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ITEM 4.1 2016 Street Renewal ProjectCITY 0tSe FC o MINNESOTA DEPARTMENT INFORMATION Request for City Council Action ORIGINATING DEPARTMENT: REQUESTOR: MEETING DATE: Public Works City Engineer Wagner March 28, 2016 PRESENTER(s): REVIEWED BY: ITEM #: City Engineer Wagner City Administrator Johnson 4.1 AGENDA ITEM DETAILS RECOMMENDATION: Approve Resolution 16-36 Accepting Plans and Specifications for the 2016 Street Renewal Project and Authorize Advertisement for Bids. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No Was held March 181h, 2016 BACKGROUND/JUSTIFICATION: The 2016 Street Renewal Project, City Project No. 16-04 will improve streets within James Addition including 88th Street NE (Page Ave. NE to West plat line), 87th Street NE (Page Ave. NE to Packard Ave. NE) & Packard Ave. NE (87th Street NE north to the cul-de-sac) by patching and overlaying the existing street surface. The streets within James Addition are paved. The existing roadway consists of a 2 %' of bituminous surface approximately 24' feet wide. The pavement is 26 years old and is experiencing block, alligator, and thermal cracking due to its age. The value of existing housing is positively benefited by accessing a bituminous paved street in good condition. The existing street surface has a PCI (Pavement Condition Index) Rating of 42, well below the average in the City of Otsego. Typically, pavements within PCI Ratings of 50 or less are in their final stages of useful life and will need to be reconstructed or overlayed in the very near future. The project is proposed to be a Special Assessment Project and has progressed in accordance with MN State Statue 429. City Council authorized the preparation of a Feasibility Study to determine what needs to be completed to remedy the issues, determine a cost estimate and allocate costs. A public hearing to present the study to the residents was held March 181h, 2016. The feasibility report estimated project cost was $154,000.00. The benefitting property owners are proposed to be assessed 50% of the project costs and the City would provide the remaining funding. There were 31 properties and sets the proposed assessments at $2,483.87 per unit. There were 4 properties in question. An appraisal was prepared for the project and it was determined that these 4 properties would receive a lesser benefit and therefor only be assessed $700.00/each thus the remaining properties would be assessed $2,750.00. The actual assessment amounts will vary depending on the bids received and actual project costs but cannot exceed these amounts once the residents are notified. The estimated Cost Estimate is $137,844.00 (for construction only). The initial Feasibility Report estimated $133,815.00 for construction costs. Though the current estimate is approximately $4,000 over the feasibility report estimate we anticipate the total construction cost (including Administration, Legal, Engineering, Construction Observation, etc.) to be less than the $154,000 advertised for the public hearing. An estimated cost of $137,844.00 leaves approximately $16,150.00 (11.7%) for overhead. If the Council wishes to move forward with the project, we recommend the Council accepts the Construction Plans and Specifications and authorizes staff to advertise for bids at this time. SUPPORTING DOCUMENTS: X ATTACHED - NONE • Engineer's Opinion of Construction Cost • Construction Plans • Resolution 16-36 POSSIBLE MOTION Please word motion as you would like it to appear in the minutes. Motion to Approve Resolution 16-36 Accepting Plans and Specifications for the 2016 Street Renewal Project and Authorize Advertisement for Bids. BUDGET INFORMATION FUNDING: BUDGETED: X YES Assessments Pavement Management Fund NO ACTION TAKEN ❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes) COMMENTS: d C d Q .a o 'p a m L Z cn ++ v W �O N L' = L °° a. i ,o 0 m O W U ~ 0 CO oo rp 00 N d O O O O O O O O O O O O OO O O O O O O CD O O O O 4 O O C) O CD O O O O O 55 O M 'IT r-- r O CO I- U") M O O Z ( I� r- ti N N (fl O O W CO ct M r CD - M Lo r N M F O X uJ 69- E» 60- 613- 619- c-n 60- 6) 69� 61)- V9- 6% W O O O O O O O O O O O O V O O O o O O O O C� C� O O O LO Ln U') O O r O Ln M O O d O r N N M I— O O Cfl O O CO N co z F M M d r Ln'IT co C) ~ CDZ r r O Cj ti r I'- M r M M O O r r Ln L() r r C W CO z O U O O CO U)U N ?—i (D u.l U Q m w � z � ~ m � Q X w O F � a �- a- W Y ()ui of X U co D W H W w w O U)� Q Q U Of O m Z - M � C� Z O Z O Q F- _ U) W H Q 0-U Z 0 (n Q m O Q Ur W J w Z_ Cn w Q w LU Z H O = O Q X Q C7 z Q cn z O H z a w O Z O w cn z m m z Q Q�Q Nm joLU C<o 0 U w> LL m m Lo 0 d 0- Z) Q �m F Q r M r M I— r M r r CD r LO Z C)O C)r C) C) CD O CD C) LO Lq Ln Lq Lq Lq Lq Ln Uf UC CO (q Lq 0 (� r qt N It LO r r r O I- M M C W N CD O C)r N M M M CO Il- (L O r N r r N N N M M Lo LC) N N N N N N N N N N N N W r N M 't LO CO I-- M m C)r r N Z r r RESOLUTION NO. 2016-36 RESOLUTION ACCEPTING OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2016 STREET RENEWAL PROJECT WHEREAS, a resolution of the City Council adopted the 8th day of February 2016, fixed a date for a public hearing for the 2016 Street Renewal Project, City Improvement Project No. 16-04 for the improvements of streets within James Addition including 88th Street NE (Page Ave. NE to West plat line), 87th Street NE (Page Ave. NE to Packard Ave. NE) & Packard Ave. NE (87th Street NE north to the cul-de-sac) by patching and overlaying the existing street surface in accordance with the feasibility report and the assessment of benefiting property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429, and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 18th of March, 2016, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, a resolution of the City Council adopted the 8th day of February, 2016 designated Hakanson Anderson as the engineer and authorized the preparation of plans and specifications for the improvements and has presented such plans and specifications to the council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement has no relationship to the comprehensive municipal plan). 3. Such plans and specifications, dated March 23rd, 2016, a copy of which is attached hereto and made a part hereof, are hereby approved 4. The City Clerk shall prepare and cause to be inserted in the official paper and in the Finance and Commerce, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for (3) three week(s), shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 p.m. on June 16th, 2015, in the lunch room of City Hall located at, 13400 90th Street NE, Otsego, MN 55330. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the clerk for 5.0 percent of the amount of each bid Adopted by the council this 28t" day of March, 2016. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk 2016 STREET RENEWAL PROJECT JAMES ADDITION (87TH STREET, 88TH STREET, AND PACKARD AVENUE) CONSTRUCTION PLANS FOR STREET IMPROVEMENTS CITY PROJECT NO. 16-04 1000 0 I 500 1000 SCALE IN FEET IiAlHakanson Anderson WRIGHT COUNTY, MINNESOTA 0 0 CITY OF tk O MINNESOTA GOVERNING SPECIFICATIONS THE 2014 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION" AND THE 2014 EDITION OF THE "MATERIALS LAB SUPPLEMENTAL SPECIFICATIONS FOR CONSTRUCTION" SHALL GOVERN. ALL REQUIREMENTS OF THE PROJECT MANUAL FOR THE 2016 STREET RENEWAL PROJECT, JAMES ADDITION (CITY PROJECT NO. 16-04). ALL FEDERAL, STATE AND LOCAL LAWS, REGULATIONS, AND ORDINANCES SHALL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE LATEST EDITION OF MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, INCLUDING THE LATEST EDITION FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS. SHEET INDEX THIS PLAN CONTAINS 5 SHEETS SHEET NO. DESCRIPTION 1 TITLE SHEET 2 DETAILS AND QUANTITIES 3 OVERALL 4-5 CONSTRUCTION PLANS I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Profession I Engineer under the laws of the State of Minnesota. 45850 DATE 3/23/2016 GRENP11RSON, P.E. LIC. NO. DATE I REVISION SHEET 1 OF 5 SHEETS i ESTIMATED QUANTITIES ITEM NO. MnIDOT SPEC. NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT 1 2021.501 MOBILIZATION LS 1 2 2104.503 REMOVE BITUMINOUS PAVEMENT SY 918 3 2232.501 MILL BITUMINOUS SURFACE (2.0") SY 748 4 2104,513 SAWING SIT PAVEMENT (FULL DEPTH) LF 314 5 2105.507 SUBGRADE EXCAVATION CY 171 6 2211.501 CL 5 AGGREGATE BASE TON 335 7 2221.503 SHOULDERING -TOPSOIL CY 84 8 2231.501 TYPE LV4 NON -WEARING COURSE MIXTURE (B) (PATCH) TON 103 9 2360.501 TYPE LV4 WEARING COURSE MIXTURE (B) TON 1270 10 2357.606 BITUMINOUS MATERIAL FOR TACT{ COAT GALLONS 550 11 2563.601 TRAFFIC CONTROL LS 1 12 2575555 TURF ESTABLISHMENT LS 1 2" OVERLAY 3' (MIN) EXI�TIN% 0%IVE_Y DEPTH uw MILL WEDGE 3' BACK FROM EXISTING EDGE OF ROAD OR SUFFICIENT DISTANCE TO PROVIDE A MINIMUM SLOPE. IF REQUIRED DISTANCE IS GREATER THAN 10' NOTIFY ENGINEER FOR DIRECTION. 1 MILLING — BITUMINOUS DRIVEWAY 2 NO SCALE EXIST�NG�RI�EW'Y 2" DEPTH MILL WEDGE --/" EX ORWY GRADE MIN. MILL DISTANCE TO GET MIN. SLOPE 2% * 17' • 3% 8.5' 4% 4.3' 5% t6% 3.4 2.8 2' 12' 12' 1 2' TAPER TOPSOIL TAPER TOPSOIL SHOULDER AS NEEDED I" P �" Pr SHOULDER AS NEEDED i r; -_ EXISTING GRAVEL BASE EXISTING BITUMINOUS ROADWAY SECTION A, B OR C. AS SHOWN IN THE PLAN SHEETS 3 TYPICAL SECTION 2 NO SCALE CONCRETE DRWY A 20' TAPER 20' TAPER 6 TO" 0" 011 011 SECTION A —A — — MILLING DEPTHS MILLING ® CONCRETE DRIVEWAY 2 NO SCALE A- u ri. SHOULDER SHOULDER NUMBER MIN. 24" v MIN. 36" CLEARANI 2' PAVED PULLOUT GRAVEL SHOULDER SECTION A -A r4�PAVEMENT WIDENING @ GRAVEL DRIVEWAYS 2 AND MAILBOXES NO SCALE DATE REVISION I hereby certify that this plan, speclficatlon, or report was DUM 6C XSHEETS �w prepared by me or under my direct supervision and that I BML - Hakanson Anderson Otkgo OF QUANTITIES AND DETAILS 'o am a duly Licensed Professional Engineer under The laws 9 Y of the St of Min ota. puwli BY: Civil En ineers and Land Surve ors BML 3601 Thurston Ave., Anoka, Minnesota 55303 2016 STREET RENEWAL PROJECT ���� aEaaD a. 763-427-5860 FAX 763-427-0520 F Date 3/23/2016 Llc. No. 45850 RIWAA www.hakansan—anderson.com MINN@fOTA CITY OF OTSEGO, MINNESOTA OT392-20 6 100 0 100 200 iiij SCALE IN FEET DATE REVISION I hereby certify that this plan, specification, or report was DEMED BY: SHEET prepared by me or under my dlreat supervision and that I 6ML Hakanson Anderson TY OF OVERALL PLAN 3 am a duly Licensed Professional Engineer under the laws Ot§eoo at the st of Mln ota. oIUNN a: Civil Engineers and Land Surveyors of eML 3601 Thurston Ave., 0 Anoka, Minnesota 55303 2016 STREET RENEWAL PROJECT UKEAVTAKWN, P.L.cH[a� n. 763-427-5860 FAX 763-427-0520 5 Date 3/23/2016 Llc. No. 45850 RJW www.hakanson—anderson.com MINN�SOTA CITY OF OTSEGO, MINNESOTA SHEETS 88TH STREET 8 CY 2" THICK X 2' WIDE TOPSOIL 275 SY REMOVE SHOULDERING BITUMINOUS PAVEMENT 22 CY 2" THICK X (FULL DEPTH) 2' WIDE TOPSOIL LJ SHOULDERING Z-3 46.2 SY ILL LiJ _ BITUMINOU > Q 30.8 TON 2" THICK cy ® 10.6 SY MILL SITU INOUS 11.0 SY MILL 94 SY MILL BITUMINOU PATCH m ca BITUMINOUS BITUMINOUS END CONSTRUCTION p z� ALONG CURB ,of a � -< In n Y L � tcn 10.8 SY MILL -/ CESi BITUMINOUS 145 LF BITUMINOUS SAW CUT (FULL DEPTH) TACK TACK 0 O / 2" WEAR COURSE OVERLAY (LVWE45035B) 2" WEAR COURSE OVERLAY (LVWE450358) 3" EXISTING ASPHALT (-2" REMAINING) „ ... REMOVE EXISTING BITUMINOUS PLACE 2" NON WEARING COURSE (LVWE45035B) 4" EXISTING CLASS 5 AGGREGATE BASE 4" EXISTING CLASS 5 AGGREGATE BASE SUBGRADE SUBGRADE A TYPICAL OVERLAY N.T.S. REFERENCE NOTES- (1) BITUMINOUS MIX MAY BE EITHER LV MIX AS SHOWN OR EQUIVALENT SUPER PAVE MIX. 02 ALL GRAVEL DRIVEWAYS SHALL BE PAID AS AGGREGATE BASE CLASS 5. ALL MATERIAL SHALL MATCH THE EXISTING DRIVEWAY'S MATERIAL AND IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO DETERMINE THE TYPE OF EXISTING MATERIAL. 03 SEE SHEET 2 FOR MILLING DETAILS. TYPICAL PATCH &OVERLAY N.T.S. 87TH STREET 154 LF BITUMINOUS SAW CUT (FULL DEPTH) 6' TAPER 00 '- 13.4 SY MILL C: BITUMINOUS to TACK 2" WEAR COURSE OVERLAY (LVWE45035B)T REMOVE EXISTING BITUMINOUS O 2" BITUMIONUS NON -WEAR COURSE (LVNW350308) - REMOVE 12" BELOW EXISTING PAVEMENT AND REPLACE WITH NEW CLASS 5 AGGREGATE BASE SUBGRADE C SUBGRADE CORRECTION AREA III N.T.S. 599 SY REMOVE 47.2 SY MILL 4 l.4 SY MILL 8.9 SY MILL BITUMINOUS BITUMINOUS BI OMINOUS BITUMINOUS PAVEMENT (FULL m DEPTH) C) 00 v c 67.3 TON 2" m� mra m THICK BITUMINOUSA\ y� $ c p m PATCH 4 In MA +n t r 1.3 TON GRAVEL Q2 1.4 TON GRAVEL 21 CY 2" THICK X 2' WIDE TOPSOIL SHOULDERING 110.6 SY MILL BITUMINOUS L-2' WIDE n I 1 11 1 0 6' TAPER �- 0 a of m m A� �-t 12.2 SY MILL �-q � �� W -4 SITU INOUS c c m K 14.1 SY MILL e r BITUMINOUSrl Q 2.1 TON �T � 171 CY SUBGRADE 12.0 SY MILL GRAVEL 1� EXCAVATION 11.7 SY MILL BITUMINOUS BITUMINOUS 10.4 SY MILL i 312 TON CLASS 5 BITUMINOUS AGGREGATE BASE 50 0 50 too SCALE IN FEET E/ DATE REVISION I hereby certify that this plan, specification, or report was DEMED gE SHEET riw prepared by me or under my direct supeMsian and that I BML - Hakanson Anderson CITY OF 88TH AND 87TH STREET 4 ? o: of a duly Licensed Professional Engineer under the laws Ot§eeo OF of the st of Mlnrysota. pluw�er; Civil Engineers and Land Surveyors .uy�s BML 3601 Thurston Ave., Anoka, Minnesota 55303 2016 STREET RENEWAL PROJECT d91 p�, 763-427-5860 FAX 763-427-0520 5 fx Date 3/23/2016 LIC. No. 45850 R,IW www.hokonson-anderson.com NINNBSOTA CITY OF OTSEGO, MINNESOTA 6 0 0.6 TON GRAVEL H LrJ Ld Cy H- N S H 00 TACK A TYPICAL OVERLAY N.T.S. © 1.2 TON GRAVEL 10.0 Y MILL SITU IINOUS i z r< s can 13.2 SY MILL BITUMINOUS 22" ac r �t cn rj \_ 76 W ?-4 11.3 SY MILL 0" 0 C2 37.4 SY MILL 0 < 7- c BITUMINO S r s m oBITUMINOUS rm 0 � � 1� PACKARD AVENUE � m o - 16.6 SY MILL � c BITUMINOUS 13.0 SY MILL i2 c BITUMINOUS OZ rn nc A -s an 1 TACK 2" WEAR COURSE OVERLAY (LVWE450358)� 3" EXISTING ASPHALT (-2" REMAINING) 4" EXISTING CLASS 5 AGGREGATE BASE TYPICAL PATCH & OVERLAY N.T.S. F- LJ L LJ H 49.7 SY MILL BITUMINOUS 2" WEAR COURSE OVERLAY (LVWE450358) 0 REMOVE EXISTING BITUMINOUS PLACE 2" NON WEARING COURSE (LVWE45035B) 4" EXISTING CLASS 5 AGGREGATE BASE 37.7 SY MIL �q BITUMINOUSc <� 11.4 SY MILL rno BITUMINOUS �tA Fq 21 CY 2" THICK X 2' WIDE TOPSOIL SHOULDERING TACK 1 2" WEAR COURSE OVERLAY (LVWE45035B)� REMOVE EXISTING BITUMINOUS D 2" BITUMIONUS NON -WEAR COURSE (LVNW35030B) REMOVE 12" BELOW EXISTING PAVEMENT AND REPLACE WITH NEW CLASS 5 AGGREGATE BASE � C SUBGRADE CORRECTION AREA II_ II N.T.S. PACKARD AVENUE 10.8 SY MILL BITUMINOUS w as 11.6 SY IAILL es BITUMINO S < o rn o 0 V? 15 CY 2" THICK X 2' WIDE TOPSOIL SHOULDERING 13.2 SY MILL BITUMINOUS 1.1 TON GRAVEL AND DRIVEWAY ( UNDER CONSTRU BE PAVED WHEN COMMENCES) _Y MAY 10.2 SY MILL BITUMINOUS <® m d �o o 7 eta` 9.6 SY MILL BITUMINOUS 0.8 TON G j-L (RAVEL )Ou APPEARS TO O'"NZWAyBE A "RED \ ROCK") REFERENCE NOTES: 11) BITUMINOUS MIX MAY BE EITHER LV MIX AS SHOWN OR EQUIVALENT SUPER PAVE MIX. (2) ALL GRAVEL DRIVEWAYS SHALL BE PAID AS AGGREGATE BASE CLASS 5. ALL MATERIAL SHALL MATCH THE EXISTING DRIVEWAY'S MATERIAL AND IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO DETERMINE THE TYPE OF EXISTING MATERIAL. Q3 SEE SHEET 2 FOR MILLING DETAILS i a 50 0 50 100 SCALE IN FEET Ej DATE REVISION I hereby certify that this plan, specification, or report was 061 M if.. SHEET prepared by me or under my direct supervision and that I BML Hakanson Anderson TY OF PACKARD AVENUE 5 i a of a duly Licensed Professional Engineer under the laws t§fgo of the st 't Motaqua Ft; Civil Engineers and Land Surveyors ofBML 3601 Thurston Ave., Anoka, Minnesota ss3o3 2016 STREET RENEWAL PROJECT 763-427-5860 FAX 763-427-0520 too 5Date 3/23/2016 Llc. No. 45850 RJW www.hakanson-anderson.com NINN850TCITY OF OTSEGO, MINNESOTA SHEETS OT392-2016 Revised 03-28-16 RESOLUTION NO. 2016-36 RESOLUTION ACCEPTING OF PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2016 STREET RENEWAL PROJECT WHEREAS, a resolution of the City Council adopted the 8th day of February 2016, fixed a date for a public hearing for the 2016 Street Renewal Project, City Improvement Project No. 16-04 for the improvements of streets within James Addition including 88th Street NE (Page Ave. NE to West plat line), 87th Street NE (Page Ave. NE to Packard Ave. NE) & Packard Ave. NE (87th Street NE north to the cul-de-sac) by patching and overlaying the existing street surface in accordance with the feasibility report and the assessment of benefiting property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429, and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 18th of March, 2016, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, a resolution of the City Council adopted the 8th day of February, 2016 designated Hakanson Anderson as the engineer and authorized the preparation of plans and specifications for the improvements and has presented such plans and specifications to the council for approval; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement has no relationship to the comprehensive municipal plan). 3. Such plans and specifications, dated March 23rd, 2016, a copy of which is attached hereto and made a part hereof, are hereby approved 4. The City Clerk shall prepare and cause to be inserted in the official paper and in the Finance and Commerce, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for (3) three week(s), shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 p.m. on April 26th, 2016, in the lunch room of City Hall located at, 13400 90th Street NE, Otsego, MN 55330. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the clerk for 5.0 percent of the amount of each bid Revised 03-28-16 Adopted by the council this 28t" day of March, 2016. Motioned By: Seconded By: All in Favor: Those Opposed: Jessica Stockamp, Mayor Tami Loff, Clerk