05-29-12 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
Tuesday, May 29, 2012
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Tami Loff, City Clerk and Brad Belair, Maintenance Supervisor.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
Randal Begin, 9227 Napier Avenue, said he wanted to let the City Council know he is planning
on selling some of his land. Mr. Begin asked about the setbacks for the power lines. City
Planner Licht said the survey should show them. CM Heidner said he believes it is 75 feet on
each side of the center.
2. Consider agenda approval.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve May 14, 2012 City Council Meeting Minutes.
3.3 Approve May 14, 2012 Special City Council Meeting Minutes.
3.4 Approve Resolution 2012-46 declaring surplus equipment and authorizing the
sale.
3.5 Approve final payment to Blackstone for splash pad construction.
3.6 Approve 2012 crack sealing contract.
3.7 Approve purchase of road side mower attachments.
3.8 Approve 2012 dust coating contract.
3.9 Approve Resolution 2012-47 accepting purchase agreement for McDonald
property.
3.10 Approve pay estimate #1 to EH Renner and Sons for Prairie Park splash pad poly
guard system.
3.11 Approve pay estimate #1 to EH Renner for replacement of failed VFD at Prairie
Park irrigation well.
Mayor Stockamp said she spoke with Maintenance Supervisor Belair on item 3.4 regarding the
picnic tables listed on the surplus list. She suggested those tables be kept and placed at the
landing. The City Council agreed.
CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion
carried.
4. Public Works:
4.1 Consider awarding contract for 2012 street maintenance projects for seal coat
and micro -surfacing.
City Engineer Wagner presented the staff report. City staff is recommending removing the
SunRay Farms area in the amount of $35,000 to meet the budgeted 2012 amount. Mayor
Stockamp asked if the SunRay Farms area needs to be done this year. City Engineer Wagner
said that there are still some homes being built and that City staff feels it can wait until next
year.
CM Heidner motioned to approve Resolution 2012-48 awarding to Pearson Brothers
in the reduced amount of $316,056.33. Seconded by CM Scharber. All in favor.
Motion carried.
CM Heidner motioned to approve Resolution 2012-49 awarding Asphalt Surface
Technologies Corp. in the amount of $184,555.00. Seconded by Mayor Stockamp.
All in favor. Motion carried.
4.2 Water -tower #1 exterior painting options.
City Engineer Wagner presented the staff report reviewing the options for water tower #1
exterior. Mayor Stockamp recommended waiting. CM Heidner asked how much revenue the
antennas on the water towers bring in. City staff said $50-60,000 that goes into the water fund.
CM Schroeder asked when the tower will be re -commissioned. City Engineer Wagner said four
to six years. CM Darkenwald asked if there are any potential problems from the rust if the
painting is delayed. City Engineer Wagner said no. Mayor Stockamp directed City staff to delay
the exterior painting of Water-tower#1. The City Council agreed. City Administrator Johnson
said staff will adjust it in next year's CIP.
5. Administration:
5 1 Consider improving the Public Works/City Hall project.
City Administrator Johnson presented staff report. City Administrator Johnson said the current
phones cannot be moved to the Public Works facility as originally thought because one set is
digital and the other is IP thus there will be an additional cost to purchase new phones. The
cost of $4,360.50 was just received from the phone vendor late this afternoon. The City
Administrator Johnson said to offset those costs there is the option to remove the designer fee
of $2,500 from the bid. She further recommended that the purchase of a new phone system
scheduled for 2014 in the CIP be moved back several years. Mayor Stockamp asked the status
of the work stations suggested for the lunch room. City Administrator Johnson said those work
stations will not fit and City staff has identified other options for those workstations at the
employee entrance and on the second floor.
CM Scharber motioned to approve the Public Works Facility project as outlined in
the floor plan dated May 17, 2012, with a budget of $145,495.00 per the cost
prepared by Kinghorn Company also with the additional cost of the phone system
and to approve the parking lot improvement project with a budget of $70,000.
Seconded by CM Schroeder. All in favor. Motion carried.
City Administrator Johnson said that the needed improvements to the City Hall front door
should be addressed before the August primary elections. John Studer from Kinghorn
Construction said he received a quote from Brinn for the doors and the installation by Becker
Electric in the amount of $5,661. Mayor Stockamp said she will be abstaining because her
husband works for Brinn.
CM Schroeder motioned to approve quote in the amount of $5,661. Seconded by CM
Heidner. Motion carried 4-0. Mayor Stockamp abstained.
5.2 Schedule 70th Street improvement open house.
City Administrator Johnson presented staff report. She recommended the City Council call an
open house for the 70th Street Improvement project on June 11 at 5:30 p.m. CM Darkenwald
asked if we already closed the public hearing on May 14. City Administrator Johnson said that it
2
was not a public hearing but an informational meeting. She further stated the Council may hold
another meeting to gather property owner input.
CM Schroeder motioned to call a special meeting at 5:30 PM on Monday, June 11,
2012 for the purpose of conducting a 70th Street Improvement Open House.
Seconded by Mayor Stockamp. All in favor. Motion carried.
There was discussion on 70th Street proposed width. CM Darkenwald asked how much extra it
would cost to construct paved shoulders verses non -paved. City Engineer Wagner said
$120,000. CM Darkenwald asked City Engineer Wagner how he came to the number of
$24,000 a year in savings for a paved shoulder. City Engineer Wagner said blading, extra
gravel, patching and equipment cost that much per year. CM Darkenwald asked how long the
road will last. City Engineer Wagner said it is constructed to last around 30 years.
CM Heidner asked that there be a hand out for the open house providing the residents the
different options. The City Council agreed.
5.3 Consider Lead Park Maintenance and Lead Street Maintenance positions.
City Administrator Johnson presented the staff report. Staff is recommending that lead positions
be created in both the Park Maintenance and Street Maintenance departments. City
Administrator Johnson said if approved this will be posted to staff tomorrow with interviews in
June. CM Heidner said he thought it was going to be just $1.00 increase not a step increase to
Maintenance II. Mayor Stockamp agreed. CM Scharber asked if the pay has to be determined at
this time or can we hold off on that part. City Administrator Johnson said the pay can be
determined at the time of promotion.
CM Scharber motioned to approve the creation of Lead Park Maintenance Worker
and Lead Street Maintenance Worker positions with pay to be determined at the
time of promotion. Seconded by CM Schroeder. All in favor. Motion carried.
6. City Council Reports and Updates.
No items.
7. Staff Reports and Updates.
7.1 Needham Avenue storm drainage.
City Engineer Wagner said City staff received a complaint from a resident on the drainage
issues in the Needham Avenue area. Street Maintenance Supervisor Belair presented a map of
the location. City Engineer Wagner said City staff is proposing a quick study on what it will cost
to fix the issue. CM Darkenwald asked what the cost of that would be. City Engineer Wagner
said about $1,500.
CM Heidner motioned to have the City Engineer do a preliminary cost estimate to
take care of this issue. Seconded by CM Schroeder. All in favor. Motion carried.
Street Maintenance Supervisor Belair said with the rain there have been some minor issues on
Jalger Avenue; there is water topping the road in Otsego Farms and there also is an issue
around 58th /59th Street in Autumn Woods.
City Engineer Wagner said the two new emergency sirens will be delivered next week.
CM Darkenwald said there is still an issue with the light on County Road 42 not tripping. City
Engineer Wagner said he did contact the county on that previously and will do so again.
8. Adjourn.
CM Scharber motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 8:30 PM.
ATTEST: �ajy�t� &&L
Tami Loff, City Clerk
yor Jessica Stockamp