ITEM 4.1 Public Hearing James Addition0tCITYg o
MINNESOTA CDP
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
Ron Wagner, City Engineer
March 14, 2016
PRESENTER(s):
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator Johnson
4.1-Public Hearing
AGENDA ITEM DETAILS
RECOMMENDATION:
Hold public improvement hearing regarding improvement of streets within James Addition — 88th Street
NE (Page Ave. NE to West Plat Line), 87th Street NE (Page Ave. NE to Packard Ave. NE) & Packard Ave. NE
(87th Street NE north including cul-de-sac).
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No Yes — At this meeting
BACKGROUND/JUSTIFICATION:
The streets within James Addition are paved. The existing roadway was constructed of a 3" of
bituminous surface over 4" of Class 5 approximately 24' feet wide. The pavement is 26 years old and is
experiencing block, alligator, and thermal cracking due to its age. The value of existing housing is
positively benefited by accessing a bituminous paved street in good condition.
The existing street surface has a PCI (Pavement Condition Index) Rating of 42, well below the average in
the City of Otsego. Typically, pavements within PCI Ratings of 50 or less are in their final stages of useful
life and will need to be reconstructed or overlayed in the very near future.
City Council authorized the preparation of a Feasibility Study to determine what needs to be completed
to remedy the issues, determine a cost estimate and allocate costs. A public hearing is being held to
present the study to the residents. The council will hear resident's comments or concerns regarding the
possibility of continuing toward a project with regard to the potential for assessments in accordance
with MN State Statue 429. At the next meeting, March 28th, the City Council will consider approval of
plans and specification and decide whether to advertise for bids.
Estimated assessments could vary some, dependent on a City Council decision on four secondary
accesses. The feasibility report includes the four properties in question and sets the proposed
assessments at $2,483.87 per unit. If the four properties are removed the feasibility report would be
amended and the proposed assessment would rise to $2,851.85 per unit. Residents have been sent
notice only of the project cost estimate and not their estimate individual assessment amount, which will
be described to them during the presentation.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
List: Feasibility Report
Current Project Cost Estimate
Proposed Construction Summary Drawing
Attachment
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
N/A
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
Assessments Ei NO
Pavement Management Fund - 201
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
FEASIBILITY REPORT
FOR
PROPOSED STREET OVERLAY
STREET WITHIN JAMES ADDITION
CITY OF OTSEGO, MINNESOTA
February 2016
Prepared by:
Hakanson
Anderson
3601 Thurston Avenue
Anoka, MN 55303
Telephone: 763-427-5860
I hereby certify that this plan, specification or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under State of
Minnesota Statutes Sections 326.02 to 326.16.
'; .� el- / "
Ronald J. Wq§der
26052
Reg. No. Date
S:\Municipal\AOTSEGO\392\2016\Feasibility Report\ot392-2016 Feasibility.doc
TABLE OF CONTENTS
TITLE SHEET
TABLE OF CONTENTS
I. INTRODUCTION.......................................................................................1
II. PROPOSED PROJECT............................................................................1
111. INITIATION................................................................................................ 2
IV. FEASIBILITY.............................................................................................2
V. RIGHT-OF-WAY / EASEMENTS...............................................................2
VI. PERMITS..................................................................................................2
VII. COMPLETION...........................................................................................2
VIII. PRELIMINARY PROJECT SCHEDULE....................................................3
IX. ESTIMATED PROJECT COST.................................................................4
X. PROPOSED FUNDING.............................................................................4
XI. ESTIMATED ASSESSMENT.....................................................................5
XII. CONCLUSION AND RECOMMENDATION..............................................6
EXHIBITS
LOCATIONMAP..................................................................................................A
PHOTOS.............................................................................................................. B
PROPOSEDSTREET SECTIONS....................................................................... C
BENEFITING PROPERTIES MAPS..................................................................... D
PROPOSED STREET OVERLAY
STREETS WITHIN JAMES ADDITION
CITY OF OTSEGO, MN
INTRODUCTION
The purpose of this Feasibility Report is to present the City of Otsego with a
preliminary examination of municipal street improvements for Streets within James
Addition in Otsego, Minnesota (see Exhibit A — Project Location Map). The report
discusses the proposed scope of improvements, preliminary cost estimates and a
project schedule. The report has been prepared in compliance with Minnesota State
Statutes 429 for projects resulting in special assessments.
Some of the residents of James Addition have contacted the City regarding street
issues over the past several years. Last year a major patch was required to keep the
street drivable. The patch was full width and over 100' long. The existing street surface
has a PC[ (Pavement Condition Index) Rating of 42, well below the average in the City
of Otsego. Typically, pavements with PCI Ratings of 50 or less are in their final stages
of useful life and will need to be reconstructed or overlayed in the very near future.
James Addition streets have been included on the Street Renewal list and included in
the Capital Improvement Plans (CIP) for several years. Due to this, the City Council
authorized a Feasibility Report be completed to determine costs and potential sources
of funding.
The existing roadway consists of a 2 Y2" of bituminous surface approximately 24'
feet wide. 2 1/2" thick bituminous does not meet the current requirement for residential
streets which is a minimum of 3 Y2". The pavement is 26 years old and is experiencing
extensive block and thermal cracking due to its age. The value of existing housing is
positively benefited by accessing a bituminous paved street in good condition. (see
Exhibit B — existing photos)
II. PROPOSED PROJECT
The proposed street improvement project consists of improving streets within
James Addition, specifically 88th Street NE (from West plat line to Page Ave. NE), 87th
Street NE (from Packard Ave. NE to Page Ave. NE) and Packard Ave. NE (87th Street
NE north including the cul-de-sac). Improvement work includes full depth patching in
required areas and placement of a 1 1/2" overlay and shouldering. The proposed street
typical section would be in general conformance with City Street Standards.
The street section would be a paved rural section with no curb and gutter (see
Exhibit C).
Surface water within the project area will be conveyed the via the existing storm
sewer system through a combination of driveway culverts, ditches and cross culverts.
Center line culverts will be reviewed for structural integrity and replaced if needed. No
ditch work or driveway culvert replacement is included as part of this project.
III. INITIATION
The feasibility report was initiated by the City Council due to issues regarding the
age, pavement condition, and residents' concerns regarding the street.
IV. FEASIBILITY
From an engineering standpoint, the project is feasible, and will benefit the
properties being served. It can be accomplished as proposed, and need not be
constructed in conjunction with any other project. The City and the persons assessed
should review the project for benefit to determine the economic feasibility of the
proposed improvements.
V. RIGHT-OF-WAY / EASEMENTS
The existing streets and proposed street improvements are located within the
existing 66 foot wide right-of-way.
VI. PERMITS
No permits would be required to accomplish the work.
VII. COMPLETION
This project is proposed to be completed during the 2016 construction season.
2
Vill. PRELIMINARY PROJECT SCHEDULE
The preliminary project schedule for the street improvements for Streets within
James Addition:
Table I
City of Otsego
Streets within James Addition
Preliminary Project Schedule
2016
1.
City Council Receives Feasibility Report
and Schedules Public Hearing and
Feb 8
Orders Plans and Specs
2.
City Council Holds Public Hearing for
March 14
Improvement Project
3.
City Council Approves Plans and
Specifications and City Council Approves
March 28
and Authorizes to Advertise for Bid
4.
Open Bids
April 19
5.
City Council Considers Award of
April 25
Contract or Discontinues Process
7.
If Awarded, Contractor Completes
By August 31
Construction
8.
City Council Holds Assessment Hearing
September or October
and Adopts Assessment Roll
Q
IX. ESTIMATED PROJECT COST
Included in this report is a detailed estimate of construction costs for the street
improvements. The costs quoted herein are estimates only and are not guaranteed
prices. The quantities are estimates also. The contractor will be paid only for work
completed. The cost estimates are based on previous projects costs.
Table II estimates the cost for the paved rural section.
Table II
City of Otsego
Overlay of Streets within James Addition
Preliminary Cost Estimate Rural Section
Item D-
1/2" Overlay
Estimated
•Type]
1050
Tons
Cost
$
p e ]r
65.00
Extended
$
Total
Per Unit
68,250.00
3 1/2" Patch
350
Tons
$
100.00
$
35,000.00
Full Depth Saw Cut
100
LF
$
5.00
$
500.00
Mill 1 1/2" Deep
250
SY
$
5.00
$
1,250.00
Remove Pavement
1675
SY
$
5.00
$
8,375.00
Tack Oil
620
Gallons
$
3.00
$
1,860.00
Subgrade Prep
6
RDST
$
180.00
$
1,080.00
Class 5
500
Ton
$
15.00
$
7,500.00
Culvert Removal
50
LF
$
5.00
$
250.00
Culvert Replacement
50
LF
$
50.00
$
2,500.00
Shouldering
Construction Total00
Overhead
Project Total
290
15%
Ton
$
25.00
$
$
7,250.00
20,072.25
X. PROPOSED FUNDING
The funding for this project is expected to be provided by two sources, the City of
Otsego and the benefiting property owners.
The project costs could be split between the City of Otsego and the benefiting
properties (Exhibit D). The benefiting property owners is proposed to be assessed
approximately $77,000 and the City would provide the remaining 50% of the cost
approximately $77,000.
IH
XI. ESTIMATED ASSESSMENT
By dividing the total benefiting property assessment cost ($77,000) by 31, the
number of assessable units, an assessment value is obtained. The estimated cost per
unit was determined to be $2,483.87 for the rural section (Table III Benefiting Property
Assessment Summary). The per unit method of assessment was used due to all the
benefiting properties are single family homes and use the street in much the same
manner.
Table III
Benefiting Property Assessment Summary
Streets within James Addition
Rural Section
The assessment portion of the project would be approximately 50% of the total project.
Ref#
PID#
NAME
ADDRESS
PROPOSED
ASSESSEMENT
1
118-0480-01090
John M & Theresa A Kornberg
15159 87th St NE Otsego MN 55330
$2,483.87
2
118-0480-01100
William J & Joy M Dowzak
15135 87th St NE Otsego MN 55330
$2,483.87
3
118-0480-01110
Daniel J. Fietek
15117 87th St NE Otsego MN 55330
$2,483.87
4
118-0480-01120
Darren L. & Doreen E. Jackson
15073 87th St NE Otsego MN 55330
$2,483.87
5
118-0480-01130
Brent E. & Linda J. Lien
15061 87th St NE Otsego MN 55330
$2,483.87
6
118-0480-01140
Donald & Connie Streeter
8721 Packard Avenue NE Otsego MN 55330
$2,483.87
7
118-0480-01150
Deanna L. & Travis D. Mayer
8731 Packard Avenue NE Otsego MN 55330
$2,483.87
8
118-0480-01160
Timothy A. &Jennifer A. Brey
8743 Packard Avenue NE Otsego MN 55330
$2,483.87
9
118-0480-01170
Michael Dahlheimer
8759 Packard Avenue NE Otsego MN 55330
$2,483.87
10
118-0480-01180
Brian J. Rahn & Cindy J. Bethany
8775 Packard Avenue NE Otsego MN 55330
$2,483.87
11
118-0480-01190
Richard W. & Pamela L. Lampson
8793 Packard Avenue NE Otsego MN 55330
$2,483.87
12.
118-0480-03130
Tori K. & Ly L. Vue
8809 Packard Avenue NE Otsego MN 55330
$2,483.87
13
118-0480-03120
Tracy Lindquist
8827 Packard Avenue NE Otsego MN 55330
$2,483.87
14
118-0480-03110
Jason C. Will
8841 Packard Avenue NE Otsego MN 55330
$2,483.87
15
118-0480-03100
Dean H. Lowe & Debra K. Ahlberg
8957 Packard Avenue NE Otsego MN 55330
$2,483.87
16
118-0480-03090
Troy L. & Amanda G. Hanson
8971 Packard Avenue NE Otsego MN 55330
$2,483.87
17
118-2730-01010
Zeigler Custom Homes Inc.
8850 Packard Avenue NE Otsego MN 55330
$2,483.87
18
118-2730-01020
Anthony J. & Julie L. Siegler
8836 Packard Avenue NE Otsego MN 55330
$2,483.87
19
118-0670-01010
Keneth W. & Jill L. Paige
15108 88th St NE Otsego MN 55330
$2,483.87
20
118-0480-03070
Larry L. Larson
15136 88th St NE Otsego MN 55330
$2,483.87
21
118-0480-03050
Steven R. & Eileen A. Schuck
15170 88th St NE Otsego MN 55330
$2,483.87
22
118-0480-02070
Byron D. Bethke
15171 88th St NE Otsego MN 55330
$2,483.87
23
118-0480-02120
Thomas J. Kerchner & Mary Ann Norrie
15107 88th St NE Otsego MN 55330
$2,483.87
24
118-0480-02110
Stephanie J. Jesberg
8783 Packard Ave NE Otsego MN 55330
$2,483.87
25
118-0480-02100
Mike Gervais & Kayla Summerland
8719 Packard Ave NE Otsego MN 55330
$2,483.87
26
118-0480-02090
Matthew R. & Michelle R. Beck -Weidner
15140 87th St NE Otsego MN 55330
$2,483.87
27
118-0480-02080
Jacob K. & Janine M. Wcja
15170 87th St NE Otsego MN 55330
$2,483.87
28
118-0480-02010
Scott & Jennifer S. Kasper
8719 Page Ave NE Otsego MN 55330
$2,483.87
29
118-0480-01080
Earl W. & Doris Lieske
15216 85th St NE Otsego MN 55330
$2,483.87
30
118-0480-01070
Sherry Darlene Hult
115194 85th St NE Otsego MN 55330
$2,483.87
31
118-0480-01060
1 Kevin M. Rudek
115160 85th St NE Otsego MN 55330
$2,483.87
` PID, Names, Addresses checked against County Beacon Tax Records as of 02/2/2016.
5
XII. CONCLUSION AND RECOMMENDATION
This report analyzed the feasibility of improving streets within James Addition.
The proposed improvements are necessary, cost effective and feasible from a technical
and engineering stand -point, and benefit the properties proposed as shown on Exhibit
D.
The project is proposed to be funded by assessing the benefiting properties as
well as receiving funds from the City of Otsego.
L•9
EXHIBIT A
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Civil Engineers and Land Surveyors
3601 Thurston Ave., Anoka, Minnesota 55303
763-427-5860 FAX 763-427-0520
www.hakonson—anderson.com
LOCATION MAP
EXHIBIT A
STREET IMPROVEMENT - JAMES ADDITION
CITY OF OTSEGO, MINNESOTA
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EXHIBIT B
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2'
12'
PROPOSED OVERLAY
1.5" BITUMINOUS WEAR
COURSE (LVWE45035B)
12'
TACK
2 FOOT WIDE — 2" CL 2
GRAVEL SHOULDER ;• PER FT. — — — I"�PERFT.
SEED
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TOPSOIL EXISTING BITUMINOUS ROADWAY — 2Y"
2'
2 FOOT WIDE — 2" CL 2
GRAVEL SHOULDER
SEED
L
TOPSOIL
PROPOSED PATCH/OVERLAY
12' I 12'
2'
2'
1.5" BITUMINOUS WEAR
COURSE (LVWE45035B)
TACK
PER " PER IT /
` EXISTING GRAVEL BASE
2" BITUMINOUS PATCH AFTER REMOVAL
OF FAILED ASPHALT h VERIFICATION OF
SOLID BASE MATERIAL
2 FOOT WIDE — 2" CL 2
GRAVEL SHOULDER
i SEED
TOPSOIL 1
2 FOOT WIDE — 2" CL 2
GRAVEL SHOULDER
� SEED
TOPSOIL 1
Hakanson Anderson Assoc., Inc. TYPICAL SECTIONS SHEET
Civil Engineers and Land Surveyors EXHIBIT C
3601 Thurston Ave., Anoka, Minnesota 55303 STREET IMPROVEMENT - JAMES ADDITION DF
763-427-5860 FAX 763-427-05201 —ill www.hakonson—anderson.com CITY OF OTSEGO, MINNESOTA
Pm OT392-2016
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2016 Renewal Project
James Addition Overlay
Estimated
Cost�per
Extended Tot)
Item Description
Quantity
Unit Type
Unit
Per Unit
2" Overlay
1400
Tons
$
72.50
$ 101,500.00
2" Patch
100
Tons
$ 100.00
$ 10,000.00
Full Depth Saw Cut
72
LF
$
5.00
$ 360.00
Mill 1 1/2" Deep
285
SY
$
5.00
$ 1,425.00
Remove Pavement
780
SY
$
5.00
$ 3,900.00
Tack Oil
620
Gallons
$
3.00
$ 1,860.00
Subgrade Prep
160
sy
$
10.00
$ 1,600.00
Class 5
175
Ton
$
20.00
$ 3,500.00
Shouldering - Top Soil
200
Ton
$
25.00
$ 5,030.00
Turf Establishment
16000
SF
$
0.20
$ 3,200.00
TotalConstruction
00
Overhead
15%
$ 19,851.75
Project Total
Parcels
31 $ 2,454.79 EA
Hakanson
Lori
I looked through our old files here.
85th Stand Page residents accessing or receiving 2ndary accesses were all assessed $4,186.72 over 10 years @ 6% for
the reconstruction of the collector streets. This was in the fall of 2003.
Ron
H�k�.il�rt
ilde rs-on
Ronald J. Wagner, Otsego City Engineer
3601 Thurston Avenue
Anoka, MN 55303
Phone: 763-427-5860
Direct: 763-852-0478
Cell: 612-919-9657