05-14-12 SCC0
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MINNESOTA
TO: Mayor and City Council
FROM: Lori Johnson, City Administrator
DATE: May 11, 2012
Subject: Public Works and City Hall Projects
Kinghorn Construction, construction manager for the Public Works and City Hall projects, has completed
soliciting quotes for the build -out of the Public Works facility to house City Hall staff. John Studer and
Grady Kinghorn from Kinghorn Construction will be at the workshop to present the project cost as
proposed, possible project deductions, and to answer questions about the project.
Department heads worked with Kinghorn Construction to develop an efficient layout that maximizes the
use of available space. Bids were solicited based on that design. As you know, one of the goals in the
design was to maintain as much of the natural light as possible. With a minor revision to the original
design, a larger area is available for office and workstation space that is open to the windows. Both the
original design and the revised design are attached for your review. The costs for the revisions are
minor as the walls are just being relocated.
The third attachment is the project cost based on the original design. The project cost as quoted is just
over $130,000, The design focuses on more features in the public areas of the building such as a glass
wall in the conference room and new counter that meets ADA requirements and provides space for two
employees. Of course, as with any project there are several deductions that can be made to reduce the
project cost. Some of those items include: 1. Changing the door hardware on the second floor to a
cheaper hardware that will still work well. (recommended) 2. The carpet grade could be reduced. 3.
The glass wall in the conference room could be eliminated. Additionally, the low voltage cost is a worst
case estimate. At Monday's meeting, staff will provide an update amount of wiring completed with the
original building project. There are several items such as a dishwasher for the lunch room and signage
that are not included in the cost estimate. As you will recall, in addition to the building project costs, the
parking at the Public Works facility needs to be expanded. We are currently reviewing the design and
number of stalls to determine if the lot can be downsized.
Attached are the funding sources for this project as identified in during the Capital improvement Plan
discussions. However, at this week's Administrative Subcommittee meeting an alternate financing plan
was proposed. The concept is that the roof, heating and air conditioning, and ADA improvements need
to be made at City Hall whether it remains City Hall or becomes a community center. For that reason,
those costs are proposed to come from the Revolving Capital Improvement Fund instead of the
Community Facilities Fund. The Revolving Capital Improvement Fund currently has almost $800,000
with additional ongoing special assessment revenue of around $350,000 in the next five years. The only
other projects proposed out of this fund are entrance signs, emergency sirens, and Waterfront East park
improvements of $70,000. In other words, there is adequate funding in the Revolving Capital
Improvement Fund for both the City Hall and Public Works improvements with funds remaining for
other future projects. The change leaves more money in the Community Facilities Fund to pay for park
projects. If City Hall becomes a community center, the Community Facilities Fund would pay for the
interior remodeling to redesign the space into community center space.
Finally, staff and the construction managers will be at Monday's meeting to go over this project in detail.
If the City Council feels that a community center is a beneficial amenity for the City, this is the most
effective and inexpensive way possible. If this project proceeds, the residents will have the benefit and
use of a community center that they wouldn't otherwise have for a small fraction ($130,000 plus
community center interior remodeling) of the cost of building a new one.
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COMPANY
GENERAL CONTRACTORS
CSI Divisions
Cost Estimate
Job: Otsego City Office Prepared By: Kinghorn Construction
Location: Otsego 14198 Northdale Blvd
Prepared For: Lori Johnson Rogers, MN 55374
Architect: NA Structural Engineer: NA
Site Engineer: NA Date: April 30, 2012
1 General requirements
$ 7,880.00
6 Wood & Plastics
S 26,345.00
8 Doors & Windows
$ 14,050.00
9 Finishes
$ 43,145.00
15 Mechanical
$ 7,385.00
16 Electrical
$ 20,370.00
17 Design /Interior Design
$ 4,900.00
Profit & Overhead
$ 8,065.00
TOTAL BUILDING COST I $ 132,140.00
Note: This price does not include city fees for building permit
;leaning, Dumpsters, Project Coordination, Insurance, Temporary construction
.asework, Countertops, fasteners
Metal Frame, wood door, Hardware, Aluminum entrance, Controls
Painting, Gypsum board assemblies, Demo, Acoustical ceiling patch, Carpet, Window coverings
Ilumbing, , Fire Sprinkler, Controls, HVAC
_lectrical, Low voltage
Possible Deducts
1. Window coverings
$
4,200.00
2. Interior Design
$
2,500.00
3. Broadloom Carpet
$
3,100.00
4. Phone Data by others
$
3,935.00
5. Conference room entrance
S
2,600.00
14198 Northdale Blvd. - Rogers, MN 55374 - Tel: 763-428-8088 - Fax: 763-428-8090
City of Otsego, Minnesota
Capital Improvement Plan
2012 t6nl 2016
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Departrnent Project# Priority 2012 2013 2014 2015 2016 Total
City Facilities
City Hall HVAC System
FAC -12-001
nla
75,000
75,600
209 Community Facilities Fund
75,000
75,040
City hall Remodeling
FAC -12-002
Nei
75,000
75,000
203 Community Facilities Fund
75,000
74000
City Hall AcxessiblRy Improvements
FAC -12-003
nl�
40,000
40,000
203 CommunftyFacirities Fund
40,000
40,000
City Hall Roofing
FAC -12-004
n1a
136,000
136,000
203 Community Facilities Fund
f29,000
129 060
Other local Sources
7,000
7,000
Public Works 2nd Floor Build -Out
FAC -12-006
rda
100,000
100,000
414 Revolving Capital Impry
100,000
100,000
Public Works East Parking Lot
FAC -12-007
nla
110,000
110,000
414 Revolving Capital lfopry
110,000
110,040
Public Works Building Expansion
FAC -12-008
nla
1,900,000
1,900,000
Unfunded
1,900,000
1,900,000
nolitlon of Old Town Hall
FAC -12-009
nla
20,000
20,000
414 Revolving Capital lmpry
20,000
20,000
City Facilities Total
536,000
20,000
1,900,000
2,456,000
GRAND TOTAL
336,000
20,000
1,900,000
2,456,000
Page 19 Monday, April 16, 2012
Capital Improvement Plan
Citv of Otsego, Minnesota
roject #
Project Name
FAC -I2-001.
City Hall HVAC System
of HVAC system at City Hall.
2012 thn, 2016
Department
City Facilities
Contact
Publio Works Supervisor
Type
Equipment
Useful Life
15-20
Category
General Government Building
Priority
n/a
Total Project Cost: 575,000
Justification
The City Hall building was constructed in 1993. The HVAC system is the original equipment with•a usefill life
expectancy of 15-20 years. The HVAC system is to be replaced in conjunction with the City Hall roof project with
more efficient systems designed to meet the current and planned uses of the building.
Expenditures 2012 2013 2014 2015 2016 Total
EciptNehicles/Furnishings 75,000 76,000
Total 75,000 75,000
Funding Sources 2012 2013 2014 2015 2016 Total
208 Communitv Facilities Fund 75,000 75,000
Total 75,000 75,000
Page 20 Afonday, April 16, 2012
Capital Improvement Plan
City of Otsego, Minnesota
Project # FAC -12-002
Project Name City Hall Remodeling
Description
Remodel City Hall offices.
Justification I
2012 tlrru 2016
Department City Facilities
Contact City Administrator
Typc Improvement
Useful Life
_ Category General Government Build! ng
Priority n/a
Total Project Cost: 575,000
The City Hall building was constructed in 1993. The current Department of Building Safety and Finance Department
)ffices were remodeled in 2000. Construction of a conference room and minor remodeling involving carpet, wallpaper
ind paint in City Council Chambers and public hallway areas was completed in 2010. Department offices, work areas,
,torage areas and restrooms require updating as carpettflooring and wall treatments have reached the end of their useful
Expenditures 2012 2013 2014 2015 2016 Total
Capital Improvement 75,000 75,000
Total 75,000 75,000
Funding Sources 2012 2013 2014 2015 2016 Total
208 Community Facilities Fund 75,000 75,OD0
Total 75,000 75,000
Page 21 Monday, April 16, 2012
a
Capital Improvement Plan 2012 aim 2016
City of Otsego, Minnesota
roject# FAC -12-003
'rojectName City Hall Accessibility Improvements
access to City Hall for persons with disabilities.
Department
City Facilities
Contact
City Administrator
Type
Building
Useful Life
Category
General Government Building
Priority
n/a
Total Project Cost: S40,000
Justification
The City HaII building was constructed in 1993. The building does not have disability accessible access doors,
disability accessible restroom facilities, or service counters. The project will involve adding these facilities to the
existing building to meet current ADA standards.
Expenditures 2012 2013 2014 2015 2016 Total
Building
40,000 40,000
Total 40,000 401000
Funding Sources 2012 2013 2014 2015 2016 Total
208 Community Facilities Fund 4%000 40,000
Total 40,000 40,000
Page 22 Mwtday, April 16, 2012
Capital Improvement Plan
City of Otsego, Minnesota
Project FAC -12-004
ProjectName City Hall Roofing
Description
2012 t{u.0 2016
of a pitched roof on the existing City Hall building.
Department
City Facilities
Contact
City Administrator
Type
Building
Useful Life
Category
General Government Building
Priority
n/a
Total Project Cost: $136,000
Justification
The City Hall building was constructed in 1993. The flat roof has been replaced once previously and is in need of
replacement again due to continued water leaking into the building interior causing damage to walls and furnishings.
The project involves constructing a pitched roof over the existing building to eliminate long-term maintenance issues
and costs with the original flat roof design. Monies from past insurance claims may be available to fiord a portion of
the project.
Expenditures 2012 2013 2014 2015 2016 Total
Building 136,000 136,000
Total 136,000 136,000
Funding Sources 2012 2013 2014 2015 2016 Total
206 Community Facilities Fund 129,000 129,000
Other Local Sources 7,000 7,000
Total 136,000 136,000
Page 23 Monday, April 16. 2012
Capital Improvement Plan 2012 rhrir 2016 Department CityFaciiities
City of Otsego, Minnesota Contact City Administrator
— - -- --- -- -- ---- -- ---- Type Improvement
:oject# FAC -12-006 Useful Life
ProjectName Pitblie Worics 2iid FIoor Bliild-Ont Category General Government Building
Priority n/a
Total Project Cost: $100,000
Description
out and furnishing of the second floor of the Public Works building.
Justification
� Public Works building was constructed in 2005 with the second floor left unfinished to accommodate future
iinistrative office needs of the city, The project involves construction of walls, phone, computer, electric, carpet,
1 and window treatments and office furnishings. Buildout of the second floor area will accommodate relocation of
administration, finance, and building safety departments from the existing City Hall building to meet current and
ire spatial needs at a reasonable cost,
Expenditures 2012 2013 2014 2015 2016 Total
Suilding 100,000 100,000
Total 100,000 100,000
Funding Sources 2012 2013 2014 2015 2016 Total
414 Revolving Capital impry 100,000 100,000
Total 100,000 100,000
Page 24 Monday, April 16, 2012
Capital Improvement Plan 2012 rhrit 2016
City of Otsego, Minnesota
Project 9 FAC -12-007
ProjectName Public Works Last Parldng Lot
Department City Facilities
Contact Public Works Supervisor
Type Lnprovement r
Useful Life
Category General Government Building
Priority n/a
Description Total Project Cost: 5110,000
of 42 parking stalls on Lot 1, Block 2 Otsego City Campus Addition.
Justification
The existing Public Works building provides .parking for 20 vehicles. Build -out of the second floor of the Public Works
building creates a need for 40 additional parking stalls based on Zoning Ordinance requirements. The project involves
construction of asphalt parking with concrete curb for 42 vehicles east of the Public Works building. This parking area
will also serve users of the playfields at Prairie Park to the south across 90th Street.
Expenditures 2012 2013 2014 2015 2016 Total
Capital Improvement 110,000 110,000
Total 110,000 110,000
Funding Sources 2012 2013 2014 2015 2016 Total
414 Revolving Capital Impry 110,000 110,000
Total 110,000 110,000
Page 25 Monday, April 16, 2012
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FAC -12•-007
PUBLIC WORKS EAST PARKING LOT
®IAn=erson
Haon I
I
i
Capital Improvement Plan
City of Otsego, Minnesota
roject # FAC -12-008
Project Name public Works Building Expansion
2012 airu 2016
16,400 sf. expansion of the vehicle storage area of the Public Works building.
Department
CityFacilitics
Contact
Publio NVorks Supervisor
Type
Building
Useful Life
1,900,000
2013 2014 2015
Category
General Government Building
Priority
n/a
TMO P—Iprf f'Ad! cr_9nn.nno
Justification
The Public Works building was constructed in 2005 with a 16,400 sf. vehicle storage area. The vehicle storage area is
it capacity with additional area needed for equipment to be added as development of the City continues. The Public
Works building was designed with a planned 16,400 sf, expansion of the vehicle storage area to the north of the existing
Expenditures 2012
2013 2014 2015
2016 Total
Building
1,900,000
11900,000
Total
Funding Sources 2012
1,900,000
2013 2014 2015
1,900,000
2016 Total
Unfunded
1,900,000
1,900,000
Total
1,900,000
1,900,000
Page 26 Monday, April 16, 2012
Capital Improvement Plan
City of Otsego, Minnesota
Lrp
o;ect#FAC-12-009
ojecti\'anre Demolition of Old Town Hall
Description
2012 rh,-u 2016
of City owned former Town Hall building and site restoration.
Deparhuent
City Facilities
Contact
City Administrator
Type
Unassigned {
Useful Life
Category
General Government Building
Priority
zda
Total Project Cost, S20,000
Justification
The Town Hall building has been basically unused for City purposes since construction of the City Hall building in
1993. The City has not identified a viable public or private long term use for the building. The building is
substantially deteriorated, does not meet ADA standards and its condition continues to decline with replacement of the
roof, heating system and broken windows known repairs required for reuse. The project proposes to demolish the
existing building and remove the existing septic system.
Expenditures 2012 2013 2014 2015 .2016 Total
Other 20,000 20,000
Total 20,000 20,000
Funding Sources 2012 2013 2014 2015 2016 Total
414 Revolving Capital Impry 20,000 20,000
Total
20,000 20,000
Page 27 Monday, April 16, 2012
Source 2012 2013 2014 2015 2016 Total
208 Community Facilities rand
( eginning Balance 800,000 (7,200) (7,200) (7,200) (1,200)
Revenues and Other Fund Sources
Revenue
No Funds 0 0 0 0 0
Total Revenues and Other Fund Sources
Total Funds Available
Exuenditures and Uses
Capital Projects & Equipment
City Fadlitlas
City Hall HVAC System
City Hall Remodeling
City Hall Accessibility Improvements
City Hall Roofing
Parks & Reoreat o_q
Darkenviald Land'ng
Pralde Park Splash Pad WaterTrealmenl
l
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
Total 0 0 0 0 0
0 0 0 0 0
800,000 (7,200) (7,200) (7,200) (7,200)
FAC -12-001
FAC -`12 -002 -
FAC -12-003
FAC -12-004
Total
P&R-DL12.033
P&R-PP12.001
Total
(75,000)
0
0
0
0
(75,000)
0
0
0
0
(40, 000)
0
0
0
0
(129,000)
0
0
0
0
(319,000)
0
0
0
0
(480,700)
0
0
0
0
(7,500)
0
0
0
0
(488,200) 0 0 0 0
(807,200) 0 0 0 0
(807,200) 0 0 0 0
(7,200) (7,200) (7,200) (7,200) (1,200)
Pago 107
Monday, April 16, 2012
Source
414 Revolving Capital Ini
'eginning Balance
Revenues and Other Fund Sources
Other Fund Sources
Transfer from Geneial Fund
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
Capital Projects & Equipment
Administration
City Entrance Signs (3)
City Facill0es
Public Works 2nd Floor Build -Out
Public Works East Parking Lot
Demolition of OJ Tam Hall
Parks & Recreation
Waterfront East Park
Public Safe
Emergency Sirens (2)
Total Expendifin•es and Uses
Change in Fund Balance
Ending Balance
2012 2013 2014 2015 2016 Total
792,000 561,500 531,500 554,500 604,500
50,000
50,000
50,000
50,000
50,000
Total 50,000
50,000
50,000
50,000
50,000
50,000
50,000
50,000
50,000
50,000
842,000
611,500
581,500
604,500
654,500
ADM -12-001
Total
FAC -12-006
FAC -12-007
FAC -12-009
Total
P&R-12,047
Total
PS -112,001
Total
0 (60,000) 0 0 0
0
(60,000)
0
0
0
(100,000)
0
0
0
0
(f10,000)
0
0
0
0
0'
(20,000)
0
0
0
(210,000)
(20,000)
0
0
0
(35,000)
0
0
0
(35,000)
(35,000)
0
0
0
(35,000)
(35,500)
0
(27,000)
0
0
(35,500)
0
(27,000)
0 0
(280,500)
(80,000)
(27,000)
0 (35,000)
(230,500)
(30,000)
23,000
50,000 15,000
561,500 531,500 554,500 604,500 6i9,500
Page 113
Monday, AprN 16, 2012