6,157.87 203 PARK DEVELOPMENT $4,729.28 205 PARK EQUIPMENT CAPITAL FUND $23,577.27 208 COMMUNITY FACILITIES FUND $458.33 222 Citywide Stormwater(NPDES II) $930.78 250 Comm. Dev. & Bldg Safety $8,883.20 375 WATERFRONT EAST & MISS. SHORES $1,586.77 399 G.O. Equipment C of 1 $44,650.00 403 COLLECTOR RDS (FORMERLY MSA) $9,083.54 408 Otsego Creek Watershed $1,524.63 414 Revolving Capital Improvements $24,528.38 601 WATER FUND $18,342.12 602 SEWER FUND $35,411.07 701 DEVELOPMENT ESCROWS FUND $1,110.60 $317,328.35 06/20/12 9:22 AM Page 7 CITY OF OTSEGO *Check Summary Register© JUNE 2012 Name Check Date Check Amt 06/21/12 11:06 AM Page 1 10100 BANK OF ELK RIVER Paid Chk# 051743 SURFACE PRO LLC 6/21/2012 $4,350.00 SURFACE TENNIS & BB COURTS Total Checks $4,350.00 CITY OF OTSEGO *Check Detail Register© JUNE 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER x Paid Chk# 051743 6/21/2012 SURFACE PRO LLC�~A� E 203-45210-390 Contracted Services $4,350.00 SURFACE TENNIS & BB COURTS Total SURFACE PRO LLC $4,350.00 10100 BANK OF ELK RIVER $4,350.00 Fund Summary 10100 BANK OF ELK RIVER 203 PARK DEVELOPMENT $4,350.00 $4,350.00 06/21/12 11:07 AM Page 1 ITEM 3-2A OTSEGO CITY COUNCIL OPEN HOUSE 70TH STREET IMPROVEMENT OTSEGO CITY HALL June 11, 2012 5:30 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 5:30 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Ron Wagner, City Engineer; Andy MacArthur, City Attorney and Tami Loff, City Clerk. 1. Presentation. City Administrator Johnson welcomed the residents. She stated that all public comments will be taken at the 5:30 meeting, and the Council will make changes if desired to the feasibility study at the 7:00 meeting City Engineer Wagner presented the 70th Street Feasibility Report. City Administrator Johnson opened the floor for comments. Ed Vetch, representing the Schumacher Family, asked what is going to happen to 67th Street. City Engineer Wagner stated there have been discussions to revoke 67th Street right of way (ROW) and turn back the property to the adjacent landowners. The road could become a cul- de-sac with one home at the end. Mary Greninger asked about curb and gutter. City Engineer Wagner said there will be a total of just under 1/2 mile of curb out of approximately 3 miles of street edge. Wayne Becker, 13442 70th Street NE, questioned if the roads and trails are shifting? City Engineer Wagner said yes they have shifted to the south where homes are located to the north and shifted north where homes are located to the south. Mr. Becker said he is concerned with the landscaping around his culvert. City Engineer Wagner said that most home entrances will not have a culvert or ditches anymore, it will be curbing. Marvin Valerius, 13701 70th Street NE, asked if his trees will be affected. City Engineer Wagner said his trees will likely not be affected. Mr. Valerius said there currently have a second driveway for the tractors and asked if that will have to be taken out? City Engineer Wagner said that all driveways will be replaced. Laura Bolson, 14188 70th Street NE, stated that after the road right of way is taken their property will be less than five acres. She asked if there are any city ordinances that this will affect their ability to build a new house because the property will be less than five acres. City Attorney MacArthur said if it's the City's action it is a basis for a variance. City Administrator Johnson stated the City Planner would confirm that information. Lance Bolson, 14188 70th Street NE, asked if snowmobiles have a right of way on the path. City Engineer Wagner said snowmobiles are not allowed on the paths and that they are required to be in the ditch. Ms. Bolson asked about the power lines. City Engineer Wagner said those will be re-routed to the edge of the new ROW. Mr. Bolson said they have a line of pines trees. City Engineer Wagner said they will do their best to miss them. Wayne Becker, 13442 701h Street NE, asked about the walking trail. City Engineer Wagner said the Federal funding gives preference for safe pedestrian's route. City Administrator Johnson said that the city received a petition from residents for the trail. Marvin Valerius, 13701 70th Street NE, said that currently the snowmobile trail crosses their property. He asked if there will be a crossing for the snowmobiles. City Engineer Wagner said that the City will have to work with the snowmobile club on that item. City Administrator Johnson said that the City Engineer will be available after the meeting to discuss with each property owners any concerns they may have related to their particular property. 2. Any other items. No items. 3. Adjourn. CM Schroeder motioned to adjourn. Seconded by CM Scharber. All in favor. Motion carried. Adjourned at 6:11 PM. ATTEST: Tami Loff, City Clerk 2 Mayor Jessica Stockamp ITEM 3-2B OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL June 11, 2012 7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug Schroeder and Tom Darkenwald. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer; Andy MacArthur, City Attorney and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. Jason Warehime, Metro Appliance Recycling, presented the City Council the 2012 spring recycling week results for the city of Otsego. CM Heidner asked if the amount collected was more or less than last year. Mr. Warehime stated he didn't have the 2011 results. He further stated that this year is comparable to the 2010 results. The City Council thanked Mr. Warehime. 2. Consider agenda approval. CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items, 3.1 Approve Claims List. 3.2 Approve May 29, 2012 City Council Meeting Minutes. 3.3 Received Commission Minutes: A. Heritage Preservation Commission May 8, 2012. B. Parks & Recreation Commission May 9, 2012. C. Police Commission May 8, 2012. 3.4 Approve Ordinance 2012-07 Re: mechanical amusement devices. 3.5 Approve Ordinance 2012-08 amending the City Code regarding suspension and revocation of liquor license. 3.6 Approve Liquor License renewals. 3.7 Approve public works remodeling project quotes. 3.8 Approve purchase of a new speed wagon. CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor. Motion carried. 4. Public Works: 4.1 Reconsider 70th Street feasibility report. City Administrator Johnson presented the item stating the Council can make changes to the feasibility study at this meeting if desired. CM Heidner said he would like to see the street width change to 24' paved with 4' of gravel and 4' paved shoulder on each side. City Engineer Wagner said both options are functional but his concern is it causes the bump outs to be more extreme and for the cars that are turning into a driveway. CM Darkenwald asked how this would affect the people pulling off onto their driveways. City Engineer Wagner said that the wheel base of a car is typically six feet so one wheel would be on the paved surface and the other on gravel. He further stated that in front of most of the homes there will be a paved section wide enough for a vehicle to turn off. CM Darkenwald asked how the wider gravel would affect maintenance costs. City Engineer Wagner said there are less road issues the wider the road gets. He said that there would only be the replacement of gravel now and then. CM Darkenwald asked if the 36' paved would have any effect on the money we are receiving from 7W Region. City Engineer Wagner said no both options meet the state standards. CM Scharber asked CM Heidner for his reasons for wanting the paved surface narrower CM Heidner said he feels there will cost savings in the long run with seal coating and crack filling. CM Darkenwald asked City Engineer Wagner for the cost estimates for 40'versus36' paved. City Engineer Wagner said $120,000 in savings in construction costs from 40' paved down to 28' paved. City Engineer said he estimates maintenance cost to be around $25,000 a year. City Engineer Wagner said the road is constructed to last 30 years. CM Darkenwald said he would spend $120,000 upfront to save $25,000 in annual savings over the life of the road. CM Heidner stated he doesn't feel that those are the right annual maintenance costs. CM Heidner motioned to approve with amended changes to include 24' drive surface with 4' paved and 4' gravel shoulder on each side. Motion failed due to no second. CM Scharber motioned to amend the Feasibility report to read as recommended by staff with the 36' paved surface. Seconded by CM Darkenwald. Motion carried 4-1. CM Heidner voted nay. 5. Administration: 5.1 Audit. Andy Berg, Abdo, Eick & Meyers LLP, presented the annual audit of the City's 2011 financial statements. CM Schroeder motioned to accept the financial report and management letter. Seconded by CM Scharber. All in favor. Motion carried. 6. Community Development: 6.1 Wahnschaffe: A. PUD -CUP amendment to allow placement of a detached accessory building forward of the principal dwelling on a lot within the R -C District. City Planner Licht presented the staff report. CM Heidner motioned to approve a PUD -CUP for construction of a detached accessory building at 10191 James Avenue NE subject to the four conditions listed in the Planners report dated June 5, 2012. Seconded by CM Schroeder. All in favor. Motion carried. 6.2 Kaleidoscope Charter School: A. Interim Use Permit (IUP) to allow installation of temporarx modular classrooms. City Planner Licht presented the staff report. CM Scharber motioned to approve an interim use permit for use of temporary class rooms at Kaleidoscope Charter School subject to the five conditions outlined in the Findings of Fact as presented. Seconded by CM Heidner. All in favor. Motion carried. 7. Public Hearing: 7.1 Annual Storm Water Pollution Prevention Program. A. Mayor will open the Public Hearing. B. Presentation by City Engineer. C. Public Comments. D. Close the Public Hearing. Mayor Stockamp opened at the Public Hearing at 7:38 PM. City Engineer Wagner presented the report. CM Heidner asked if the City assessed the Island View drainage. City Engineer Wagner said yes but the $26,729 was the total cost of the project. CM Heidner said that the map doesn't show inspection of the ponds in the Heritage Plans or Meadowlands developments. City Engineer Wagner agreed that those need to be added to the inspection list. CM Scharber asked if we are inspecting 25 percent per year and only 20 percent is required can we skip next year. City Engineer Wagner said yes we can skip next year. Hearing no public comments Mayor Stockamp closed the Public Hearing at 7:45 PM. 8. City Council Reports and Updates. Mayor Stockamp gave a reminder of the Splash Pad Grand Opening on June 14, 2012 at 5:30 PM. 9. Staff Reports and Updates. 9.1 June 25 City Council photo reminder. City Clerk Loff reminded the City Council of their scheduled photos on June 25 starting at 6 PM. City Administrator Johnson gave an update on the Business Retention meeting held last week and said that the next meeting is scheduled for August 22, 2012 at 8 AM. She stated a sign subcommittee will be meeting to discuss signage. 10. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:48 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk P 0 tSCITFMISOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration City Clerk Loff June 18, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.3- appointing Election Judges AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the attached Resolution 2012-50 appointing Election Judges for the 2012 Primary and General elections and also approval of setting the Head Election Judge pay at $9.00 per hour. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? n/a n/a BACKGROUND/JUSTIFICATION: Minnesota State Statute 20413.21, Subd. 2 require the city clerk to make the recommendation of elections judges to the City Council at least 25 days before the election. I have attached Resolution 2012-50 with my recommendations for appointment for Precincts 1A, 2A and 3. With the addition of more than one precinct it required me to set up head judges for each precinct to help oversee the election process. I have set up two head judges for P -1A and three head judges for P -2A & P-3. We currently pay the election judge's $8.00 per hour; City staff is recommending the head judge be paid $9.00 per hour as they have more responsibility and need additional training. SUPPORTING DOCUMENTS: X ATTACHED • Resolution 2012-50 appointing Election Judges for 2012. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the attached Resolution 2012-50 appointing Election Judges for the 2012 Primary and General Elections. Motion to approve setting the Head Election Judge pay at $9.00 per hour. BUDGET INFORMATION FUNDING: BUDGETED: X YES General Fund 101 ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED 71 DENIED ❑ TABLED ❑ OTHER (List changes) RESOLUTION NO. 2012-50 APPOINTING ELECTION JUDGES FOR 2012 CITY OF OTSEGO, COUNTY OF WRIGHT WHEREAS, the Primary Elections are to be held on August 14, 2012 and, WHEREAS, the General Elections are to be held on November 6, 2012, and, WHEREAS, Election Judges are required to perform the election duties for these elections, NOW, THEREFORE, BE IT RESOLVED THAT, the following persons be appointed as Election Judges and attend the necessary training provided by the City of Otsego in order to hold the position of Election Judges: Precinct 1A - Janet Christie -Head Judge Rich Martin -Head Judge Nancy Anderson Nadine Aarvig Germaine Beaudry Peggy Boyle Cecilia Chapp Alvina Cook Nancy Duerr Precinct 2A and 3 - Esther Mettler -Head Judge Rose Cassady- Head Judge Kathryn Rokke-Head Judge Jane Adamski JoAnne Adamski Barbara Bartholomaus Diane Bartush Diane Burns Philip Bryans Patricia Chancellor Debra Christman Gabe Davis Norm Freske Margaret Goenner Jeanne Granlund Mary Greninger Carole Hawton Lowell Hawton Patrick Kelly Barbara Holmberg Richard Curyl LeRoy Ericson Clara Inman Keela Johnson Mark Kernkamp Viola Look Mary Lou Mismash Sharon Pearson Darlene Polsean Loren Simpson Donna Steinkopf Mary Kinnander Peter Klinker Ed Kolueda Laura Koehler-Luim Gwen Lapp Kathy Roberts Earl Schulenberg Gene Stauffacher Kathy Grover Linda McComb Doryce Leshovsky Nancy Lewis Pauline Wahl Tami Loff Appointed by the City of Otsego Council this 25th day of July 2012. ATTEST: Tami Loff, City Clerk Election 2012 City of Otsego Charles VonBerg Mayor Jessica Stockamp 10 Otsez o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner June 11, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 3.4 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of release of escrow of $2,000 to Rum River Contracting ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Council required an escrow to allow the contractor to final the project and open up some bonding room for the contractor. The escrow was to ensure the grass along the project was established. The grass has been deemed acceptable and we are recommending release of the escrow. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE List: Copy of agreement regarding the escrow . MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve releasing the escrow to Rum River Contracting in the amount of $2,000. BUDGET INFORMATION FUNDING: BUDGETED: X YES Retained Escrow Account NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT BETWEEN THE CITY OF OTSEGO AND RUM RIVER CONTRACTING REGARDING A RETAINED AMOUNT FOR COMPLETION OF EROSION CONTROL AND RESEEDING THIS AGREEMENT dated January 9, 2012 between the City of Otsego, a Minnesota Municipal Corporation (CITY) and Rum River Contracting, a Minnesota corporation (RUM RIVER). WHEREAS, RUM RIVER was awarded a contract do undertake certain work within the CITY; specifically construction of certain bike trails, City Project No. 11-01; and WHEREAS, RUM RIVER has substantially completed the work, with the exception of certain erosion control measures and reseeding of certain areas of the Project; and WHEREAS, the CITY and RUM RIVER wish to both finalize the Project while providing CITY with adequate security to insure completion of all required work. NOW, THEREFORE IT IS AGREED between the Parties as follows: I . CITY shall pay to RUM RIVER all current amounts requested except that $2,000.00 will be retained by the CITY as financial security to insure that all seeding and erosion control is completed to the satisfaction of the City Engineer as soon as possible in the Spring of 2012. 2. RUM RIVER shall make all good faith efforts to complete the work as soon as possible in the Spring of 2012. Once the work has been completed to the satisfaction of the City Engineer, the $2,000.00 retained will be paid to RUM RIVER. 3. In the event that RUM RIVER does not timely complete the erosion control and reseeding, or does not complete it to the satisfaction of the City Engineer, CITY may utilize all or part of the funds retained to complete the Project and any amount utilized will be deducted from future payment to RUM RIVER. Dated: l-- CITY OF OTSEGO duylenv, Aq-� Tami Loff, City Clerk RUM RIVER CONTRACTING By: ,Jay Its PnEs 4P O tSTe F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 25 June 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.5 Kittredge Crossings 10th Add. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the Kittredge Crossings 10th Addition Final Plat and Development Agreement. ARE YOU SEEKING APPROVAL OF A CONTRACT? I IS A PUBLIC HEARING REQUIRED? No. BACKGROUND/JUSTIFICATION: Shellard Capital Investments Inc. has submitted application for final plat approval of Kittredge Crossings 10th Addition consisting of 28 single family lots and one outlot. The subject site is a replat of the previously approved Kittredge Crossings 6th Addition. The applicant received approval of a preliminary plat at the 12 March 201 City Council meeting changing the development from 70 townhouse dwelling units to 28 single family lots. Concurrent with consideration of the Final Plat, the City Engineer has reviewed and approved the construction plans. The City Attorney has also drafted a Development Agreement, which the applicant has signed and submitted to the City all required fees, escrows and securities required by said Agreement. We offer the following additional comments: ■ The subject site is zoned PUD District. Single family lots are a permitted use of the subject site subject to the lot requirements and setbacks of the R-6 District. All of the proposed lots conform to the R-6 District lot requirements and the proposed final plat is consistent with the subdivision design approved with the preliminary plat. Outlots A and B were originally to have been deeded to the City. However, based on a recommendation from the City Engineer that Outlot A is needed for drainage easement purposes but can be combined with Lots 4 and 5 with the easement overlying those lots. Outlot B will be renamed to Outlot A and will be deeded to the City with the recording of the final plat and Development Agreement for stormwater management purposes as required by Section 21- 7-15 of the Subdivision Ordinance. Kittredge Circle will be accepted as a City street upon completion of improvements to remove the existing guest parking stalls that are perpendicular to the vehicle lanes. The City Engineer has reviewed core samples of the existing section and determined that the construction of the private drive meets the Engineering Manual specification for a local residential public street. ■ The applicant has submitted a cash escrow and fees in the amount of $15,001.44 as outlined in Paragraph 27 of the Development Agreement. There is no payment due for transportation infrastructure costs, stormwater area charges or park dedication as these requirements were met with the previous Kittredge Crossings 6th Addition Final Plat. One half of the current SAC and WAC fee remains to be paid for each lot at the time of application for a building permit. ■ The applicant has submitted a Letter of Credit from an institution meeting the City's requirements for $158,616.25 as security for completion of public improvements. ■ Upon approval of the Final Plat and Development Agreement, the applicant will initiate construction of the proposed improvements. This action will likely occur prior to recording of the Final Plat and Development Agreement with Wright County as the Final Plat drawings are still being reviewed by the Wright County Surveyor. In that the City has possession of the cash fees and escrow, Letter of Credit and executed Development Agreement there is no risk to the City in allowing construction to proceed. ■ The City Council approved a resolution vacating a portion of existing drainage and utility easements overlying the common open space of the previous townhouse subdivision for Kittredge Crossings 6th Addition. This resolution will be recorded with Wright County concurrent with the recording of the Kittredge Crossings 10th Addition Final Plat and Development Agreement putting the City Council action into effect. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Site Location B. Development Agreement C. Findings of Fact and Decision D. Resolution 2012-51 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the Kittredge Crossings 10th Addition Final Plat as outlined in the Findings of Fact and Decision as presented and Resolution 2012-51 approving a Development Agreement. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA o NO ACTION TAKEN ❑ APPROVED AS REQUESTED 71 DENIED ❑ TABLED :i OTHER (List changes) COMMENTS: Review No. 2 ENGINEERING REVIEW Hakanson Residential Subdivision --]]]for the City of Otsego Anderson by Hakanson Anderson Submitted to: Honorable Mayor and City Council cc: Lori Johnson, Administrator Tami Loff, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney Jacob Wert, Shelard Group. Marty Campion, P.E., Campion Engineering Services, Inc. Reviewed by: Ronald J. Wagner, P.E. Tim Eggerichs, P.E. Date: June 20, 2012 Proposed Development: Kittredge Crossings 10th Addition Street Location of Property: A portion of Kahler Circle and all of Kittredge Circle Applicant: The Shelard Group Developer: The Shelard Group Owners of Record: The Shelard Group Purpose: Kittredge Crossing 10th Addition was platted as a portion of Kittredge Crossing 6th Addition as a multi family town home development. The town house market has been very stagnant the last several years and the developer/owner would like to convert the plat from higher density to single family lots. The proposed re -plat is served with municipal water, sanitary sewer, storm sewer and public streets typical of an urban setting. Jurisdictional Agencies: City of Otsego, Wright County, Minnesota Department of (but not limited to) Health, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency Permits Required: NPDES (but not limited to) Page 1 C:\Users\Lori\NppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Y99XWJ03\Kitt 10 RVW2 (2).doc TABLE OF CONTENTS INFORMATION AVAILABLE................................................................................ 3 COMMENTS......................................................................................................... 4 SUMMARY AND/OR RECOMMENDATION .......................... .............................4 Page 2 C:1Users\Lori\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Y99XWJ03\Kitt 10 RVW2 (2).doc INFORMATION AVAILABLE Existing Conditions of Kittredge Crossings 10th Addition, 6/11/12, by Campion Final Plat of Kittredge Crossings 10" Addition, 6/11/12, by Campion Sanitary Sewer and Watermain, Kittredge Crossings 10th Addition, 6/11/12, by Campion Street and Storm Sewer, Kittredge Crossings 10th Addition, 6/11/12, by Campion Grading Plan, Kittredge Crossings 10th Addition, 6/11/12, by Campion Details, Kittredge Crossings 10th Addition, 6/11/12, by Campion Storm Sewer Calculations, Kittredge Crossings 10th Addition, 2/12/12, by Campion City of Otsego Engineering Manual City of Otsego Zoning and Subdivision Page 3 C:\Users\Lori\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Y99XWJ03\Kitt 10 RVW2 (2).doc COMMENTS 1. Three cores have been completed along Kittredge Circle. Although the section of these cores does not exactly match the City Standard for the R -value of the soil, it does provide equal or greater gravel equivalency. Therefore, no additional strengthening is necessary to meet City street design standards. 2. The regraded storm pond has been modeled by the developers engineer and meets the City's Stormwater requirement. 3. Street name signs must be changed from blue to green to indicate a public street. The work will be completed by the City and the cost will be paid for by the developer through the Development Agreement. 4. We would recommend Outlot A become parts of lots 4 and 5 of block 2. The storm sewer under the larger lot 5 would need to be encumbered by a drainage and utility easement. Outlot B would be renamed as Outlot A. SUMMARY AND/OR RECOMMENDATION We recommend approval contingent upon the completion of said comments. Page 4 C:\Users\Lori\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Y99XWJ03\Kitt 10 RVW2 (2).doc Kittredge Crossings 10th Add. Date Created: 3/l/2012 DEVELOPMENT AGREEMENT KITTREDGE CROSSINGS 10" ADDITION AGREEMENT entered into this day of , 2012 between the City of Otsego ("City"), a municipal corporation organized under the laws of the State of Minnesota, and Shelard Capital Investments, Inc., a Minnesota Corporation ("Developer"). 1. Request for Plat Approval. The Developer has requested that the City approve a plat entitled KITTREDGE CROSSINGS 10th ADDITION (referred to in this Agreement as "the Plat") and legally described as follows: (See attached Exhibit A) The plat contains twenty eight (28) single family residential lots, as well as one (1) outlot for stormwater management purposes. The plat is located within the City's West Sewer District, is zoned PUD, Planned Unit Development District as approved by Ordinance 2003 -XX adopted by the City Council on May 1,2003. The Final Plat for KITTREDGE CROSSINGS 6th ADDITION was approved by the City Council on July 12, 2004 KITTREDGE CROSSINGS 10th ADDITION is a re -plat of a portion of the previous KITTREDGE CROSSINGS 6th ADDITION. 2. Conditions of Plat Approval. The City hereby approves the plat on condition that the Developer enter into this Agreement, furnish the security required by it, and record the Plat with the Wright County Recorder or Registrar of titles within one hundred (100) days after the City Council approves the final plat. The Developer shall cooperate with the City in recording the Plat and all required additional deeds and documents and providing assurance that the Plat and all required documents have been 1 properly and timely recorded. Any restrictive covenants for the Plat shall be submitted to the City Attorney for approval and shall be recorded prior to sale of any lots within the Plat. 3. Right to Proceed. Within the Plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, storm sewers, water lines, streets, utilities, public or private improvements, or any buildings or structures until all the following conditions have been satisfied: 1) this Agreement has been fully executed by both parties and filed with the City Clerk, and all conditions contained in the Agreement have been met, 2) the necessary security has been received by the City, 3) the Plat and this Agreement have been recorded with the Wright County Recorder's Office, 4) The Developer has initiated and attended a pre -construction meeting with the City Engineer, and 5) the Zoning Administrator has issued a letter that all conditions have been satisfied and that the Developer may proceed; or until such time as approval to commence earlier construction is specifically approved by the City, and Developer has fully complied with all conditions set forth by City staff. 4. Sanitary Sewer Service Allocation. Allocation of sanitary sewer service has already been made for this Plat in previous approvals for KITTREDGE CROSSINGS 6" ADDITION. The allocation of sanitary sewer service previously approved does not occur until all required security has been posted. 5. Changes in Official Controls. KITTREDGE CROSSINGS 10th ADDITION is a planned and staged development within the meaning of Minn. Stat. 462.358, Subd. 3c, and no amendment to the City's Comprehensive Plan or other Official Controls shall apply to or effect the use, development density, lot size, lot layout, or platting requirements for future phases of KITTREDGE CROSSINGS 10ffi ADDITION for a period of five (5)years. Thereafter, notwithstanding anything in this Agreement to the contrary, to the full extent permitted by State law, the City may require compliance with any amendments to the City's Comprehensive Plan, other Official Controls enacted after the date of this Agreement. This provision does not apply to regulations or Official Controls related to park and trail dedication or any fee established by the City chargeable to the Developer for municipal costs arising from said future phases. 6. Development Plans. The Plat shall be developed in accordance with the plans on file at the office of the City Clerk and the conditions stated below. If the plans vary from the written terms of this Agreement, the written terms shall control. The plans are: Plan A Final Plat, KITTREDGE CROSSINGS 10`x' ADDITION, dated 2012 prepared by Pellinen Land Surveying. Plan B Grading, Drainage, and Erosion Control Plan prepared by Campion Engineering Services, Inc. and as finally approved by the City Engineer. 2 Plan C Construction Plans for KITTREDGE CROSSINGS 10' ADDITION, prepared by Campion Engineering Services, Inc. and as finally approved by the City Engineer. Plan D Specifications for KITTREDGE CROSSINGS 10`x' ADDITION, prepared by Campion Engineering Services, Inc. and as finally approved by the City Engineer. 7. Improvements. The Developer shall install and/or pay for the following: A. Streets B. Street lights C. Site grading and ponding D. Underground installation of all utilities E. Sanitary sewer lines F. Water lines G. Storm water management improvements H. Setting of lot and block monuments I. Construction surveying and staking J. Traffic control signs Improvements shall be installed in accordance with City standards, the City Code, and the above -referenced plans that have been furnished to the City and approved by the City Engineer. The Developer shall obtain all necessary permits before proceeding with construction. The City shall provide adequate field inspection personnel to assure acceptable quality control, which will allow certification of the construction work. The City may, when reasonably required to do so, and at the Developer's expense, have one (1) or more City inspectors and a qualified engineer inspect the work. Within thirty (30) days after the completion of the improvements and before all retained security is released, the Developer shall supply the City with a complete set of reproducible "as constructed" and an electronic file of the "as constructed" plans in AutoCAD.DWG file or a .DXF file, all prepared in accordance with City standards. Before the security for the completion of utilities is fully released, iron monuments shall be installed in accordance with Minnesota Statutes 505.02. The Developer's surveyor shall submit a written notice to the City certifying that the monuments are installed following site grading, utility and street construction. 8. Contractors/Subcontractors. City Council members, City employees, and City Planning Commission members, and corporations, partnerships and other entities in which such individuals have greater than a twenty five percent (25%) ownership interest or in which they are an officer or director may not act as contractors or subcontractors for the public improvements identified in Paragraph 7 above. c 9. Permits. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, which may include, but are not limited to: A. Wright County for County Road access and work in County right of way. B. MNDOT for State Highway Access C. MNDOT for work in right of way D. Minnesota Department of Health for watermains E. MPCA NPDES Permit for construction activity F. MPCA for sanitary sewer and hazardous material removal and disposal G. DNR for dewatering H. City of Otsego for building permits I. City of Otsego for sanitary sewer connections J. City of Otsego for retaining walls 10. Dewatering. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer's and the Developer's contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable County, State, and Federal rules and regulations. DNR regulations regarding appropriations permits shall be strictly followed. 11. Time of Performance. The Developer shall install all listed improvements by October 31, 2012. The Developer may request an extension of time from the City to be submitted in writing to the City Clerk, for which said extension shall be conditioned upon updating the security posted by Developer to reflect cost increases and the extended completion date. Final wear course placement outside of the above time frame must have the written approval of the City Engineer. The City may impose additional conditions on the extension necessary to ensure performance. 12. Right of Entry. The Developer hereby grants to the City, its agents, employees, officers and contractors an irrevocable right of entry to enter the Plat to perform any and all work and inspections necessary or deemed appropriate by the City during the installation of improvements by Developer or the City, or to make any necessary corrective actions necessary by the City. Except in emergency situations, as defined by the City, the City shall give the developer fifteen (15) business days notice stating the deficiencies and necessary corrections prior to making any corrective action. Said right of entry shall continue until the City finally accepts the improvements and any applicable warranty period has expired. 4 13. Erosion Control. Prior to initiating site grading, and before any utility construction is commenced or further building permits are issued, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by the City. If the City Engineer determines that it would be unreasonable to require full implementation of the erosion control plan prior to utility construction or issuance of certain building permits, he shall state in writing what construction can take place and what particular building permits can be issued prior to full implementation. The City may impose additional erosion control requirements if, in the opinion of the City Engineer, they would be beneficial. All areas disturbed by the excavation and backfilling operations shall be reseeded forthwith after the completion of the work in that area. If the Developer does not comply with the erosion control plan and schedule or any supplementary instructions, the City may, with reasonable notice, take action as it deems appropriate. 14. Grading Plan. Plat grading shall be in accordance with the approved grading plan, Plan B. The plan shall conform to City specifications and the City Code. Ponds, swales, and ditches shall be constructed on public easements or land owned by the City. Within thirty (30) days after completion of grading and before any retained security is fully released, the Developer shall provide the City with an "as built" grading plan including certification by a registered land surveyor or qualified engineer that all ponds, swales, and ditches have been constructed on public easements or land owned by the City. "As built" plans shall include field verified elevations of the following: A. Cross sections of ponds B. Location and elevations of swales and ditches C. Lot corners and house pads Occupancy permits shall not be issued by the Building Official until the grading and drainage plan is certified as set forth above. 15. Clean Up. The Developer shall promptly clean any and all dirt and debris from streets and construction sites in accordance with the City Code resulting from construction work by the Developer, its agents or assigns. 16. Ownership of Improvements. Upon acceptance by the City Council of the work and construction required by this Agreement, improvements lying within public easements and public right-of-way shall become City property without further notice or action. 17. Streets. The Developer agrees to maintain the streets in the Plat until the base course bituminous surfacing has been accepted by the City. Should the City be required to grade the street prior to paving, the cost of such grading shall be paid by the Developer and drawn from the Developer's letter of credit. Should snow plowing be necessary prior to street paving, the Developer shall be responsible for such plowing as may be required by the Streets Supervisor. If, upon the Developer's request, the City agrees to s plow the street prior to acceptance, such work will be done upon agreement that the Developer will hold harmless and indemnify the City from any and all liability claims related to such work and pay all costs associated with that work. Any plowing undertaken by the City will constitute no acceptance or evidence of acceptance of the street(s) in question. Upon final completion of streets and acceptance by the City as a City street rather than a private drive, the Developer shall guarantee to the City for a period of two (2) years that the streets have been constructed to City standards. The warranty period shall not commence until such time as street construction is completed and the streets are accepted as City streets by the City. The two (2) year warranty set forth above commences upon the date on which the City accepts the streets by resolution. 18. Sewage Treatment. No occupancy permit for any building within the plat will be issued by the City unless the Building Official has inspected both the sewer and water connections to the building and has certified that they have been constructed satisfactorily in accordance with City specifications and the City Code. 19. Administrative Fee. A fee for City Administration of this project shall be paid prior to the City executing the plat and this Agreement. Said fee shall be one percent (1/2%) of the estimated construction costs of the improvements within the plat, or alternatively a minimum fee. The administrative fee for this Plat is the minimum fee of $1,500.00 and is contained within the escrow and fees established in Paragraph 27 of this Agreement. This fee is immediately available to the City upon establishment of the escrow. 20. Storm Water Management Cost. The Developer shall fully comply with the Grading, Drainage, and Erosion Control Plan (Plan B). The City has established a cost for the impact of the Plat upon storm water drainage within the Otsego Creek watershed. The cost is based upon engineering studies completed by the City. The Storm Water Management Cost for KITTREDGE CROSSINGS 10th ADDITION has already been paid for in the previous platting of KITTREDGE CROSSINGS 6' ADDITION. 21. Transportation Infrastructure Costs. In the event that safe, practical and convenient access to the plat requires that the City expend funds for construction, reconstruction or repair of any City street providing access to the plat and which construction, reconstruction or repair would not be necessary or timely but for the development, Developer shall pay a lump sum fee for such access to those roadways. Transportation Infrastructure Costs for KIITREDGE CROSSINGS 10' ADDITION have already been paid with the platting of KITTREDGE CROSSINGS 6' ADDITION. 22. Sanitary Sewer Fees. Current fees for the provision of sanitary sewer (SAC) are as follows: 28 REC units at $ 7,270.00 per unit x 50% or $3,635.00 per unit. Sanitary sewer fees shall be paid at the time that a building permit is obtained from the City for each individual lot. In the event that building permits are issued after the City has increased the SAC fee, the applicable amount due per unit shall be 50% of the fee per REC unit in place at the time of application for a building permit. 6 23. Water Fees. Current fees for the provision of water service (WAC) are as follows: 28 units at $ 4,090.00 per unit x 50% or $2,045.00 per unit. Water fees shall be paid at the time that building permit is obtained from the City for each individual lot. In the event that building permits are issued are issued after the City has increased the WAC fee, the applicable amount due per unit shall be 50% of the fee per REC unit in place at the time of application for a building permit. 24. Park and Trail Dedication. Park dedication requirements for KITTREDGE CROSSINGS 10' ADDITION have already been satisfied in the previous platting of KITTREDGE CROSSINGS 6ffi ADDITION 25. Street and Traffic Control Signs. Before the City signs the final plat, the Developers shall pay to the City $ 490.00 for installation of traffic control signs (stop signs, street signs, dead-end signs). The said amount was calculated as follows: 2 signs at $ 245.00 per sign. Using these funds, the City shall purchase and install the street and traffic control signs. 26. Street Light Construction. The Developer shall pay for the operation and maintenance of the street lights for a period of two (2) years. In order to facilitate payment of payment for operation and maintenance of street lights, the Developer shall submit a fee to be included within the escrow and fees established in Paragraph 27 of this Agreement and is calculated as follows 3 lights x $550.00 per light for a total payment of $ 1,650.00. The operation and maintenance of the street lights by the City shall not commence until such time as the Plat is accepted by the City and is formally recorded. Street lighting shall conform to adopted City Code. 27. City Engineering Administration and Construction Observation, Legal Fees Escrow and City Fees. The Developer shall pay a fee for consulting engineering administration. City engineering administration following approval of the Plat. City engineering administration will include consultation with Developer and its engineer on status or problems regarding the project, monitoring during the warranty period, general administration and processing of requests for reduction in security. Fees for this service shall be the actual amount billed for those services estimated to be three percent (3%) of the estimated construction cost of the improvements to be inspected, assuming normal construction and project scheduling. The Developer shall pay for construction observation performed by the City Engineer. Construction observation shall include part or full time observation, as determined by the City Engineer, of proposed street, sanitary sewer, water and storm drainage construction and will be billed on hourly rates actually required for said inspection estimated to be five percent (5%) of the estimated construction cost of the improvements to be inspected. In the event of prolonged construction or unusual problems, the City will notify the Developer of anticipated cost overruns for engineering administration and observation services. The escrow and fee account shall also include estimated fees for Legal expenses actually incurred, City Administrative Fee (a flat fee due upon execution of this Agreement), Trunk Water and Sewer Access Fees (a flat fee due upon execution of this Agreement), Transportation Infrastructure Costs (a flat fee due upon execution of this Agreement), Park and Trail Dedication Fees (a flat fee due upon execution of this Agreement), Street Light Maintenance and Operation Fee (a flat fee due upon execution of this Agreement) and shall be established as follows: ESCROW AND FEES City Construction Administration and Utility and Street Inspection Fees (estimated 8% of $ 129,393.00) $ 10,351.44 Legal Fees (estimated, actual billings to be paid) $ 1,500.00 City Administrative (flat minimum fee) $ 1,500.00 Trunk Water and Sewer Access Fee Trunk Sanitary Sewer (SAC) Trunk Water Storm Water Management Cost Transportation Infrastructure Cost Park & Trail Dedication Fee Street light maintenance and operation TOTAL To be paid at building permit To be paid at building permit NA NA NA $ 1,650.00 $ 15,001.44 This escrow amount shall be submitted to the City prior to the City executing the Plat and this Agreement. All administrative and legal fees related to plan review, drafting of this Agreement and any other necessary items shall be paid to the City prior to execution of the Plat and this Agreement. Any amounts for legal and engineering not utilized from this escrow fund shall be returned to the Developer when all improvements have been completed, all financial obligations to the City satisfied, and the required "as constructed" plans have been received by the City. All other amounts listed as flat fees are non-refundable and available immediately for City use when posted. a 28. Security. To ensure compliance with the terms of this Agreement, and construction of all public improvements, the Developer shall furnish the City with a cash escrow or other "security" in the amount of $ 158,616.25 said amount calculated as follows: Site, grading, drainage, erosion and sediment control and wetland protection Sanitary Sewer- Lateral and Trunk Watermain- Lateral and Trunk Storm Sewer- Lateral Streets Engineering and Surveying Construction Services TOTAL TOTAL SECURITY REQUIRED ($126,893.00 x 125%) $ 53,125.00 $ 0.00 $ 2,100.00 $ 37,128.00 $ 30,040.00 $ 4,500.00 $ 1269893.00 $ 158,616.25 The issuer and form of the security (other than cash escrow) shall be subject to City approval. The security shall be issued by a banking institution in good standing as determined by the City and approved by the City Administrator. The City shall have the ability to draw on the security at a bank or branch bank located within fifty (50) miles of the City Hall. The security shall be for a term ending July 1, 2013 and shall contain an automatic renewal provision. The City may draw down the security for any violation of the terms of this Agreement, or upon receiving notice of the pending expiration of the security. It shall be the responsibility of the Developer to inform the City at least thirty (30) days prior to expiration of the security of the impending expiration and the status of the project relative to the security and this Agreement. If, for whatever reason, the security lapses prior to complete compliance with this Agreement (other than during any warranty period), the Developer shall immediately provide the City with either an extension of the security or an irrevocable letter of credit of the same amount upon notification of the expiration. If the required improvements are not completed at least thirty (30) days prior to the expiration of the security, the City may also draw down the security. If the security is drawn down the proceeds shall be used to cure any default. Upon receipt of proof satisfactory to the City that work has been completed and financial obligations to the City have been satisfied, with City approval, the security may be reduced from time to time down to $15,861.00 the amount of warranty security, whichever is more. A warranty security in the amount of $15,861.00 shall be posted with the City as set forth in paragraph 33 of this Agreement. Notwithstanding the posting of that warranty security, the security shall not be reduced below ten percent (10%) of the posted security until all improvements have been completed, all financial obligations to the City satisfied (which includes posting of warranty security), and the required "as built" plans have been received by the City. The intent of this Agreement is that the City shall have access to sufficient security, either security or warranty security, to complete the project and insure warranty on all public improvements at all times. This security amount shall be submitted to the City prior to execution of the Plat and this Agreement. All administrative and legal fees related to plan review, drafting of this Agreement and any other necessary items shall be paid to the City prior to execution of the plat and this Agreement. The security for this Agreement shall be cash or an Irrevocable Letter of Credit in the amount of $158,616.25 The Letter of Credit shall comply with the requirements of the first paragraph of this section. The issuer of the Letter of Credit shall immediately notify the City of any circumstances that would place the security in jeopardy. 29. Outlot. Outlot A shall be conveyed to the City by quit claim deed at the same time that the Plat is recorded. Said outlot will be held by the City for drainage and utility purposes. 30. Landscaping. The Developer shall install two (two) trees upon each lot within the Plat of a species approved by the Zoning Administrator. These plantings may not be installed in a public right-of-way. Any security posted for this agreement or prior additions may be used to cure any defects in the event that the Developer, it assigns or successors fails to install landscaping according to this Agreement. Landscaping security to insure compliance with the approved Landscape Plan shall be $ 1,000 per lot to posted with the City at the time of application for a building permit on each lot. Any trees which can cause a public nuisance or public hazard, such as bug infestation or weak bark, are specifically prohibited. The Developer, Builders or Property Owners (applicant for building permit) in the residential lot area shall sod all front yards within the buildable portion of each lot and shall post any security required by the City to assure landscaping or other items in compliance with the City Code. The Developer, Builder or Property Owner shall provide not less than six (6) inches of topsoil in required front yards or side yards abutting public rights-of-way. Where slopes lie in excess of ten (10) percent, sodding (staked) shall be required. Weather permitting, the trees, grass seed and sod shall be planted before Certificates of Occupancy are issued. All grass seed shall be maintained so that turf is established within one (1) year of planting. If landscaping as required by the City Code and this Agreement is not timely completed, the City may enter the lot or lots, perform the work, and apply any posted 10 security toward the cost. The Developer, it assigns or successors, Builder or Property Owner will provide will provide all trees, grass, seed and sod within the Plat and shall maintain said plantings and warrant them to remain alive, of good quality and disease free for twelve (12) months after planting. Any replacement shall be warranted for twelve (12) months from the time of planting. 31. Significant Trees. There are no significant trees within the Plat. The Developer is not required to replace any significant trees. 32. Meters. Meters shall be provided as per City policy. 33. Warranty. The Developer warrants all work required to be performed by it against poor material and faulty workmanship for a period of one (1) year after its completion and acceptance by the City. The amount of posted warranty security for public improvements to be posted by the Developer shall be in the amount of $ 15,861.00. The amount, has been determined by the City Engineer, and is based upon the costs of the raw materials and labor which would be necessary to correct the most common deficiencies in such public improvements. 34. Claims. The Developer shall pay any subcontractor within ten (10) days of the Developer's receipt of payment by the City for undisputed services provided by the subcontractor. In the event that the City receives claims from labor, materialmen, or others that perform work required by this Agreement, and the sums due them have not been paid, and the laborers, materialmen or others are seeking payment from the City, the Developer hereby authorizes the City to commence an interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to one hundred twenty-five percent (125%) of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorney fees pursuant to this Agreement. In the event that the Developer desires to make a cash deposit instead of drawing down the letter of credit if a claim is made as stated above, they shall immediately notify the City of this intent at the time the claim is made and shall delivery one hundred twenty-five percent (125%) of the claim to the City within ten (10) days of such notice in the form of cash or certified check. 35. Restrictions. The following restrictions apply to the property and all lots thereon shall be held, sold, and conveyed subject to the following conditions and restrictions, which are for the purpose of protecting the value and desirability of the plat and insuring that all conditions imposed by the City in this Agreement are properly recorded against the property. Said conditions shall run with the real property and be binding on all parties having a right, title or interest in the plat or any part thereof, their heirs, executors, representatives, successors and assigns: None. 11 36. Responsibility for Costs. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by them or the City in conjunction with the development of the Plat, including, but not limited to, legal, planning, engineering, and inspection expenses incurred in connection with development of said Plat, the preparation of this Agreement, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. B. The Developer shall hold the City and its officers and employees harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from Plat development. The Developer shall indemnify the City and its officers and employees for all costs, damages or expenses which the City may pay or incur in consequence of such claims, including attorney's fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Agreement, including engineering fees, attorney's fees, and costs and disbursements. D. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Agreement within thirty (30) days after receipt. If the bills are not paid on time, the City may halt all plat development work and construction, including but not limited to the issuance of building permits for lots which the Developers may or may not have sold, until all bills are paid in full. Claims not paid within thirty (30) days shall accrue interest at the rate of twelve percent (12%) per year. 37. Developer's Default. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the City may then draw down the security established in Paragraph 17 to pay for any work undertaken, provided the Developer is first given notice of the work in default, not less than seven (7) days in advance. This notice provision does not apply if the work performed by the City or its contractors is of an emergency nature, as determined at the sole discretion of the city. Should such emergency work be required the City will make all reasonable efforts to notify the Developer as soon as possible. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part pursuant to any applicable statutes or ordinances. 12 3 8. Miscellaneous. A. The Developer represents to the City that the plat complies with all City, County, State, and Federal laws and regulations, including but not limited to, Subdivision Ordinances, Zoning Ordinances, and environmental regulations except where specifically excluded by this agreement. If the City determines that the Plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. Third parties shall have no recourse against the City under this Agreement. C. Breach of any of the terms of this Agreement by the Developer shall be grounds for denial or revocation of building permits. D. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. E. If building permits are issued by the City prior to the completion and acceptance of public improvements, the Developer shall assume all liability for the costs resulting in any delay in completion of public improvements and damage to any public improvements caused by the City, the Developer, its contractors, subcontractors, materialmen, employees, agents, or third parties. No one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the streets needed for access have been paved with a bituminous surface, unless a specific exception is approved by the City. F. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. G. This Agreement shall run with the land, shall be recorded against the title to the property and all properties therein established by the Plat, and shall be binding on all parties having any right, title or interests in this phase of the plat or any part thereof, their heirs, successors, and assigns. After the Developer has completed the work required of them under this Agreement as set forth in Section 8, at the Developer's 13 request, the City will execute and deliver to the Developers a release or partial release (s) of this Agreement. H. The Developer shall take out and maintain until one (1) year after the City has accepted the public improvements, public liability and property damage insurance covering personal injury, including death, and any claims for property damage which may arise out of the Developer's work or the work of their subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall not be less than $500,000.00 for one person and $1,000,000.00 for each occurrence; limits for property damage shall be not less than $200,000.00 for each occurrence. The City shall be named as an additional named insured on said policy, and the Developer shall file a copy of the insurance coverage with the City prior to the City issuing further building permits. I. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. J. The Developer shall pay for all local costs related to drainage improvements required to complete the construction according to the plans and conditions that are a part of this Agreement. K. Should development of the plat proceed at a pace slower than anticipated, and for that reason, specific terms of this agreement become onerous or unduly burdensome to the Developers, upon his/her application, the City will enter into negotiations regarding those specific terms and shall not unreasonably withhold consent to appropriate changes in the terms of this Agreement. L. The Developer shall demonstrate and maintain compliance with the 1991 Wetland Conservation Act. M. The Developer shall be responsible for all on site drainage as well as for any affects that their actions may have on adjoining properties. Specifically, the Developer shall maintain existing drainage tiles on site, and shall be responsible for any and all drainage problems related to either the site drainage tiles or problems with on-site drainage 14 facilities to be constructed in accordance with this agreement and plat approval. 39. Previous Developer's Agreement. KITTREDGE CROSSINGS 6' ADDITION. Upon execution of this Agreement, Developer and others shall be released from the terms and conditions of that Developer's Agreement for KIITTREDGE CROSSINGS 5t' and 6t' ADDITION dated October 4, 2004 relate to the portion of KITTREDGE CROSSINGS 6t' ADDITION being platted as KITTREDGE CROSSINGS 10th ADDITION. The Release does not apply to KITTREDGE CROSSINGS FIFTH ADDITION nor to any portion of KITTREDGE CROSSINGS 6th ADDITION not included in this Plat. 40. Notices. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, their employees or agents, or mailed to the Developer by registered mail at the following address: Shelard Capital Investments, Inc., 11455 Viking Drive, Suite 300, Eden Prairie, MN 55344 Attention: Jacob Wert. Notice to the City shall be in writing and shall be either hand delivered to the City Clerk at the following address: City of Otsego, City Hall, 8899 Nashua Avenue NE, Otsego, MN 55330, Attention: City Clerk CITY OF OTSEGO I:` r -l", Jessica Stockamp, Mayor Tami Loff, City Clerk 15 DEVELOPER SHELARD CAPITAL INVESTMENTS, INC. Its: STATE OF MINNESOTA ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of 2012, by Jessica Stockamp, Mayor and by Tami Loff, City Clerk, of the City Otsego, a Minnesota municipal corporation, on behalf of the City and pursuant to the authority of the City Council. STATE OF MINNESOTA ss. COUNTY OF Notary Public The foregoing instrument was acknowledged before me this 2012, by 16 day of the , of Shelard Capital Investments, Inc. a Minnesota corporation, with authority and on behalf of the corporation. DRAFTED BY: MACARTHUR LAW OFFICE, LLC 3601 Thurston Avenue North Suite 103 Anoka, MN 55303 (763) 231-5850 17 Notary Public 06-19-12 0tse�o N -t%07A (V FINDINGS OF FACT AND DECISION FINAL PLAT APPLICANT: Shellard Capital Investments, Inc. APPLICATION: Request for approval of a Final Plat for 28 single family lots to be known as Kittredge Crossings 10th Addition. CITY COUNCIL MEETING: 25 June 2012 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is attached as Exhibit A. B. The subject site is guided by the Comprehensive Plan for low/medium density residential land uses within the West Sewer District. C. The subject site is zoned PUD, Planned Unit Development District. D. The applicant is proposing to replat 70 townhouse unit lots and common open space within portions of Kittredge Crossings 6th Addition as 28 single family lots. E. The City Council conditionally approved a preliminary plat for Kittredge Crossings 10th Addition on 12 March 2012. F. The Request for City Council Action dated 25 June 2012 prepared by the City Planner, The Planning Company LLC., is incorporated herein. G. The memorandum dated June 20, 2012 prepared by the City Engineer, Hakanson Anderson Associates Inc., is incorporated herein. H. Final plat applications are processed without review and recommendation by the Planning Commission unless determined to be necessary by the City Council in accordance with Section 21-3-3.D.2 of the Subdivision Ordinance. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The construction plans shall be revised in accordance with the City Engineer's Memorandum dated June 11, 2012. 2. The City Clerk shall record the Final Plat and Development Agreement with Wright County upon approval of the Final Plat by the Wright County Surveyor. 3. The parking area adjacent to Outlot A will be required to be removed, the area restored and the curb extended subject to review and approval by the City Engineer. 4. The single family lots shall be subject to the following lot requirements: Lot Area Lot Width Lot Depth Setbacks Corner Interior Front/Side- Interior Rear Wetland Corner Side 9,OOOsf. 90ft. 60ft. 100ft. 30ft.garage 7ft. 20ft. NA 25ft. bldg. 5. The applicant may initiate construction of the improvements upon approval of the Final Plat and Development Agreement by the City Council prior to recording of said documents provided that all fees, escrows and securities have been submitted in a form approved by City staff. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the City Council of the City of Otsego this 25th day of June, 2012. Tami Loff, City Clerk 2 CITY OF OTSEGO By: Jessica L. Stockamp, Mayor CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2012-51 RESOLUTION APPROVING DEVELOPERS AGREEMENT BETWEEN THE CITY OF OTSEGO AND SHELARD CAPITAL INVESTMENTS, INC. RELATIVE TO THE PLAT OF KITTREDGE CROSSINGS 10th ADDITION WHEREAS, the City of Otsego (CITY) has approved the Plat of KITTREDGE CROSSINGS 10th ADDITION; and WHEREAS, the property within the Plat is owned by Shelard Capital Investments, Inc. (DEVELOPER) who intends to develop the parcel; and WHEREAS, a Developers Agreement has been drafted setting forth the terms and conditions for development of the property, and requiring that the Developer provide certain escrow, payment of fees, and security to insure that all public improvements are constructed as required by CITY; and WHEREAS, DEVELOPER has agreed to the terms and conditions of the Developers Agreement, has executed the Agreement, and has provided the required fee payments, escrow, and Security. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota as follows: 1. The CITY hereby approves the Developers Agreement as attached and authorizes the Mayor and City Clerk to execute the Agreement on behalf of the CITY. 2. That upon receipt of all required fee payments, escrow and Security from DEVELOPER and full execution of the Agreement, DEVELOPER may proceed to work on the property at its own risk. ADOPTED this 25th day of June, 2012. MOTION to approve the Resolution made by Council Member. And seconded by Council Member IN FAVOR: OPPOSED: 2 CITY OF OTSEGO Jessica Stockamp, Mayor Tami Loff, City Clerk 10 OtsTez o MINNESOTA CDP DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 25 June 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 4.1 Johnson Drainage and Utility deck off of the rear of the house. The City Engineer has reviewed the approved grading and drainage plan for the area and determined Easement Vacation AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of a resolution to partially vacate an existing drainage and utility easement. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. Noticed for 25 June 2012 City Council meeting. BACKGROUND/JUSTIFICATION: Joshua Johnson and Danika Hase own the single family home at 7421 Kahler Court NE within the Kittredge Crossings neighborhood. The residents are proposing to add a deck onto the southeast corner of the existing house where the patio door is located. The rear yard of the property (to the south of the house) is overlaid to a large extent by drainage and utility easement that limits the depth of a deck off of the rear of the house. The City Engineer has reviewed the approved grading and drainage plan for the area and determined that a 10 foot wide easement abutting the south lot line is sufficient for stormwater management. Thus, the additional drainage and utility easement serves no public purpose and may be vacated. City staff has drafted the attached resolution partially vacating the existing drainage and utility easement on the subject site. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Site location B. City Engineer memorandum dated June 20, 2012. C. Resolution 2012-52 D. Easement Vacation Description MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-52 partially vacating existing drainage and utility easement on Lot, 5. Block 1 Kittredge Crossings 2nd Addition. BUDGET INFORMATION FUNDING: BUDGETED: �:i YES NA E No 0 Ot§ TY OFe o MINNESOTA MEMORANDUM TO Honorable Mayor and City Council BY: Ronald J. Wagner, P.E., City Engineer CC: Lori Johnson, City Administrator Tami Loff, City Clerk Dan Licht, City Planner DATE: June 20, 2012 RE: Johnson Easement Vacation We have reviewed the approved grading and drainage plan for Kittredge Crossing 2nd in the vicinity of 7421 Kahler Avenue. The drainage on the lot does not have any cross drainage from adjacent lots and does not have any utilities within the easement proposed to be vacated. All drainage is confined within the 10' wide rear drainage and utility easement to be retained. Recommendation: We recommend the City allow for the vacation of the portion of the drainage and utility easement as shown on the attached drawings. The applicant shall be responsible for all costs associated with preparing and filing the documents with the County. ot2500- 2012memo - 7421 Kahler Ave - Johnson Vacation Page 1 of 1 % I /V RmP, Johnson Vacation Site Location Date Created: 6/19/2012 RESOLUTION NO.: 2012 - 52 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION APPROVING VACATION OF A PORTIONOF DRAINAGE AND UTILITY EASEMENT WITHIN LOT 5, BLOCK 1 KITTREDGE CROSSINGS 2ND ADDITION. WHEREAS, the legal description of the subject site is Lot 5, Block 1 Kittredge Crossings 2nd Addition, City of Otsego, County of Wright, State of Minnesota; and, WHEREAS, property owners Joshua Johnson and Danika Hase have submitted an application requesting vacation of a portion of existing drainage and utility easement within the rear yard of the lot for the purposes of constructing a deck onto the existing single family dwelling; and, WHEREAS, the proposed vacation of a portion of drainage and utility easement is described by Exhibit A; and, WHEREAS, the City Engineer has reviewed the proposed vacation and finds that the proposed drainage and utility easement serves no useful public purpose; and, WHEREAS, the City Council held a public hearing at their regular meeting on 9 January 2012 to consider the vacation and easement dedication, preceded by required published and mailed legal notice; and, WHEREAS, the City Council heard all parties interested therein and closed the public hearing; and, WHEREAS, the City Council having considered all information received related to the proposed vacation finds that vacating a portion of the existing drainage and utility easement as shown on Exhibit A would be in the public interest; and, WHEREAS, the memorandum dated June 20, 2012 prepared by the City Engineer, Hakanson Anderson Associates Inc. is incorporated herein. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that Otsego hereby orders: 1. That the portion of the drainage and utility easement in the City of Otsego, Wright County, State of Minnesota described by Exhibit A is hereby vacated. 2. The City Council hereby determines that the vacation of said portion of drainage and utility easement shall cause no damage to any abutting or nearby property owners and therefore no damages are awarded to any such property owners. [uL�IILel-ki - SECOND BY: �_1401►1y_IT191 3 THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 25th day of June, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. Stockamp, Mayor 2 DRAINAGE AND UTILITY EASEMENT VACATION DESCRIPTION LOT 5, BLOCK 1 KITTREDGE CROSSINGS 2ND ADDITION That drainage and utility easement over, under, and across Lot 5, Block 1, KITTREDGE CROSSINGS 2'D ADDITION, Wright County, Minnesota, according to the recorded plat thereof, lying southerly of the following described line and its extensions: Commencing at the southwest corner of said Lot 5; thence northeasterly along the west line of said Lot 5 a distance of 10.20 feet to the point of beginning of the line to be described; thence easterly to a point on the east line of said Lot 5 distance 46.09 feet northeasterly of as measured along said east line from the southeast corner of said Lot 5 and said line there terminating EXCEPT The easterly and southerly 10.00 feet and the westerly 5.00 feet thereof as measured at a right angle and parallel to the east, south and west lines thereof. C:\Users\Sandy\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\BURPM20M\ot2500 - Drainage and Utility Easement Vacation - Kittredge Crossings 2nd - Johnson.docx C 541 J CER TIN CATF OF SURVEY for MINKS CUSTOM HOMES Denotes Spike Set For Excavation Only GjI_0 5^ Denotes Surface Droblago �-�f)Ytest unprotected opening VOVIed�-1... ( ) Denotes Proposed Elevation X Denotes Existing Elevation T/C 960.6 Top of Block Elevotlon \ 957 960.2 Garage Roor Elevation C ! 0 T/C 957.4 Lotrest Floor ElcvoUon t^ 1 t t! 958.4 I \`1 6'2 s. 57.8 rj Type of Building: A Wood Frame (louse TELE Benchmark: Top of iron pipo 0 Lots 5 A 6, Block t j-T�fc •• Elovotlon - 95%4.1 957.9 yt �rOor 956.88 T of Spike \ cb 9 ��F ALL BUILDING DIMENSIONS Eie .x959.37 O 9�7p AND FLOOR ELEVATIONS MUST y°Qyg+k�%3�;9s�s, T/C BE VERIFIED BY BUILDER. �t �� /�z6� Q o`` v° �; 956. / j• N 956.x2 `S9 960.2 ((��•r� �� 7 958. / •�.._. 9,58-5 Tap 955.7 o T/C 956.29 .°'s:i »�.i;�i:�••. r (cj• L 1 960.2 �O sok, /sw I TO �t ' t i 960.0 O lg>� 958. 6) ( ) ? \q96 95)� a a, 958.7 1 6 S'f f '!j it.1 y."tVC r?s� 9589.xEJ 8.8 " Poposed r"°958.4 \Ir l / S / 956.9 House 1 _ ' 35.5 �tCl •• (957.4) 4B �• / �" i/CGCG 2.0 N h ' 956.21 j Cant % l :ri'r f1a ,-110,201 %(6 958.5 % N, i > ZIJ 956.8-Zs0O 10 ~ UnRAtNAGE ANO / y`(1� l <I EASEI.IENT� 4, `�' 9585.`3` 958.9 •if D `� Denotes 1/2 inch by 14 inch Iron pipe p monument set, marked with a plastic o V cap inscribed 'HIS 25343" 2 j�O 0 Denotes rebor found, and marked with ONL �F �'rl 98 a plastic cop RLS 42604. ( o� Iry 11j 060.0 The orientation of this Boaring System is based upon the recorded plot of KITTRF.DGE CROSSINGS AID ADDITION. Lot 5, Block 1, KITTREDGE CROSSINGS 2ND ADDITION, Wright County, MInnOS010. �!q /� !t m / 357.3y Q� h�O co' T/C 050.53 / 6 1 hereby certify that this survey, plan or report was prepared by me or under my direct supervision and (hot I am a duly Licensed Land Surveyor under the lows o/ the State of Minnesota. 1 h{t(JwEsl' -- and no cerfircgNon whatsoever Is extended to subsequent owners, mortgagees or Litld Land Surveyort'i & Civil Engineers, Inc. insurers, unless 11 surrey hos been Fe rcdoldd /or this purpose by the swseyor. 710 Ecsf River Rood. Doted this 28th day of Februor _ , 2006. Anoka, AW. er flood, ©y r _-_ _-_ Reg/stra(lon llo. 25343 Ph. 763-712-9099 Fox: 763-712-9055 es f. Napier - .Innesota Licensed Land Sl,rveyor ,Y.b No. 08-115 Book -Page DCF Aced Five 06-115 AsbuAt Dated Ihls day of 20 Q6 ,^"-AOdwest load Sunmyws & Ale( Engheers, Inc. - All Rlphis Reserved OtsTe F go MINN ESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration Lori Johnson, City Administrator June 25, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Lori Johnson, City Administrator Lori Johnson, City Administrator 5.1 PeopleService Contract AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends approval of the requested Consumer Price Index (CPI) increase of 2.3 percent in the PeopleService, Inc., contract for the year beginning July 1, 2012, as required by the Operations and Maintenance Agreement between the City of Otsego and PeopleService, Inc., dated June 9, 2008. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: On June 9, 2008, the City entered into a five year contract with PeopleService, Inc., to operate the City's two wastewater treatment plants and water system. The contract requires an annual price adjustment each July 1; the adjustment is equal to the CPI for the period between April of the preceding year and April of the adjustment year. The CPI for this July's adjustment is 2.3 percent. This increase brings the total payment to PeopleService, Inc., for the upcoming contract year to $580,380. Of that total $64,285 is allocated to the purchase of chemicals and $32,142 to maintenance costs. The balance of $483,953 is for staff, associated personnel costs, and communications services. In addition, the City of Otsego is required to provide 700 hours of staff time to assist with certain water and wastewater system maintenance functions. As I stated earlier, the current contract has a five year term; however, it contains an automatic renewal clause unless written notice of cancellation is given 90 days prior to the date of expiration. Consistent with strategic planning goal of "Assess the efficiency and effectiveness of City services" approved by the City Council earlier this year, this contract will be evaluated along with all other City services. A recommendation will be forthcoming to the City Council well in advance of the 90 day cancellation date. SUPPORTING DOCUMENTS: XO ATTACHED ❑ NONE • PeopleService, Inc., letter dated May 15, 2012 (received by Otsego on June 12, 2012) MOTION: (Please word motion as you would like it to appear in the minutes.) BUDGET INFORMATION FUNDING: BUDGETED: Xo YES Water and Wastewater Enterprise Funds o NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: 209 S 19th Street • Suite 555 f eo leSery cel NC. Omaha, NE 68102 1"1'1- Water &Wastewater Professionals May 15, 2012 Mayor Jessica Stockamp City of Otsego 8899 Nashua Ave. NE Otsego, Minnesota 55330-7314 Dear Mayor Stockamp, Local: 402-344-4800 Fax: 402-344-4799 Pursuant Paragraphs 1.4, 4.2 and 4.3 of the Operations and Maintenance Agreement dated June 9, 2008 between the City of Otsego, Minnesota and PeopleService, Inc., the maximum annual maintenance/repair (non -capital) expenditure amount in Paragraph 1.4, the monthly compensation in Paragraph 4.1 and the base amount for chemicals in Paragraph 4.3 that the City of Otsego, Minnesota pays for our services are to be adjusted each July 1St. This adjustment is to be based on the change in the Consumer Price Index for All Urban Consumers (CPI -U) between April of 2011 and April of 2012. The change to the CPI -U was a positive 2.3%. Thus, effective July 1, 2012, the City of Otsego's maximum annual maintenance/repair (non -capital) expenditure amount will be increased from $31,419 to $32,142, the monthly compensation will be increased from $47,278 to $48,365 and the base amount for chemicals will be increased from $62,840 to $64,285. PeopleService would appreciate your signing this letter in the space provided below, and returning a copy to our Arlington office. By doing so, you acknowledge receipt of this letter and the adjustment and increase in accordance with the Operations and Maintenance Agreement. If you have any questions, please don't hesitate to contact either Paul Christensen, our Region Manager for your area, or myself. Acknowledged: CITY OF OTSEGO, MINNESOTA Mayor Dated: Yours truly, Alan F. Meyer President DiscoverTlie Power of People www.peopleservice.com OtsTeg o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Administration Lori Johnson, City Administrator June 25, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Lori Johnson, City Administrator Lori Johnson, City Administrator position. The selection process included oral interviews by the department head and City Administrator and a written practice exercise was included for the street position. The early packet timeline didn't accommodate including the recommendation in this memo. Therefore, 5.2 Appoint Lead Workers AGENDA ITEM DETAILS RECOMMENDATION: A recommendation will be made at the City Council meeting on Monday to promote two employees; one to to Lead Park Worker and one to Lead Street Worker. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The City Council recently approved Lead Worker positions for both the Street and Park departments. The positions were posted internally giving all public works employees the opportunity to apply for the positions. One application was received for the parks position and two were received for the street position. The selection process included oral interviews by the department head and City Administrator and a written practice exercise was included for the street position. The early packet timeline didn't accommodate including the recommendation in this memo. Therefore, a recommendation will be presented at the City Council meeting on Monday. SUPPORTING DOCUMENTS: ❑ ATTACHED ❑ NONE List: MOTION: (Please word motion as you would like it to appear in the minutes.) The motion wording will be distributed at the meeting along with staff's recommendation. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES The cost of approximately $2,000 in 2012 will be absorbed in the respective department's xo No budget or taken from Council Contingency if funds aren't available in the department budget at year end. ACTION TAKEN