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ITEM 9.1 Street Improvements Project 15-070 OtsTeF o MINNESOTA V DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works Ron Wagner, City Engineer March 14, 2016 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 9.1 AGENDA ITEM DETAILS RECOMMENDATION: Staff recommends approval of Resolution 2016-31 Accepting Bid and Awarding Contract for City Project No. 15-07, 80th Street NE Improvements (from Maciver Avenue to Marlowe Avenue) to Burschville Construction, Inc. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? Yes I No BACKGROUND/JUSTIFICATION: Bids were opened for the City Project No. 15-07, 80th Street NE Improvements on March 15t, 2016. A total of five bids were received as shown on the attached Bid Tabulation and as listed below: 1. Burschville Construction, Inc. $790,360.63 2. Kuechle Underground, Inc. $814,310.31 3. Northdale Construction Company, Inca $815,835.75 4. Dave Perkins $908,969.50 5. New Look Contracting, Inc. $953,826.75 It was found that Burschville Construction, Inc. of Hannover, Minnesota is the low bidder with a Base Bid of $790,360.63. The Engineers Estimate was $848,335. We recommend awarding of the contract to the low bidder, Burschville Construction, Inc. Burschville Construction, Inc. has completed numerous other projects located in the City. The School District has requested that the City construct these improvements prior to a 2017 school opening. The School District has agreed to and signed an agreement with the City to pay for infrastructure improvement costs up to $1,100,000 based on the preliminary cost estimates and designs. A Feasibility Report was prepared, presented and accepted by the City Council. The City is continuing to following the procedures of Statute 429 to allow the City the option to assess ISD #728 in the event the costs of the improvements exceed the $1,100,000. The Interim Lift Station Improvements are being bid as a separate project. These improvements are estimated to be less than $100,000. Therefore: Street and Utility Improvements $790,360.63 Interim Lift Station Improvements $100,000.00 Admin Legal Engineering (15%) $133,554.00 Estimated Total Project Cost $1,023,914.00 SUPPORTING DOCUMENTS: x ATTACHED ❑ NONE List: Bid Tab Resolution Engineers Estimate of Cost POSSIBLE MOTION Please word motion as you would like it to appear in the minutes. Motion to Approve Resolution 2016-31 Accepting Bid and Awarding Contract for City Project No. 15-07, 80th Street NE Improvements to Burschville Construction, Inc. in the amount of $790,360.63. BUDGET INFORMATION FUNDING: BUDGETED: x YES Agreement with ISD #728 ❑ NO Water Utility Fund — 601 (for Trunk Water Imp) ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: /) 00E0 7U) )0to =LLE� «o—m �(z moD CD 2 ]. SEE � ! _ :i&:kRi§§§§;§k\))�\§&§];/§q :::)5!%bKtb//)©/[/)::tl5[:::!§5: ( �j§ _1. 1. Z if - 42- - _ k)/))K)§ _ _ 3\[/_o )]t!\){\ ) ))}}F.a��,:!/#,a!«\\\j/}}\j/)2;2/a72j]�j ((!\)��(\)�)fa/${rra �j j J J Z::l �21 VI t2j �Rj vi �21 \ ( ƒ /};;)2/ k � j /E ((§§)®[lm5m3m! ( ) � ) \ \ \ } \ \ )\\\\\\\\\\\) \ ( `-- } ()))®i\\/ \ �) § [ : ( E j{}M� \\kkk)k) J J J J /> z C) o0E_ <0) �oo� =0Co mLLEt «o —d) �&z EO/) /ƒ \ /\\\§§kyj\\\�\ \ §\\\�jki\\\\�$ \ §\\\y&k&\\ \\�/ 16 G \ CY : s ± :: % ! ± : ! ! § s ( ) ) \\}5w .c z J J J "J ! ) \ \\jj[§:5[[/\\\\�\\��\\\\j\\)2/;;;/° /i«§Mqi&Qe& } _ k\kkkj.\k\k)\\§§\&/ t 5:l:::b>:&[[):/)))::%E:[±:lm[m: 13 1.2 ul \ \\\\}\\\\\\\\\\\\ \ ��\ ) \\))))})\}/\)))}}\\)// \) j J J J J 1 �21 �-j zq N-1 d N-1 d �-1 / ;;/®;,,,,,�� §@ \ } \ \ \ \ \ \ \ \ \ , \ \ k \ \ \ \ \ \ \ca : §\\\/ 2 ;;2 ` )\()§©2y&]4§ ( \ \ \ \ \ \ \ \ _ ! \ \ \ \ \ \ \ \ \ \J \ \ J �-j -.1 -.1 /ƒ z0 E_ \}/) =ono _LLE« <o -m im mo)> 2£ / / Cq (l:±::5m!!±:§: ( ) \� E- A \\j }/((\}\\(\) j j j j j k RESOLUTION NO. 2016-31 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT WHEREAS, pursuant to an advertisement for bids for the construction of City of Otsego Project No. 15-07, 801" Street NE Improvements (Maciver Ave. to Marlowe Ave.) bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Total Base Bid 1. Burschville Construction, Inc. $790,360.63 2. Kuechle Underground, Inc. $814,310.31 3. Northdale Construction Company, Inc. $815,835.75 4. Dave Perkins $908,969.50 5. New Look Contracting, Inc. $953,826.75 AND WHEREAS, it appears that Burschville Construction, Inc. of Hanover, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Burschville Construction, Inc. of Hanover, Minnesota in the name of the City of Otsego for the 80t" Street NE Improvement Project (Maciver Ave. to Marlowe Ave.), according to the plans and specifications therefore approved by the city council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 14th day of March, 2016. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk City of Otsego Revised: 2-25-16 80th STREET PUBLIC IMPROVEMENTS FOR ISD #728 E-8 SCHOOL (Addendum #1) ENGINEER'S COST ESTIMATE Bid Schedule "A" - Streets & Trail Item No. Spec. Ref Description Unit Estimated Quantity Unit Price Total Estimated Extension 1 2021.501 Mobilization LS 1 $20,000.00 $ 20,000.00 2 2101.501 Clear & Grub ACRE 0.05 $3,807.00 $ 190.35 3 2104.501 Remove Concrete Culvert LF 106 $15.00 $ 1,590.00 4 2104.501 Remove Concrete Curb and Gutter LF 6 $20.00 $ 120.00 5 2104.505 Bituminous Pavement Removal SY 6005 $3.50 $ 21,017.50 6 1 2104.507 Remove Concrete Structure EA 1 $800.00 $ 800.00 7 2104.509 Remove Sin EA 4 $50.00 $ 200.00 8 2104.513 Sawing Bit Pavement Full Depth) LF 131 $4.00 $ 524.00 9 2104.521 Salvage Concrete Pie LF 86 $20.00 $ 1,720.00 10 2104.521 Remove & Salvage Landscape Material LF 154 $34.34 $ 5,288.36 11 2105.501 Common Excavation P CY 12788 $4.50 $ 57,546.00 12 2105.507 Subgrade Correction EV CY 6788 $6.00 $ 40,728.00 13 2105.523 Common Borrow LV CY 2181 $4.50 $ 9,814.50 14 2105.535 Salvaged Topsoil From Stockpile LV CY 2103 $3.50 $ 7,360.50 15 2105.609 Select Granular Borrow LV CY 2000 $3.50 $ 7,000.00 16 2211.501 Aggregate Base Class 2 Shoulder TON 49 $35.00 $ 1,715.00 17 2211.501 Aggregate Base Class 3 or 4 TON 12702 $9.00 $ 114,318.00 18 2211.501 Aggregate Base Class 5 Mod TON 4475 $13.00 $ 58,175.00 19 2232.501 Mill Bituminous Surface 1.5" SY 18 $6.00 $ 108.00 20 2357.502 Bituminous Material For Tack Coat GAL 437 $3.00 $ 1,311.00 21 2360.501 Type SP 12.5 Wearing Course Mixture 2,B Trail TON 222 $67.00 $ 14,874.00 22 2360.501 Type SP 9.5 Wearing Course Mixture 3,C TON 1031 $68.00 $ 70,108.00 23 2360.502 Type SP 12.5 Non Wear Course Mixture 3,C TON 1289 $60.00 $ 77,340.00 24 2531.501 Concrete Curb & Gutter Design B618 LF 2446 $14.00 $ 34,244.00 25 2531.507 6" Concrete Driveway Pavement SY 66 $45.00 $ 2,970.00 26 2531.604 7" Concrete Valley Gutter SY 130 $75.00 $ 9,750.00 27 2531.618 Truncated Domes SF 96 $55.00 $ 5,280.00 28 2535.501 4" Bituminous Curb LF 325 $14.00 $ 4,550.00 29 2535.501 Bituminous Flume EACH 2 $300.00 $ 600.00 30 2540.602 Install Mailbox Support EA 2 $200.00 $ 400.00 31 2563.601 Traffic Control LS 1 $5,000.00 $ 5,000.00 32 2564.531 Sign Panels, Type C SF 118.75 $32.00 $ 3,800.00 33 2573.502 Silt Fence, Type MS LF 5300 $2.00 $ 10,600.00 34 2573.530 Storm Drain Inlet Protection EACH 11 $75.00 $ 825.00 35 2573.533 Sediment Control Log Type Straw LF 24 $3.50 $ 84.00 36 2573.535 Stabilized Construction Exit LS 3 $2,000.00 $ 6,000.00 37 2575.501 Seeding ACRE 1.84 $3,000.00 $ 5,520.00 38 2575.502 Seeding Mixture - 25-141 LBS 81 $4.10 $ 332.10 39 2575.502 Seeding Mixture - 25-151 LBS 56 $3.25 $ 182.00 40 2575.511 Mulch Material Type 1 TON 3.1 $155.00 $ 480.50 41 2575.523 Erosion Control Blanket - Category 2 SY 1320 $2.50 $ 3,300.00 42 2582.501 Pavement Message Left Arrow - Paint EACH 13 $75.00 $ 975.00 43 2582.502 12" Solid Line White - Paint LF 104 $1.80 $ 187.20 44 2582.502 24" Solid Line White - Paint LF 27 $2.80 $ 75.60 45 2582.502 24" Solid Line Yellow - Paint LF 288 $2.45 $ 705.60 46 2582.502 4" Broken Line White - Paint LF 361 $0.10 $ 36.10 47 2582.502 4" Double Solid Line Yellow - Paint LF 3095 $0.20 $ 619.00 48 2582.502 4" Solid Line White - Paint LF 4797 $0.10 $ 479.70 49 2582.502 Crosswalk Marking (3'X6' Blocks) White - Paint SF 126 $1.50 $ 189.00 rotal - Bid Schedule "A" Bid Schedule "B" - Storm Sewer $609,033.01 Item No. Spec. Ref Description Unit Estimated Quantity Unit Price Total Estimated Extension 50 2502.602 Connect To Existing Drainage Structrure LS 1 $1,250.00 $1,250 51 2501.515 18" RC Pipe Apron EACH 2 $500.00 $1,000 52 2501.515 21" RC Pipe Apron EACH 1 $750.00 $750 53 2502.501 4" Precast Concrete Headwall EACH 2 $240.00 $480 S:Wlunicipa1W0TSEG013930ESIGN & ESTIMATES\OT393 EngEst (2-25-16).x1sx Page 1 of 2 City of Otsego Revised: 2-25-16 80th STREET PUBLIC IMPROVEMENTS FOR ISD #728 E-8 SCHOOL (Addendum #1) ENGINEER'S COST ESTIMATE 54 2502.541 4" Perf PVC Pipe Drain LF 633 $15.00 $9,495 55 2503.541 15" RC Pipe Sewer Design 3006 CL V all depths) LF 96 $38.00 $3,648 56 2503.541 18" RC Pipe Sewer Design 3006 CL V all depths) LF 368 $41.00 $15,088 57 2503.541 21" RC Pipe Sewer Design 3006 CL III all depths) LF 728 $43.00 $31,304 58 2506.501 Construct Drainage Structure Design 48-4020 LF 38 $500.00 $19,000 59 2506.501 Construct Drainage Structure Design 2' x 3' LF 7.6 $450.00 $3,420 60 1 2515.503 jArticulated Interlocking Block Open Cell, Type A SY 18.8 $115.00 $2,162 Total - Bid Schedule "B" Rini Rrinpriulp "C" - Interim Forcemain $86,347 - Item No. Spec. Ref Description Unit Estimated Quantity Unit Price Total Estimated Extension 61 2621 Connect To Existing Sanitary Manhole LS 1 $1,750.00 $1,750 62 2621 4" HDPE SDR-11 AWWA C906 Forcemain Pie LF 1099 $30.00 $32,970 63 2621 Forcemain DIP Fittings LBS 162 $5.00 $810 64 1 2621 ITesting Forcemain LS 1 $1,500.00 $1,500 Total - Bid Schedule "C" Bid Schedule "D" -Watermain $37,030 Item No. Spec. Ref Description Unit Estimated Quantity Unit Price Total Estimated Extension 65 2611 Connect To Existing Watermain EA 2 $1,000.00 $2,000 66 2611 Salvage And Reinstall Hydrant, 6" Pipe And 6" Gate Valve LS 1 $3,000.00 $3,000 67 2611 Hydrant EA 2 $5,000.00 $10,000 68 2611 8" Watermain Ductile Iron Cl 52 LF 171 $30.00 $5,130 69 2611 10" Watermain Ductile Iron Cl 52 LF 115 $50.00 $5,750 70 2611 16" Watermain Ductile Iron CI 52 LF 1029 $50.00 $51,450 71 2611 6" Watermain Ductile Iron Cl 52 LF 23 $30.00 $690 72 2611 6" Gate Valve And Box EA 2 $2,100.00 $4,200 73 2611 8" Gate Valve And Box EA 1 $2,100.00 $2,100 74 2611 10" Gate Valve And Box EA 1 $2,600.00 $2,600 75 2611 16" Butterfly Valve and Box EA 2 $3,000.00 $6,000 76 2611 lWatermain Fittings LBS 4890 $4.50 $22,005 77 2611 Testing Watermain LS 1 $1,000.00 $1,000 Total - Bid Schedule "D" $115,925 Total - Bid Schedule "A" - Streets & Trail $609,033 Total - Bid Schedule "B" - Storm Sewer $86,347 Total - Bid Schedule "C" - Interim Forcemain $37,030 Total - Bid Schedule "D" - Watermain Lateral $115,925 Total - Bid Schedule "E" - Interim Lift Station (BY OTHERS) $100,000 " TOTAL CONSTRUCTION COST $948,335 15% Administration, Legal, & Engineering $142,250 TOTAL ESTIMATED PROJECT COST $1,090,585 TRUNK CREDIT FOR WATERMAIN UPSIZE -$35,340 $1,055,245 ** Estimated Cost, to be brought to Council February 22nd. 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