ITEM 3.2A 2.22.2016 MinutesITEM 3.2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
FEBRUARY 22, 2016
7:00 PM
Call to Order.
Acting Mayor Vern Heidner called the meeting to order at 7:00 PM.
Roll Call: Acting Mayor Vern Heidner; Councilmembers: Doug Schroeder and Tom Darkenwald.
Absent: Mayor Jessica Stockamp and Councilmember Jason Warehime.
Staff: Lori Johnson, City Administrator; Ron Wagner, City Engineer; Andy MacArthur, City
Attorney; Adam Flaherty, Finance Director and Tami Loff, City Clerk.
Pledge of Allegiance: Acting Mayor Heidner led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider agenda approval.
City Administrator Johnson requested to pull Item 3.7 from the consent agenda and move to
Item 6.3 and add Item 6.2 Accept Miguel Santamaria resignation and approve advertising for
that position. City Clerk Loff said an updated Resolution 2016-18 for Item 3.3 has been
distributed at the dais this evening.
CM Darkenwald motioned to approve as amended. Seconded by CM Schroeder. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items]
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. February 1, 2016 Special Meeting.
B. February 8, 2016 Meeting_
C. February 8, 2016 Special Meeting_
3.3 Adopt Resolution 2016-18 Appointing Advisory Commissioners.
3.4 Approve Animal Control Agreement of Understanding with Monticello.
3.5 Adopt Resolution 2016-19 Amendment for Heritage Preservation Commission Ordinance.
3.6 Adopt Resolution 2016-20 Releasing Development Agreement for Gateway North.
3.7 Approve hire of Utility Operator Position. -REMOVED
3.8 Adopt Ordinance 2016-05 Irrigation Restrictions.
3.9 Received Commission Meeting Minutes.
A. Planning Commission January 19, 2016.
B. Public Safety Commission January 12, 2016.
C. Heritage Preservation Commission January 12, 2016.
3.10 Approve Parks & Recreation Mission Statement.
3.11 Approve Duke Easement & Maintenance Agreement.
CM Schroeder motioned to approve as amended. Seconded by CM Darkenwald. All in
favor. Motion carried.
4. Economic Development:
4.1 Public Hearing on the proposed business subsidy, establishment of Development District No.1
and the establishment of TIF District No.i.
A. Presentation.
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B. Open for Public Comments.
C. Close the Public Hearing.
D. Adopt Resolution 2016-21 Approving the Development Program and TIF Plan.
City Administrator Johnson presented.
Acting Mayor Heidner opened the Public Hearing at 7:10 PM. Hearing no public comments the
Public Hearing was closed at 7:11 PM.
CM Darkenwald asked how much in past taxes and assessments are we recouping. City
Administrator Johnson said $432,000 of County Road 42 assessments that otherwise would not
have been collected will be recouped because of this project. If not for this project, a tax would
be levied on all property to repay the CR 42 improvements. She further stated there is also the
potential of the two additional lots, which will bring additional revenue; giving three viable tax
paying entities. CM Schroeder said another benefit is that this project will create jobs. CM
Darkenwald said it takes the burden off the citizens. CM Darkenwald thanked staff for time
spent on this project.
CM Schroeder motioned to approve Resolution 2016-21 a Resolution Adopting a
Development Program for Development District No. 1; and Establishing Tax
Increment Financing District No. 1- Great River Centre therein and adopting a Tax
Increment Financing Plan therefor. Seconded by CM Darkenwald. All in favor.
Motion carried.
4.2 Adopt Special Assessments:
A. Adopt Resolution 2016-22 Reassessing County Road 42 Assessments
B. Adopt Resolution 2016-23 Assessing Quaday Avenue Improvements.
C. Admit Resolution 2016-24 Assessing_SAC/WAC Charges.
Finance Director Flaherty presented the three assessment resolutions.
CM Darkenwald motioned to approve Resolution 2016-22 adopting the re-
assessment of prior assessments for improvement to County Road 42 against Lot 1,
Block 1, of Great River Centre Fourth Additions. Seconded by CM Heidner. All in
favor. Motion carried.
CM Darkenwald motioned to approve Resolution 2016-23 adopting the assessment
for improvements to Quaday Avenue in Great River Centre Fourth Addition.
Seconded by CM Schroeder. All in favor. Motion carried.
CM Darkenwald motioned to approve Resolution 2016-24 adopting the assessment
for sanitary sewer and water charges against Lot 1, Block 1, of Great River Centre
Fourth Addition. Seconded by CM Heidner. All in favor. Motion carried.
4.3 Adopt Resolution 2016-25 Accepting Plans and Specifications for Quaday Avenue
Improvements.
City Engineer Wagner presented staff report. He also presented options and cost implications
for trail connection within the development. He stated the sidewalk and trail included on
Quaday currently does not connect and it may deteriorate before a connection is made. He
further stated that the Plans and Specifications could be modified if an option was decided. City
Administrator Johnson said the trails the engineer is mentioning in Great River Centre are
independent of this project. There was discussion about the current need for and priority of
these trails and that the project needs to be included in a future budget. She recommends that
the trail and sidewalk on Quaday are a bid alternate in the Quaday Improvement Project. CM
Heidner said he agreed with bid alternate and with getting the Parks and Recreation
recommendation on the priority of these trails. There was discussion on the layout of the future
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Quaday Avenue and 85th extension. City Administrator Johnson asked the City Engineer if there
will be room for three lanes where Quaday meets 85th. City Engineer Wagner said yes. CM
Darkenwald stated the importance of designing Quaday and 85th for future traffic volume when
it is a through street to County Road 42.
CM Schroeder motioned to approve Resolution 2016-25 accepting Plans and
Specifications for construction of Quaday Avenue from 85th Street south
approximately 1100' and Authorize Advertisement for bids with the Trail and
Sidewalk as a bid alternate. Seconded by CM Heidner. All in favor. Motion carried.
5. Public Works:
5.1 Order Plans and Specifications for 2016 Street Maintenance.
City Engineer Wagner presented staff report. CM Heidner asked if all the $476,000 budgeted
will be used or if it will be adjusted after inspection. City Engineer Wagner said correct it would
be adjusted after inspection. If there is money left over; it would be carried over to another
year. Finance Director Flaherty asked if this was being coordinated with the Street Operations
Manager and Utility Manager. City Engineer Wagner said yes.
CM Schroeder motioned to approve Hakanson Anderson to prepare plans and
specifications for the 2016 Street Maintenance Project. Seconded by CM
Darkenwald. All in favor. Motion carried.
6. Administration:
6.1 Christ Church Contribution.
A. Adopt Resolution 2016-26 Accepting Christ Church donation.
B. Motion to designate funds.
Finance Director reviewed the donation received from Christ Church in the amount of $1,000.
CM Darkenwald asked if we can accept donation from a nonprofit. City Attorney MacArthur said
yes.
CM Heidner motioned to approve Resolution 2016-26 accepting a donation from
Christ Church of Otsego. Seconded by CM Darkenwald. All in favor. Motion carried.
City Administrator Johnson said the Administrative Subcommittee identified the need for AED
equipment at the wastewater facilities. Currently, neither of the facilities is equipped. CM
Heidner asked where the additional funding for the purchase of two AED's would come from.
Finance Director Flaherty said the sanitary sewer fund.
CM Heidner motioned to designate the $1,000 donation from Christ Church for the
purchase of two AED's (one for each WWTF)' with the additional funding from
sanitary sewer fund. Seconded by CM Schroeder. All in favor. Motion carried.
6.2 Accept Miguel Santamaria Resignation and approve advertising for that position.
City Administrator Johnson said city staff received the resignation from Miguel Santamaria today
and is requesting that the Council accept the resignation and authorize advertisement to fill the
Maintenance I position.
CM Darkenwald motioned to accept the resignation of Miguel Santamaria and
approve advertising for that position. Seconded by Schroeder. All in favor. Motion
carried.
6.3 Approve hire of Utility Operator Position.
City Administrator Johnson said the applicant, Robert Small did not accept the position as
offered; he is asking for more pay. She said the options are to fulfill the pay request for Pay
Grade 6, Step 4 or re -advertise for the position relying upon hiring an inexperienced operator
graduating in June. The City advertised for four months and received five applications of which
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only one was viable. She further said this is a unique situation with the lack of applicants and
the experience that Mr. Small brings; he has 20 years of experience. Utility Manager
Neidermeier said he is comfortable with the request and that the experience the applicant
brings will be a benefit to the department.
CM Schroeder motioned to approve hire of Robert Small to fill the Utility Systems
Operator position at Pay Grade 6, Step 4. Seconded by CM Darkenwald. All in favor.
Motion carried.
7. City Council Reports and Updates.
7.1 Commission Liaison Updates For February.
A. Parks & Recreation Commission Liaison CM Schroeder.
No update. CM Schroeder said he was not present at the last P/R meeting.
B. Planning Commission Liaison CM Heidner.
CM Heidner said they commission reviewed the TIF documents and Gateway North application.
C. Public Safety Commission Liaison CM Warehime.
No update. CM Warehime was absent.
Other:
CM Heidner said he has the 7W meeting this Friday and questioned whether the Council agreed
that is acceptable for him to turn in for pay. The City Council concurred.
CM Schroeder said this will be his last term he is not seeking another term on the City Council.
CM Darkenwald stated it has been a pleasure working with you and that the city is better for
you being on the City Council.
8. Staff Reports and Updates.
City Attorney MacArthur said the P & F closing will be on April 1.
City Engineer Wagner said he attended the Region 7W tack meeting and that Wright County
CSAH 19/70th Street intersection by Albertville, received $2.4 million funding.
9. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Heidner. All in favor.
Motion carried. Adjourned at 8:13 PM.
ATTEST:
Tami Loff, City Clerk
Acting Mayor Vern Heidner
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