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05-07-12 PC ITEM 1_1 OTSEGO PLANNING COMMISSION MEETING OTSEGO CITY HALL MAY 7, 2012 7 PM Call to Order. Chair Black called the meeting to order at 7:00 PM. Roll Call: Chair Pam Black; Commissioners: David Thompson, Tammie Fallon and Richard Nichols. Absent: Aaron Stritesky and Jim Kolles. Commissioner Brian Gerten arrived at 7:04 PM. City Council: CM Vern Heidner. Staff: Daniel Licht, City Planner; Gary Groen, Finance Director and Tami Loff, City Clerk. 1. Consider the following minutes. 1.1 April 16 2012 Planning Commission Meeting. Commissioner Thompson motioned to approve as written. Seconded by Commissioner Fallon. All in favor. Motion carried. 2. Non - Public Hearing items: 2.1 Capital Improvement Plan. City Planner Licht presented the Planning Report. Finance Director Groen reviewed the Capital Improvement Plan (CIP) and the process. CM Heidner stated that the CIP is a guide and does not guarantee that a project will be completed just because it is included in the CIP. CM Heidner said the City budget is a whole separate item. Commissioner Thompson asked if the equipment prices include the trade value of the item being replaced. Finance Director Groen said yes. Commissioner Gerten asked how items arrive on this plan. CM Heidner described the process for identifying projects. There was discussion on budget for the items. Commissioner Gerten motioned to recommend City Council approval of proposal CIP for the 2012 -2016. Seconded by Commissioner Nichols. All in favor. Motion carried. 2.2 Comprehensive Plan update. City Planner Licht presented the Planning Report which included the proposed schedule of the Comprehensive Plan update process. 2.3 Kaleidoscope Charter School (tabled from April 16) A. Interim Use Permit (IUP) to allow installation of temporary modular classrooms. Chair Black requested to move this item before item 2.1. City Planner Licht presented the Planning Report. Planning Commission Meeting May 7, 2012. Page 2. Commissioner Nichols motioned to table the application until the June 4, 2012 Planning Commission Meeting. Seconded by Commissioner Thompson. All in favor. Motion carried. 3. Update on City Council actions. CM Heidner updated the Commissioners on City Council actions. 4. Update on future Planning Commission Agenda items. City Planner Licht said the next scheduled meeting will be June 4, 2012 to continue the Kaleidoscope Charter School application. Commissioner Thompson brought up the concern of the stop signs at Odean Avenue and 85 Street. He said he has witnessed a lot of people running the stop sign and questioned if a larger stop sign was needed. City Planner Licht said that is governed by MSA but he will check with the City Engineer. Commissioner Gerten noted a concern about mowing the boulevards in Arbor Creek. City Planner Licht said he will contact the developer. 5. Adjourn. Commissioner Thompson motioned to adjourn. Seconded by Commissioner Gerten. All in favor. Motion carried. Adjourned at 8:02 PM. Pam Black, Chair ATTEST: Tami Loff, City Clerk ITEM 2.1 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPC@PlanningCo.com PLANNING REPORT TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 31 May 2012 RE: Otsego — Wahnscaffe — Detached Accessory Building TPC FILE: 101.01 — 12.09 BACKGROUND Douglass and Robyn Wahnschaffe own the property at 10191 James Avenue NE within Mississippi Pines. Mississippi Pines is zoned R -C, Residential Rural Open Space Cluster District and was approved with a PUD -CUP that included allowance of several flag lot configurations, including the subject site. The property owners built the single family dwelling on the property in 2002 at the northwest corner of the lot. The property owners are now proposing to construct a detached accessory building on the lot at the southeast corner. However, detached accessory buildings on lots within the R -C District are subject to specific building envelope requirements outlined in Section 20-60 - 8.C, including that they be located behind the rear line of the principal dwelling. Exhibits: A. Site Location B. Aerial Photo C. Building Plans (3 sheets) D. Site Survey ITEM 2_1 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC @PlanningCo.com PLANNING REPORT TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 31 May 2012 RE: Otsego — Wahnscaffe — Detached Accessory Building TPC FILE: 101.01 — 12.09 BACKGROUND Douglass and Robyn Wahnschaffe own the property at 10191 James Avenue NE within Mississippi Pines. Mississippi Pines is zoned R -C, Residential Rural Open Space Cluster District and was approved with a PUD -CUP that included allowance of several flag lot configurations, including the subject site. The property owners built the single family dwelling on the property in 2002 at the northwest corner of the lot. The property owners are now proposing to construct a detached accessory building on the lot at the southeast corner. However, detached accessory buildings on lots within the R -C District are subject to specific building envelope requirements outlined in Section 20-60 - 8.C, including that they be located behind the rear line of the principal dwelling. Exhibits: A. Site Location B. Aerial Photo C. Building Plans (3 sheets) D. Site Survey ANALYSIS Construction. The proposed building measures 1,440 square feet with a height of 16 feet to the midpoint of the pitched roof. The building has an exterior finish of stucco with a brick wainscot to match the principal building. The area, height and construction materials for the proposed detached accessory building conform to the requirements of the Zoning Ordinance. Location. The proposed detached accessory building is shown to be constructed in the southeast corner of the lot, setback 45 feet from the south lot line (front) and 23 feet from the east lot line (side), which exceed the setback requirements established by Section 20- 60 -8.C.1 applicable to the building as it is larger than 150 square feet. Section 20- 60- 8.C.2.a further requires that the detached accessory building be located behind the rear line of the principal structure and that it be within 150 feet of the principal structure. Because of the location of the principal dwelling within the lot and the location of the septic system and well, it is not possible to locate the proposed detached accessory building behind the rear line of the house. The proposed building location also results in a minimum loss of existing tree cover on the subject site. The applicant has requested approval of the proposed location of the detached accessory building as an amendment to the PUD -CUP allowing the flag lot configuration. Criteria. A request to amend the PUD -CUP for Mississippi Pines to allow for the proposed location of the detached accessory building is to be evaluated based upon, but not limited to the criteria outlined in Section 20 -4 -2.F of the Zoning Ordinance: 1. The proposed action's consistency with the specific policies and provisions of the Otsego Comprehensive Plan. Comment: The R -C District was established to implement the goals of the Comprehensive Plan for a unique rural residential area within Otsego that would maximize the aesthetic value of the Mississippi River. The Mississippi Pines subdivision was approved under the R -C District requirements along with a PUD - CUP to allow for several unique lot configurations, including the subject site, again to maximize visibility and proximity of the Mississippi River. These lots have unique location criteria distinct from the "typical" lots in Mississippi Pines that front onto public streets within the neighborhood. Based on these characteristics, the proposed location of the detached accessory building is appropriate to the subject site and results in a minimum loss of existing tree cover. The requested PUD -CUP amendment related to location of a detached accessory building on this lot is consistent with the intent to provide flexibility in site development within the R -C District. 2 2. The proposed use's compatibility with present and future land uses of the area. Comment: The subject site is heavily wooded and surrounded on the west, north and east by permanent open space. There is another flag lot developed with a single family dwelling to the south but existing tree cover and the setback of the proposed detached accessory building will provide screening of the structure. 3. The proposed use's conformity with all performance standards contained within the Zoning Ordinance and other provisions of the City Code. Comment: The proposed detached accessory building will comply with all applicable provisions of the Zoning Ordinance and Building Code. 4. Traffic generation of the proposed use in relation to capabilities of streets serving the property. Comment: The proposed detached accessory building will not generate any additional traffic beyond the typical single family residential use of the property. 5. The proposed use can be accommodated by existing public services and facilities and will not overburden the City's service capacity. Comment: The proposed detached accessory building will not generate any additional demand for public services beyond the typical single family residential use of the property. RECOMMENDATION The proposed location of the detached accessory building is appropriate based on the unique building envelope criteria for the subject site established with the flag lot configuration approved with the final plat for Mississippi Pines. City staff recommends approval of the application as outlined below. POSSIBLE ACTIONS A. Motion to approve a PUD -CUP for construction of a detached accessory building subject to the following conditions: 1. The applicant shall obtain a building permit prior to initiating any construction upon the subject site. 3 2. The exterior finish material shall be the same on all four sides of the building as is used on the principal dwelling. 3. The maximum area of the detached accessory building is 1,500 square feet. 4. The detached accessory building shall not exceed a height of 16 feet as defined by the Zoning Ordinance. B. Motion to deny the application based on a finding that the request is inconsistent with the Comprehensive Plan and Zoning Ordinance. C. Motion to table. c. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Barbara Williams, Building Technician Douglas and Robyn Wahnschaffe, applicant 4 Exhibit A Date Created: 5/31/2012 • Legend •• ,, ` n — CSAHCL • } _ � � — CTYCL i \ r - MUNICL '' i PRIVATECL =p. ., k TWPCL . ; ` 4'� ?, City/Township Limits +� e .,. .. f `' 0 Parcels 1 C 7 • ' '` - ,03RDRTNEL , ----2 „ ,o/ �+ r j 1 Oi STr STi - & I_ = 7 '=o � ° �1 Trrr � / < << Enrc tui _,-- LAL, _ + ■7004 . = ralr Sit E a l z il ``4 U �\� ° NO F 1 r- I in re ll -� IDD.> q E N . . G> , �Q ^ 11 15900 IA 10 �I! — -1 - '. I, > C . • ' ' , • E 95TH ST NE , TiH T N NTH g, N j -____._-- 1'1i' 90��0010 w � -- . W vs Q ': ,. —.__1� ( . � 118 p ili <o v,^ . 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ITEM 3_1 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.42 7.0520 TPC @PlanningCo.com MEMORANDUM TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 31 May 2012 RE: Otsego — Kaleidoscope School; Temporary Classroom IUP TPC FILE: 101.01 — 12.03 BACKGROUND Kaleidoscope Charter School, located at 7525 Kalland Avenue, is proposing to install a temporary modular structure with six classrooms to accommodate growing demand for grades Kindergarten through eighth grade at the facility. A public hearing was held by the Planning Commission on April 2012 to consider the request. After closing the public hearing, the Planning Commission tabled the application and directed that the applicant make progress on their construction program for the permanent building. Updated information and site plan options have been submitted and will be reviewed by the Planning Commission at their meeting on 4 June 2012. Exhibits: A. Updated Construction schedule B. Temporary classroom site options ANALYSIS Building Expansion. School officials have worked with their project architect to update the project schedule for expansion of the existing building to include additional permanent space. Initial design work will be done starting now and ending by June 2013 with financing arrangements completed by June 2014. The process of constructing the expansion would begin following approval of financing with a completion date of June 2016. Based on this schedule, City staff has revised the recommended termination date for the IUP to 1 September 2016. ITEM 3.1 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC @PlanningCo.com MEMORANDUM TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 31 May 2012 RE: Otsego — Kaleidoscope School; Temporary Classroom IUP TPC FILE: 101.01 — 12.03 BACKGROUND Kaleidoscope Charter School, located at 7525 Kalland Avenue, is proposing to install a temporary modular structure with six classrooms to accommodate growing demand for grades Kindergarten through eighth grade at the facility. A public hearing was held by the Planning Commission on April 2012 to consider the request. After closing the public hearing, the Planning Commission tabled the application and directed that the applicant make progress on their construction program for the permanent building. Updated information and site plan options have been submitted and will be reviewed by the Planning Commission at their meeting on 4 June 2012. Exhibits: A. Updated Construction schedule B. Temporary classroom site options ANALYSIS Building Expansion. School officials have worked with their project architect to update the project schedule for expansion of the existing building to include additional permanent space. Initial design work will be done starting now and ending by June 2013 with financing arrangements completed by June 2014. The process of constructing the expansion would begin following approval of financing with a completion date of June 2016. Based on this schedule, City staff has revised the recommended termination date for the IUP to 1 September 2016. Site Plan. School officials have also worked to review the location of the proposed temporary classroom facility, considering several options. The preferred option that School officials have chosen is identified as Option # 2 on the attached exhibit with the unit located northwest of the existing building. The location of the building is likely to shift slightly to the south and west to accommodate fire access between the building and the temporary unit but otherwise the location is acceptable from a physical standpoint. At this location, the temporary unit would not be screened from view of the existing residential dwellings more than 800 feet to the south. Note that in addition to the physical distance between the residential dwellings and temporary classroom, there is an existing tree line along the School's south property line. The Planning Commission may consider recommending planting of additional evergreen trees along the south property line if additional screening is thought to be needed. RECOMMENDATION The applicant has a demonstrated need for use of temporary classroom facilities while they undertake planning, fundraising and construction of an expansion of the existing principal building to accommodate growth in Kaleidoscope Charter School's education program. Furthermore, the proposed temporary classroom application conforms to the requirements of the Zoning Ordinance. Our office recommends approval of the application as outlined below. POSSIBLE ACTIONS A. Motion to approve an interim use permit allowing a temporary classroom structure at Kaleidoscope Charter School subject to the following conditions: 1. The interim use permit shall terminate upon any one of the following events (whichever occurs first): a. The use shall terminate, the temporary modular building removed from the property and the site restored by 1 September 2016. b. Upon violation of conditions under which the permit was issued. c. Upon change in the City's zoning regulations which renders the use non - conforming. d. The redevelopment of the use and property upon which it is located to a permitted or conditional use as allowed within the respective zoning district. 2. The temporary modular structure shall require application for a building permit that is subject to review and approval by the Building Official. 2 3. The main drive aisle off of Kalland Avenue shall be posted as a fire lane and parking along its length is prohibited. 4. Installation of any exterior lighting upon the subject site shall comply with Section 20 -16 -10 of the Zoning Ordinance, subject to review and approval of the Zoning Administrator. B. Motion to deny the application based on a finding that the request is inconsistent with the Comprehensive Plan and Zoning Ordinance. C. Motion to table. c. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Barbara Williams, Building Technician Greg Buhl, applicant 3 l ild- Kaleidoscope Addition CONSTRUCTIO Description Dur Early Early FY13 FY14 FY15 FY16 Start Finish SOND J FMAMJ J A SOND J FMAMJ J A SON D J FMAMJ J ASOND J FM DESIGN & PRECONSTRUCTION Schematic Estimate 5 08/31/12 09/06/12 1 Schematic Estimate Design Documents 160 08/31/12 04/15/13 i I Design Documents , 1 I I , I Project Feasibility Study 160 09/03/12 04/16/13 Project Feasibility Study I I I I DD Estimate 20 04/17/13 05/14/13 DD ( ; i 1 I j Project Financing & Fundraising 257 05/15/13 05/13/14 Project Financing & Fundraising I Construction Documents 100 05/14/14 10/01/14 L Documents il l�l 1II I GMP Estimate 20 10/02/14 10/29/14 I 1 I -.- GMP Estimate 1 1 1 � ' l!I Notice to Proceed 0 10/30/14 r Notice to Proceed Building Permit 20 10/31/14 11/27/14 , Building Permit I CONSTRUCTION Construction 120 11/28/14 05/18/15 ■ 1 — Construction IIII I Project Complete 0 05/18/15 1 1 1 I I 1 ..Project Complete III I 1 III 1I ■ Progress bar 5/3/ 12 ∎ Critlsai bar Progress Pain[ • Cntical point ♦ Start milestone point . ♦ FlnisM1 mllesione Dain[ , - 224 • - - -" - -- � r -. -- - - ---- ? 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Floor Plan DRAWN BY: F Zarate DATE: 04/20/2012 VER D 5 , 21 Dimensions are subject to manufactur and setup to SCALE: - STATE(S): MN B A -01 Revised 3 ITEM 1_1 OTSEGO PLANNING COMMISSION MEETING OTSEGO CITY HALL APRIL 16, 2012 7 PM Call to Order. Chair Black called the meeting to order at 7:00 PM. Roll Call: Chair Pam Black; Commissioners: David Thompson, Tammie Fallon, Brian Gerten, Jim Kolles and Aaron Stritesky. Absent: Richard Nichols. City Council: CM Vern Heidner. Staff: Daniel Licht, City Planner; and Tami Loff, City Clerk. 1. Consider the following minutes. 1.1 March 5, 2012 Planning Commission Meeting. Commissioner Thompson motioned to approve as written. Seconded by Commissioner Gerten. All in favor. Motion carried. 2. Public Hearings: 2.1 Munich: A. Conditional Use Permit (CUP) to allow relocation of existing single family dwelling to a lot within Otsego. City Planner Licht presented the Planning Report. Terry Munich, applicant, was present. City Clerk Loff attested that all the proper noticing, posting and publishing has been completed. Chair Black opened the Public Hearing at 7:04 PM. Gerald Mossak, 14395 78 Street, owns property adjacent, he is concerned with the lilac shrubs on the property line being damaged and also wanted to make sure that when this house is brought in that it is not blocking the street for an extended period of time. City Planner Licht said as long as the lilacs shrubs are on the adjacent property they would not be disturbed and City staff can work with the company contracted to move the structure on a schedule. Commissioner Gerten stated concern with damage of the roadways and asked location of the house currently. Ms. Munich said the house will be moved from Big Lake. Commissioner Gerten asked if there has been instruction on which route they should take within the city. City Planner Licht said that the Building Official will addresses that issue along with the building permit. Chair asked the applicant on the timeline. Ms. Munich said that the goal is to have her occupancy permit by mid to late June. Chair Black closed the Public Hearing at 7:10 PM. Commissioner Stritesky suggested staking along the property line when surveying to help with the lilac issue. City Planner Licht said that condition number three may be modified to include that recommendation. Planning Commission Meeting April 16, 2012. Ms. Munich said that the driveway is currently 30 feet; the move in structure is 40 feet so there may be a slight section of lilacs that may have to be removed. Commissioner Thompson asked if there is a drainage ditch on the each side of driveway. Ms. Munich said yes and asked who's responsibility if want to widen the driveway. City Planner Licht said it is the property owner's responsibility and said that City staff would provide the design specifications. Commissioner Stritesky motioned to approve a conditional use permit to allow relocation of an existing single family dwelling to Block 4, Lot 11 Walesch Estates 2 Addition subject to the five conditions listed in the Planning report. Seconded by Commissioner Thompson. All in favor. Motion carried. 2.2 Kaleidoscope Charter School: A. Interim Use Permit (IUP) to allow installation of temporary Modular classrooms. City Planner Licht presented the Planning Report. Greg Buhl, representing the applicant, was present. City Clerk Loff attested that all the proper noticing, posting and publishing has been completed. Chair Black opened the Public Hearing at 7:21 PM. Bob Granlund, Townhouse Association Deer Path, said their townhouses are located south of the school property and_they are concerned with what the structure will look like and if it is temporary. City Planner Licht said the structure is proposed on the north side of existing school building and it will be screened. Mr. Granlund asked if it will be temporary. City Planner Licht said yes the permit is requested for three years. Mr. Granlund said he sees no objection then. Commissioner Gerten asked if the temporary structure is this attached to the existing building and is also concerned about the color of the temporary building. City Planner Licht said it is a separate detached structure and the Planning Commission can comment on color. Mr. Buhl said that the modular classroom would be used for the middle school ages and not for the younger children. Commissioner Gerten asked is the land to the west is owned by Kaleidoscope. Mr. Buhl said not owned by the school currently but have the option to purchase or use the land. Commissioner Stritesky asked if the modular is 56' x 68'. City Planner Licht said yes. Commissioner Stritesky asked if this would leave enough room for emergency access. City Planner Licht said the there is enough area between the building and the north property line to allow for location of the temporary building and required fire access. Commissioner Thompson asked if they will still have enough required parking spaces. City Planner Licht said yes. 2 Planning Commission Meeting April 16, 2012. Commissioner Gerten asked if the school has begun the design process. Mr. Buhl said no. Commissioner Gerten said looking at the attached project schedule it looks like the process would need to have begun. Commissioner Gerten concerned that if we approve an IUP and then the school comes back asking for more. Commissioner Gerten asked do we have the ability to wait until they have a permit ready. City Planner Licht said yes if the commission wants to see the progress started the application could be tabled. Commissioner Gerten asked if the permit has to be three years. City Planner Licht said the term of the permit is approved by the City Council. Chair Black closed the Public Hearing at 7:38 PM. Commissioner Gerten asked if the fundraising for this has begun. Mr. Buhl said the school would likely be looking at a second bond issue to fund the permanent expansion. Commissioner Fallon said she would like to see some progress on the expansion planning and then check back in 30 days. Commissioner Gerten said the options are to table with direction to the applicant to make progress on the expansion planning, deny or approve with conditions listed in the report. City Planner Licht said correct. Commissioner Thompson motioned to table this item until the May 7, 2012 Planning Commission meeting. Seconded by Commissioner Gerten. All in favor. Motion carried. CM Heidner said that the city appreciates having Kaleidoscope within our city. 3. Update on City Council actions. CM Heidner updated the Commissioners on City Council actions. 4. Update on Future Planning Commission Agenda items. City Clerk Loff said the next scheduled meeting is on May 7, 2012. 5. Adjourn. Commissioner Fallon motioned to adjourn. Seconded by Commissioner Gerten . All in favor. Motion carried. Adjourned at 8:16 PM. Pam Black, Chair Attest: Tami Loff, City Clerk 3 ITEM 2_1 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPC @PlanningCo.com MEMORANDUM TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 3 May 2012 RE: Otsego — Capital Improvement Plan TPC FILE: 101.01 — 10.09 BACKGROUND The City Council has completed the process of developing a Capital Improvement Plan (CIP) to proactively plan for maintenance, improvement and expansion of the City's infrastructure and equipment. The CIP is to be subject to review by the Planning Commission prior to adoption by the City Council but the review is not required to be processed as a public hearing. The Planning Commission will consider the CIP at their meeting on 7 May 2012. ANALYSIS The CIP is intended to be a working document that is updated on an annual basis in conjunction with City Council's preparation of the City budget. Projects may be added or deleted from the CIP as new projects are identified, there are changes in priorities and /or based on funding availability. The CIP outlines the criteria for which projects are to be considered for inclusion, factors that the City Council, advisory committees and City staff are to use in evaluating proposed projects and the process by which the document is reviewed from year -to -year. The CIP is also one of the City's official controls as established in Minnesota Statues 472.356. Together with the Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance, the CIP is used by the City to direct public and private investments related to new development. A proposed development that requires an investment in supporting infrastructure must be timed to coincide with the schedule established by the CIP, have the infrastructure installed by the private entity (when acceptable to the City) or be deemed premature in accordance with the policies of the Comprehensive Plan and provisions adopted as part of the Zoning Ordinance and Subdivision Ordinance. RECOMMENDATION City staff recommends approval of the proposed CIP for 2012 - 2016 as presented. POSSIBLE ACTIONS A. Motion to recommend City Council approval of proposed CIP for 2012 -2016. B. Motion to table. C. Lori Johnson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director 2 ITEM 2_2 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPC @PlanningCo.com MEMORANDUM TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 5 April 2012 RE: Otsego — Comprehensive Plan Update TPC FILE: 101.01 BACKGROUND The City Council has determined a need to undertake an update of the Otsego Comprehensive Plan. Otsego's last major Comprehensive Update was adopted in 2004 with previous Comprehensive Plan updates completed in 2002, 1998 and 1991. It is advantageous for the City to undertake an update of its Comprehensive Plan at this time. The economic slowdown creates an opportunity for the community to pause and evaluate the activity that occurred over the last decade to consider and reprioritize community goals and policies and set a clear direction for moving forward as conditions improve. The Comprehensive Plan update to be completed by the end of 2012 will be based on the policy and development framework established by these previous documents and refined to reflect current conditions and priorities of the City. The purpose of this memorandum is to outline a work program and schedule for the 2012 Otsego Comprehensive Plan. ANALYSIS Communication. The availability and distribution of information throughout the planning process is critical to encourage a high level of public participation and input. City staff will create and maintain a page on the City website related to the Comprehensive Plan that will be updated with information regarding the process, draft text and maps, and meeting /open house schedules. The City will also use required legal postings for meeting dates and times and the Otsego View to release information regarding the Comprehensive Plan update. Work Program. The following is a summary of the proposed work program for the Comprehensive Plan update: • Issues Identification. Comprehensive plans are most effective when the community sets the agenda for the project, entitling them to a sense of ownership in the plan and its outcome. Areas of concentration for the Comprehensive Plan update will be identified during this initial phase of work through the following tasks: 1. Individual interviews with the City Council to identify issues and opportunities. 2. Planning Commission work session to identify issues and opportunities. 3. Joint City Council and all advisory committees work session. 4. Hold a number of open houses at locations within the distinct geographic areas of the City and one meeting with community businesses to solicit neighborhood specific issues and opportunities from the public. 5. Technical inventory of existing social, physical and economic conditions. 6. Summary presentation of issues at a Planning Commission meeting for approval. The summary of information resulting from the Issues Identification phase will lay out a "strategic plan" for the remainder of the Comprehensive Plan program. This strategic plan will guide the remaining work program, both in content and format. • Policy Planning. The Policy Plan chapter of the Comprehensive Plan describes in written form what the community desires to accomplish in terms of its physical environment and how these goals are to be achieved. This chapter of the Comprehensive Plan comprises a fundamental review and decision - making process and the basis upon which the development framework for the City can be formulated and implemented. In addition to guiding response and action, these goals and policies also serve the more passive function of establishing evaluation criteria for the change that is to occur. The policy planning phase of the Comprehensive Plan update will include the following efforts: 1. Based on the Issues Identification process, City staff will review the current policy plan and draft recommended modifications. 2. Present the draft policy plan to the Planning Commission for review and direction. • Future Land Use Plan. Based on the foundation established by the Issues Identification and Policy Planning tasks, the Community Wide Land Use Plan chapter of the Comprehensive Plan provides a guide for future community growth and improvements. The Land Use Plan is a narrative and graphic description for future land uses within the City, as well as the background and rationale for how these designations are established. To this end, the Land Use Plan serves both an educational and decision making purpose to establish an understanding of how continued development in the community is to occur developed encompassing the following elements: 2 1. Natural Environment. a. Wetland preservation. b. Shoreland/Wild Scenic areas. c. Greenway corridors. d. Aggregate resources. e. Tree preservation. 2. Rural land uses. a. Rural Residential Preserve Area. b. Transitional rural land uses. 3. Sewer Staging Plan. a. Projected population and household growth. b. Land absorption forecast. c. Sewer Service District staging. 4. Residential uses. a. Location, quantities, densities and compatibility for existing Sewer Service District and Urban Service Reserve Areas. b. Housing diversity and life -cycle housing. c. Housing maintenance. 5. Commercial and industrial uses. a. Provide recommendations for both new construction and revitalization areas. b. Review land use designations for retail /office /service commercial uses, office uses and industrial uses. c. Evaluate impact of changing Wright County access standards. d. Opportunities for mixed use or senior housing adjacent to retail areas. 6. Parks and Trails Plan a. Inventory existing system improvements. b. Analysis of system needs in relation to existing /projected population and national standards. c. Evaluation of park classifications. d. Review of Future Parks and Trails Plan. 7. Transportation a. Incorporate updated Transportation Plan. b. Identify existing /future roadway priorities. c. Kadler Avenue interchange. d. Planned regional improvements: (1) CSAH 19 interchange (Albertville) (2) Nabor Avenue interchange (St. Michael) (3) CR 144 interchange (Rogers) (4) Brockton Avenue Interchange (Dayton /Rogers) (5) Mississippi River Crossing (Monticello) 3 8. Public uses. a. Kadler Avenue interchange and river crossing improvements. b. City buildings and future facilities. c. Schools and future school sites. The work program anticipates late summer work sessions with the Planning Commission and City Council to review a draft of the updated Sewer Staging Plan and Future Land Use Plan map to confirm that the direction of the plan is consistent with community objectives. Open house(s) are also planned following Planning Commission and City Council endorsement of the draft plan maps to receive additional public input as to the draft plan to date and consider any adjustments. Once the maps and text of the Future Land Use Plan have been finalized in draft form, work sessions will be held first with the Planning Commission and then with the City Council and all advisory committees to present the proposed document and receive direction on the drafting of the individual district plans. • Planning Districts. City staff proposes to include a Planning District chapter for the Comprehensive Plan update as a neighborhood based summary of the Policy Plan, Future Land Use Plan, Transportation Plan, Parks and Trails Plan and Utility Plans summarizing more detailed, area specific recommendations. Preparation of the Planning District chapter involves the following tasks: 1. At least one work sessions with the Planning Commission and one work session with the City Council to review and finalize the draft Planning District chapter. 2. Hold a number of open houses at locations within distinct geographic areas to solicit neighborhood specific feedback from the public on the draft plan. 3. Work sessions with the Planning Commission and City Council to summarize feedback from the Planning District meetings and receive direction on modifications to the draft plans. • Approval Process. Formal adoption of the Comprehensive Plan will involve the following steps: 1. Distribution of the draft 2012 Comprehensive Plan to surrounding communities, school districts and other government jurisdictions for their review and comment. A work session may be required with the Planning Commission and City Council to review any feedback received and consider changes to the draft document. 2. Formal presentation of the draft 2012 Comprehensive Plan to the Parks and Recreation Commission, a public hearing at the Planning Commission and presentation for approval by the City Council. Schedule. The Comprehensive Plan update is expected to take up to eight (8) months to complete. Deliverables. All preliminary reports and draft documents will be transmitted to the City electronically to increase efficiency and minimize project costs. Documents would be transmitted in both Word and .pdf form for distribution to City staff, the Planning 4 Commission (or other advisory committees as applicable), City Council or other interested parties and posting on the City's website. TPC /Hakanson Anderson will also provide electronic files of the final document in Word, .pdf and also GIS maps in ArcView compatible formats. Specific deliverables include the following documents outlined as part of the work program: • Draft Issues Identification document/maps. • Draft Policy Plan document. • Draft Future Land Use Plan, Parks and Trails Plan, and Transportation Plan document/maps. • Final Review Comprehensive Plan (all elements). • Adopted Comprehensive Plan (all elements). CONCLUSION Our office, together with other City staff, is looking forward to working with the Otsego community, City Council, Planning Commission and other advisory committees and City staff on the Comprehensive Plan update. City staff will present the draft work program to the Planning Commission for review at their meeting on 7 May 2012. c. Lori Johnson, City Administrator 5 OTSEGO COMPREHENSIVE PLAN UPDATE SCHEDULE 2012 Task May lJun !Jul JAug JSee JOct !Nov JDec ISSUES IDENTIFICATION Interviews /Open houses - 0 POLICY PLAN Draft chapter/Work sessions LAND USE PLAN Draft Land Use Plan 0 'IML Implementation Approval process PR PC CC Legend Open house or public meeting with opportunity for public participation and input. City Council and /or advisory committee work session. ® TPC /Hakanson Anderson production or City staff review. CC City Council PC Planning Commission PR Parks and Recreation Commission 0 Open house ITEM 2.3 TPC 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPC @PlanningCo.com MEMORANDUM TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 12 April 2012 RE: Otsego — Kaleidoscope School; Temporary Classroom IUP TPC FILE: 101.01 — 12.03 BACKGROUND Kaleidoscope Charter School, located at 7525 Kalland Avenue, is proposing to install a temporary modular structure with six classrooms to accommodate growing demand for grades Kindergarten through eighth grade at the facility. A public hearing was held by the Planning Commission on April 2012 to consider the request. After closing the public hearing, the Planning Commission tabled the application and directed that the applicant make progress on their construction program for the permanent building. The primary concern for the Planning Commission is to ensure that the construction program for a permanent expansion of the Kaleidoscope facility is feasible so that extensions of the temporary classrooms do not need to be considered in the future. City staff has been in contact with officials from Kaleidoscope Charter School who are reviewing additional site options for the temporary classroom unit and permanent expansion as well undertaking more detailed planning for the permanent addition. This effort has not progressed to the point where the applicant is prepared to make a presentation to the Planning Commission. RECOMMENDATION City staff recommends that the Planning Commission table the application to the regular meeting on 4 June 2012. POSSIBLE ACTIONS Motion to table the application to the regular Planning Commission meeting on 4 June 2012. c. Lori Johnson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney Ron Wagner, City Engineer Barbara Williams, Building Technician Greg Buhl, applicant 2