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05-14-12 CCITEM 3-1 CLAIMS LIST CITY COUNCIL MEETING MAY 14, 2012 TO: Tami Loff Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER 04-30-2012 $ 85,040.84* 05-09-2012 $ 134,050.40 VOIDED CHECKS 04-30-2012 $ -322.12* PAYROLL 05-02-2012 $ 37,563.43 WIRE TRANSFERS (BOND PAYMENTS) None ELECTRONIC PYMTS FOR Bldg Permit Surcharge Century Link $ Centerpoint Energy $ Dept. of Revenue -Fuel Tax $ Dept. of Revenue -Sales Tax $ Elk River Utilities $ Wright -Hennepin $ Delta Dental $ Aflac $ Total: $ GRAND TOTAL $ 256,332.55 Check # 51475 - # 51495 Check # 51496 - # 51557 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Finance Assistant CITY OF OTSEGO *Check Summary Register© APRIL 2012 Name Check Date Check Amt 10100 BANK OF ELK RIVER MEAL FOR CC MTG/WKSHP Paid Chk# 051475 JIMMY JOHNS 4/23/2012 Paid Chk# 051476 ROSS E DEMANT 4/23/2012 Paid Chk# 051477 GOODIN COMPANY 4/25/2012 Paid Chk# 051478 ADVANCED ENGINEERING AND 4/30/2012 Paid Chk# 051479 AFFORDABLE SANITATION 4/30/2012 Paid Chk# 051480 FLEX ONE - AFLAC 4/30/2012 Paid Chk# 051481 CENTRAL WOOD PRODUCTS 4/30/2012 Paid Chk# 051482 EDP OF WRIGHT COUNTY 4/30/2012 Paid Chk# 051483 ELK RIVER PRINTING 4/30/2012 Paid Chk# 051484 GRAND RENTAL STATION 4/30/2012 Paid Chk# 051485 JOHN DEERE FINANCIAL 4/30/2012 Paid Chk# 051486 LIBERTY TITLE 4/30/2012 Paid Chk# 051487 MENARDS 4/30/2012 Paid Chk# 051488 NOVA COMMUNICATIONS 4/30/2012 Paid Chk# 051489 RICOH AMERICAS CORPORATIO 4/30/2012 Paid Chk# 051490 RICOH AMERICAS CORPORATIO 4/30/2012 Paid Chk# 051491 STANDARD INSURANCE CO 4/30/2012 Paid Chk# 051492 TARGET BANK 4/30/2012 Paid Chk# 051493 US INTERNET 4/30/2012 Paid Chk# 051494 WRIGHT COUNTY AUDITOR -TRE 4/30/2012 Paid Chk# 051495 XCEL ENERGY 4/30/2012 05/01/12 10:02 AM Page 1 $48.95 MEAL FOR CC MTG/WKSHP $83.34 APRIL DEPOSIT - HSA ACCT #8040 $243.40 SEAL KITS/GASKETS $576.00 1 & C SERVICES $142.40 PORTA RENTALS $42.00 APRIL FLEX FEES $5,594.91 PLAYGROUND CHIPS $25.00 MAY 10TH SEMINAR $554.68 ENVELOPES $42.34 POLISHER & PADS FOR SPLASH PAD $34.59 EDGE BLADES $22.11 UTIL REFUND - 7748 LAMONT AVE $721.01 IRRIGATION SUPPLIES $60.00 PHONE/VM ADJUSTMENTS $379.43 RICOH COPIER LEASE $311.70 WIDE FORMAT PRINTER $746.95 #150697 MAY LIFE INS $167.04 ELECTION SUPPLIES $51.25 SECURENCE $69,403.50 2012 ASSESSMENT CONTRACT $5.790.24 17388 52ND ST Total Checks $85,040.84 CITY OF OTSEGO 05/01/12 10:03 AM Page 1 *Check Detail Register© APRIL 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051444 4/18/2012 GOODIN COMPANY E 101-43100-402 Repairs/Maint Buildings ($322.12) 1086180-OOA VOID CHECK #51444 Total GOODIN COMPANY ($322.12) Paid Chk# 051475 4/23/2012 JIMMY JOHNS E 101-41400-201 Office Supplies and Expenses $48.95 MEAL FOR CC MTG/WKSHP Total JIMMY JOHNS $48.95 Paid Chk# 051476 4/23/2012 DEMANT, ROSS (HSA) G 101-21706 Hospitalization/Medical Ins $83.34 APRIL DEPOSIT - HSA ACCT #804092 Total DEMANT, ROSS (HSA) $83.34 Paid Chk# 051477 4/25/2012 GOODIN COMPANY E 101-43100-402 Repairs/Maint Buildings $243.40 1086180-OOB SEAL KITS/GASKETS Total GOODIN COMPANY $243.40 Paid Chk# 051478 4/30/2012 AE2S E 602-49450-500 Capital Outlay (GENERAL) $448.00 P05409-2011- I & C SERVICES E 602-49450-500 Capital Outlay (GENERAL) $128.00 P05409-2011- I & C SERVICES Total AE2S $576.00 Paid Chk# 051479 4/30/2012 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) $142.40 10353 PORTA RENTALS Total AFFORDABLE SANITATION $142.40 Paid Chk# 051480 4/30/2012 AFLAC -FLEX ONE E 101-41400-390 Contracted Services $42.00 270074ER APRIL FLEX FEES Total AFLAC -FLEX ONE $42.00 Paid Chk# 051481 4/30/2012 CENTRAL WOOD PRODUCTS E 408-43100-220 Repair/Maint Supply (GENERAL) $1,864.97 19160 PLAYGROUND CHIPS E 101-45200-220 Repair/Maint Supply (GENERAL) $1,864.97 19230 PLAYGROUND CHIPS E 101-45200-220 Repair/Maint Supply (GENERAL) $1,864.97 19233 PLAYGROUND CHIPS Total CENTRAL WOOD PRODUCTS $5,594.91 Paid Chk# 051482 4/30/2012 EDP OF WRIGHT COUNTY E 101-41400-360 Education/Training/Conferences $25.00 MAY 10TH SEMINAR Total EDP OF WRIGHT COUNTY $25.00 Paid Chk# 051483 4/30/2012 ELK RIVER PRINTING & PARTY PLU E 101-41400-350 Print/Binding (GENERAL) $554.68 31941 ENVELOPES Total ELK RIVER PRINTING & PARTY PLU $554.68 Paid Chk# 051484 4/30/2012 GRAND RENTAL STATION E 208-45210-530 Improvements Other Than Bldgs $42.34 186083-1 POLISHER & PADS FOR SPLASH PAD CLEANING Total GRAND RENTAL STATION $42.34 Paid Chk# 051485 4/30/2012 JOHN DEERE FINANCIAL E 101-45200-210 Operating Supplies (GENERAL) $30.61 1093245 EDGE BLADES E 101-45200-220 Repair/Maint Supply (GENERAL) $3.98 1094208 PLUGS Total JOHN DEERE FINANCIAL $34.59 Paid Chk# 051486 4/30/2012 LIBERTY TITLE - ELK RIVER R 601-37150 WATER SALES $22.11 UTIL REFUND - 7748 LAMONT AVE Total LIBERTY TITLE - ELK RIVER $22.11 Paid Chk# 051487 4/30/2012 MENARDS CITY OF OTSEGO Paid Chk# 051492 *Check Detail Register© E 101-45250-440 Recreation Programming APRIL 2012 Office Supplies and Expenses E 101-41410-205 Election Supplies Check Amt Invoice Comment E 208-45210-530 Improvements Other Than Bldgs $20.25 59045 IRON OUT - SPLASH PAD E 208-45210-530 Improvements Other Than Bldgs $182.28 59092 IRON OUT - SPLASH PAD E 208-45210-530 Improvements Other Than Bldgs $243.03 59243 IRON OUT - SPLASH PAD E 101-45200-210 Operating Supplies (GENERAL) $275.45 59524 IRRIGATION SUPPLIES $4,249.43 Total MENARDS $721.01 Utilities Paid Chk# 051488 4/30/2012 NOVA COMMUNICATIONS E 101-41400-320 Telephone $60.00 58368 PHONE/VM ADJUSTMENTS Total NOVA COMMUNICATIONS $60.00 Paid'Chk# 051489 4/30/2012 RICOH AMERICAS CORPORATION E 101-41400-413 Office Equipment Rentals $379.43 14722431 RICOH COPIER LEASE Total RICOH AMERICAS CORPORATION $379.43 Paid Chk# 051490 4/30/2012 RICOH AMERICAS CORPORATION E250-42410-410 Rentals (GENERAL) $311.70 14722432 WIDE FORMAT PRINTER Total RICOH AMERICAS CORPORATION $311.70 Paid Chk# 051491 4/30/2012 STANDARD INSURANCE CO E 101-41600-130 Employer Paid Ins (GENERAL) $157.39 #150697 MAY LIFE INS E 101-43100-130 Employer Paid Ins (GENERAL) $350.29 #150697 MAY LIFE INS E 250-42410-130 Employer Paid Ins (GENERAL) $82.36 #150697 MAY LIFE INS E 601-49400-130 Employer Paid Ins (GENERAL) $13.42 #150697 MAY LIFE INS E 602-49450-130 Employer Paid Ins (GENERAL) $13.41 #150697 MAY LIFE INS E 101-41400-130 Employer Paid Ins (GENERAL) $130.08 #150697 MAY LIFE INS Total STANDARD INSURANCE CO $746.95 Paid Chk# 051492 4/30/2012 TARGET BANK E 101-45250-440 Recreation Programming E 101-41400-201 Office Supplies and Expenses E 101-41410-205 Election Supplies E 101-41400-201 Office Supplies and Expenses E 101-41400-201 Office Supplies and Expenses E 101-41410-205 Election Supplies E 101-41600-201 Office Supplies and Expenses E 101-41410-205 Election Supplies E 101-41400-201 Office Supplies and Expenses E 101-41600-201 Office Supplies and Expenses $1,323.38 Total TARGET BANK Paid Chk# 051493 4/30/2012 US INTERNET E 101-41400-390 Contracted Services Total US INTERNET $23.80 245600840999 EASTER DAY BIKES (BAL DUE) $18.21 245600882811 SUPPLIES $11.72 245600892376 ELECTION SUPPLIES $19.83 245600892376 SUPPLIES $15.22 245600898993 SUPPLIES $10.02 245600898993 ELECTION SUPPLIES $14.68 245600898993 FIN SUPPLIES $41.83 245600906725 ELECTION SUPPLIES $5.05 245600906725 SUPPLIES $6.68 245600909568 FIN SUPPLIES $167.04 $51.25 975310 SECURENCE yo I .LD Paid Chk# 051494 4/30/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-41550-390 Contracted Services $67,903.50 055-12 2012 ASSESSMENT CONTRACT E 250-42410-136 Assessor Fee - New Constr. $1,500.00 055-12 2012 ASSESSMENT CONTRACT tal WRIGHT COUNTY AUDITOR -TREASURE $69,403.50 Paid Chk# 051495 4/30/2012 XCEL ENERGY E 602-49450-322 Utilities $160.68 16935 56TH CT E 601-49400-322 Utilities $1,323.38 5750 RANDOLPH - WELL #3 E 602-49450-322 Utilities $4,249.43 5850 RANDOLPH E 602-49450-322 Utilities $56.75 17388 52ND ST Total XCEL ENERGY $5,790.24 10100 BANK OF ELK RIVER $84,718.72 05/01/12 10:03 AM Page 2 CITY OF OTSEGO *Check Detail Register© APRIL 2012 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $74,056.61 208 COMMUNITY FACILITIES FUND $487.90 250 Comm. Dev. & Bldg Safety $1,894.06 408 Otsego Creek Watershed $1,864.97 601 WATER FUND $1,358.91 602 SEWER FUND $5,056.27 $84,718.72 05/01/12 10:03 AM Page 3 CITY OF OTSEGO *Check Summary Register@ k4neziLFa Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 051496 ALLIANCE BENEFIT GROUP HSA 5/3/2012 Paid Chk# 051497 LORI JOHNSON -WARNER 5/3/2012 Paid Chk# 051498 ROSS E DEMANT 5/3/2012 Paid Chk# 051499 ICMA RETIREMENT TRUST 5/3/2012 Paid Chk# 051500 PUBLIC EMPLOYEES RETIREME 5/3/2012 Paid Chk# 051501 NEXTEL COMMUNICATIONS 5/7/2012 Paid Chk# 051502 3RD LAIR SKATEPARK 5/9/2012 Paid Chk# 051503 AFFORDABLE SANITATION 5/9/2012 Paid Chk# 051504 AIRGAS NORTH CENTRAL 5/9/2012 Paid Chk# 051505 BEAUDRY OIL & SERVICES INC. 5/9/2012 Paid Chk# 051506 BOOKMARK, INC. 5/9/2012 Paid Chk# 051507 BOYER TRUCKS 5/9/2012 Paid Chk# 051508 BRAUN INTERTEC 5/9/2012 Paid Chk# 051509 BUSINESS FORMS AND ACCOU 5/9/2012 Paid Chk# 051510 CENTRAL TURF & IRRIG SUPPL 5/9/2012 Paid Chk# 051511 CHARTER COMMUNICATIONS L 5/9/2012 Paid Chk# 051512 CITY OF MONTICELLO 5/9/2012 Paid Chk# 051513 CITY OF ST. MICHAEL 5/9/2012 Paid Chk# 051514 CNA, LTC 5/9/2012 Paid Chk# 051515 CONTINENTAL RESEARCH COR 5/9/2012 Paid Chk# 051516 CROW RIVER FARM EQUIPMEN 5/9/2012 Paid Chk# 051517 DJ'S TOTAL HOME CENTER 5/9/2012 Paid Chk# 051518 EDINA REALTY TITLE 5/9/2012 Paid Chk# 051519 ENVENTIS TELECOM, INC. 5/9/2012 Paid Chk# 051520 EULLS MANUFACTURING CO IN 5/9/2012 Paid Chk# 051521 FINKEN'S WATER CENTERS 5/9/2012 Paid Chk# 051522 FLOYD TOTAL SECURITY 5/9/2012 Paid Chk# 051523 G & K TEXTILE LEASING SYSTE 5/9/2012 Paid Chk# 051524 GAMETIME 5/9/2012 Paid Chk# 051525 GOPHER STATE ONE -CALL INC 5/9/2012 Paid Chk# 051526 GRAINGER 5/9/2012 Paid Chk# 051527 GREENBERG IMPLEMENT INC. 5/9/2012 Paid Chk# 051528 GROVER, DION & DAWN 5/9/2012 Paid Chk# 051529 LONG & SONS 5/9/2012 Paid Chk# 051530 MACARTHUR LAW OFFICE LLC 5/9/2012 Paid Chk# 051531 MENARDS 5/9/2012 Paid Chk# 051532 MIDWEST LANDSCAPES 5/9/2012 Paid Chk# 051533 MN RECREATION AND PARK AS 5/9/2012 Paid Chk# 051534 NAPA AUTO PARTS 5/9/2012 Paid Chk# 051535 NEWMAN TRAFFIC SIGNS 5/9/2012 Paid Chk# 051536 HSBC BUSINESS SOLUTIONS 5/9/2012 Paid Chk# 051537 OFFICEMAX INCORPORATED 5/9/2012 Paid Chk# 051538 PETERBILT NORTH 5/9/2012 Paid Chk# 051539 PLAISTED COMPANIES 5/9/2012 Paid Chk# 051540 PROTITLE OF MINNESOTA, LLC 5/9/2012 Paid Chk# 051541 PURCHASE POWER 5/9/2012 Paid Chk# 051542 RANDY'S SANITATION 5/9/2012 Paid Chk# 051543 SEMLER HOMES INC 5/9/2012 Paid Chk# 051544 SOFTRONICS, INC. 5/9/2012 Paid Chk# 051545 SPORTING GOODS, INC. 5/9/2012 Paid Chk# 051546 SUPERIOR LAWN 5/9/2012 Paid Chk# 051547 SUPERIOR WIRELESS COMM 5/9/2012 Paid Chk# 051548 TERMINAL SUPPLY CO 5/9/2012 Paid Chk# 051549 THE PLANNING COMPANY LLC 5/9/2012 Paid Chk# 051550 UNLIMITED ELECTRIC INC 5/9/2012 Paid Chk# 051551 VINYL GRAPHICS, INC. 5/9/2012 05/09/12 9:57 AM Page 1 $1,410.64 PPE 4/28/12 CH DTD 5/2/12 $83.34 MAY DEPOSIT - HSA ACCT #448-98 $83.34 MAY DEPOSIT - HSA ACCT #804092 $675.00 PLAN #304185 $4,953.53 #677600 PPE 4/28/12 CH DTD 5/2 $1,251.92 CELL PHONES $300.00 2012 SUMMER SKATEBOARD CAMP AG $1,420.08 PORTA RENTALS $42.48 ACETYLENE/HAZMAT/OXYGEN $1,902.45 EAST WWTF - GENERATOR FUEL $100.15 NAT'L FIRE ALARM CODE BOOK $420.80 REPAIR KIT $1,345.00 70TH ST - MF TO MARLOWE $195.44 AP LASER CHECKS $1,396.72 IRRIGATION SUPPLIES $119.00 MONTHLY SERVICE $8,218.41 MAR ANIMAL CONTROL $1,000.00 VACTOR DUMPING $97.10 LONG TERM CARE INS $1,685.37 SPLASH PAD CLEANER $169.41 REPAIR/MAINT SUPPLIES $57.41 PAINT $20.98 UTIL REFUND - 5401 RADFORD $564.76 TELEPHONE $160.31 CONCRETE $81.26 BOTTLED WATER/SOLAR SALT $112.00 LOCK REPAIR - WELL HOUSE #3 $552.56 MATS $180.83 LEXAN BUBBLE 28" $400.40 LOCATE TICKETS $457.14 DRY ERASE BOARDS $130.37 EXMARK MOWER PARTS $251.92 BOONDOX ESC ACCT REFUND $1,220.49 CITY HALL APR CLEANING $5,727.50 70TH ST - LAMBERT TO ODEAN $523.08 IRRIGATION SUPPLIES $276.00 MAPLE TREE @ PR PK - PD BY DON $249.00 ROSS DEMANT MEMBERSHIP $105.62 FLOOR DRY $1,114.32 SIGN MAT'L $26.82 CANVAS TARPS $100.70 OFFICE SUPPLIES $2.90 WASHERS $249.49 SAND & GRAVEL $3.28 UTIL REFUND - 11571 79TH $200.00 POSTAGE $262.13 8899 NASHUA AVE $5.00 UTIL REFUND - 7598 LANNON $2,753.08 IT - LABOR $120.23 BASE PLUG $2,912.34 W/S PROPERTIES $178.04 CELL PHONE CLIP/CASE $208.72 OPERATING SUPPLIES $10,380.00 HPC $586.73 ST LIGHT REPAIR - 101 MKT/HOLT $368.72 OTSEGO PARK RULES SIGNS CITY OF OTSEGO *Check Summary Register© MAY 2012 Total Checks $134,050.40 05/09/12 9:57 AM Page 2 PARKS AND REC FLYERS MAY SHERIFF PATROL MUNICH CUP RIVERPOINTE LIGHTS SPRING MAINT- PUBLIC WORKS SYSTEM MAINTENANCE Name Check Date Check Amt Paid Chk# 051552 KIMBERLY A. WELTER 5/9/2012 $1,125.00 Paid Chk# 051553 WRIGHT COUNTY AUDITOR -TRE 5/9/2012 $72,895.00 Paid Chk# 051554 WRIGHT COUNTY RECORDER 5/9/2012 $46.00 Paid Chk# 051555 XCEL ENERGY 5/9/2012 $201.96 Paid Chk# 051556 YALE MECHANICAL 5/9/2012 $2,086.88 Paid Chk# 051557 ZAHL-PETROLEUM MAINT CO. 5/9/2012 $281.25 Total Checks $134,050.40 05/09/12 9:57 AM Page 2 PARKS AND REC FLYERS MAY SHERIFF PATROL MUNICH CUP RIVERPOINTE LIGHTS SPRING MAINT- PUBLIC WORKS SYSTEM MAINTENANCE CITY OF OTSEGO 05/09/12 9:57 AM Page 1 *Check Detail Register© MAY 2012 Check Amt Invoice Comment 10100 BANK OF ELK RIVER Paid Chk# 051496 5/3/2012 ALLIANCE BENEFIT GROUP E 250-42410-123 Health $83.34 PPE 4/28/12 CH DTD 5/2/12 E 101-43100-123 Health $500.04 PPE 4/28/12 CH DTD 5/2/12 E 101-41600-123 Health $250.02 PPE 4/28/12 CH DTD 5/2/12 G 101-21706 Hospitalization/Medical Ins $577.24 PPE 4/28/12 CH DTD 5/2/12 Total ALLIANCE BENEFIT GROUP $1,410.64 Paid Chk# 051497 5/3/2012 JOHNSON -WARNER, LORI (HSA) G 101-21706 Hospitalization/Medical Ins $83.34 MAY DEPOSIT - HSA ACCT #448-98887 Total JOHNSON -WARNER, LORI (HSA) $83.34 Paid Chk# 051498 5/3/2012 DEMANT, ROSS (HSA) G 101-21706 Hospitalization/Medical Ins $83.34 MAY DEPOSIT- HSA ACCT#804092 Total DEMANT, ROSS (HSA) $83.34 Paid Chk# 051499 5/3/2012 ICMA RETIREMENT TRUST G 101-21705 Other Retirement $675.00 PPE 4/28/12 PLAN #304185 Total [CMA RETIREMENT TRUST $675.00 Paid Chk# 051500 5/3/2012 PUBLIC EMPLOYEES RETIREMENT FD E 101-41600-121 PERA $529.05 #677600 PPE 4/28/12 CH DTD 5/2/12 E 101-41400-121 PERA $762.16 #677600 PPE 4/28/12 CH DTD 5/2/12 E 101-43100-121 PERA $1,136.50 #677600 PPE 4/28/12 CH DTD 5/2/12 E 250-42410-121 PERA $127.66 #677600 PPE 4/28/12 CH DTD 5/2/12 E 601-49400-121 PERA $52.43 #677600 PPE 4/28/12 CH DTD 5/2/12 E 602-49450-121 PERA $52.43 #677600 PPE 4/28/12 CH DTD 5/2/12 G 101-21704 PERA $2,293.30 #677600 PPE 4/28/12 CH DTD 5/2/12 Aal PUBLIC EMPLOYEES RETIREMENT FD $4,953.53 Paid Chk# 051501 5/7/2012 NEXTEL COMMUNICATIONS E 250-42410-320 Telephone $119.69 184430382-05 CELL PHONES E 101-43100-320 Telephone $1,132.23 184430382-05 CELL PHONES Total NEXTEL COMMUNICATIONS $1,251.92 Paid Chk# 051502 5/9/2012 3RD LAIR SKATEPARK E 101-45250-440 Recreation Programming 2012 SUMMER SKATEBOARD CAMP AGRMNT Total 3RD LAIR SKATEPARK _$_300.00 $300.00 Paid Chk# 051503 5/9/2012 AFFORDABLE SANITATION E 101-45200-410 Rentals (GENERAL) $1,420.08 10409 PORTA RENTALS Total AFFORDABLE SANITATION $1,420.08 Paid Chk# 051504 5/9/2012 AIRGAS, INC. E101-43100-210 Operating Supplies (GENERAL) $42.48 105658299 ACETYLENE/HAZMAT/OXYGEN Total AIRGAS, INC. $42.48 Paid Chk# 051505 5/9/2012 BEAUDRY OIL & SERVICES INC. E 602-49450-202 Gas & Oil $1,470.07 769546 EAST WWTF - GENERATOR FUEL E 101-41940-203 Other Supplies $432.38 769546 CITY HALL - GENERATOR FUEL Total BEAUDRY OIL & SERVICES INC. $1,902.45 Paid Chk# 051506 5/9/2012 BOOKMARK, INC. E 250-42410-201 Office Supplies and Expenses $100.15 173577 NAT'L FIRE ALARM CODE BOOK Total BOOKMARK, INC. $100.15 Paid Chk# 051507 5/9/2012 BOYER TRUCKS E 101-43100-220 Repair/Maint Supply (GENERAL) $209.33 111628R ADJUSTERS CITY OF OTSEGO *Check Detail Register© MAY 2012 Paid Chk# 051516 5/9/2012 CROW RIVER FARM EQUIPMENT E 101-43100-220 Repair/Maint Supply (GENERAL) $169.41 154134 Total CROW RIVER FARM EQUIPMENT $169.41 Paid Chk# 051517 5/9/2012 DJ S TOTAL HOME CENTER E 101-43100-210 Operating Supplies (GENERAL) CheckAmt Invoice Comment E 101-45200-210 Operating Supplies (GENERAL) W, 60978 E 101-41940-220 E 101-43100-220 Repair/Maint Supply (GENERAL) $189.02 111658R SLACK ADJ E 101-43100-220 Repair/Maint Supply (GENERAL) $22.45 111718R REPAIR KIT Paid Chk# 051518 Total BOYER TRUCKS $420.80 R 601-37150 WATER SALES Paid Chk# 051508 5/9/2012 BRAUN INTERTEC Total EDINA REALTY TITLE $20.98 E 403-43100-302 Engineering Fees $1,345.00 350244 70TH ST - MF TO MARLOWE E 101-43100-320 Total BRAUN INTERTEC $1,345.00 E 250-42410-320 Paid Chk# 051509 5/9/2012 BUSINESS FORMS AND ACCOUNTING E 101-41600-201 Office Supplies and Expenses $195.44 45903 AP LASER CHECKS otal BUSINESS FORMS AND ACCOUNTING $195.44 Paid Chk# 051510 5/9/2012 CENTRAL IRRIGATION SUPPLY, INC E 101-45200-210 Operating Supplies (GENERAL) $543.43 6022178-00 IRRIGATION SUPPLIES E 101-45200-220 Repair/Maint Supply (GENERAL) $308.84 6022474-00 IRRIGATION SUPPLIES E 203-45210-530 Improvements Other Than Bldgs $174.77 6022595-00 PLANTER PROJECT E 101-45200-220 Repair/Maint Supply (GENERAL) $369.68 6022766-00 IRRIGATION SUPPLIES Total CENTRAL IRRIGATION SUPPLY, INC $1,396.72 Paid Chk# 051511 5/9/2012 CHARTER COMMUNICATIONS E 101-41400-390 Contracted Services $119.00 MONTHLY SERVICE Total CHARTER COMMUNICATIONS $119.00 Paid Chk# 051512 5/9/2012 CITY OF MONTICELLO E 101-42200-390 Contracted Services $6,579.00 12639 2ND QTR 2012 FIRE E 101-42710-390 Contracted Services $721.41 12639 MAR ANIMAL CONTROL E 101-42200-390 Contracted Services $918.00 12639 1 ST QTR 2012 FIRE - BAL DUE Total CITY OF MONTICELLO $8,218.41 Paid Chk# 051513 5/9/2012 CITY OF ST.MICHAEL E 602-49450-419 SLUDGE HAULING $1,000.00 4242012-1 VACTOR DUMPING Total CITY OF ST. MICHAEL $1,000.00 Paid Chk# 051514 5/9/2012 CNA, LTC _ G 101-21705 Other Retirement $97.10 10_58814 LONG TERM CARE INS Total CNA, LTC $97.10 Paid Chk# 051b15 5/9/2012 CONTINENTAL RESEARCH CORP E 208-45210-530 Improvements Other Than Bldgs $1,685.37 368791 -CRC -5 SPLASH PAD CLEANER Total CONTINENTAL RESEARCH CORP $1,685.37 Paid Chk# 051516 5/9/2012 CROW RIVER FARM EQUIPMENT E 101-43100-220 Repair/Maint Supply (GENERAL) $169.41 154134 Total CROW RIVER FARM EQUIPMENT $169.41 Paid Chk# 051517 5/9/2012 DJ S TOTAL HOME CENTER E 101-43100-210 Operating Supplies (GENERAL) $14.94 60947 E 101-45200-210 Operating Supplies (GENERAL) $13.84 60978 E 101-41940-220 Repair/Maint Supply (GENERAL) $7.47 61064 E 101-43100-210 Operating Supplies (GENERAL) $21.16 61246 Total DJ S TOTAL HOME CENTER $57.41 Paid Chk# 051518 5/9/2012 EDINA REALTY TITLE R 601-37150 WATER SALES $20.98 Total EDINA REALTY TITLE $20.98 Paid Chk# 051519 5/9/2012 ENVENTIS E 101-43100-320 Telephone $141.19 E 250-42410-320 Telephone $282.38 REPAIR/MAINT SUPPLIES PAINT HARDWARE & DRILL BATHROOM REPAIRS ROPE UTIL REFUND - 5401 RADFORD TELEPHONE TELEPHONE 05/09/12 9:57 AM Page 2 CITY OF OTSEGO *Check Detail Register© MAY 2012 Check Amt Invoice Comment E 101-41400-320 Telephone $141.19 TELEPHONE Total ENVENTIS $564.76 Paid Chk# 051520 5/9/2012 EULLS MANUFACTURING CO INC E 208-45210-530 Improvements Other Than Bldgs $160.31 5081 Total EULLS MANUFACTURING CO INC $160.31 Paid Chk# 051521 5/9/2012 FINKEN S WATER CARE E 101-41940-390 Contracted Services $81.26 Total FINKEN S WATER CARE $81.26 Paid Chk# 051522 5/9/2012 FLOYD TOTAL SECURITY E 601-49400-400 Repairs & Maint - Cont $112.00 287405 9803469866 Total FLOYD TOTAL SECURITY $112.00 Operating Supplies (GENERAL) Paid Chk# 051523 5/9/2012 G & K TEXTILE LEASING SYSTEM DRY ERASE BOARDS E 101-43100-225 Uniforms/Clothing Allowance $111.29 1043148167 E 101-41940-390 Contracted Services $133.60 1043148168 E 101-43100-225 Uniforms/Clothing Allowance $44.36 1043153131 E 101-43100-225 Uniforms/Clothing Allowance $76.99 1043158071 E 101-41940-390 Contracted Services $138.80 1043158072 E 101-43100-225 Uniforms/Clothing Allowance $47.52 1043163033 Total G & K TEXTILE LEASING SYSTEM $552.56 Paid Chk# 051524 5/9/2012 GAMETIME G 701-22269 BOONDOX BAR & GRILL $251.92 E 101-45200-220 Repair/Maint Supply (GENERAL) $180.83 807806 $251.92 Total GAMETIME $180.83 Paid Chk# 051529 Paid Chk# 051525 5/9/2012 GOPHER STATE ONE -CALL INC E 101-41560-348 Maps $400.40 38065 Total GOPHER STATE ONE -CALL INC $400.40 Cleaning Services CONCRETE BOTTLED WATER/SOLAR SALT LOCK REPAIR - WELL HOUSE #3 UNIFORMS & MATS MATS UNIFORMS & MATS UNIFORMS & MATS MATS UNIFORMS & MATS LEXAN BUBBLE 28" LOCATE TICKETS Paid Chk# 051526 5/9/2012 GRAINGER E 101-43100-210 Operating Supplies (GENERAL) $108.21 9803469866 DRY ERASE BOARDS E 101-43100-210 Operating Supplies (GENERAL) $348.93 9803870576 DRY ERASE BOARDS Total GRAINGER $457.14 Paid Chk# 051527 5/9/2012 GREENBERG IMPLEMENT INC. E 101-45200-210 Operating Supplies (GENERAL) $94.33 PS75266 EXMARK MOWER PARTS E 101-45200-220 Repair/Maint Supply (GENERAL) $36.04 PS75274 EXMARK MOWER PARTS Total GREENBERG IMPLEMENT INC. $130.37 Paid Chk# 051528 5/9/2012 GROVER, DION & DAWN G 701-22269 BOONDOX BAR & GRILL $251.92 701-22269 BOONDOX ESC ACCT REFUND Total GROVER, DION & DAWN $251.92 Paid Chk# 051529 5/9/2012 LONG & SONS E 101-41940-203 Other Supplies $42.74 12-180 CITY HALL SUPPLIES E 101-41940-389 Cleaning Services $748.13 12-180 CITY HALL APR CLEANING E 101-43100-210 Operating Supplies (GENERAL) $42.74 12-180 PW CLEANING SUPPLIES E 101-41940-389 Cleaning Services $23.51 12-180 CITY HALL EASTER CLEANUP E 101-43100-389 Cleaning Services $363.37 12-180 PW APR CLEANING Total LONG & SONS $1,220.49 Paid Chk# 051530 5/9/2012 MACARTHUR LAW OFFICE LLC E 403-43100-301 Legal Services $362.50 G701-22426 FIN PLAT ARBOR CRK 3 $464.00 E 101-41700-301 Legal Services $4,190.50 E 101-41700-301 Legal Services $710.50 70TH ST - LAMBERT TO ODEAN ARBOR CREEK 3 GENERAL REMINGTON COVES 05/09/12 9:57 AM Page 3 CITY OF OTSEGO *Check Detail Register© IPi/_\feZslIPA 05/09/12 9:57 AM Page 4 E 203-45210-530 Improvements Other Than Bldgs $276.00 T19493-0001 MAPLE TREE @ PR PK - PD BY DONATION Total MIDWEST LANDSCAPES Check Amt Invoice Comment Total MACARTHUR LAW OFFICE LLC $5,727.50 Sand andGravel E 101-45250-440 Paid Chk# 051531 5/9/2012 MENARDS ROSS DEMANT MEMBERSHIP Paid Chk# 051540 Total MRPA E 101-43100-220 Repair/Maint Supply (GENERAL) $4.70 61278 FITTINGS E 101-43100-220 Repair/Maint Supply (GENERAL) $17.54 61670 FITTINGS E 101-43100-402 Repairs/Maint Buildings $420.15 62193 SOFTENER SALT E 101-45200-210 Operating Supplies (GENERAL) $30.61 63572 IRRIGATION SUPPLIES E 101-45200-220 Repair/Maint Supply (GENERAL) $50.08 63911 IRRIGATION SUPPLIES E 101-43100-393 Total MENARDS $523.08 TI -0247606 SIGN MAT'L E 101-43100-393 Paid Chk# 051532 5/9/2012 MIDWEST LANDSCAPES TI -0247717 SIGN MAT'L 05/09/12 9:57 AM Page 4 E 203-45210-530 Improvements Other Than Bldgs $276.00 T19493-0001 MAPLE TREE @ PR PK - PD BY DONATION E 101-43100-220 Repair/Maint Supply (GENERAL) $2.90 F221210047 WASHERS Total MIDWEST LANDSCAPES $276.00 Paid Chk# 051539 Paid Chk# 051533 5/9/2012 MRPA E 101-43100-370 Sand andGravel E 101-45250-440 Recreation Programming $249.00 ROSS DEMANT MEMBERSHIP Paid Chk# 051540 Total MRPA $249.00 $3.28 Paid Chk# 051b34 5/9/2012 ' NAPA OF ELK RIVER INC $3.28 Paid Chk# 051541 E 101-43100-210 Operating Supplies (GENERAL) $44.76 615695 BLASTER PENETRANT E 101-43100-210 Operating Supplies (GENERAL) $25.62 616859 FLOOR DRY E 101-43100-210 Operating Supplies (GENERAL) $35.24 616927 BULB Total NAPA OF ELK RIVER INC $105.62 Paid Chk# 051535 5/9/2012 NEWMAN TRAFFIC SIGNS E 101-43100-393 Sign & Signal Mat I Purchased $633.38 TI -0247606 SIGN MAT'L E 101-43100-393 Sign & Signal Mat I Purchased $480.94 TI -0247717 SIGN MAT'L Total NEWMAN TRAFFIC SIGNS $1,114.32 Paid Chk# 051536 5/9/2012 NORTHERN TOOL & EQUIPMENT CO E 101-43100-210 Operating Supplies (GENERAL) $26.82 191016874 CANVAS TARPS Total NORTHERN TOOL & EQUIPMENT CO $26.82 Paid Chk# 051537 5/9/2012 OFFICEMAX _. E 101-41400-201 Office Supplies and Expenses $100.70 388040 OFFICE SUPPLIES Total OFFICEMAX $100.70 Paid Chk# 051538 5/9/2012 PETERBILT NORTH E 101-43100-220 Repair/Maint Supply (GENERAL) $2.90 F221210047 WASHERS Paid Chk# 051542 5/9/2012 RANDY S SANITATION E 101-41940-325 Garbage Service $137.89 E 101-43100-325 Garbage Service $124.24 Total RANDY S SANITATION $262.13 Paid Chk# 051543 5/9/2012 SEMLER HOMES INC SAND & GRAVEL UTIL REFUND - 11571 79TH POSTAGE 8899 NASHUA AVE 13400 90TH ST Total PETERBILT NORTH $2.90 Paid Chk# 051539 5/9/2012 PLAISTED COMPANIES E 101-43100-370 Sand andGravel $249.49 43032 Total PLAISTED COMPANIES $249.49 Paid Chk# 051540 5/9/2012 PROTITLE OF MINNESOTA, LLC R 601-37150 WATER SALES $3.28 Total PROTITLE OF MINNESOTA, LLC $3.28 Paid Chk# 051541 5/9/2012 PURCHASE POWER E 101-41400-206 Postage $200.00 Total PURCHASE POWER $200.00 Paid Chk# 051542 5/9/2012 RANDY S SANITATION E 101-41940-325 Garbage Service $137.89 E 101-43100-325 Garbage Service $124.24 Total RANDY S SANITATION $262.13 Paid Chk# 051543 5/9/2012 SEMLER HOMES INC SAND & GRAVEL UTIL REFUND - 11571 79TH POSTAGE 8899 NASHUA AVE 13400 90TH ST CITY OF OTSEGO *Check Detail Register© R 601-37150 WATER SALES Total SEMLER HOMES INC Paid Chk# 051544 5/9/2012 SOFTRONICS, INC. E 101-41650-309 EDP, Software and Design E 101-41650-390 Contracted Services E 602-49450-390 Contracted Services E 601-49400-390 Contracted Services, E 250-42410-201 Office Supplies and Expenses E 250-42410-390 Contracted Services PARKS Total SOFTRONICS, INC. Paid Chk# 051545 5/9/2012 SPORTING GOODS, INC. MAY 2012 Check Amt Invoice Comment $5.00 _ UTIL REFUND - 7598 LANNON $5.00 $73.68 2377 $2,483.44 2377 $25.00 2377 $25.00 2377 $19.24 2377 $126.72 2377 yz,ioa.uo IT - SFTWR & SUPPLIES IT - LABOR UTIL - LABOR UTIL - LABOR BLDG - POWER SUPPLY & FAN BLDG - LABOR E 101-45200-210 Operating Supplies (GENERAL) $120.23 AAA003593-A BASE PLUG E 101-41570-303 Total SPORTING GOODS, INC. $120.23 784 CIP Paid Chk# 051546 5/9/2012 SUPERIOR LAWN $1,550.00 785 PARKS E 101-45200-390 Contracted Services $1,645.87 431 PARK PROPERTIES E 601-49400-390 Contracted Services $633.24 431 W/S PROPERTIES E 602-49450-390 Contracted Services $633.23 431 W/S PROPERTIES Total SUPERIOR LAWN $2,912.34 Paid Chk# 051547 5/9/2012 SUPERIOR WIRELESS COMMUNICATIO E 101-43100-320 Telephone $178.04 32296 tal SUPERIOR WIRELESS COMMUNICATIO $178.04 Paid Chk# 051548 5/9/2012 TERMINAL SUPPLY CO, INC. E 101-43100-210 Operating Supplies (GENERAL) $208.72 34657-00 Total TERMINAL SUPPLY CO, INC. $208.72 CELL PHONE CLIP/CASE OPERATING SUPPLIES Paid Chk# 051549 5/9/2012 TPC E 101-41570-303 Planning Fees $500.00 784 CIP E 101-41570-303 Planning Fees $1,550.00 785 PARKS E 101-41570-303 Planning Fees $100.00 786 HPC E 101-41570-303 Planning Fees $600.00 787 CITY CODE E 403-43100-303 Planning Fees $450.00 788 70TH ST - LAMBERT TO OAKWOOD E 101-41570-303 Planning Fees $500.00 790 OTSEGO VIEW E 101-41570-303 Planning Fees $300.00 791 ECON DEV E 101-41570-303 Planning Fees $1,600.00 792 GENERAL E 101-41570-303 Planning Fees $120.00 793 GENERAL E 101-41570-303 Planning Fees $1,750.00 794 MEETINGS E 250-42410-303 Planning Fees $1,290.00 795 GEN'L CODE G 701-22275 KALEIDOSCOPE CUP $600.00 796 KALEIDOSCOPE G701-22272 KC 6TH REPLAT (TO KC 10TH) $60.00 797 KC 6TH REPLAT TO KC 10TH E 101-41570-303 Planning Fees $60.00 798 RIVER RIDGE - HENNUM E 101-41570-303 Planning Fees $180.00 799 RW NAT'L - KAEDING HOA G 701-22274 MUNICH CUP $600.00 800 MUNICH CUP G 701-22276 KNUTSON 2ND DRIVEWAY $60.00 801 KNUTSON 2ND DRWY E 101-41570-303 Planning Fees $60.00 802 WFE - FISHER Total TPC $10,380.00 Paid Chk# 051550 5/9/2012 UNLIMITED ELECTRIC INC 05/09/12 9:57 AM Page 5 E 225-43160-400 Repairs & Maint - Cont $586.73 10129 ST LIGHT REPAIR - 101 MKT/HOLIDAY (#51,58,96) Total UNLIMITED ELECTRIC INC $586.73 Paid Chk# 051551 5/9/2012 VINYL GRAPHICS E 101-45200-210 Operating Supplies (GENERAL) $368.72 4836 OTSEGO PARK RULES SIGNS Total VINYL GRAPHICS $368.72 CITY OF OTSEGO *Check Detail Register© MAY 2012 Paid Chk# 051555 5/9/2012 XCEL ENERGY E 101-43160-322 Utilities "ni oa Total XCEL ENERGY $201.96 Paid Chk# 051556 5/9/2012 YALE MECHANICAL E 101-41940-402 Repairs/Maint Buildings Check Amt Invoice Comment Paid Chk# 051552 5/9/2012 WELTER, KIM 203 PARK DEVELOPMENT Total YALE MECHANICAL E 101-41100-801 CONTINGENCY $825.00 WEBSITE SETUP E 101-45250-440 Recreation Programming $300.00 PARKS AND REC FLYERS $281.25 Total WELTER, KIM $1,125.00 $3,180.73 Paid Chk# 051553 5/9/2012 WRIGHT COUNTY AUDITOR -TREASURE E 101-42100-390 Contracted Services $72,895.00 PATROL -12-5 MAY SHERIFF PATROL tal WRIGHT COUNTY AUDITOR -TREASURE $72,895.00 Paid Chk# 051554 5/9/2012 WRIGHT COUNTY RECORDER E 101-41400-340 Recording Fees $46.00 MUNICH CUP Total WRIGHT COUNTY RECORDER $46.00 Paid Chk# 051555 5/9/2012 XCEL ENERGY E 101-43160-322 Utilities "ni oa Total XCEL ENERGY $201.96 Paid Chk# 051556 5/9/2012 YALE MECHANICAL E 101-41940-402 Repairs/Maint Buildings $829.50 128551 E 101-43100-402 Repairs/Maint Buildings $1,257.38 128577 203 PARK DEVELOPMENT Total YALE MECHANICAL $2,086.88 Paid Chk# 051557 5/9/2012 ZAHL-PETROLEUM MAINT CO. E 101-43100-402 Repairs/Maint Buildings $281.25 178247 -IN Total ZAHL-PETROLEUM MAINT CO. $281.25 10100 BANK OF ELK RIVER Fund Summary $134,050.40 10100 BANK OF ELK RIVER 101 GENERAL FUND $120,791.96 203 PARK DEVELOPMENT $450.77 208 COMMUNITY FACILITIES FUND $1,845.68 225 Street Light Utility Fee $586.73 250 Comm. Dev. & Bldg Safety $2,149.18 403 COLLECTOR RDS (FORMERLY MSA) $2,157.50 601 WATER FUND $851.93 602 SEWER FUND $3,180.73 701 DEVELOPMENT ESCROWS FUND $2,035.92 $134,050.40 RIVERPOINTE LIGHTS SPRING MAINT - CITY HALL SPRING MAINT - PUBLIC WORKS SYSTEM MAINTENANCE 05/09/12 9:57 AM Page 6 ITEM 3.2 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL APRIL 23, 2012 *7:00 PM Call to Order. Mayor Jessica Stockamp called the meeting to order at 7:00 PM. Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, and Tom Darkenwald. Excused absence: CM Doug Schroeder. Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Daniel Licht, City Planner; Ron Wagner, City Engineer and Tami Loff, City Clerk. Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance. 1. Open Forum. 1.1 Certificates of appreciation to the Boy Scouts for their help with the Otsego Easter Egg Hunt. The City Council presented the Boy Scouts with certificates and thanked them for their help with the Otsego Easter Egg Hunt held March 31, 2012. 2. Consider agenda approval. CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor. Motion carried. 3. Consent Agenda. (Non -controversial items. 3.1 Approve Claims List. 3.2 Approve April 9, 2012 City Council Meeting Minutes. 3.3 Approve Resolution 12-32 donation policy. 3.4 Received March 13, 2012 Police Commission Minutes. 3.5 Received March 13, 2012 HPC Minutes. 3.6 Received March 14, 2012 Parks & Recreation Commission Minutes. 3.7 Approve hire of Part-time Seasonal Park Maintenance Employee. 3.8 Approve Resolution 12-33 accepting donation for park development funds. 3.9 Approve Resolution 12-34 approving extension of River Ridge Preliminary Plat. 3.10 Approve Resolution 12-35 amending Resolution 2012-26 establishing Precincts and Polling locations. 3.11 Approve Purchasing Policy Resolution 12-36. 3.12 Approve Resolution 12-37 approving year end Fund Balance transfers. 3.13 Approve Resolution 12-39 indicating Otsego's intention to fund the local share of the 70th Street Project. CM Heidner motioned to approve. Seconded by CM Scharber. All in favor Motion carried. 4 Public Works: 4.1 Consider Resolution 2012-38 Approving Plans and Authorizing for Ad for Bids for Street Maintenance Proiects 12-01 Seal Coating and 12-02 Micro -surfacing. City Engineer Wagner presented the staff report. If approved, this will go out for bids and brought back to the City Council on Tuesday, May 29. CM Heidner asked if some of these streets proposed have been seal coated before. City Engineer Wagner said yes. CM Scharber motioned to approve Resolution 2012-38 approving 2012 Otsego Street Maintenance Plans and Specs for Project numbers 12-01 and 12-02 authorizing advertisement for bids. Seconded by CM Darkenwald. All in favor. Motion carried. 5. Community Development: 5.1 Munich CUP. City Planner Licht presented the staff report. The application is for a conditional use permit (CUP) to allow relocation of an existing single family dwelling at 14367 78th Street NE. CM Scharber motioned to approve a conditional use permit (CUP) to allow relocation of an existing structure to a lot in Otsego subject to the stipulations outlined on the Findings of Fact and Decision. Seconded by CM Darkenwald. All in favor. Motion carried. 5.2 Approve quote for shade structures at Prairie Park. City Planner Licht presented the staff report. CM Heidner asked how long these structures typically last. City Planner Licht said the shade structure has a five year warranty and the poles have a ten year warranty. CM Heidner asked at what point is a permanent shelter considered. City Planner Licht said that the Parks & Recreation Commission considered it but thought with all the hail damage to city facilities in the past this was a better way to go and also they wanted something that will highlight the splash pad. CM Heidner asked if the sails on this shade structure will come down in the winter. City Planner Licht said yes. CM Darkenwald asked how much one structure costs. City Planner Licht said the three panels cost $17,585 and the total quote presented for the structures, tables and trash cans is $22,891.55. CM Darkenwald requested confirmation of the $30,000 budgeted. City Planner Licht confirmed that is correct. CM Darkenwald motioned to approve purchase and installation of the shade structure and furniture at Prairie Park in the amount of $22,891.55 to be paid for from the Community Facilities Fund (#208). Seconded by Mayor Stockamp. All in favor. Motion carried. 6. City Council Reports and Updates. There was discussion on the fire that acquired in Otsego at Knife River this morning. CM Scharber questioned fire hydrants spacing around this location. City Engineer Wagner said that they are about every 600 feet and that this building was already there when the hydrants were put in. City Administrator Johnson said she spoke with both the Albertville Fire Chief and Knife River this afternoon. 7. Staff Reports and Updates. City Administrator Johnson notified the City Council of the Wright County Commissioner redistricting meeting to be held on May 1 at 9:30 AM in Buffalo. City Administrator Johnson had drafted a letter in favor of Wright County's Option 5 or 6. If approved, the letter will be mailed out tomorrow. The City Council approved. City Administrator Johnson gave an update on the Otsego Business meeting held this afternoon at Riverwood Inn and Conference Center. The next scheduled meeting is on Wednesday, April 25 at 8 AM to be held at Dogue Spot. City Administrator Johnson said the June 6 meeting is scheduled to be held at Otsego City Hall with time to be determined. The City Council asked that meeting be noticed so they all are able to attend. 2 8. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:36 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp *directly following the Board of Review scheduled for 5:30 PM. ITEM 3.3 SPECIAL MEETING CITY COUNCIL MEETING MONDAY, APRIL 23, 2012 *7:00 PM OTSEGO PUBLIC WORKS FACILITY 1. Mayor Stockamp will call the meeting to order. Mayor Stockamp called the meeting to order at 7:51 PM. Roll call: Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Vern Heidner, and Dan Scharber. CM Doug Schroeder excused absence. City Staff: Lori Johnson, City Administrator; Gary Groen, Finance Director; Brad Belair, Public Works Supervisor; Daniel Licht, City Planner; Ron Wagner, City Engineer; Ross Demant, Parks & Recreation Manager and Tami Loff, City Clerk. 2. CIP Presentation. The Finance Director and City Administrator presented the draft CIP with the changes as requested at the previous three CIP workshops meetings held in February and March. CM Heidner asked that a disclaimer be added to the CIP stating that the CIP is a guide and does not guarantee that a project will be completed just because it is included in the CIP. The City Council agreed. The City Council requested the Nashua Avenue Realignment project be moved to 2016. CM Darkenwald said he has noticed a lot of foot traffic between Rockwoods and Boondox. There was discussion on the need of a crosswalk and lighting. The City Council directed City staff to get a quote for lights for the next City Council meeting. CM Scharber said that the 78th Street Extension-Quaday Avenue to Quam Avenue (Page 94) may need to be constructed sooner than 2016. Staff reiterated that the project is development driven and the date in the CIP is not firm. The City Council requested the agreement from the 78th Street donation be included in the CIP for reference. There was discussion of the purchase of right of way from Nashua Avenue to Mason Avenue for the 85th Street extension. City Council agreed with the concept of purchasing available property with internal loans to cover the cost. There was discussion on the water fund revenues relating to the antenna leases. Finance Director Groen will confirm where the water tower antenna lease revenues are included. Mayor Stockamp said that the Three Rivers Community Fund (TRCF) is giving away $30,000 in grants. Staff indicated they would apply for eligible Otsego projects. There was discussion on the proposed trail from River Point to the WWTF on Faye Jacobs's property. Special City Council Meeting April 23, 2012. The City Council agreed with the CIP as presented and requested that the CIP move forward to the Planning Commission on May 7, 2012 for approval. It will come back to the City Council for final consideration at the May 14, 2012 City Council meeting. CM Heidner asked that the equipment list be added to the CIP as a reference. The City Council agreed. 4. Any other items. No other items. 5. Adjourn. CM Darkenwald motioned to adjourn. Seconded by CM Scharber. All in favor. Motion carried. Adjourned at 9:30 PM. Mayor Jessica Stockamp ATTEST: Tami Loff, City Clerk *immediately following the adjournment of the City Council meeting at 6:00 PM. 2 ITEM 3-4 CITY OF OTSEGO BOARD OF REVIEW MONDAY, APRIL 23, 2012 5:30 PM OTSEGO CITY HALL 1. Mayor Jessica Stockamp will call the 2011 Board of Review to order. Mayor Stockamp called the Board of Review to order at 5:30 PM. Roll Call: Mayor Jessica Stockamp; Council member's: Vern Heidner, Dan Scharber and Tom Darkenwald. Excused absence: CM Schroeder. Staff: Lori Johnson, City Administrator and Tami Loff, City Clerk. Attending from the Wright County Assessor's office were Keith Triplett, Wally Peterson and Tony Rasmussen. 2. Comments by the Assessor. Mr. Triplett explained the purpose of the Board of Review was to review the valuation and classification for 2012. He explained the authority of the local board. He said Otsego's residential and building valuation has decreased approximately 9.07%. Mr. Triplett said green acres have gone up 20% county wide and that over the entire city dropped 8.45 %. 3. Review valuations of property owners. CM Darkenwald asked if any foreclosure properties were used in the value determination. Mr. Triplett said that they used 17 townhomes. CM Darkenwald said it would be nice to have graphs or a pie chart showing the values from 2008-2012 including commercial and agricultural. Mr. Triplett had one value adjustment recommendation: Joe and Jessica Noreen 8420 Packard Avenue 118-032-001030 Mr. Triplett said that they have not finished the upgrades as he had thought and recommends reducing the value from $181,400 to $155,300. CM Heidner motioned to reduce PID 118-032-001030 from $181,400 to $155,300. Seconded by CM Scharber. All in favor. Motion carried. CM Darkenwald asked that in the future the City Council be made aware of changes before the meeting so they can review them. Mr. Triplett said he was just made aware of this property last Friday, but said he will get that information to staff in the future. Mr. Rasmussen said that Mr. Ron Touchette is the receiver of the next six properties and he is working with Greg Kramer, the County Assessor on the values for these parcels. Mr. Kramer is asking the City Council to consider approving no change and letting the County make the decision. The properties are as follows: 118-257-00010; $232,800 value (35, 821 square feet.) 118-257-00020; $267, 600 value. 118-257-001010; $271,300 value. 118-257-001020; $201,600 value. 118-059-000020; Christ Lutheran; $395,400 value (4 acres.) 118-057-001010; Bank of ER, $1,244,900, (both land and building) 3.76 acres. Land valued at $969,400. CM Heidner motioned to for no change and that these properties are sent back to the Wright County Board. Seconded by CM Darkenwald. All in favor. Motion carried. The City Council asked Mr. Triplett to give them an update on what happens with these properties. Mr. Triplett agreed. 4. Review any letters received. None. 5. Adjourn Board of Review. CM Darkenwald motioned to close the Board of review for 2012. Seconded by CM Heidner. All in favor. Motion carried. Adjourned at 6:14 PM Mayor Jessica Stockamp Attest: Tami Loff, Clerk P OtSTeFgo MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Parks and Recreation City Engineer Wagner May 14, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent A>;enda Citv Administrator Johnson 3.5 Beaudry Park Drainage Ar.FNr)A ITFM I)FTAII S RECOMMENDATION: City Staff recommends approval of Beaudry Park drainage improvement contract with Fehn Companies or a lump sum price of $10,902.00. ARE YOU SEEKING APPROVAL OFA CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes (See attached agreement) No BACKGROUND/JUSTIFICATION: The Council has already approved the project on January 9, 2012. The approval through was for the Public Works Department to complete the work. The Public Works Department and Park and Recreation Department are both too busy with other duties to complete the work in a timely manner. Therefore, quotes from a couple of local contractors were obtained. The Contractor will complete removals, installation of storm sewer and minor grading. The City will complete CL 5 under paths removed and restoration. Quotes will be obtained to complete replacement of bituminous overlays of short sections of the path. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE A. Construction Plans 12-03 and excerpts from January 9, 2012 minutes and RFA MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve entering into a contract with Fehn Companies for Beaudry Park Drainage Improvements (Project # 12-03) in the amount of $10,902.00. BUDGET INFORMATION FUNDING: 408 - Otsego Creek Watershed ACTION TAKEN BUDGETED: x YES ❑ NO ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: lillAnderson Halcanson ITEM NO.: 6.1 BY: Ronald J. Wagner, City Engineer DATE: January 4, 2012 REQUEST FOR COUNCIL ACTION RE: Beaudry Park Drainage Improvements BACKGROUND Beaudry Park has an area in the south east portion of the park between the trail and the adjacent home owners that is inundated with water. The water comes from runoff and sump pumps. The grading directs the runoff over the trail. This has caused the surface of the trail to prematurely ravel and also is slick at times creating a safety concern. We have designed a drain the system with some regrading that will direct the runoff through drains to the storm pond located in the north section of the park and eventually to Otsego Creek. Attached is a plan showing the proposed storm sewer system and some minor regrading. We are proposing the work be completed by Public Works next spring and the costs of the improvement come out of the Otsego Creek Improvement Fund. The cost is estimated at $15,000. A thin lift overlay is also needed to cover the raveled area is not included in this cost but should cost less than $5000 for 500 feet of trail. Since the drainage issue caused the raveling the same fund could be used to cover those cost. RECOMMENDATION We recommend authorizing Public Works to complete the work. POSSIBLE ACTIONS A. Authorize Public Works to complete the Beaudry Park Drainage Improvements. B. Motion to table. C. Motion to deny. CITY OF oTSEGo ON THE GREAT RIVER ROAD ot901-2012 Item 6 1 Beaudry Park Drainage.doc Page 1 City Council Meeting January 9, 2012. 6. Public Works. 6.1 Beaudry Park Drainage. City Engineer Wagner presented the staff report. CM Scharber asked if Public Works will be doing the work on this project. Public Works Supervisor Belair said that is the intent but he will put together cost on materials and decide at that point. CM Darkenwald asked if this will be paid out of the Otsego Creek Improvement Fund. City Administrator Johnson said correct. CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion carried. 7. Community Development. 7.1 Park Donation Policy. City Planner Licht presented the staff report. CM Darkenwald asked if they have to be an Otsego resident. City Planner Licht said the policy is written to be an Otsego resident but we could change to say current or former resident. CM Heidner asked if the bench donation we received recently would have met these requirements. City Planner Licht said no. CM Darkenwald motioned to approve with changes to include current or former resident. Seconded by CM Schroeder. All in favor. Motion carried. 8. City Council Reports and Updates. No items. 9. Staff Reports and Updates. City Administrator Johnson said that the 194 Chamber State of the Cities meeting is Tuesday, January 31 at the St. Michael City Hall. CM Darkenwald will be attending in place of Mayor Stockamp if any other Council member would like to attend please let her know. City Administrator Johnson said also the Wright County Economic Development Partnership Annual meeting is January 20 at 7:30 AM. CM Darkenwald will be appointed to the Board. She encouraged Council members to attend. There was discussion on the new city website/city logo design. 10. Adjourn. CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion carried. Adjourned at 7:35 PM. ATTEST: Tami Loff, City Clerk Mayor Jessica Stockamp Ron Wagner From: Gary Fehn [gfehn@fehncompanies.com] Sent: Saturday, April 28, 2012 9:27 AM To: Ron Wagner Subject: Beaudry Park Quote Hi Ron, Here is the quote for the draintile work at the Beaudry Park project. Total $10,902 Quote includes removal of trail at 2 locations, install 710' of pert tile with rock, 4 - 27" CB's, and some minor grading. Let me know if this # works and I will send you a proposal. Thanks, Gary Fehn I NP �EH 5050 Barthel Industrial Dr. P.O. Box 256 Albertville, MN 55301 P 763.497.2428 F 763.497.3893 gfehn(a)fehncompanies. corn www.fehncompanies.corn This is a transmission from Fehn Companies, Inc. and may contain information which is confidential and protected. If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited. If you have received this transmission in error, please destroy it and notify us immediately at (763) 497-2428. Ron Wagner From: Burschville Construction [burschvilleconst@embarqmail.com] Sent: Tuesday, May 08, 2012 5:40 PM To: Ron Wagner Subject: Beaudry Project Ron, Here is my proposal for Beaudry Park as per our discussion: Installation of 6" pipe 710 LF $ 12.23 $ 8,683.30 Catch basin w/casting & ring 4 EA $1,200.00 $ 4,800.00 Total $13,483.30 If you have any questions, please let me know. Thanks! Regards, Jim Schendel Burschville Construction, Inc. Phone 763-497-4242 Fax 763-497-4266 Email: burschvilleconst(o)embargmail.com �DIVU � moo,- o �J C�o �7 Z I ILSa f56-- — bS6— s�• "' i z- o ICD V) o did .b d / pPE M ROCK Sw Z 20OLF 6� PERFEN'� \ \ N O �' 949�� YL'Ml• � �Il � \ � � \ \ \ p O VII II \ so \ \ \ d y O m \ _y \ Nvti I o s / 9 i g �9 s 111 pYN gam'^ � �x1x�x cn \\\\ o7jy �y� �(31 E3 ip Otsea o '00 MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATINO DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner May 14, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent City Administrator Johnson 3.6 Pay Estimate #1 & Change though, as it does not meet specifications. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE Order #1. AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Partial Pay Estimate # 1 and Change Order # 1. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Construction of 70th Street is progressing. The common excavation is completed and municipal utilities are installed. If the weather cooperates, the street will likely be open prior to Memorial Day. A deduct Change Order is recommended for your approval. The sand from the grading operation west of the Pointe is too fine to meet specifications. However, we have reviewed the material and deemed it acceptable as the drainage layer, as it is low in clays and has no oversized rocks. A deduct is warranted though, as it does not meet specifications. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE List: Pay Estimate # 1 and Change Order #1 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Pay Estimate # 1 for 70th Street to Fehn Companies in the amount of $106,344.94. BUDGET INFORMATION FUNDING: BUDGETED: x YES MSA State Aid o NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: PAY ESTIMATE #1 CITY OF OTSEGO 70th Street Construction Project May 7, 2012 Honorable Mayor & City Council City of Otsego 8899 Nashua Avenue NE Otsego, MN 55330 RE: 70th Street Construction Contractor: Fehn Companies, Inc. Contract Amount: $350,657.51 Award Date: February 17, 2012 Completion Date: August 1, 2012 Dear Honorable Mayor and Council Members: The following work has been completed on the above -referenced project by Fehn Companies, Inc. Bid Schedule "A" Contractor ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 1 MOBILIZATION 1 LUMP SUM $4,892.00 $ 4,892.00 0.75 $ 3,669.00 2 REMOVE CONCRETE CURB 121 LIN FT $3.50 $ 423.50 $ 3 REMOVE WATERMAIN 40 LIN FT $15.30 $ 612.00 25 $ 382.50 4 REMOVE BITUMINOUS PAVEMENT 210 SQ YD $3.50 $ 735.00 105 $ 367.50 5 REMOVE CONCRETE PAVEMENT 17 SQ YD $20.00 $ 340.00 17 $ 340.00 6 REMOVE PERMANENT BARRICADE 2 EACH $50.00 $ 100.00 $ 7 SAWING BITUMINOUS PAVEMENT FULL DEP 77 LIN FT $4.50 $ 346.50 $ 8 SALVAGE SIGN 1 EACH $25.50 $ 25.50 1 $ 25.50 9 COMMON EXCAVATION P 6,364 CU YD $5.50 $ 35,002.00 4,773 $ 26,251.50 10 MUCK EXCAVATION E 200 CU YD $10.00 $ 2,000.00 111 $ 1,110.00 11 AGGREGATE BASE CLASS 3 MODIFIED 9,746 TON $5.92 $ 57,696.32 $ 12 AGGREGATE BASE CLASS 5 100% CRUSHED 2,386 TON $14.56 $ 34,740.16 $ 13 MILL BITUMINOUS SURFACE 2" 18 SQ YD $35.70 $ 642.60 $ 14 BITUMINOUS MATERIAL FOR TACK COAT 296 GALLON $2.50 $ 740.00 $ 15 TYPE SP 9.5 WEARING COURSE MIXTURE 3 717 TON $62.73 $ 44,977.41 $ 16 TYPE SP 12.5 NON WEARING COURSE MIXTUI 896 TON $61.71 $ 55,292.16$ 17 4" PERF PE PIPE DRAIN 123 LIN FT $15.30 $ 1,881.90E754 $ 18 15" RC PIPE SEWER DESIGN 3006 CLASS V 570 LIN FT $26.52 $ 15,116.40 $ 15,116.40 19 18" RC PIPE SEWER DESIGN 3006 CLASS III 754 LIN FT $28.56 $ 21,534.24 $ 21,534.24 20 21" RC PIPE SEWER DESIGN 3006 CLASS III 10 LIN FT $40.80 $ 408.00 8 $ 326.40 21 CONNECT TO EXISTING STORM SEWER 1 EACH $357.00 $ 357.00 1 $ 357.00 22 6" DUCTILE IRON PIPE SEWER CLASS 52 10 LIN FT $51.00 $ 510.00 20 $ 1,02d.00 23 8" DUCTILE IRON PIPE SEWER CLASS 52 100 LIN FT $57.63 $ 5,763.00 80 $ 4,610.40 24 16" DUCTILE IRON PIPE SEWER CLASS 52 90 LIN FT $95.12 $ 8,560.80 92 $ 8.751.04 25 4" INSULATION 4 SQ YD $38.76 $ 155.04 4 $ 155.04 26 DUCTILE IRON FITTINGS 1,035 POUND $3.06 $ 3,167.10 1,035 $ 3,167.10 27 CONNECT TO EXISTING WATERMAIN 1 EACH $510.00 $ 510.00 1 $ 510.00 28 6" GATE VALVE AND BOX 1 EACH $1,020.00 $ 1,020.00 1 $ 1,020.00 29 8" GATE VALVE AND BOX 1 EACH $1,479.00 $ 1,479.00 1 $ 1,479.00 30 HYDRANT 1 EACH $2,754.00 $ 2,754.00 1 $ 2,754.00 31 CONSTRUCT DRAINAGE STRUCTURE DESIGN 23 LIN FT $266.22 $ 6,123.06 23 $ 6,123.06 32 CONSTRUCT DRAINAGE STRUCTURE DESIGIs 6 LIN FT $214.20 $ 1,285.20 6 $ 1,285.20 33 CONSTRUCT DRAINAGE STRUCTURE DESIGIs 6 LIN FT $257.04 $ 1,542.24 6 $ 1,542.24 34 CASTING ASSEMBLY 8 EACH $581.40 $ 4,651.20 8 $ 4,651.20 35 6" CONCRETE WALK 105 SQ FT $6.60 $ 693.00 I $ S:\Mun1cipa1\AOTSEGO\385\Pay Estimates\ot385pe PE -1 PAY ESTIMATE #1 CITY OF OTSEGO 70th Street Construction Project Rid Srh2dule "A" Contractor ITEM NO. I ITEM DESCRIPTION ESTIMATED QUANTITY UNIT CONTRACT UNIT PRICE CONTRACT AMOUNT USED TO DATE EXTENSION 36 CONCRETE CURB & GUTTER DESIGN 8618 2,334 LIN FT $9.03 $ 21,076.02 $ 37 TRUNCATED DOMES 16 SQ FT $30.60 $ 489.60 $ 38 PERMANENT BARRICADES 168 LIN FT $10.00 $ 1,680.00 $ 39 GUIDE POST TYPE B 2 EACH $38.25 $ 76.50 $ 40 TRAFFIC CONTROL 1 LUMP SUM $510.00 $ 510.00 0.50 $ 255.00 41 SIGN PANELS TYPE C 32 SQ FT $29.89 $ 956.48 $ 42 INSTALL SIGN 1 EACH $96.90 $ 96.90 $ 43 SILT FENCE, TYPE MACHINE SLICED 2,425 LIN FT $1.48 $ 3,589.00 2,414 $ 3,572.72 44 STORM DRAIN INLET PROTECTION 8 EACH $102.00 $ 816.00 8 $ 816.00 45 TEMPORARY ROCK CONSTRUCTION ENTRAN 1 EACH $1,000.00 $ 1,000.00 $ 46 EROSION CONTROL BLANKETS CATEGORY 3 100 SQ YD $2.04 $ 204.00 $ 47 EROSION CONTROL 1 LUMP SUM $1,500.00 $ 1,500.00 0.50 $ 750.00 48 TURF ESTABLISHMENT 1.6 ACRE $816.00 $ 1,305.60 $ 49 4" SOLID LINE WHITE -EPDXY 2,119 LIN FT $0.30 $ 635.70 $ 50 4" DOUBLE SOLID LINE YELLOW - EPDXY 11058 LIN FT $0.61 $ 645.38 $ Total Bid Schedule "A" Bid Schedule "A" TOTAL Total Work Completed to Date LESS 5% RETAINAGE: WE RECOMMEND PAYMENT OF: APPROVALS: $ 350,657.51 $ 350,657.51 CONTRACTOR: FEHN COMPANIES, INC. Certification, by Contractor: 1 certify that all items and amounts are correct for the work completed to date. Signed: Title: C L� Date, ENGINEER: HAKANSON ANDERSON Certification by Engineer: We yecom Title: OWNER: CITY OF OTSEGO Sig Title payment for work and quantities as shown. Date Date S:\Municipal\AOTSEGO\385\Pay Estimates\ot385pe PE -2 $ 111,942.04 $ 111,942.04 $ 111,942.04 $ 111,942.04 $ 5.597.10 $ 106,344.94 Mn/DOT TP -2460-0112-10 SHEET 1 OF 1 SHEETS State of Minnesota - Department of Transportation CHANGE ORDER # 1 Contractor: Fehn Companies State Aid Project No.: 217-112-001 Address: 5050 Barthel Industrial Drive P.O. Box 256 Albertville, MN 55301 Location: 70th Street Construction Project In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions. The Class 3 gradation submitted prior to any placement of material on the project does not meet the required gradation. The sample tested at the source stockpile is 6% over spec on passing the #40 sieve. The material is deemed acceptable as a drainage layer material although a $0.18/ton deduct or roughly 3% deduct will be assessed. Contract amount is decreased by: $1,754.28. The Engineer will allow this material as per 2211.3 (pg. 184) of the 2005 Mn/DOT Standard Specification. The Contract Time will not be altered as a result of this Change Order. 1 ULM tULLU 111. LGLLu1+�VLL uvau uav vvu..a uv.. ... a,. Signature Date Project Engineer/Su ervisor Unit Add Item No. Description Unit Price Quantity Amount 2211.501 Aggregate Base Class 3 Modified - Deduct TON -$0.18 9,746 -$1,754.28 [1.1 ACA AA 1 ULM tULLU 111. LGLLu1+�VLL uvau uav vvu..a uv.. ... a,. Signature Date Project Engineer/Su ervisor Contractor rize resent tiv *Local Agency **Consultant Contract Administrator * Required it worK rumen wnony ur III jran uy a L,uuag�awy * * Recommendation for Approval Original to Project File Copy to Contractor, Construction and Innovative Contracting (submit with Final) Copy to Local Agency and MN/DOT Municipal Agreement Unit if fiinded wholly or in part by Local Agency Funds tsTYF o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Parks and Recreation Parks and Recreation Manager Demant May 09, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.7 Seasonal Hire AGENDA ITEM DETAILS RECOMMENDATION: Recommend the hiring of the following employees as seasonal public works employees with their rate of pay and working 36 hours per week: Dirk Udee $13.00 per hour Jim Gornick $11.50 per hour Tony Block $11 per hour Chad Miller $10 per hour ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The Park and Streets Division would like to hire these four seasonal employees to complete the seasonal hiring process for the year. These four employees will be working with both the Streets and Parks Division. Duties will include mowing, weed whipping, crack filling, street repair, ball field maintenance and general park maintenance. The City's budget for these four employees is $21,756 which includes FICA. Taking into consideration the hire date, end date, and FICA the current staffing structure with these four employees is calculated at $20,793. The total seasonal budget is for Streets and Parks is $30,000, Rene Metcalf who is already hired, is budgeted already for $8,244. SUPPORTING DOCUMENTS: ❑ ATTACHED X NONE MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to hire the following employees for summer seasonal work. Dirk Udee $13.00 per hour starting June 12 for 10 weeks Jim Gornick $11.50 per hour starting June 11 for 10 weeks Tony Block $11 per hour starting May 29 for 14 weeks Chad Miller $10 per hour starting May 15 for 14 weeks BUDGET INFORMATION FUNDING: BUDGETED: X YES General Fund 101-45200-104 ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) 4W Ot STe F O MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner May 14, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.8 Street Light Agreement AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Street Light Agreement with Elk River Utilities for the installation of 3 street lights. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes No BACKGROUND/JUSTIFICATION: Council has requested the addition of 3 street lights at the intersection of local streets with County Highways that have been deemed safety concerns due to visibility, speed, traffic volumes and pedestrian presence. The intersections are: 1) 91St and CSAH 42 = $3,600 2) Park Avenue and CSAH 42 = $1,800 3) Commercial Frontage Road and CSAH 39 = $1,800 Elk River Utilities will own and maintain the lights. Otsego will pay a lease amount plus power monthly. The costs shown in initial cost to provide power to the lights. Elk River Utilities will be responsible for the County Right -of -Way Permit. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE A. Elk River Utility Agreements with exhibits. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve entering into street light agreements with Elk River Utilities for the installation of 3 street lights. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES 414 — Revolving Capital Improvement Fund - x NO $7,200. ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: ❑ TABLED ❑ OTHER (List changes) Eli. Rive4r= Municipal Utilities 13069 Ormw Nrkway P.O. Box 430 Elk River, MN 55330-0430 5/1/12 STREET LIGHT AGREEMENT phone: 763441-2020 fax: 763-4414W99 1, the City of Otsego agree to pay to Elk River Municipal Utilities the total cost of installation, material and labor to install Street Light to the following locatiotiz NW Comer of 9& Street and Frontage Road near 15590 90'x' Street. Signed Company Address 1— 30' Decorative Pole with 6' Arm and 250 watt HPS Cobra Head Light Date @ $1800.00 + tax & permit fees woa d)oawapEsuLlas'W-A% JOROUyaS f � � s $106 q/, Sig I uoquiodto:) jo!auyas a41 � t13 1t }j-;4iq.,,,q pliv 3; Yob JO Amto? t o? MN dq padoyanap 4 blV95=Q2.8 ZTOZ/T/S :pmIdrI elva 7�?1 Z t OZA S .pWO)o ate() .Mr co il4t 91/12 Elk River-+ Municipal Utilities 1-1069 Orono Park"W4,4Y P.O. Box ,130 rAk Itivej-, MN 55330-0430 STREET LIGHT EEMENT phone: 763-441-2020 fax. 763441-8099 1, the City of Otsego agree to pay to Elk River Municipal Utilities the total cost of I I lot installation, material and labor to install Stred Light Lo ffie,' lowil,8110 Nh Corner of Parrish Aire & 91 " Street. Signed Date Company 30' Decorative Pole with 6' Ann and $1800.00 + tax & pen -nit fees. 250 watt HHS Cobra Head Light Wright County, MN Date Created: 51112012 last Data Upload: 511/2012 6:30:20 AM lict. Cl IICL IAMCL ICL iwnship Limits cels 14, . co-rsi-e,- Ar —b- developed by " The Schneider Corpotation Schneider VAVVIschneidercorp,com 51112 90% - Elk diver Municipal Utilities 13,069 Omno Pa&vay P.O. Box 430 C- Ik River, MN 53330-0430 STREET LIGHT AGREEMENT phone: 763-441-2020 Jim: 763441-8099 1, the City of Otsego agree to pay to Elk River Municipal Utilities the total cost of installation, material and labor to install Street Light to the following location: SW Comer of Parrish Avenue & Park Avenue. Signed Date Company Address 30' Decorative Pole with 6' Arm and (y-,) $3600.00 + tax & pen -nit fees 250 watt HPS Cobra Head Light Wright County, MN f*beacon VII Dale Created: 5M2012 Roads — CSAIICL — CTYCL MUNICL PRIVATECL TWPCL City/Township Limits ❑c t i Parcels Last Data Upload: 5/1/2012 6:30:20 AM Ar —AL developed by el a r c -JP pmf+-Sk AV*, 4- I)mrv- 1AV4 " The schneider Corporation Schneider mvwschneidemorP.Com ITEM 3_9 Otsego Heritage Preservation Commission —April 10, 2012 Present: Toni Seroshek, Chris Wilson, Jamie Plantenberg-Selbitschka, John Noll, Gail Anderson, and Mayor Jessica Stockamp. Meeting was called to order by Chair Toni at 7:08 pm. Minutes of the last meeting were approved after correcting Tom Constant's name. Re the Park history research and sign project: Commissioners discussed the sign presentation given by Chris and Tom at the last meeting of the Otsego Parks and Recreation Commission and their response. Parks & Rec's consensus was to use the display cases currently in each Park and to start with the Prairie Park. Mayor Stockamp clarified that a new Recreation Director has been hired and that the display cases will be used to put up notices for recreation activities. We all agreed that those display cases are not appropriate for our purposes. We want permanent signage which will be accessible to children as well as adults and which is built to permanent sign standards. We discussed the materials given us on signage by the MN History Center's sign person, Aaron Novodvorsky. This material has now been emailed to all OHP Commissioners and hard copies have been given to those present. We should come to our next meeting with clear ideas about signage: reading and editing the written contents and choosing what graphics and presentation we want. Chris had some ideas about recycling some materials from Arts Alliance. Since Jessica's husband Jim works with glass and other materials used to protect or cover signs like Lexan, we agreed Jessica should invite him to the next meeting to get his input. Toni reiterates we will move toward a fall deadline for writing a grant to finance at least some of the signage costs. Gail will do another draft edit on signage content and email same to all Commissioners, the Mayor and the City Planner Dan Licht. We have not received the Rothaus report on the MacDonald/Peavy house. Jessica will check with Dan to follow through. Next meeting is May 8, 2012. Gail Anderson, Recorder ITEM 3_70 Otsego Police Commission Minutes April 10, 2012 PRESENT: Jessica Stockamp, Paul Fields, Denise Andrusko, Meghan Anderson, Rob VanDenBerg. Road Clean Up cancelled due to weather. Meeting called to order at 6:43 p.m. ADGENDA - approved Minutes from March 13 — approved OPEN FORUM: Fire reported at residence on Needham Ave. Garage burned only. Rockwoods Jamfest is scheduled for Aug 3 & 4. Rockwoods will provide and organize police & traffic control at their expense. Complaint of no visible address at a residence on Ochoa Ave. Residents will be advised to post address. Law Enforcement Update - None OLD BUSINESS: Road Clean Up will be rescheduled for May 8. Paul will get trash bags and bring along. Police Commission Vacancy — Current commission will ask John Hinnencamp to recommend a new member from his area. NEW BUSINESS: In need of volunteer to wear McGruff costume at Otsego Elementary Carnival on April 27. Commissioners will ask for volunteers and e-mail names. Meghan volunteered her husband and possible relative. Rob will pick up costume that Friday. National Night Out — Will discuss getting donations at the May 8 meeting. Need to add to agenda. Meghan will begin to compile a list of possible donators. City Council Meeting Report: March 26, 2012 — Nothing to report April 9, 2012 — Nothing to report City Council Meeting Assignments: April 23, 2012 - Paul May 14, 2012 - Meghan Next meeting — May 8, 2012 Meeting adjourned - 7:37 PM ITEM 3-77 OTSEGO PARKS AND RECREATION COMMISSION MEETING OTSEGO CITY HALL April 11, 2012 7:00 PM Call to Order. Vice Chair Tristee Freeburg called the meeting to order at 7:10 PM. Roll Call: Vice -Chair Tristee Freeburg; Commissioners; Susan Krekelberg, Peter Torresani, Charles VonBerg, Mike Brumm and Rose Cassady; Commissioner Kathy Roberts arrived at 7:12PM. Absent: Chair Jim Kjendle. City Council: Councilmember Doug Schroeder and Mayor Jessica Stockamp. City Staff: Ross Demant, Parks and Recreation Manager, Sandy Lindenfelser, Special Licensing and Daniel Licht, City Planner. 1. Open Forum: No Items 2 Consider Agenda Approval. Commissioner Krekelberg motioned to approve the agenda as written. Seconded by Commissioner Torresani. All in favor. Motion carried. 3 Consider the Following Minutes: 3.1. March 14, 2012 Regular Meeting Minutes. Commissioner Torresani motioned to approve the minutes as written. Seconded by Commissioner Krekelberg. All in favor. Motion carried. 4. Unfinished Business. No Items. 5. New Business. 5.1. Prairie Park splash pad shelters/tables. City Planner Licht presented the staff memorandum. City Planner Licht noted that it was suggested that the color of the sail panels match the colors of the City's new logo. Commissioner Krekelberg motioned to recommend City Council approval of a shade structure and furniture in the amount of $23,000 at Prairie Park. Seconded by Commissioner Torresani. All in favor. Motion carried. 5.2. WFE Outlot A landscape plan quote. City Planner Licht presented the staff memorandum. The Parks and Recreation Commission requested City staff research use of native trees and the quotes be brought back for consideration at the next Parks and Recreation meeting. 6 Park Maintenance Update. 6.1. Discussion of Prairie Park splash pad grand opening Parks and Recreation Manager Demant presented an outline for a summer recreation program beginning with the grand opening of the splash Pad. Parks and Recreation Manager Demant gave an overview of what is planned for the day including a ribbon cutting, Teddy Bear Band, State Patrol helicopter flying in at 7PM, food vendors and more. The date for this event is set for June 14, 2012. Summer daytime and evening entertainment in the park were discussed with the hopes of scheduling movie night in the future The Commission also discussed scheduling the various athletic offerings in consideration of other youth association program schedules and various programs that have been available through Community Education or other cities that the Commission would like to see included as part of the Otsego program. 7. Pride in Our Parks Update. 7.1. Cole's Martial Arts Monthly Report. Commissioners reviewed the monthly report. 8. City Council Reports. Councilmember Schroeder said the City Council is finalizing the Capital Improvement Plan and focusing on economic development efforts. 9. Subcommittees. a All worts (Commissioner Torresani). Commissioner Torresani stated that baseball and soccer are underway. Parks and Recreation manager Demant will finalize the field schedule and it will be put on the City's website. b Pumpkin Patch (Commissioners Roberts and VonBerg). Saturday October 20, 2012 Commissioner Roberts gave an overview of what needs to be done for this event. C. Santa Day — (Commissioner Cassady and Vice Chair Freeburg). Saturday, December 8, 2012 No Items. d Egg Hunt — (Chair Brumm and Chair Kjendle), Saturday, March 24, 2013 Commissioner Brumm said this event went great and thanked everyone who helped this year. Commissioner Freeburg said the variety of candy wasn't the right choice for small children. Mayor Stockamp noted that more communication regarding the age limit for balloon characters would have helped those directing people to the lines; this could have saved time for those standing in line to be turned away once they reached the clown for their balloon. More discussion about communication, candy and signs for this event in the future. 10. Information: City Planner Licht said that the City Council will be adopting a new policy for receiving donations from area businesses at their next meeting. The policy will have City staff coordinate solicitation of donations for all City events and advisory commissions to provide for an organized, consistent process consistent with State Statute requirements. 11. Adjourn by 10 PM. Commissioner Krekelberg motioned to adjourn the meeting. Seconded by Commissioner Torresani. All in favor. Meeting adjourned at 8:3Opm. Written by Sandy Lindenfelser, Special Licensing 0 OtsTe F o MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 14 May 2012 PRESENTER(s): REVIEWED BY: ITEM k: Consent Agenda City Administrator Johnson 3.12— SAC/WAC Ordinance AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Ordinance 2012-06. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKGROUND/JUSTIFICATION: City staff has been reviewing the City's policies regarding charging of SAC/WAC fees in anticipation of increased development activities and also potential for redevelopment and expansion projects. The Sewer Access Charge (SAC) and Water Access Charge (WAC) fund the construction of trunk portions of the municipal sanitary sewer and water systems. The trunk system consists of the waste water treatment facilities, lift stations, sewer mains, wells, water towers, booster station and water mains. Lateral lines and service lines to individual users are costs borne by the property owner/developer. The SAC and WAC fees are based on the sewer/water demands for one single family residential dwelling of 175 gallons per day know as a Residential Equivalent Connection (REC). Residential uses pay one SAC and WAC fee per dwelling unit with the number of RECs for other land uses determined based on the Metropolitan Council Environmental Services Procedures Manual, which estimates peak water/sewer demands for various land uses. The City has entered into agreements with certain commercial or industrial projects to charge SAC/WAC fees based on actual usage numbers from existing like buildings or agreed to monitor actual use for a period of time to establish the demand for sewer/water service on which to base the SAC/WAC fees. City staff would recommend that this approach be made part of the utility ordinance to be utilized at the City's discretion. The City with the first residential developments utilizing City sewer and water in 1998 established the policy that one half of the SAC and WAC fees for a development would be paid at the time of final plat approval with the second half paid with each building permit application. The intent of this policy was to reduce up -front costs to encourage development activity in consideration of the City's investments in new sanitary sewer and water utility systems. City staff is recommending that this policy be included in the utility ordinance as follows: o Include a provision that the City Council may agree at its discretion to defer payment of the entire SAC and WAC fee to the time a building permit is issued. This flexibility would allow for plats with a relatively low number of lots to proceed to develop without the initial large capital payment for SAC and WAC fees. This flexibility is seen as important for given the costs required in securities and construction of the infrastructure needed to get to the point of applying for a building permit. o The City currently charges commercial and industrial building SAC and WAC fees at the time of building permit application. However, for spec buildings or multiple tenant buildings not all of the users are known. City staff has been estimating the SAC and WAC fees based on expected use of the building and collecting this amount with the building permit. The City does not then charge an additional SAC and WAC fee if the use that ultimately occupies the building has a higher peak sewer/water usage rate. This process means that the City is not recovering the full costs of providing sewer and water capacity for these higher intensity users. City staff has already implemented the necessary change to require payment of SAC and WAC fees based on the actual occupancy of the building space with additional fees to be paid for higher intensity uses. o The City's current SAC and WAC policy and Ordinance only anticipate payment of the fees with the initial connection to the utility systems. The City does not have a policy regarding expansion of existing uses, which by increasing the capacity of the building, increases the demand for sewer and water utilities. City staff recommends that the utility ordinance be amended to include required payment of additional SAC and WAC fees for any expansion of a use that increases the anticipated RECs. City staff has drafted a proposed amendment to Chapter 6, Section 1 of the City Code implementing the changes to the City's SAC and WAC policies and procedures as described herein. This issue was reviewed by the Administrative Subcommittee at their meeting on 9 April 2012 and they recommend approval of the proposed Ordinance amendment. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Draft Ordinance B. Ordinance 2012-06 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Ordinance 2012-06 amending the City Code regarding payment of Sewer Access Charges and Water Access Charges. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA o NO ACTION TAKEN ❑ APPROVED AS REQUESTED o DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: ORDINANCE NO.: 2012 - CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE REGARDING SEWER ACCESS CHARGES AND WATER ACCESS CHARGES. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 6-1-4 of the City Code is hereby amended to read as follows: 6-1-4: FIXING RATES AND CHARGES FOR MUNICIPAL UTILITIES: All rates and charges for municipal utilities, including but not by way of limitation, rates for service, rates for contribution to the system, permit fees, deposit, hook up, meter testing fees, disconnection fees, reconnection fees, and penalty fees for delinquency, shall be set forth in Section 2-4-2 of the City Code. , For the purpose of fixing rates and charges, the Council may categorize and classify under various types of services, or by contribution to the system, provided that such categorization and classification in just and equitable and is included in the resolution authorized by this Section. Section 2. Section 6-1-5 of the City Code is hereby amended to read as follows: 6-1-5: WATER ACCESS CHARGE (WAC): The City Council has determined that in order to pay for the cost of construction, reconstruction, repair, enlargement, improvement, maintenance, operation, and use of the City water system; the cost of State and Federal regulations; and the principal and interest to become due on obligations issued or to be issued, it is necessary to impose just and equitable charges for the use and availability of the municipal water system pursuant to Minnesota Statutes, Section 444.075, Subdivision 3. A. From and after hookup of any premises to the City water system, the owner or owners of said premises shall pay for such water services and usage at rates set forth in Section 2-4-2 of the City Code. B. The WAC imposed by the City for hookup of premises to the municipal water system shall be set forth by Section 2-4-2 of the City Code. C. Residential Equivalent Connections (REC) will be established for non-residential users: 1. The number of RECs per use will be as per the current version of the Metropolitan Council Environmental Services Procedures Manual. 2. The Citv Council, at its discretion upon a finding that the _Metropolitan Council Environmental Services Procedures Manual may not apply due to circumstances unique to a particular user, may enter into an agreement to determine the number of RECs based on one of the following alternative methods: a. Information is provided regarding actual water use by the same or substantially similar use that has been existing for a period of not less than three (3) years. b. The user shall escrow the required WAC fee calculated in accordance with the Metropolitan Council Environmental Services Procedures Manual and monitor actual water use for a period of three(3) years: 1. If the actual water use during this period is less than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual, the City will refund the difference without interest. 2. If the actual water use during this period is qreater than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual the user is not obligatedto pay additional fees and the escrow funds shall be released and deposited into the Water Fund. D. Payment of WAC fees: 1 For residential uses one-half of the WAC fee shall be paid at the time of final plat approval with the remaining one-half of the WAC fee paid prior to issuance of a building permit, except as may be provided for by an agreement entered into by the City Council at its discretion. 2 For commercial, industrial and institutional uses one (1) WAC fee shall be charged for construction of unfinished space prior to issuance of a building permit for the initial construction: subsequently the WAC fee applicable to the build out of the finished space within all or a portion of a building shall be paid in full prior to the issuance of a building permit for that construction. 3. The WAC fee, or portion thereof, charged either at the time of final plat approval or building permit shall be the current fee in effect as set forth by Section 2-4-2 of the City Code. E. Expansion and Redevelopment. If an existina use connected to the water utilit system is expanded or redeveloped so as to increase the number of RECs, an additional WAC fee shall be paid for the additional RECs at the current rate established by Section 2-4-2 of the City Code. There shall be no refund of WAC fees already paid if the expansion or redevelopment results in a reduction of the number of RECs. DF. No person shall connect to the City water system without also connecting to the City sanitary sewer system, except by resolution of the City Council. Section 3. Section 6-1-6 of the City Code is hereby amended to read as follows: 6-1-6: SEWER ACCESS CHARGE (SAC): All connections to the municipal sewage treatment system shall be in conformity with the following regulations, except that the City may, by resolution, waive the same upon showing of special conditions justifying such waiver: A. Every premises served by the municipal sewage system shall have a separate connection. B. From and after hookup of any premises to the City water system, the owner or owners of said premises shall pay for such sewer services and usage at rates set forth in Section 2-4-2 of the City Code. 13C. The SAC imposed by the City for hookup of premises to the municipal sewage collection system shall be set forth by Section 2-4-2 of the City Code. SD. Residential equivalent connections (RECs) will be established for non-residential users: 1. The number of RECs per use will be as per the current version of the Metropolitan Council Environmental Services Procedures Manual. 2. The Citv Council, at its discretion upon a finding that the Metropolitan Council Environmental Services Procedures Manual may not apply due to circumstances unique to a particular user, may enter into an agreement to determine the number of RECs based on one of the following alternative methods: a. Information is provided reaardina actual sewer use by the same or substantially similar use that has been existing for a period of not less than three (3) years. b The user shall escrow the required SAC fee calculated in accordance with the Metropolitan Council Environmental Services Procedures Manual and monitor actual sewer use for a period of three(3) years: 1 If the actual sewer use during this period is less than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual, the City will refund the difference without interest. 2. If the actual sewer use during this period is areater than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual the user is not obligated to pay additional fees and the escrow funds shall be released and deposited into the Sewer Fund. E. Payment of SAC fees: 1 For residential uses one-half of the SAC fee shall be paid at the time of final plat approval with the remaining one-half of the SAC fee paid prior to issuance of a building permit, except as may be provided for by an agreement entered into by the City Council at its discretion. 2 For commercial, industrial and institutional uses one (1) SAC fee shall be charged for construction of unfinished space prior to issuance of a building permit for the initial construction: subsequently the SAC fee applicable to the build out of the finished space within all or a portion of a building shall be paid in full prior to the issuance of a building permit for that construction. 3. The SAC fee, or portion thereof, charged either at the time of final plat approval or building permit shall be the current fee in effect as set forth by Section 2-4-2 of the Citv Code. F. Expansion and Redevelopment. If an existing use connected to the sewer utility system is expanded or redeveloped so as to increase the number of RECs, an additional SAC fee shall be paid for the additional RECs at the current rate established by Section 2-4-2 of the City Code. There shall be no refund of SAC fees already paid if the expansion or redevelopment results in a reduction of the number of RECs. DG. No person shall connect to the City sewer system without also connecting to the City water system, except by resolution of the City Council. Section 4. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of May, 2012. ATTEST: Tami Loff, City Clerk 5 CITY OF OTSEGO go Jessica L. Stockamp, Mayor ORDINANCE NO.: 2012-06 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE REGARDING SEWER ACCESS CHARGES AND WATER ACCESS CHARGES. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 6-1-4 of the City Code is hereby amended to read as follows: 6-1-4: FIXING RATES AND CHARGES FOR MUNICIPAL UTILITIES: All rates and charges for municipal utilities, including but not by way of limitation, rates for service, rates for contribution to the system, permit fees, deposit, hook up, meter testing fees, disconnection fees, reconnection fees, and penalty fees for delinquency, shall be set forth in Section 2-4-2 of the City Code. For the purpose of fixing rates and charges, the Council may categorize and classify under various types of services, or by contribution to the system, provided that such categorization and classification in just and equitable and is included in the resolution authorized by this Section. Section 2. Section 6-1-5 of the City Code is hereby amended to read as follows: 6-1-5: WATER ACCESS CHARGE (WAC): The City Council has determined that in order to pay for the cost of construction, reconstruction, repair, enlargement, improvement, maintenance, operation, and use of the City water system; the cost of State and Federal regulations; and the principal and interest to become due on obligations issued or to be issued, it is necessary to impose just and equitable charges for the use and availability of the municipal water system pursuant to Minnesota Statutes, Section 444.075, Subdivision 3. A. From and after hookup of any premises to the City water system, the owner or owners of said premises shall pay for such water services and usage at rates set forth in Section 2-4-2 of the City Code. B. The WAC imposed by the City for hookup of premises to the municipal water system shall be set forth by Section 2-4-2 of the City Code. 1 C. Residential Equivalent Connections (REC) will be established for non-residential users: 1. The number of RECs per use will be as per the current version of the Metropolitan Council Environmental Services Procedures Manual. 2. The City Council, at its discretion upon a finding that the Metropolitan Council Environmental Services Procedures Manual may not apply due to circumstances unique to a particular user, may enter into an agreement to determine the number of RECs based on one of the following alternative methods: a. Information is provided regarding actual water use by the same or substantially similar use that has been existing for a period of not less than three (3) years. b. The user shall escrow the required WAC fee calculated in accordance with the Metropolitan Council Environmental Services Procedures Manual and monitor actual water use for a period of three(3) years: 1. If the actual water use during this period is less than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual, the City will refund the difference without interest. 2. If the actual water use during this period is greater than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual the user is not obligated to pay additional fees and the escrow funds shall be released and deposited into the Water Fund. D. Payment of WAC fees: 1. For residential uses one-half of the WAC fee shall be paid at the time of final plat approval with the remaining one-half of the WAC fee paid prior to issuance of a building permit, except as may be provided for by an agreement entered into by the City Council at its discretion. 2. For commercial, industrial and institutional uses one (1) WAC fee shall be charged for construction of unfinished space prior to issuance of a building permit for the initial construction; subsequently the WAC fee applicable to the build out of the finished space within all or a portion of a building shall N be paid in full prior to the issuance of a building permit for that construction. E. Expansion and Redevelopment. If an existing use connected to the water utility system is expanded or redeveloped so as to increase the number of RECs, an additional WAC fee shall be paid for the additional RECs at the current rate established by Section 2-4-2 of the City Code. There shall be no refund of WAC fees already paid if the expansion or redevelopment results in a reduction of the number of RECs. F. No person shall connect to the City water system without also connecting to the City sanitary sewer system, except by resolution of the City Council. Section 3. Section 6-1-6 of the City Code is hereby amended to read as follows: 6-1-6: SEWER ACCESS CHARGE (SAC): All connections to the municipal sewage treatment system shall be in conformity with the following regulations, except that the City may, by resolution, waive the same upon showing of special conditions justifying such waiver: A. Every premises served by the municipal sewage system shall have a separate connection. B. From and after hookup of any premises to the City water system, the owner or owners of said premises shall pay for such sewer services and usage at rates set forth in Section 2-4-2 of the City Code. C. The SAC imposed by the City for hookup of premises to the municipal sewage collection system shall be set forth by Section 2-4-2 of the City Code. D. Residential equivalent connections (RECs) will be established for non-residential users: 1. The number of RECs per use will be as per the current version of the Metropolitan Council Environmental Services Procedures Manual. 2. The City Council, at its discretion upon a finding that the Metropolitan Council Environmental Services Procedures Manual may not apply due to circumstances unique to a particular user, may enter into an agreement to determine the number of RECs based on one of the following alternative methods: 3 a. Information is provided regarding actual sewer use by the same or substantially similar use that has been existing for a period of not less than three (3) years. b. The user shall escrow the required SAC fee calculated in accordance with the Metropolitan Council Environmental Services Procedures Manual and monitor actual sewer use for a period of three(3) years: 1, If the actual sewer use during this period is less than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual, the City will refund the difference without interest. 2. If the actual sewer use during this period is greater than the RECs estimated by the Metropolitan Council Environmental Services Procedures Manual the user is not obligated to pay additional fees and the escrow funds shall be released and deposited into the Sewer Fund. E. Payment of SAC fees: 1. For residential uses one-half of the SAC fee shall be paid at the time of final plat approval with the remaining one-half of the SAC fee paid prior to issuance of a building permit, except as may be provided for by an agreement entered into by the City Council at its discretion. 2. For commercial, industrial and institutional uses one (1) SAC fee shall be charged for construction of unfinished space prior to issuance of a building permit for the initial construction; subsequently the SAC fee applicable to the build out of the finished space within all or a portion of a building shall be paid in full prior to the issuance of a building permit for that construction. F. Expansion and Redevelopment. If an existing use connected to the sewer utility system is expanded or redeveloped so as to increase the number of RECs, an additional SAC fee shall be paid for the additional RECs at the current rate established by Section 2-4-2 of the City Code. There shall be no refund of SAC fees already paid if the expansion or redevelopment results in a reduction of the number of RECs. G. No person shall connect to the City sewer system without also connecting to the City water system, except by resolution of the City Council. 11 Section 4. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of May, 2012. ATTEST: Tami Loff, City Clerk 61 CITY OF OTSEGO BY: Jessica L. Stockamp, Mayor DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Parks and Recreation Parks & Recreation Manager May 14, 2012 No Demant Otsego Little League is a youth baseball organization serving children in and around the Otsego area. PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.13 Resolution 2012-40 AGENDA ITEM DETAILS RECOMMENDATION: Recommend adopting the resolution to recognize Otsego Little League as a recognized youth recreation association. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: Otsego Little League is a youth baseball organization serving children in and around the Otsego area. The group is in their first year and currently has four teams. They have practices planned for Zimmer Park and Frankfort Park with games scheduled at Zimmer Park. The group is a (501 C3). The Parks and Recreation Commission considered the group's status as a recognized association under the Play Field Use policy at their meeting on 9 May 2012 and recommended approval. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Resolution 2012-40. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to adopt the Resolution 2012-40 making Otsego Little League a recognized youth recreation association. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES X NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: RESOLUTION NO.: 2012 - 40 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION DESIGNATING OTSEGO LITTLE LEAGUE AS A RECOGNIZED YOUTH RECREATION ASSOCIATION RELATED TO THE PLAY FIELD USE POLICY. WHEREAS, the City has adopted a policy and a schedule of fees regarding use of play fields within City parks; and, WHEREAS, the play field use policy makes provision for Non-profit (501 3C) youth organizations recognized by the Parks and Recreation Commission and approved by the City Council as providing necessary services to Otsego residents; and, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that Otsego Little League is so recognized by the City of Otsego as providing necessary services to Otsego residents. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of May, 411 Fa ATTEST: Tami Loff, City Clerk CITY OF OTSEGO WA Jessica L. Stockamp, Mayor 1 W OtsegoTF MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 14 May 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.14 — Munich septic permit AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of an exception to Chapter 4, Section 3 of the City Code as set forth on the attached findings of fact and decision based on the physical characteristics of the lot and compliance with Minnesota Rules 7080. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No. BACKGROU ND/J USTI FICATION: The City Council on 23 April 2012 approved a conditional use permit for Ms. Terri Munich to allow relocation of an existing single family dwelling to a vacant lot within the City. Ms. Munich had a plan prepared for replacement of the existing subsurface sewage treatment system (SSTS) sized for the four bedroom house being relocated to the lot. The design provided for primary and secondary drainfields measuring 10 feet by 50 feet as required by Minnesota Rules 7080. However, Chapter 4, Section 3 of the City Code requires a drainfield size of 10 feet by 60 feet consistent with the Wright County SSTS Ordinance. Under Minnesota Rules, the City's SSTS ordinance must be at least as restrictive and consistent with the requirements of the Wright County regulation. The Building Official has reviewed the site plan and determined that a primary and secondary drainfield site meeting the requirements of the City Code cannot fit on the subject site but that the proposed system complies with the requirements of Minnesota Rules 7080. Exceptions to the requirements of the SSTS Ordinance are subject to City Council approval. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Findings of Fact and Decision MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve an exception to Chapter 4, Section 3 of the City Code to subject to the stipulations outlined on the Findings of Fact and Decision. BUDGET INFORMATION FUNDING: BUDGETED: o YES NA o NO ACTION TAKEN o APPROVED AS REQUESTED o DENIED o TABLED o OTHER (List changes) COMMENTS: 10 CITY Ot�ezo MINNESOTA APPLICANT: Terri Munich 5-08-12 FINDINGS & DECISION SSTS APPLICATION: Request for approval an exception to Chapter 4, Section 3 of the City Code for installation of an subsurface sewage treatment system (SSTS) at 14367 78th Street. CITY COUNCIL MEETING: 14 May 2012 FINDINGS: Based upon review of the application and evidence received, the City Council of the City of Otsego now makes the following findings of fact: A. The legal description of the property is Lot 11, Block 4 Walesch Estates 2 I Addition, City of Otsego, County of Wright, State of Minnesota. B. The subject site is guided by the Comprehensive Plan for low density residential land uses within the Long Range Urban Service Area. C. The subject site is zoned R-3, Long Range Urban Service District. D. The applicant has received approval of a conditional use permit to move an existing single family dwelling to the subject site and submitted plans for installation of an SSTS. E. The Building Official has reviewed the septic system plans and finds that the proposed rockbed of 10 feet by 50 feet does not meet the requirements of Chapter 4, Section 3 of the City Code but does comply with the requirements of Minnesota Rules 7080. F. The Building Official has determined that a septic design meeting the rockbed requirements of Chapter 4, Section 3 of the City Code cannot be accommodated within the boundaries of the subject site. G. Chapter 4, Section 3 of the City Code regulating SSTSs within the City is based on the requirements of the Wright County SSTS Ordinance as required by Minnesota Rules; the rockbed design required by the City Code and Wright County Ordinance is more restrictive than the requirements of Minnesota Rules 7080. H. The Request for Council Action dated 14 May 2012 prepared by the City Planner, The Planning Company LLC., is incorporated herein. DECISION: Based on the foregoing information and applicable ordinances, the application is hereby APPROVED subject to the following conditions: The proposed SSTS shall comply with all requirements of Minnesota Rules 7080. 2. Installation of the proposed SSTS is subject to issuance of a permit approved by the Building Official. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: Attest: ADOPTED by the City Council of the City of Otsego this 14th day of May, 2012. Tami Loff, City Clerk 2 CITY OF OTSEGO By: Jessica L. Stockamp, Mayor W Otse F o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 14 May 2012 PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.15 —The Coves at Otsego AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of Resolution 2012-41. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKG ROU N D/J USTI F ICATI ON: Podawiltz Development Corporation is in discussions with MinnWest Bank to acquire the thirty five vacant detached townhouse lots within the Remington Coves development. Podawiltz Development Corporation would propose to complete the remaining detached townhouse buildings, private driveway reconstruction, landscaping and other site improvements making the dwelling units available for rent as described in the attached project synopsis. A Federal tax credit for provision of work force housing is being sought as part of the overall project. The application for the Federal tax credit requires a resolution of support for the project approved by the City Council. The Administrative Subcommittee discussed the project and support for the tax credit application at their meeting on 9 May 2012 and recommended approval of the proposed resolution. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Project Synopsis B. Site location map C. Site Plan D. Resolution 2012-41 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-41 supporting a tax credit application for a multiple family housing project to be known as The Coves at Otsego. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: 11INSUO)ION ✓COVE NORT.1-i ;Z=wl :6 =iRB7 UNR- i On -------------------------------- -------------------------------------------------------------------- --------- I.IrL .w---- SCXE 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - 7 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - '7 be -7, LAW LAW _0 n Apr, IF TLOT E D, ------------ 77. ourLar A X - pveaj I 150M. E. G. lei= 4 The Coves at Ostego Project Synopsis The Development: The development will consist of thirty five rental bay homes using the same exterior design as the existing units and on the remaining platted lots in Remington Coves First Addition. The development will utilize the existing infrastructure, protects the environment, walkways and provides erosion control. The unit mix will consist of twenty-three (23) three bedroom and twelve (12) two bedroom rental bay homes. The exterior materials, while matching the current dwelling units, will consist of all maintenance free material. The project will exceed energy codes, utilize Energy Star rated appliances, use water conservation fixtures, and provide healthy living environments with air exchange and humidity controls. Ownership Entity: The development will be owned by The Coves of Ostego Limited Partnership. The members of the LLC General Partner will be Barb Brandes and Ted Schmid (principals in Lumber One Avon, Inc.) and Podawiltz Development Properties (owned by J. Michael Podawiltz of Podawiltz Development Corporation). J Michael Podawiltz will be the Chief Manager of the LLC General Partner, contact person and the responsible party for the operations of the ownership entity. J Michael Podawiltz and Podawiltz Development have been involved in the development of over 5,000 rental housing units and are currently involved in the operations of over 1,200 units in Minnesota. Property Management: Essence Property Management will be property management firm. Essence currently manages approximately 1,800 rental units and is an acknowledge leader in Minnesota property management firms. The project will have an onsite resident manager. The operations of the development and the tenant selection will be subject to owner approved tenant selection criteria and rental policies. The project and its management team will be active participants in local crime free housing programs and activities. Target Market: Working households (workforce housing) with income at or below 60% of the area median income adjusted for family size. There is no form of rent or income subsidy. Rents are capped using a formula which uses 30% of a household's income and income level of 50% of area median income adjusted for family size and unit size. As such the maximum rents are estimated to be 779 for a two bedroom bay home and 879 for a three bedroom bay home. The tenant profile for a recently placed in service development is as follows: 10% Teachers and Educators 21 % Manufacturing 12% Self Employed 08% Hospitality 08% Retired & employed 04% Daycare 25% Health Care Workers 04% Dance Instruction 08% Postal Worker The Coves at Ostego Project Synopsis Target Market: Continued Market Area, Census Tract and Wright County profile information compiled by MHFA indicates: a high need for a growing work force; over 60% high of rental households that are rent burdened (using over 30% of their income for housing associated costs); and over 11,000 are employed at jobs within 5 miles of the site that pay wages less than the those necessary to qualify for the rental bay homes. Data provided from the Minnesota Housing Partnership also indicates that approximately 27% of renter households pay at least %z of their income for housing in Wright County, and of the available jobs with Wright County and the counties nearby, 46% pay less than the wage required for basic housing needs. Project Funding: The project will be funded using a combination of a first mortgage from Bremer Bank, General Partner equity and investor equity. The investors are providing their equity in return for a combination of tax credits, depreciation and other tax benefits. The tax credits are awarded through a competitive process aimed at the development of workforce housing run by the Minnesota Housing Finance Agency. RESOLUTION NO.: 2012 - 41 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA A RESOLUTION SUPPORTING A TAX CREDIT APPLICATION FOR A MULTIPLE FAMILY HOUSING PROJECT KNOWN AS THE COVES AT OTSEGO. WHEREAS, Podawiltz Development Corporation through The Coves at Otsego Limited Partnership has proposed to build a 35 unit multiple family housing development in the City of Otsego; and, WHEREAS, the proposed 35 units are within the Remington Coves subdivision and were initially approved by the City Council on 9 May 2005; and, WHEREAS, the proposed 35 units will comply with the prior approvals of the City of Otsego and all stipulations thereof; and, WHEREAS, the proposal for The Coves at Otsego Limited Partnership to acquire and develop the proposed 35 dwelling units was presented to the City Council at their regular meeting on 14 May 2012; and, WHEREAS, the housing units proposed are in short supply and meet the needs of the City of Otsego; and, WHEREAS, the success of the application for a Federal tax credit is predicated on local support of the proposed housing. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego that the City Council supports application for the Federal tax credits for a 35 unit multiple family housing project known as The Coves at Otsego. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of May, 2012. ATTEST: Tami Loff, City Clerk CITY OF OTSEGO Jessica L. Stockamp, Mayor 2 W Ot STe r O MINNESOTA g DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Parks and Recreation Parks & Recreation Manager May 14, 2012 No Demant The City learned last week that they would not be receiving the Twins Grant for structure PRESENTER(s): REVIEWED BY: ITEM #: Consent Agenda City Administrator Johnson 3.16 Backstop hoods AGENDA ITEM DETAILS RECOMMENDATION: Recommend the approval of the quote and the installation from Town and Country Fence of the backstop hoods for Prairie Park Field Two and Field Three. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The City learned last week that they would not be receiving the Twins Grant for structure improvements at the Prairie Park ball fields. Staff will contact Rogers Youth Baseball and Northwest Diamonds to collaborate on future improvement at the complex. These improvements may include shade structures for the player's benches and/ or bleachers. However, there still a significant safety concern with the height of the back stops on Fields Two and Field Three. A quote to retro fit the existing backstop with a 6 foot backstop hood was initiated by City staff. The quote from Town and Country Fence was $3,655 to install the hoods on both backstops. The cost of installing the hoods on the backstops was included in the draft 2012-2016 Capital Improvement Plan for 2012 to be funded from Park Development Funds (#203). The Parks and Recreation Commission considered Town and Country Fence's quote at their meeting on 9 May 2012 and recommended approval. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Quote. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the quote and installation of the backstop hoods for Prairie Park Field Two and Field Three. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: "rho 4"tAMMW*60 *� To: City of Otsego Ross Demant Project Scope: Prairie Park — Backstop Hoods Date of Estimate: 05/08/2012 Terms: Net on Comp. Add 6' hoods to existing 15' tall backstops on fields 2 & 3: -add backstop adapters to existing posts -2" diameter schedule 40 hood posts -15/8" diameter schedule 40 rails -72" 11 gauge fabric Total Price = $3655.00 Thank you, Mark Wassink Commercial Sales Office (763) 425-5050 Fax (763) 425-9006 Cell (612) 968-4945 markw(atcfence.com *Estimate good for 30 days, terms and conditions subject to change* P OtsTeF o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner May 14, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 4.1 Resolution 2012-42 AGENDA ITEM DETAILS RECOMMENDATION: City Staff recommends approval of Resolution 2012-42 accepting the 70th Street Feasibility Report and Approving of Resolution 2012-43 Ordering Preparation of Plans and Specifications. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: A Feasibility Report for 70th Street Construction is attached and explains the need for the street and bike path, and the impacts and the funding sources. Region 7W has authorized the City of Otsego $800,000 of Federal Funding to construct this street due to its long-term regional funding importance. SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE A. Letter to residents. B. Feasibility Report. C. Resolutions 2012-42 and 2012-43 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve Resolution 2012-42 Accepting the 70th Street Feasibility Report and motion to approve Resolution 2012-43 Order Preparation of Plans and Specifications for 701h Street from Lambert Lane to Odean Avenue. BUDGET INFORMATION FUNDING: BUDGETED: x YES MSA $1,965,000 Region 7W Federal Grant $800,000 ❑ No ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED COMMENTS: ❑ TABLED ❑ OTHER (List changes) TABLE 3 PRELIMINARY RIGHT-OF-WAY ACQUISITION SUMMARY 70th Street from Lambert Lane to Odean Avenue Ref # Property Owner PID# Type Strip/Sever Width ft Length (ft) Estimated Acres of Taking 1 Gerald D and Jeanette A Kurtti 118-800-254-200 Strip 12 714 0.1967 2 Gerald D and Jeanette A Kurtti 118-122-001080 Strip 12 270 0.0744 3 Gerald D and Jeanette A Kurtti 118-122-002080 Strip 12 270 0.0744 4 John G Kolles Revocable Trust 118-500-304300 Strip 50 to 0 230 0.1320 5 John G Kolles Revocable Trust 118-500-311200 Sever 110 1397 3.3958 6 Clarance L Schumacher Family Lp 118-500-311100 Sever 110 1397 3.3958 7 Clarance L Schumacher Rev Trust 118-500-304100 Strip 50 to 0 230 0.1320 8 Greninger Family Trust 118-500-293300 Strip 65 to 44 672 0.8976 9 Chris P & Laura A Vevea 118-500-322200 Strip 33 to 17 350 0.7569 10 Wayne A Becker 118-500-293400 Strip 44 to 27 1997 1.6281 11 Gary R & Luann H Greninger 118-500-322201 Strip 0 232 0.0000 12 Gary R & Luann H Greninger 118-500-322202 Strip 0 47 0.0000 13 Valerius Meadows Inc c/o Allen Valerius 118-500-321100 Strip 17 885 0.3454 14 Dale P Valerius 118-182-001010 n/a 0 330 0.0000 15 Marvin & Doreen M. Valerius 118-500-321200 Strip 0 200 0.0000 16 Wayne A Becker 118-500-294200 Strip 27 690 0.4277 17 Nicholas J Kolles 118-500-294201 Strip 27 298 0.1847 18 Wayne A Becker 118-500-294100 Strip 44 332 0.3354 19 Merlin R Valerius 118-500-294400 Strip 44 810 0.8182 20 Allen J & Jacki Valerius 118-182-002010 n/a 0 330 0.0000 21 Merlin R Valerius 118-500-294401 Strip 44 213 0.2152 22 Bradley O & Deborah L Praught 118-500-332200 Strip 44 114 0.1152 23 Bradley O & Deborah L Praught 118-500-283300 Strip 17 114 0.0445 24 Merlin R Valerius 118-500-294402 Strip 44 205 0.2071 25 Lance E & Laura L Bolson 118-500-283302 Strip 32 250 0.1837 26 Terry L & Cheryl A Westemeier 118-500-283301 Strip 32 250 0.1837 27 Desoto Associates 118-500-283403 Strip 15 790 0.2720 28 Paul Miller 118-500-283400 Strip 15 280 0.0964 29 Robert D & Rachel A Cullinan 118-500-283402 Strip 0 25 0.0000 30 Robert D & Rachel A Cullinan 118-500-283401 Strip 0 170 0.0000 Estimated Totals 13.03 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCTPC@PlanningCo.com 12 April 2012 RE: 70th Street Construction Project (Martin Farms Ave. to Oakwood Ave.) TPC FILE: 101.01 Dear Property owner: This office serves as the City Planner for the City of Otsego. The City is continuing the process to consider construction of 70th Street between Martin Farms Avenue and Oakwood Avenue as a paved, two lane rural street. The project has been expanded to include construction of an off-street trail along the north side of 70th Street from Lambert Avenue to Odean Avenue. You are receiving this letter as the City Council committed to keeping effected property owners informed of the project planning and involved in the process as decisions were being made, although the City is not required to do so by State Statute. The City has been awarded a Federal grant of $800,000 by Minnesota Department of Transportation Region 7W, which is a policy organization consisting of representatives of MN/DoT, Wright County, Sherburne County and Benton County and those cities within these Counties having a population of 5,000 people or more. The Region 7W decision to award such a large grant amount to this project reflects its importance for regional transportation as well as the City's own transportation goals to complete a major east -west connection across Otsego between the West Sewer District and the East Sewer District (and TH 101). Because of the use of Federal funding, there are additional process requirements the City must follow. As such, the project is now likely to begin construction in 2014 and be substantially completed and open to traffic that year. In 2015, finish work on the project, including laying a second layer of asphalt, will be completed. The City Council will consider an updated Feasibility Report for the proposed project at their meeting on 9 April 2012 at 7:00 PM. A copy of the Feasibility Report is included herein for your review. Approval of this report is being recommended by City staff and will allow the City Engineer to initiate work to prepare plans and specifications including defining the boundaries for property acquisition. The City Council has previously directed that the proposed corridor for the street improvement is to minimize the effects of the project to existing residential dwellings and property. Under the required process, the City must receive Federal and State approval of the plans and specifications for construction of the project before efforts to acquire property can begin. The necessary approval of the plans and specifications is anticipated to be received in late 2012 with property acquisition being undertaken in 2013. 70th Street Property Owners Page 2 The City Council encourages you to review the Feasibility Report prepared by the City Engineer and to attend the City Council meeting on 14 May 2012 at 7:OOPM. Your comments and questions are an important part of the process to consider the proposed 70th Street project. City staff is also available at your convenience to address any questions you may have in advance of the City Council meeting. Sincerely, D. Daniel Licht, AICP THE PLANNING COMPANY LLC encl. C. Mayor and City Council Lori Johnson, City Administrator Tami Loff, City.Clerk Ron Wagner, City Engineer Andy MacArthur, City Attorney FEASIBILITY REPORT FOR 70" STREET NE IMPROVEMENTS FROM LAMBERT LANE NE TO ODEAN AVENUE NE APRIL 9, 2012 Prepared by: Hakanson ■■ lAnderson 3601 Thurston Avenue Anoka, Minnesota 55303 Telephone: (763) 427-5860 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Ronald J. Wagner, P.E. S:\Municipal\AOTSEGO\383\OT388FEAS.doc 26052 4/9/12 License No. Date April 9, 2011 Honorable Mayor and Council Members City of Otsego 8899 Nashua Avenue Otsego, MN 55330 RE: Feasibility Study for 70th Street from Lambert Lane to Odean Avenue Dear Mayor and Council Members: Please find enclosed a feasibility report for the above referenced project. We have determined that the project is necessary, cost effective and feasible from a technical engineering standpoint and will benefit the City. The feasibility report will be presented to adjacent property owners and the City Council at the April 23rd council meeting. Sincerely, HAKANSON ANDERSON Ronald J. Wagner, PE RJW: Enclosures cc: Lori Johnson, City Administrator Tami Loff, City Clerk Dan Licht, City Planner Andy MacArthur, City Attorney S:\M u n icipa I\AOTSEGO\383\OT388FEAS. d oc CONTENTS I. INTRODUCTION................................................................................................................1 II. PURPOSE OF THE FEASIBILITY REPORT....................................................................1 III. ROADWAY IMPROVEMENT PROJECT A. Existing Conditions.............................................................................................. 1-4 B. Proposed Improvements....................................................................................... 4-7 C. Right -of -Way Acquisition........................................................................................7 D. Estimated Costs........................................................................................................7 Table 1 — Project Cost Summary IV. ASSESSMENT POLICY.....................................................................................................8 V. PROJECT FUNDING A. MSA Account..........................................................................................................8 B. Internal City Funds...................................................................................................8 C. Federal Region 7W Grant (2016).............................................................................9 VI. PROJECT SCHEDULE.......................................................................................................9 Table 2 — Project Schedule VII. CONCLUSIONS AND RECOMMENDATIONS..............................................................9 ATTACHMENTS Exhibits Exhibit 1 — Location Map Exhibit 2 — Typical Section (Lambert Lane to MacIver Avenue) Exhibit 3 — Typical Section (MacIver Avenue to Martin Farms Avenue) Exhibit 4 — Typical Section (Martin Farms Avenue to Oakwood Avenue (CSAR 37)) Exhibit 5 — Typical Section (Oakwood Avenue (CSAR 37) to Odean Avenue) Exhibit 6 — Right -of -Way Exhibit Tables Table 3 — Right -of -Way Acquisition — List of Impacted Properties Table 4 — Engineer's Estimate Street (Martin Farms Avenue to Nadala Avenue) Table 5 — Engineer's Estimate Street (Nadala Avenue to Oakwood Avenue) Table 6 — Engineer's Estimate Trail (Lambert Lane to Odean Avenue) I. INTRODUCTION The City of Otsego has requested that Hakanson Anderson prepare a report to determine the feasibility of constructing 70"' Street from Marin Farms Avenue to Nadala Avenue and improving 70th Street from Nadala Avenue to Oakwood Avenue (CSAH 37). Included in the project is an off street bituminous trail from Lambert Lane to Odean Avenue. The improvements will meet Municipal and County State Aid design standards and the plans will be submitted to Wright County and Mn/DOT for review. The purpose of the project is to provide a more direct east -west route across the City of Otsego. The only existing direct route is CSAH 39, which is located along the northerly edge of the City. This route has been identified on the City's Transportation Plan since 1991 and is also identified on the Wright County Transportation Plan since at least 1994. The route was determined to meet the functional classification of a minor arterial by Mn/DOT. As proposed, the project will provide the City's west sewer district improved access to schools, commercial businesses within Otsego and commuting alternatives to I-94 and T.H. 10. II. PURPOSE OF THE FEASIBILITY REPORT This feasibility report will make recommendations regarding the improvements, the project costs and the.feasibility of the project. III. ROADWAY IMPROVEMENT PROJECT A. Existing Conditions 70th Street Trail from Lambert Lane to MacIver Avenue This part of the project consists of constructing an off street bituminous trail along the north side of 70th Street from Lambert Lane to MacIver Avenue. This section of 70 Street is a rural section street which was improved with a "shape and pave" project in 2007 and 2008. The soils in the project area appear to be a loamy material, which is a mixture of sand, silt and clay. The subgrade soils are thought to be generally suitable for trail construction; however, silty soils are very sensitive to excessive moisture. Test borings must be performed during the design phase of the project to determine the exact soil characteristics. Unsuitable soils will be excavated prior to constructing this section of trail. Test borings will be required during the design phase to determine the location and depth of any unsuitable soils. The Big Lake, Minnesota National Wetland Inventory (NWI) map indicates no wetlands exist within this section of the project although the trail will cross Otsego Creek. Any wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. Page 1 S:\MunicipaRAOTSEGO\383\OT388FEAS.doc Platted right-of-way exists from Lambert Lane to Large Avenue. This 75 foot wide length of right-of-way north of the section line was dedicated when Duerr Creek was final platted. Platted right-of-way or other roadway easement does not exist in sufficient manner over the next'/4 mile east of Large Avenue. Platted right-of-way north of the section line of 70 and 60 feet wide exists over the t/4 mile west of MacIver Avenue and is sufficient for the trail. This was dedicated when Martin Farms was final platted. The street profile is flat to gently rolling. These grade changes will aid drainage along the proposed trail. 70th Street Trail from MacIver Avenue to Martin Farms Avenue This part of the project consists of constructing an off street bituminous trail along the north side of 70th Street from MacIver Avenue to Martin Farms Avenue. This section of 70th Street is an urban section street which a portion was constructed in 2005 and another portion is being constructed in 2012. The soils in the project area appear to be a loamy material, which is a mixture of sand, silt and clay. The subgrade soils are thought to be generally suitable for trail construction; however, silty soils are very sensitive to excessive moisture. Test borings must be performed during the design phase of the project to determine the exact soil characteristics. Unsuitable soils will be excavated prior to constructing this section of trail. Test borings will be required during the design phase to determine the location and depth of any unsuitable soils. The Big Lake, Minnesota National Wetland Inventory (NWI) map indicates no wetlands exist within this section of the project. Platted right-of-way exists north of the section line from MacIver Avenue to Martin Farms Avenue. 70 and 60 foot wide right-of-way was dedicated when Martin Farms was final platted. The street profile is flat to gently rolling. The proposed trail will drain toward the curb and use existing storm sewer for drainage. 70th Street and Trail from Martin Farms Avenue to Nadala Avenue This part of the project consists of constructing 70th Street from Martin Farms Avenue to Nadala Avenue along with an off street bituminous trail. This section of 70th Street is predominantly farm field. McAllister Avenue is located approximately a 1/4 mile east of Marlowe Avenue. Straddling the section line just west of McAllister Avenue is an active farmstead. A tributary to Otsego Creek is located approximately 200 feet west of Nadala Avenue. Page 2 S:\Municipal\AOTSEGO\383\OT388FEAS.doc Test borings have been performed during the pre -design phase of the project to determine the exact soil characteristics. The soils in the project area are a clayey sand material. The subgrade soils are generally suitable for roadway construction; however, clayey soils are very sensitive to excessive moisture. Unsuitable soils will be excavated prior to constructing this section of street and trail The Big Lake, Minnesota National Wetland Inventory (NWI) map indicates no wetlands exist within this section of the project although a tributary to Otsego Creek will be crossed. Any wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. Platted right-of-way or other roadway easement does not exist between Martin Farms Avenue and Nadala Avenue. The street profile is gently rolling. These grade changes will aid drainage along the proposed street and trail. 70th Street and Trail from Nadala Avenue to Oakwood Avenue (CSAH 37) This part of the project consists of improving 70th Street and constructing a trail from Nadala Avenue to Oakwood Avenue (CSAH 37). This section of 70th Street consists of an existing, 19 foot wide gravel roadway and has an average daily traffic (ADT) of approximately 40. Test borings have been performed during the pre -design phase of the project to determine the exact soil characteristics. The soils in the project area are clayey sand fill over silty sand and sandy lean clay. The subgrade soils are generally suitable for roadway construction; however, silty and clayey soils are very sensitive to excessive moisture. Unsuitable soils will be excavated prior to reconstructing this section of street and constructing this section of trail The Big Lake and Elk River, Minnesota National Wetland Inventory (NWI) maps indicate that wetlands exist within this section of the project. The wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. The City has prescriptive rights to maintain a 66 foot wide roadway over a majority of this section of the street. There are two lots that have been platted. Adjacent to the platted lots, a 50 foot platted right-of-way from section line exists. The street profile is gently rolling. These grade changes will aid drainage along the street. Page 3 S:\Municipal\AOTSEGO\383\OT388FEAS.doc 701h Street Trail from Oakwood Avenue (CSAR 37) to Odean Avenue This part of the project consists of constructing an off street bituminous trail along the north side of CSAH 37 from Oakwood Avenue to Odean Avenue. This section of CSAH 37 is a rural section highway. The soils in the project area appear to be a loamy material, which is a mixture of sand, silt and clay. The subgrade soils are thought to be generally suitable for trail construction; however, silty soils are very sensitive to excessive moisture. Test borings must be performed during the design phase of the project to determine the exact soil characteristics. Unsuitable soils will be excavated prior to constructing this section of trail. Test borings will be required during the design phase to determine the location and depth of any unsuitable soils. The Big Lake, Minnesota National Wetland Inventory (NWI) map indicates no wetlands exist within this section of the project. Any wetlands encountered will be handled in the manner outlined in the Wetland Conservation Act rules and requirements. Prescriptive roadway easement exists 66' wide except when closer to the intersection of Odean Avenue. 50' wide right -of —way north of the section line exists and is sufficient for the proposed trail. The street profile is gently rolling. These grade changes will aid drainage along the proposed trail. B. Proposed Improvements 70th Street Trail from Lambert Lane to MacIver Avenue This section of trail will be constructed to meet Municipal State Aid (MSA) design standards. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way so as to allow future improvement of 70th Street in this area without reconstruction of the trail. A proposed typical section for this trail is shown on Exhibit 2. As mentioned earlier, portions of this section have been platted. North of the section line a 75 to 60 foot wide right-of-way exists. Right-of-way acquisition will be required along a'/4 mile of this section of 70th Street. This property is owned by Gerald and Jeanette Kurtti. Staff has met with the Kurtti's regarding the trail and they indicated a willingness to work with the city in the purchase of easement or right-of-way to facilitate construction of the trail. Slope easements and temporary construction easements are not anticipated at this time. See Exhibit 7 for summary of right-of-way acquisition table. Page 4 S:\Municipal\AOTSEGO\383\OT388FEAS.doc Some tree removal will be necessary in an area adjacent to the Duerr Creek development. The trees consist of 3 rows of coniferous type trees. At least one row will need to be removed to allow construction of the trail. A culvert extension of the 70th Street culvert will be required to cross Otsego Creek. 70th Street Trail from MacIver Avenue to Martin Farms Avenue This section of trail will be constructed to meet MSA design standards. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way. A proposed typical section for this trail is shown on Exhibit 3. This section of trail has been platted. North of the section line a 70 and 60 foot wide right- of-way exists. Additional right-of-way acquisition will not be required along this section of 70th Street. Slope easements and temporary construction easements are not anticipated at this time. 70th Street and Trail from Martin Farms Avenue to Nadala Avenue This section of street and trail will be constructed to meet MSA and County State Aid Highway (CSAR) design standards. The street is proposed to be a 40 foot wide rural section (42' wide roadbed). The street will have two 12 foot travel lanes and two 8 foot bituminous shoulders. The design section will consist of a minimum of 7 inches of bituminous pavement over a minimum of 12 inches of class 5 aggregate base. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way. A proposed typical section for this street and trail is shown on Exhibit 4. As mentioned earlier, this section of roadway does not have any platted right-of-way. Right-of-way acquisition will be required along this section of 70th Street. The required right-of-way width for this section is 110 feet. Slope easements and temporary construction easements are not anticipated at this time. See Exhibit 7 for summary of right-of-way acquisition table. The alignment of this section of 70th Street curves to the south to avoid the farmstead located along the section line just west of McAllister Avenue. The curves meet a 55mph design speed. A crossing of a tributary to Otsego Creek will necessitate the need for a larger culvert crossing. It is projected that this street may receive an ADT of up to 3,300 upon completion. Page 5 S:\Municipal\AOTSEGO\383\OT388FEAS.doc 70th Street and Trail from Nadala Avenue to Oakwood Avenue (CSAR 37) This section of roadway will be constructed to meet MSA and CSAH design standards. The street will follow the grade of the existing roadway to the extent possible. The street is proposed to be a 40 foot wide rural section (42' wide roadbed). The street will have two 12 foot travel lanes and two 8 foot bituminous shoulders. The design section will consist of a minimum of 7 inches of bituminous pavement over a minimum of 12 inches of class 5 aggregate base. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way although to minimize wetland fill or right -of way needs it may from time to time veer closer to the street. A proposed typical section for this street and trail is shown on Exhibit 5. In addition to the 70th Street improvements, turn and bypass lanes may have to be constructed on CSAH 37 at the intersection of 70th Street. Wright County will determine if the turn and bypass lanes are required when they review the plans. As mentioned above, the City has 66 foot wide prescriptive rights over this section of the street. Right-of-way acquisition will be required along most of 70th Street in this area. The required right-of-way width for this section is 110 feet. The right-of-way for 70th Street will not be centered on the section line, rather for a majority of this section right of way acquisition will be primarily on the north side of the section line. There will be a 1000' section which will shift slightly south. This is to minimize takings at the majority of the residences along this section and maximize the distance between homes and the proposed street. Temporary construction or slope easements along 70th Street are not anticipated at this time. Additional right-of-way or temporary construction easements may be needed to construct the turn and bypass lanes on CSAH 37. This will be determined during the design phase. See Exhibit 7 for summary of right-of-way acquisition table. It is projected that this street may receive an ADT of up to 3,300 upon completion. Page 6 S:\Municipal\AOTSEGO\383\OT388FEAS.doc 70th Street from Oakwood Avenue (CSAH 37) to Odean Avenue This section of trail will be constructed to meet Municipal State Aid (MSA) design standards. The trail is proposed to be a 10 foot wide bituminous on 12 foot wide class 5 aggregate base. The design section will consist of a minimum of 3 inches of bituminous pavement over a minimum of 6 inches of class 5 aggregate base. The location of the trail would be adjacent to the right -of way so as to allow future improvement of 70th Street in this area without reconstruction of the trail. A proposed typical section for this trail is shown on Exhibit 6. As mentioned earlier, portions of this section of trail near Odean Avenue have been platted and a 50 foot wide right-of-way exists north of the section line. Additional right-of-way acquisition will be required along CSAH 37. Slope easements and temporary construction easements are not anticipated at this time. See Exhibit 7 for summary of right-of-way acquisition table. C. Right -of -Way Acquisition As mentioned above, right-of-way will have to be acquired between along a majority of the project. Exhibit 7 shows the properties that will be affected by the project and Table 3 summarizes the property owners, PID numbers and the type of acquisition. The total amount of right-of-way required is approximately 13 acres with an estimated cost of $275,000, including the appraisals and easement descriptions and exhibits. The estimated right-of-way area is based on the centerline of the proposed roadway aligning with the section line where possible. If the roadway were shifted north or south in certain locations, the number of properties affected by the project could be reduced. However, the amount of right-of-way needed for the project would remain virtually the same. D. Estimated Costs Construction and project costs were estimated for each section of 70th Street. Tables 4, 5 and 6 detail the costs. Table 1 summarizes the estimated project costs: Table 1 Project Cost Summary Section of 70`b Street Estimated Project Costs Martin Farms Avenue to Nadala Avenue Street (non -existing to rural paved) $ 850,000 Nadala Avenue to Oakwood Avenue Street (existing gravel rural to rural paved, includes turn./bypass lanes $ 1,280,000 Lambert Lane to Odean Avenue Trail $ 360,000 Subtotal $ 2,490,000 Estimated Right -of -Way Costs $ 275,000 Total Estimated Project Cost $ 2,765,000 Page 7 S:\Municipal\AOTSEGO\383\OT388FEAS.doc IV. ASSESSMENT POLICY The City of Otsego's Assessment Ordinance sets guidelines for determining assessment amounts for properties that abut MSA designated streets. The ordinance indicates that abutting properties shall be assessed for the costs of a typical street and any additional costs shall be paid for by the City. The City may decide not to assess the abutting properties along 70th Street for three reasons. The first is that the road status is being revised from a local street to a collector street in what is to remain a rural character area outside of the City's designated Sanitary Sewer District. The second, coincides with the first, is due to the increase in traffic volume along 70th Street. Third, the planned roadway improvements are an interim measure with long term planned expansion to a four -lane urban section design as adjacent properties develop in accordance with the Comprehensive Plan. V. PROJECT FUNDING A. MSA Account 70th Street from Lambert Avenue to Oakwood Avenue (CSAH 37) is currently on the City of Otsego's MSA system. The section from Oakwood Avenue to Odean Avenue is on Wright County's state aid system. Therefore, the street and trail qualifies for MSA funding for construction, right-of-way acquisition and engineering services. The City receives MSA allotments annually, 25% of which is allocated for maintenance. The remaining 75% is designated for construction. MSA allotments are determined based on population and roadway mileage within the City. The 2012 MSA allotment is $618,667, of which $464,000 is for construction. Otsego's MSA balance as of January 1, 2012 is approximately $1,500,000. The City can also advance up to three times the available construction allotment, which would add approximately $1,392,000 to the construction balance. This would result in $2,892,000 available to the City for 70 Street. The City of Otsego is constructing a'/4 mile of urban 70th Street from Marlowe Avenue to Martin Farms Avenue. The project cost of this is estimated at estimated to be $350,000 leaving $2,542,000. B. Internal City Funds The City has approximately $500,000 in an internal street fund. This money is available for street construction projects within the City. The Capital Improvement Plan has designated a few projects be paid from this but the balance is available. This money can be used specifically for purchase of right-of-way as the state aid reimbursement is an after the fact needs repayment and federal funds cannot be used for right-of-way acquisition. Page 8 S:\Municipal\AOTSEGO\383\OT388FEAS.doc C. Federal Region 7W Grant (2016) Region 7W cities and counties have allocated approximately $3,000,000 in federal money to be used on appropriate MSA or CSAH routes in 2016. The City applied to Mn/DOT requesting $1,000,000 of Region 7W's allocation. The Region 7W Technical Advisory Committee and Transportation Policy Board have reviewed the City of Otsego's request for the funds and decided to grant $800,000 toward the project. As shown on Table 1, the estimated project cost is $2,693,332. The Region 7W Grant is available in July of 2015. VI. PROJECT SCHEDULE A project schedule has been prepared for this project as follows: Table 2 Project Schedule 70th Street and Trail from Lambert Lane to Odean Avenue April 2012 Present Feasibility Report to Council and Residents September 2012 2016 Federally Funded Projects added to the STIP (State Transportation Improvement Program) Authorization to Proceed from State October 2012 90% Complete Plans for Council and Residents Review November 2012 SHPO (state Historic Preservation Office) review and approval of environmental documents December 2012 Project Memorandum approved by State January 2013 to March 2014 Final Plans Approved by State and obtain ROW April 2014 Open Bids and Award Contract May 2014 to October 2014 l't year of Construction — Grading, Aggregate Base and Asphalt Base Course May 2015 to July 2015 2°d year of Construction — Wear Course Paved and Trail Constructed July 2015 Project Completion VII. CONCLUSIONS AND RECOMMENDATIONS We find that this project is necessary, cost effective and feasible from a technical and engineering standpoint, and benefits the City. We recommend that the City Council accept this report. Furthermore, this project is not recommended to be combined with any other projects. This project is large enough to attract competitive bids as a stand-alone project. Page 9 S:\Municipal\AOTSEGO\383\OT388FEAS.doc EXHIBITS Exhibit 1 — Location Map Exhibit 2 — Typical Section (Lambert Lane to MacIver Avenue) Exhibit 3 — Typical Section (MacIver Avenue to Martin Farms Avenue) Exhibit 4 — Typical Section (Martin Farms Avenue to Nadala Avenue) Exhibit 5 — Typical Section (Nadala Avenue to Oakwood Avenue) Exhibit 6 — Typical Section (Oakwood Avenue to Odean Avenue) Exhibit 7 — Right -of -Way Exhibit TABLES Table 3 — Right -of -Way Acquisition — List of Impacted Properties Table 4 — Engineer's Estimate Street (Martin Farms Avenue to Nadala Avenue) Table 5 — Engineer's Estimate Street (Nadala Avenue to Oakwood Avenue) Table 6 — Engineer's Estimate Trail (Lambert Lane to Odean Avenue) WRIGHT COUNTY TRANSPORTATION PLAN FIGURE 1.0 1994 ISSUES -- EAST REGION /N,pKfl Mf•/ f SHILR p7,RNR CO. /Ipr rrwlry/ I {I?'� ��.• 31nf/p FM n _ 1 � I M Mr/[//irl/n ✓N � � r � N/ Lrun� ' In IN„N/ r r 3I �,� � •I IXMI[feRT AFf 2.004 Northeast Wri{7hl County Sul, -Area lit OrSEGO * � figure 74 Rernnlnn,IMwI5inglrgul J1 , - „•,nr I �� akansan •� ll ^ I" n. A_ 2.004 Northeast Wri{7hl County Sul, -Area lit * � figure 74 Rernnlnn,IMwI5inglrgul ^ I" Mayr J n=nlenl png.Its reg rw ' d'[/.• 10.1 r.. nnis.aml {-y—�, m,r.�,xnl ` pn/ Ild, � t lir � 1 i� g � i7 ria � ,qj � ♦ na...e ra r.l..l„x+ rm,.,.._ ie?� M rw,. nnx Nohw�� iw.mnq nmf _.. 4 zil z w o w H o a o o U " w � o W � a s O E a O c V] 0 M kn O M � ^ f1. 0 r a z�so �� tn oocc_� n= co H W — N zil t- z w w ow o a o a W � a s O E c n., 0 M kn O M � ^ t- 3 o � o c � s c 0 2 C_ f1. d. t v m O� i� W i 5 l— w< wz �o N M M O O ^ z O C O C C C M O O J o ci o o C14 r M O O O O M r _ 'fi Yr 00 6!s 'A [7 M 69 64 c M N z V ° L M w .0 O ° C� i p h rO V1 O a O O O N E �_ Z z C o- Q y i � w x � 3 a. O L =cs � �a wt o � v zL) ter. o ¢� �C_ O O N � fE z n ,.;g y U z M N z U z V ° L w O ° C� h rO V1 a O z z C Q y i � w x � 3 a. O L =cs � �a A .N N z U z C� h rO V1 z C a� a. O �a A .N O O O N � fE z U y U z L O I O � � N U 0 F- i z U in C� h C a. U O O N � fE U U O y O I Y 0 i in cl U in Iz OTSEGO ALBERTVILLE 12' TRAIL BED -10' i TRAIL —IdHakanson Anderson Apr 03, 2012 — 2:01pm K:\cad_eng\PROJECTS\MUNICIPAL\07388\dwg\OT388 FEAS.dwg 1+ ROW ROW FOOTPRINT = 120' — 140' 70TH STREET (LAMBERT LANE TO MACIVER AVE.) TY OF Otge 0 MINNESOTA EXHIBIT 2 OT388 1-- 12' --1 Hakanson Anderson Apr 03, 2012 — 2:01pm :\cad—eng\PROJECTS\MUNICIPAL\OT388\dwg\OT388 FEAS.dwg ROW 120' — 140' ROW TYPICAL SECTION (MACIVER AVE. TO MARTIN FARMS AVE.) e°F tso MINNESOTA EXHIBIT 3 OT388 1' GRAVEL SHOULDER 42' ROAD BED 1' GRAVEL SHOULDER r-- 12'- TRAIL 2'- -TRAIL RED Hakanson 1--AllAnderson Apr 03, 2012 — 201pm K.\cad—\PR0.IFCTS\MIINICIPAI\nTl 70TH STREET (MARTIN FARMS TO NADALA AVE.) CITY OF tSC 0 MINNESOTA EXHIBIT 4 OT388 tV eO F O MINNESOTA! `;l --- Hakanson Anderson Apr 03, 2012 — 2:01pm K: \c.d_eng\PROJECTS\MUNICIPAL 70TH STREET FEAS.dwg (NADALA AVE. TO OAKWOOD AVE.) EXHIBIT 5 OT388 f 12' TRAIL BED —10' TRAIL Hakanson Anderson Apr 03. 2012 — 2:01pm :\cad—eng\PROJECTS\MUNICIPAL\OT388\dwg\OT388 FEAS.dwg CSAH 37 (OAKWOOD AVE. TO ODEAN AVE.) 06ego0 F MINNESOTA EXHIBIT 6 OT388 I ROW 50' CSAH 37 (OAKWOOD AVE. TO ODEAN AVE.) 06ego0 F MINNESOTA EXHIBIT 6 OT388 o f51✓� 12; 2' TRAIL BED fflHakanson Anderson Apr 03, 2012 — 1:15pm K:\cad—eng\PROJECTS\MUNICIPAL\OT388\dwg\OT388 FEAS.dwg Ism 1 4 ROW VEHICtE �, V LE '': EL E ROW FOOTPRINT = 120' - 140' c (LAMBiRT 70TH STREET LANE TO MACIVER AVE.) EXHIBIT 2 OT388-- — -mHakanson Anderson Apr 03. 2012 — 1:37pm K:\cad_enq\PROJECTS\MUNICIPAL\OT3 ( FEAS.dwg MACIVER ROW 120' — 140' - ROW TYPICAL SECTION AVE. TO MARTIN FARMS AVE.) EXHIBIT 3 OT388 1' GRAVEL SHOULDER 42' ROAD BED r- 12' TRAIL BED TRAIL Ime 4 I ROW 1' GRAVEL SHOULDER ® _ j 4: 3' 8' PAVED VEHICLE VEHICLE SHOULDER TRAVEL LANE I TRAVEL LANE ROW FOOTPRINT = //O Hakanson 70TH STREET Anderson KApr d3 e 201PROJECTS\MUNICIPAL\OT388\dwg\OT388 FEAS.dwg (MARTIN FARMS T O N A D A LA AVE.) EXHIBIT 4 OT388 Hakanson ®® Anderson Apr 03, 2012 — 1: 25pm K:\cad—eng\PROJECTS\MUNICIPAL\OT3 70TH STREET FEAS.dwg (NADALA AVE. TO OAKWOOD AVE.) EXHIBIT 5 OT388 3" 6" �— 12' ----- TRAIL BED 10' TRAIL ASPHALT 50' CLASS 5 1 --All Hakanson Anderson Apr 03, 2012 — 1:25pm K:\cad_eng\PROJECTS\MUNICIPAL\OT388\dwg\OT388 FE (OAKWOOD AVE. TO ODEAN AVE.) EXHIBIT 6 RESOLUTION NO. 2012-42 A RESOLUTION ACCEPTING THE FEASIBILITY STUDY FOR 70TH STREET NE IMPROVEMENTS, FROM LAMBERT LANE TO ODEAN AVENUE NE WHEREAS, the City Council ordered the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by Hakanson Anderson Associates, Inc. and presented to the Council on the 14th day of May 2012 and declares the improvement feasible, for an estimated cost of $2,765,000; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such improvement is necessary, cost—effective, and feasible as detailed in the feasibility report. Adopted by the council this 14" day of May 2012. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk ot388ResAcceptFeasRpt RESOLUTION NO. 2012-43 A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR 70th STREET FOR CONSTRUCTION FROM LAMBERT LANE TO ODEAN AVENUE WHEREAS, a resolution of the City Council adopted the 14th day of Max 2012, ordering Hakanson Anderson to prepare plans and specifications for 70t Street in the City of Otsego; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Hakanson Anderson is hereby designated as the engineer for this improvement, and are hereby directed and authorized to prepare plans and specifications for the making of such improvement. Adopted by the council this 24th day of May 2012. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk ot388Res0rdP1nsSpecs - Lambert to Odean OtsTeF o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 14 May 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 5.1— Comp Plan Update AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of the work program to undertake an update of the Comprehensive Plan. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKGRO U N D/J USTI FI CATION: The City Council has determined a need to undertake an update of the Otsego Comprehensive Plan. Otsego's last major Comprehensive Plan update was adopted in 2004 with previous Comprehensive Plan updates completed in 2002, 1998 and 1991. It is advantageous for the City to undertake an update of its Comprehensive Plan at this time. The economic slowdown creates an opportunity for the community to pause and evaluate the activity that occurred over the last decade to consider and reprioritize community goals and policies and set a clear direction for moving forward as conditions improve. The Comprehensive Plan update to be completed by the end of 2012 will be based on the policy and development framework established by these previous documents and refined to reflect current conditions and priorities of the City. City staff has prepared a work program attached hereto outlining the process and schedule for the Comprehensive Plan update. The proposed work program has been reviewed with the Administrative Subcommittee and Planning Commission in advance of presentation to the full City Council. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. TPC Memorandum Dated 5 April 2012 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the work program for updating the Comprehensive Plan as presented. BUDGET INFORMATION FUNDING: BUDGETED: XYES $15,000.00 (time/materials not to exceed) ° No ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: 3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231 .5840 Facsimile: 763.427.0520 TPCTPCia_) Plan ni ngCo. com MEMORANDUM TO: Otsego Planning Commission FROM: Daniel Licht, AICP DATE: 5 April 2012 RE: Otsego — Comprehensive Plan Update TPC FILE: 101.01 BACKGROUND The City Council has determined a need to undertake an update of the Otsego Comprehensive Plan. Otsego's last major Comprehensive Update was adopted in 2004 with previous Comprehensive Plan updates completed in 2002, 1998 and 1991. It is advantageous for the City to undertake an update of its Comprehensive Plan at this time. The economic slowdown creates an opportunity for the community to pause and evaluate the activity that occurred over the last decade to consider and reprioritize community goals and policies and set a clear direction for moving forward as conditions improve. The Comprehensive Plan update to be completed by the end of 2012 will be based on the policy and development framework established by these previous documents and refined to reflect current conditions and priorities of the City. The purpose of this memorandum is to outline a work program and schedule for the 2012 Otsego Comprehensive Plan. ANALYSIS Communication. The availability and distribution of information throughout the planning process is critical to encourage a high level of public participation and input. City staff will create and maintain a page on the City website related to the Comprehensive Plan that will be updated with information regarding the process, draft text and maps, and meeting/open house schedules. The City will also use required legal postings for meeting dates and times and the Otsego View to release information regarding the Comprehensive Plan update. Work Program. The following is a summary of the proposed work program for the Comprehensive Plan update: ■ Issues Identification. Comprehensive plans are most effective when the community sets the agenda for the project, entitling them to a sense of ownership in the plan and its outcome. Areas of concentration for the Comprehensive Plan update will be identified during this initial phase of work through the following tasks: 1. Individual interviews with the City Council to identify issues and opportunities. 2. Planning Commission work session to identify issues and opportunities. 3. Joint City Council and all advisory committees work session. 4. Hold a number of open houses at locations within the distinct geographic areas of the City and one meeting with community businesses to solicit neighborhood specific issues and opportunities from the public. 5. Technical inventory of existing social, physical and economic conditions. 6. Summary presentation of issues at a Planning Commission meeting for approval. The summary of information resulting from the Issues Identification phase will lay out a "strategic plan" for the remainder of the Comprehensive Plan program. This strategic plan will guide the remaining work program, both in content and format. Policy Planning. The Policy Plan chapter of the Comprehensive Plan describes in written form what the community desires to accomplish in terms of its physical environment and how these goals are to be achieved. This chapter of the Comprehensive Plan comprises a fundamental review and decision-making process and the basis upon which the development framework for the City can be formulated and implemented. In addition to guiding response and action, these goals and policies also serve the more passive function of establishing evaluation criteria for the change that is to occur. The policy planning phase of the Comprehensive Plan update will include the following efforts: 1. Based on the Issues Identification process, City staff will review the current policy plan and draft recommended modifications. 2. Present the draft policy plan to the Planning Commission for review and direction. Future Land Use Plan. Based on the foundation established by the Issues Identification and Policy Planning tasks, the Community Wide Land Use Plan chapter of the Comprehensive Plan provides a guide for future community growth and improvements. The Land Use Plan is a narrative and graphic description for future land uses within the City, as well as the background and rationale for how these designations are established. To this end, the Land Use Plan serves both an educational and decision making purpose to establish an understanding of how continued development in the community is to occur developed encompassing the following elements: Natural Environment. a. Wetland preservation. b. Shoreland/Wild Scenic areas. C. Greenway corridors. d. Aggregate resources. e. Tree preservation. 2. Rural land uses. a. Rural Residential Preserve Area. b. Transitional rural land uses. 3. Sewer Staging Plan. a. Projected population and household growth. b. Land absorption forecast. C. Sewer Service District staging. 4. Residential uses. a. Location, quantities, densities and compatibility for existing Sewer Service District and Urban Service Reserve Areas. b. Housing diversity and life -cycle housing. C. Housing maintenance. 5. Commercial and industrial uses. a. Provide recommendations for both new construction and revitalization areas. b. Review land use designations for retail/office/service commercial uses, office uses and industrial uses. C. Evaluate impact of changing Wright County access standards. d. Opportunities for mixed use or senior housing adjacent to retail areas. 6. Parks and Trails Plan a. Inventory existing system improvements. b. Analysis of system needs in relation to existing/projected population and national standards. C. Evaluation of park classifications. d. Review of Future Parks and Trails Plan. 7. Transportation a. Incorporate updated Transportation Plan. b. Identify existing/future roadway priorities. C. Kadler Avenue interchange. d. Planned regional improvements: (1) CSAH 19 interchange (Albertville) (2) Nabor Avenue interchange (St. Michael) (3) CR 144 interchange (Rogers) (4) Brockton Avenue Interchange (Dayton/Rogers) (5) Mississippi River Crossing (Monticello) 3 8. Public uses. a. Kadler Avenue interchange and river crossing improvements. b. City buildings and future facilities. C. Schools and future school sites. The work program anticipates late summer work sessions with the Planning Commission and City Council to review a draft of the updated Sewer Staging Plan and Future Land Use Plan map to confirm that the direction of the plan is consistent with community objectives. Open house(s) are also planned following Planning Commission and City Council endorsement of the draft plan maps to receive additional public input as to the draft plan to date and consider any adjustments. Once the maps and text of the Future Land Use Plan have been finalized in draft form, work sessions will be held first with the Planning Commission and then with the City Council and all advisory committees to present the proposed document and receive direction on the drafting of the individual district plans. Planning Districts. City staff proposes to include a Planning District chapter for the Comprehensive Plan update as a neighborhood based summary of the Policy Plan, Future Land Use Plan, Transportation Plan, Parks and Trails Plan and Utility Plans summarizing more detailed, area specific recommendations. Preparation of the Planning District chapter involves the following tasks: 1. At least one work sessions with the Planning Commission and one work session with the City Council to review and finalize the draft Planning District chapter. 2. Hold a number of open houses at locations within distinct geographic areas to solicit neighborhood specific feedback from the public on the draft plan. 3. Work sessions with the Planning Commission and City Council to summarize feedback from the Planning District meetings and receive direction on modifications to the draft plans. Approval Process. Formal adoption of the Comprehensive Plan will involve the following steps: 1. Distribution of the draft 2012 Comprehensive Plan to surrounding communities, school districts and other government jurisdictions for their review and comment. A work session may be required with the Planning Commission and City Council to review any feedback received and consider changes to the draft document. 2. Formal presentation of the draft 2012 Comprehensive Plan to the Parks and Recreation Commission, a public hearing at the Planning Commission and presentation for approval by the City Council. Schedule. The Comprehensive Plan update is expected to take up to eight (8) months to complete. Deliverables. All preliminary reports and draft documents will be transmitted to the City electronically to increase efficiency and minimize project costs. Documents would be transmitted in both Word and .pdf form for distribution to City staff, the Planning 91 Commission (or other advisory committees as applicable), City Council or other interested parties and posting on the City's website. TPC/Hakanson Anderson will also provide electronic files of the final document in Word, .pdf and also GIS maps in ArcView compatible formats. Specific deliverables include the following documents outlined as part of the work program: ■ Draft Issues Identification document/maps. ■ Draft Policy Plan document. ■ Draft Future Land Use Plan, Parks and Trails Plan, and Transportation Plan document/maps. ■ Final Review Comprehensive Plan (all elements). ■ Adopted Comprehensive Plan (all elements). CONCLUSION Our office, together with other City staff, is looking forward to working with the Otsego community, City Council, Planning Commission and other advisory committees and City staff on the Comprehensive Plan update. City staff will present the draft work program to the Planning Commission for review at their meeting on 7 May 2012. C. Lori Johnson, City Administrator OTSEGO COMPREHENSIVE PLAN UPDATE SCHEDULE • . . •HE • MIMIM■ ■EMI■ MmEM! ■IMM■ MOIM■ ■MMIC MIMIMMI MOWN POLICY'Interviews/Open houses MINNIE ■■MI■ MONO MmIM■ MINIM■ ■IMMMI IMMMIMI IMEMIN Draft chapter/Work sessions LAN' USE PLAN MMIM■ ■■M■ EM■MIMMOM! MONO EIMMIMI ■IOMIM NONE 'Draft Land Use Plan Implementation ,Approval pr. MEMO NONE NEON NONE ■■M■ MEMO ■mmIM mm■■ Legend Open house or public meeting with opportunity for public participation and input. City Council and/or advisory committee work session. TPC/Hakanson Anderson production or City staff review. CC City Council PC Planning Commission PR Parks and Recreation Commission O Open house 0tSTeF MINNESOTAgo DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Community Development City Planner Licht 14 May 2012 Fall Fiesta Sugar Maple (5) $825.00 PRESENTER(s): REVIEWED BY: ITEM #: City Planner Licht City Administrator Johnson 5.2 — Waterfront East AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends approval of installation of plantings and furniture at Waterfront East. ARE YOU SEEKING APPROVAL OFA CONTRACT? IS A PUBLIC HEARING REQUIRED? No. No BACKG ROU N D/J USTI FICATION: City staff has obtained cost estimates for installation of landscaping on the east side of Outlot A at Waterfront East for review at the Parks and Recreation Commission meeting on 11 April 2012. The Parks and Recreation Commission directed that City staff obtain additional information regarding use of native trees and considered the issue again at their meeting on 9 May 2012. The Parks and Recreation Commission recommends proceeding with installation of the proposed overstory trees on the east side of the stormwater basin adjacent to the Mississippi River together with three benches and trash can sets. Installing the overstory trees now will allow these plants to become established and being growing. The balance of the low growing shrubs and plants on the east side and all of the plants on the west side will be installed along with additional site furniture concurrent with build out of the Waterfront East development. Midwest Landscapes Inc. will install the proposed plantings whereas the Public Works Department will install the site furniture. The planting schedule and cost estimate for the first phase improvement of Outlot A is outlined below: SUPPORTING DOCUMENTS: X ATTACHED O NONE A. Landscape Plan Trees Discovery Elm(11) $3,388.00 Hackberry (9) $1,935.00 Fall Fiesta Sugar Maple (5) $825.00 Swamp White Oaks (6) $1,656.00 Black Chokeberry (25) $775.00 Mulch (18CY) $1,170.00 SUBTOTAL $9,749.00 Furniture Equipment $7,830.00 Labor $ 2,000.00 TOTAL $19,579.00 MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve the purchase and installation of plantings and site furniture at Waterfront East Outlot A for an estimated cost of $19,579.00 to be paid from the Revolving Capital Improvements Fund (#144). BUDGET INFORMATION FUNDING: BUDGETED: X YES $35,000 Revolving Capital Improvements Fund (#144) o No ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: rV 14/AP Conifers for visual screen and sound buffer. New development to continue screen along 101 ROW. 20/SS Shrub massing to add to screen and protect park users from overhead guy wires along trail. 6/HB — Overstorytrees forshade, and park delineatio 6/TW LOrnarnentol trees forshade I k Overstory trees for shade -and park delineation a Preserve and Enhance Viewshed 8/AP, 10/SS Coniferscreen and shrub massing for visual screen and sound buffer. <ti Retain pioneer willow at end for visual screen and sound buffer. 10/RS Naturalized Shrub Massing. 8/ABS Naturalized Tree Massing. X/XX Establish native grasses on slope leading to river. 6/ABM Overstory Trees for shade and x visual interest against willow bocN Picnic Tables Preserve and Enhance Viewshed Existing Oak Preserve and protect Mississippi River " 35/FW Naturalized shrub massing. "num" edge Of pond 6/ABS Naturalized tree massing. k Ornamental trees 8/Dsha C 10/RS Naturalized shrub massing. foron rpv :e gi` 11 /DE Overstory trees for shade and grove effect. Plant List 100/GFS, 100/FRG Shrutrmass forscdeeping -• WaterfrontPlant Material for and to add seasonal color 10/AE ' Overstory trees forshode and to delineate park edge i :: 3W . n° .: 90NRS a Shrub hedge for screening 6/QA and to delineate park edge Naturalized tree massing. 535/FW 7-' Naturalized shrub massing. f X/XX - Establish nativegrasses up to trail edge ., Preserve and Benches Enhance Viewshed ------------------ ------------------s a CJ 15/GD �\ # Naturalized shrub massing. 40/RTD +' Naturalized shrub massing. Naturalized tree massing. ',k and to 19-Tctfeatures ` 501D Flowerintskr �.. 5/ Overstory trees for sha a d to defineote pdrk edge" ,t �•�=v ' 45 , hedge for screening s an delineate park edge 35/RTD 0040,6, t lined shrub massing t4,discourage access ` tooutletstructure. 6/ELM Overstorytreesforshode < • and screening NA 1 "=200' (Approx) 5/ABM Overstory trees for visual interest against ► "^� " wooded backdrop. 25/BC Naturalized shrub massing. 9/HB Overstory trees for shade OtsTeVg o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Legal City Attorney MacArthur May 14, 2012 PRESENTER(s): REVIEWED BY: ITEM #: City Attorney MacArthur City Administrator Johnson 6.1 Liquor Violation AGENDA ITEM DETAILS RECOMMENDATION: Council approval of attached Resolution Imposing a Civil Penalty and Other Sanctions on Riverwood National Golf Course for failure to pass alcohol compliance check on April 18, 2012. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No. Yes, the offending party is provided an opportunity to address the Council. BACKGROUND/JUSTIFICATION: Wright County performed an alcohol compliance check on Riverwood National on April 18. Riverwood National failed the check when an employee did not request an ID from an underage person. Riverwood National has had no alcohol compliance check failures in the last two years, so by City Ordinance this counts as a first offense. The City Code guidelines call for a $1,000.00 dollar fine with no license suspension as well as Best Practices training. The penalty is subject to City Council discretion. City staff recommends that the Council adhere to the ordinance guidelines as set forth in the attached Resolution. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE 1. Resolution 2012-44. 2. Code Section. 3. Correspondence from Wright County. MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to Approve Resolution No. 2012-44 Imposing A Civil Penalty and Other Sanctions on Riverwood National Golf Course. BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES NA ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2012- 44 RESOLUTION IMPOSING A CIVIL PENALTY AND OTHER SANCTIONS ON RIVERWOOD NATIONAL GOLF COURSE WHEREAS, the Wright County Sheriff's Department, along with Wright County Public Health Staff, conducted alcohol compliance checks within the City of Otsego; and WHEREAS, Wright County has informed the City by letter that Riverwood National Golf Course failed the alcohol compliance check on April 18, 2012; and WHEREAS, Wright County Public Health, along with the State of Minnesota Department of Public Safety strongly recommends that the City issue a penalty to the license holder; and WHEREAS, that said violation is by ordinance the first liquor violation for Riverwood National Golf Course as they have had no similar violations in the preceding two year period; and WHEREAS, the City Council has authority granted to it under the provisions of Section 340A.415 of Minnesota Statutes to either revoke the license or permit, suspend the license or permit for up to 60 days, impose a civil penalty of up to $2,000.00 for each violation, or impose any combination of these sanctions; and WHEREAS, the City has adopted guidelines for enforcement of said authority which are contained in Otsego City Code, Section 7-3-11 Suspension and Revocation, and which call for a $1,000.00 fine and Best Practices Training for a first violation, subject to Council discretion, and WHEREAS, the City Council finds that the imposition of a civil penalty and required training is necessary to send a message to the liquor establishments located within the City of Otsego that said liquor establishments must prevent the sale of alcohol to minors. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Otsego, Wright County, Minnesota that it does hereby impose a civil penalty upon Riverwood National Golf Course in the amount of $ 1,000.00, payable immediately as well as mandatory Best Practices Training to be completed as soon as possible and reported back to the City. In the event that all of the sanctions imposed above are not complied with as directed, the matter will be brought back to the City Council for imposition of additional conditions or penalties. BE IT FURTHER RESOLVED by the Otsego City Council that the ownership of Riverwood National Golf Course is hereby directed to provide any and all additional training in proper alcohol sales to its staff in order to avoid further violations. ADOPTED by the Otsego City Council this 14th day of May, 2012. MOTION to approve the resolution made by Council Member seconded by Council Member IN FAVOR: OPPOSED: Tami Loff, City Clerk 2 and CITY OF OTSEGO Jessica Stockamp, Mayor G. Proof of Age. Proof of age for purchasing or consuming 3.2 percent malt liquor may be established only by a valid drivers license or Minnesota identification card, or in the case of a foreign national, by a valid passport. H. Public Consumption. No person shall consume 3.2 percent malt liquor on a public street, public sidewalk, or public parking lot unless the location is under a temporary license in force when the consumption takes place. Liquor Consumption and Display. No person shall consume of display any intoxicating liquor on the premises of a licensee who is not also licensed to sell intoxicating liquors or who does not hold a consumption and display permit. 7-2-13: SUSPENSION AND REVOCATION: A. Hearing. Except in cases of failure of financial responsibility, no suspension or revocation of a license shall take effect until the license has been afforded an opportunity for a hearing pursuant to Minnesota Statues 14.57 to 14.69. B. Penalties. Upon a finding that a licensee of any license granted pursuant to the City's Liquor Ordinance has failed to comply with an applicable statue, regulation or ordinance relating to alcoholic beverages, the City Council may issue a civil penalty not to exceed two thousand dollars ($2,000.00) and may suspend the license for up to sixty (60) days. 2. The civil penalty and/or suspension imposed may, at the City Council's discretion, be based upon, but not to exceed the following guidelines related to the licensee's total number of violations within the preceding two (2) year period as follows: (Ord. 2008-23, Dec. 8, 2008) Violation Civil Fine Suspension 15 $1,000.00 None 2" $2,000.00 One (1) da 3 $2,000.00 Three (3) days 4t $2,000.00 Five 5) days 5t or more $2,000.00 Seven(7)days 3. Best Practices training required by Section 7-2-13.6.2 of this Section shall be completed within sixty (60) days of the City Council's decision to impose penalties or the license shall be suspended for seven (7) days in addition to other penalties, including completion of Best Practices training. 7-25 4. Suspension of the license required by Section 7-2-13.8.2 of this Section shall be for those dates as determined by the City Council. (Ord. 2008-23, Dec, 8, 2008) 5. In addition to the penalties set forth above, the City Council may also act to revoke a license for non-compliance with an applicable statute, regulation or ordinance. C. Lapse of Insurance or Bond. The lapse of required dram shop insurance or bond, or the withdraw of required cash deposit or securities shall effect an immediate suspension of a license issued pursuant to this Chapter without further action of the City Council. Any suspension under this paragraph shall continue until the City Council determines that the financial responsibility has been restored. D. Notice. 1. A licensee shall be given ten (10) days written notice of a penalty, suspension or revocation action stating the charges against the licensee as well as the date, time and place of a the hearing. 2. Notice of cancellation, lapse of a current liquor liability policy or bond or withdrawal of deposited cash or securities shall also constitute notice to the licensee of the impending suspension of the license. The holder of a license suspended under these circumstances may request in writing to the City Clerk a hearing to be held by the City Council not less than ten (10) days or more than sixty (60) days from the date the request is received by the City Clerk. 7-2-14: PENALTY: Any person violating any provision of this Section is guilty of a misdemeanor and upon conviction shall be punished pursuant to penalty provided by State Statute, and as later amended, plus the costs of prosecution in any case. 7-26 Wright County April 19, 2012 4/19/2012 4:16:18 PM PAGE 2/002 Fax Server WRIGHT COUNTY HUMAN SERVICES AGENCY Administrative & Accounting - 1004 Commercial Drive, Buffalo, MN 55313-1736 Social Services & Public Health - 1004 Commercial Drive, Buffalo, MN 55313-1736 Financial Services & Child Support - 10 a Street NW, Room 300, Buffalo, MN 55313-1101 Dear Otsego City Administrator, Social Services 763-682-7400 Public Health 763-682-7456 Financial/Child Support 763-682-7414 Toll Free 800-362-3667 Social Service FAX 763-682-7701 Financial FAX 763-682-8920 Web Site v,%w.co.vrixht.nm.us I regret to inform you that an Otsego establishment failed a most recent alcohol compliance check conducted on April 18, 2012. Please take necessary action according to your local ordinance. Riverwood National Golf Course No ID was requested by server Youth buyer was an 18 year old female Youth buyers were not disguised and provided their valid MN ID if asked for proof of age. Congratulations to those who were compliant: Vintage Golf Course Napa Valley Liquors Holiday Inn Rockwoods Boondox Target Riverview Liquorette Attempt was made at Riverwood Inn they don't sell to us because we are not part of a private parry Wright County Public Health will continue to offer alcohol sales training classes for all Wright County establishments. All establishments are notified of upcoming classes and are encouraged to attend. If you have any questions, please contact me at 763-682-7354. Thanks so much! Jill Hylla Wright County Public Health Ot A!?g CITY FO MINN DEPARTMENT INFORMATION Request for City Council Action ORGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Finance Department Finance Director Groen May 14, 2012 PRESENTER(s): REVIEWED BY: ITEM #: Finance Director Groen City Administrator Johnson 6.2 CIP AGENDA ITEM DETAILS RECOMMENDATION: The Citv staff recommends the ad ARE YOU SEEKING APPROVAL OF A CONTRACT? No on of the attached resolution for the Capital Im IS A PUBLIC HEARING REQUIRED? No ment Plan. BACKGROUND/JUSTIFICATION: The City staff has prepared a Capital Improvement Plan that was reviewed with the City Council during work sessions over the past three months. The final review of the draft Capital Improvement Plan was reviewed by the City Council on Monday, April 23, 2012. The Capital Improvement Plan draft was forwarded to the Planning Commission for their review on Monday, May 7, 2012. The Planning Commission reviewed the draft and has recommended its adoption as being consistent with the City's Comprehensive Plan. Attached with this Request For Council Action is the resolution approving the City's first Capital Improvement Plan (CIP). The City Council, advisory commissions, City staff and consultants have dedicated significant time to the completion of the CIP. The information included in this document has been received from many sources. The CIP is a planning tool for both short and long term goals of the City. The CIP document includes many proposed projects, an estimated project cost for each, and a projected financing source for each. However, priorities may change, the estimated project cost may vary and the projected financing sources may or may not be available as planned. These changes may require projects to be rescheduled, delayed, or deleted in their entirety. The final decision for each individual project included in the CIP remains with the City Council. The purpose of this CIP is as follows: • Provides a process for decision making, • Provides a link to long range planning, • Provides a financial management tool for financing equipment and improvements, and • Provides a formal communication document for understanding the City's plans and priorities The CIP will provide an orderly process for planning and budgeting for the capital needs of the City on an annual basis. The first CIP includes 2012 capital items even though the operating budget and annual property tax levy for 2012 have already been approved. However, going forward, the 2013 CIP will be reviewed in August and September, as part of the annual budget process. The CIP will be updated each year and extended one year. This will provide the annual process for the City Council to review the annual capital needs and plan for the four succeeding years. The CIP is a link to the City's long range planning process. The plan considers more than the replacement and maintenance of the City's current equipment and infrastructure. It includes plans for new streets, facilities and infrastructure. The new demands of a rapidly growing city must be considered and evaluated against the need to maintain existing facilities based on the goals of long range planning The CIP identifies current resources that the City has available and also identifies possible future financing resources. Recognizing the City's financial resources available will also help the City Council prioritize and ensure the most important needs and goals are achieved. This will assist with better planning and developing of a financially responsible CIP based on realistic estimates of revenues and enhances the ability of the CIP to serve as an effective planning and management tool. The CIP documents the description of each project that is planned in the next five year period. The plan will serve as an effective communication and reference document for the Council, commissions, staff, consultants, residents, developers and other interested parties. Everyone will have a better understanding of the City's plan and can make plans accordingly. SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE A. Memo dated 5/3/12 with final revisions for the CIP. B. Resolution Adoptinq the Capital Improvement Plar MOTION: (Please word motion as you would like it to appear in the minutes.) Motion to approve resolution 2012-45 adopting the Capital Improvement Plan for the City of BUDGET INFORMATION FUNDING: BUDGETED: ❑ YES N/A ❑ NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: tsF c� MINNESOTAe TO: Otsego Mayor, City Council, Planning Commission and Staff FROM: Sue Frisch DATE: 5/3/12 RE: CIP Attached is the final revision to the CIP document. The special assessments scheduled to be collected over the next five years are included in the revolving capital improvements as a funding source. Please replace this page in your binder. Source 2012 2013 2014 2015 2016 Total 414 Revolving Capital Impry 107,000 105,000 99,000 942,000 807,500 834,500 Beginning Balance 792,000 661,500 727,500 807,500 912,500 Revenues and Other Fund Sources 0 0 0 0 FAC -12-009 Other Fund Sources (20,000) 0 0 0 Total Special Assessments 100,000 96,000 57,000 55,000 49,000 Transfer from General Fund 50,000 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment Administration City Entrance Signs (3) City Facilities Public Works 2nd Floor Build -Out Public Works East Parking Lot Demolition of Old Town Hall Parks & Recreation Waterfront East Park Public Safetv Emergency Sirens (2) Total Expenditures and Uses Change in Fund Balance Ending Balance Total 150,000 146,000 107,000 105,000 99,000 150,000 146,000 107,000 105,000 99,000 942,000 807,500 834,500 912,500 1,011,500 ADM -12-001 0 (60,000) 0 0 0 Total 0 (60,000) 0 0 0 FAC -12-006 (100,000) 0 0 0 0 FAC -12-007 (110,000) 0 0 0 0 FAC -12-009 0 (20,000) 0 0 0 Total (210,000) (20,000) 0 0 0 P&R-12-047 (35,000) 0 0 0 (35,000) Total (35,000) 0 0 0 (35,000) PS -12-001 (35,500) 0 (27,000) 0 0 Total (35,500) 0 (27,000) 0 0 (280,500) (80,000) (27,000) 0 (35,000) (130,500) 66,000 80,000 105,000 64,000 661,500 727,500 807,500 912,500 976,500 Page 113 Thursday, May 03, 2012 RESOLUTION NO.: 2012-45 CITY OF OTSEGO WRIGHT COUNTY, MINNESOTA A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT PLAN FOR THE CITY OF OTSEGO. WHEREAS, the City of Otsego has the authority and responsibility under Minnesota Statutes 462.355 to prepare and adopt comprehensive plans for the purpose of guiding and directing future growth and development of the community; and, WHEREAS, the City last adopted a Comprehensive Plan Update on 22 November 2004 in response to land use, parks and trails, transportation and utility planning and growth management issues in the community; and, WHEREAS, Minnesota Statutes 462.356 establishes procedures for the City to effect its duly adopted Comprehensive Plan by such means including, but not limited to, zoning regulations, regulations for the subdivision of land, official maps, a program for coordination of the normal public improvements and services of the City, urban renewal and a capital improvements program. WHEREAS, the City Council has authorized preparation of a Capital Improvement Plan to proactively plan for maintenance, improvement and expansion of the City's infrastructure and equipment; and, WHEREAS, City staff has drafted a Capital Improvement Plan that has been reviewed during work sessions and approved in draft form by the City Council; and, WHEREAS, Minnesota Statutes 462.356, Subd. 2 requires review of the proposed Capital Improvement Plan by the Planning Commission for consistency with the adopted Comprehensive Plan; and, WHEREAS, the Otsego Planning Commission at their regular meeting on 7 May 2012 considered the proposed Capital Improvement Plan and voted 5-0 to recommend its adoption as being consistent with the Comprehensive Plan; and, WHEREAS, the City Council received the recommendation of the Planning Commission at their meeting on May 14, 2012 and was presented with the Capital Improvement Plan for adoption. that: NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Otsego The 2012 Otsego Capital Improvement Plan dated April 23, 2102 is approved and adopted as presented. 2. The City Council finds that interest in real property within the City shall be acquired or disposed of or that any capital improvement shall be authorized by the City Council in accordance with the Capital Improvement Plan without review by the Planning Commission as having no relationship to the Comprehensive Plan. 3. The Capital Improvement Plan serves as a guide forfuture capital expenditures with the understanding that needs and priorities change and financing must be in place before expenditures in the Capital Improvement Plan will be made; therefore, the Capital Improvement Plan will be modified by the City Council as it deems necessary. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 14th day of May, 2012. CITY OF OTSEGO MN Jessica L. Stockamp, Mayor ATTEST: Tami Loff, City Clerk ITEM g--, 0 Ot�eF TO MINNESOTA TO: Honorable Mayor and City Council FROM: Ronald J. Wagner, P.E., City Engineer DATE: May 9, 2012 RE: Proposed MSA Needs Changes Background: MnDot is upgrading the software that determines the needs portion of the Municipal State Aid (MSA) allocation to cities over 5000 population. Needs account for 50% of the determination of the construction funding from MSA. The other 50% is based on population. MnDot is in the process of simplifying the input data. The method of determining needs is proposed to be based on ADT (average daily traffic). The more ADT the street has, the wider and thicker section the street will need, thus garnering more needs. Also, the 20 year waiting period after a street has been constructed to standards is proposed to be removed. All MSA streets will receive needs regardless of age or section. This is a significant impact for cities like Otsego who have several miles of non-existent streets. Non-existent streets will receive the least amount of needs based on no ADT. A test case with the proposed changes shows a negative impact to Otsego of approximately minus 5% or approximately $18,000 less in yearly MSA construction apportionment. The cities of Delano, St. Michael, Crookston and St. Francis are all projected to see a decrease of over 40% while several (8) cities are projected to see increases of over 50%. Those increasing cities are more likely to be metro cities with higher ADT's. What it really means is, every city should reallocate their MSA mileage to the streets within the city that receive the most traffic. The City of Otsego has several high traffic streets that are not currently MSA streets based on various reasons. Primarily, they were constructed by the state or by development funds and met MSA standards therefore under the current MSA rules would have garnered very little or no needs. With this change in the method of determining needs I have attached proposed changes to Otsego's MSA system. Generally, as many non-existent streets will be removed and high traffic streets added. With these revisions the City of Otsego can minimize the impact and possibly even see a positive effect on the needs apportionment. The City of Otsego and surrounding communities will have the current MSA streets traffic counted this summer. This is a concern for us as we will likely be changing the MSA system shortly after the traffic counts have occurred and it is another 4 years before the next traffic count in our area. We asked MnDot to look into a method where after a system addition or revision those streets can have their current ADT determined. This will be brought before the MSA Screening Board for consideration. This MSA needs determination revision is proposed to occur prior to the 2013 allocation so system revisions and new traffic counts will be forth coming in the next several months. If you have any questions or comments I will be at the next council meeting or you may email or call me. Page 2 Proposed Otsego MSA System Revisions for 2013 REMOVE ADD Street Name Termini Points Mileage Street Name Termini Points Mileage MacIver Ave CSAH 39 to 85th St 1.00 96th St and Ohland Ave CSAH 39 to CSAH 42 1.29 85th St CSAH 19 to Nashua Ave 2.58 Page Ave CSAH 39 to 85th St. 0.50 Nashua Ave CSAH 37 to 83rd St 2.42 87th St CSAH 42 to Quaday Ave 0.21 75th St Nashua Ave to Odean Ave 1.07 85th St CSAH 42 to Quaday Ave 0.30 Palmgren Ave " 85th St to CSAH 37 0.95 Quam Ave CSAH 42 to CSAH 37 0.84 Queens Ave CSAH 37 to CSAH 36 1.70 80th St CSAH 19 to MacIver Ave 1.00 MacIver Ave CSAH 37 to 80th St 1.64 91st St and Quaday Ave CSAH 39 to CSAH 42 . 0.45 8.02 r �ns . ef:2 ^ oa x�•y158111 n�rp ' v1pp� I� � IIIII�C■�■gym\N 1rim kiwis A NEW` ■ � �� ROUTE N0. STREET NAME NON E2ISRN0 IMPROVED TOTAL 101 NASHUA AVENUE -MISA1119- 1.66 1.62 3.66 102 65TH STREET 256 2.26 4.86 103 PAGE AVE)KAMGREN AVE 0.95 0.78 1.73 105 ODEA! AVENUE 0.00 2.26 2.26 107 OUADAY AVENUE 1.57 1.82 3.39 108 75TH/78TH STREET 1.07 1.59 2.56 112 70TH STREET 0.08 1.72 2.6D 113 NACIVER AVENUE 1.00 0.00 1.00 114 BOTH STREET 0.00 0.24 0.24 TOTAL 9.91 12.51 22.42 NAX1uUN ALLOWABLE (PER CFRT. OF NILEAGE) 22.57 �T 1� PRVAAL9 BtA filwnderson akanson ,UilN Fm CWII En9lne- and Lend Sum yRn ]801 Th -W Av2.. Anoka' MW... la 55303 763-42 -0520 rAx' h Yon. man? 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